CC MTG MINUTES JUNE 5 2017 REGULAR MEETING OF THE AGA W"CITY COUNCIL
' Minutes dated June 5, 2017
Meeting was called to order by Council President Cichetti at 7:00pm in the Auditorium of the Roberta G. Doering
School, 68 Main Street,Agawam.
Item A. Roll Call
ROLL CALL—8 PRESENT,3 ABSENT
Roll Call was taken with the following councilors present: Cecilia Calabrese, Paul Cavallo, Council President James
Cichetti, Gina Letellier, Council Vice President Joseph Mineo, Donald Rheault, Robert Rossi and Anthony Suffriti.
Councilors Bitzas, Johnson and Theroux were absent. With 8 present,there was a quorum. Councilor Johnson arrived
a little late during Item I therefore the votes will change at that time to reflect nine councilors present.
Item B. Moment of Silence and the Pled e o Alle iunce.
Council President Cichetti asked for a moment of silence and the Pledge of Allegiance.
Item C Citizen's Sneak Time
None.
' Item D. Minutes
1. Regular Council Meeting—May 15,2017
Motion to approve was moved by Councilor Rheault and seconded by Councilor Cavallo. Voice vote approved.
' Item E. Declaration from Council President
1. Presentation of Veterans' Council poster contest winner Tia Nuzzolilli of Feeding Hills.
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Item F. Presentation of Petitions,Memorials&-Remonstrances
1. TR-2017-24 - A Resolution confirming the reappointment of Sue Drumm, 14 Edward Street,
Agawam, MA to the Agawam Housing Committee to a term expiring May 31, 2020 (Sponsored by
Mayor Cohen)
Motion to approve made by Councilor Calabrese and seconded by Councilor Letellier.
The vote,vas 8 YES,0 NO 3 ABSENT Councilors Bitzas Johnson and Theroux approving the item.
NO, � a ) pp 8
TR 2017-24
A RESOLUTION CONFIRMING THE REAPPOINTMENT OF
SUE DRUMM,14 EDWARD STREET,AGAWAM,MA
TO THE AGAWAM HOUSING COMMITTEE TO A TERM EXPIRING
MAY 31,2020
WHEREAS,the appointment of Sue Drumm,14 Edward Street,Agawam,MA on the
• Agawam Housing Committee has expired;and
WHEREAS,the Mayor has reappointed Sue Drumm,14 Edward Street,Agawam,MAto
the Agawam Housing Committee to a teen expiring on May 31,2020;and
NOW THEREFORE,THE AGAWAM TOWN COUNCIL hereby resolves to confirm the
reappointment of Sue Drumm, 14 Edward Street,Agawam, MA to the Agawam Housing
Committee to a term expiring May 31,2020,
MATED THIS DAY OF 2017,
41 FER ORDER OF THE AGAWAM TOWN COUNCIL
ayes Cichetti,president,Agawam Town Council
AP AHED S TO FORM AND LEGALITY
Fatrcic Toney,Town Solicitor
2. TR-2017-25 -- A Resolution authorizing the appropriation (of $135,762.71 and $33,277.88) to fund
deficits in Snow and Ice Overtime and Equipment Rentals Snow Accounts(Sponsored by Mayor Cohen)
(Referred to Finance Committee)
Motion to approve made by Councilor Letellier and seconded by Councilor Rheault. As a member of the Finance
Committee, Councilor Letellier provided a report stating that a motion to send a positive recommendation to the Full
r Council was made by Councilor Cavailo and seconded by Councilor Calabrese. The Auditor and Treasurer/Collector
indicated that it was pre$:erable to close the deficit through the utilization of Free Cash now rather than have DOR add
the sums to our FYI recap and charge the deficit to the next Free Cash certification. Vote: 4 YES 0 NO 1 ABSENT
The vote was 8 YES, 0 '!O,3 ABSENT(Councilors Bitzas,Johnson and Theroux)approving the item.
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TR-2017-25
' A RESOLUTION AUTHORIZING THE APPROPRIATION TO FUND DEFICITS IN
SNOW AND ICE OVERTIME AND EQUIPMENT RENTALS SNOW ACCOUNTS
(Sponsored By:Mayor Richard A Cohed)
W HFR"=-? ,The City of Agawam experienced an above average 2016-2017 Winter;and
1 WHEREAS,lv1_G.L.c.44§3ID provides the Mayor of Agawam to authorize deficit spending
for snow and ice removal expenses which allows The Town to address the need for spending
authority in real time;and
WHFR:E e,the deficit in Equipment Rental Snow Account(14202-52071)is$135,762.71 (one
hundred<rirty rive thousand seven hundred sixty two dollars and seventy one cents)for Fiscal
Yea:20 1;;and
' WHER AS,the deficit in Snow and Ice Overtime Account(14201-51031)is$33,277.88(thirty
three thousand two hundred seventy seven dollars and eighty eight cents)for Fiscal Year 2017,
i and
WHERZEAS,the amount of certified free cash is sufficient to cover the transfer.
NOI T'iEREFORE THE AGAWAM CITY COUNCIL appropriates$135,762.71(one hundred
Thirty fis r thousand seven hundred sixty two dollars and seventy one cents)from free cash to
Equinme;-u Rental Snow Account(14202-52071)and further appropriates$33,277.88(thirty
three thoj&nd two hundred seventy seven dollars and eighty eight cents)from free cash to Snow
and lcc 0,74rtrne Account(14201-51031).
' IAA"' D '1 S_day of _ ,2017
PER ORDER OF THE AGAWAM CITY COUNCIL.
James P.::ichetti,President
APPit3A�TO FORM AND LEGALITY
rF�
Patrick M,Toney,City Solicitor
3. TR-2017-26 - A Resolution authorizing the application and acceptance of a Massachusetts
Department of :-tivironmental Protection Grant (Sponsored by Mayor Cohen) (Referred to Finance
Committee)
1 Motion to approve mace 1by Councilor Letellier and seconded by Councilor Calabrese. As a member of the Finance
r Committee, Councilor `1-Wher provided a report stating that a motion to send a positive recommendation to the Full
Council was :made b� C `Mcilor Letellier and seconded by Councilor Cavallo. The item involves a state grant of
$1,500. Vote: 4 "ES C NO l ABSENT
' The vote was 8 YES, 0 NO,3 ABSENT(Councilors Bitzas,Johnson and Theroux)approving the item.
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TR-2017-26
RESOLU71ON AUTHORIZING THE APPLICATION AND ACCEPTANCE OF A MASSACHUSETTS
DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT
' (Sponsored by Mayor Richard A Cohen)
WHEREAS,Pursuant to the Green Communities Act,relevant provisions of which are
cod f_ed at VI-G.L.c.25A.Section t I F(d)and the regulations promulgated thereunder at 310
C-tR i 9300 and in support of the Massachusetts Solid Waste Master Plan developed
P:"s w.t Lo M.G.L.c.16,Section 21,MassDEP has awarded eligible communities a
Sustainable Materials Recovery Program Grant for Small Scale Initiatives("Grant'D;and
' V HEItEAS,the Town ofAgawam received a MassDEP Sustainable Materials Recovery
Fro,e m Municipal Grant(SMRP)grant in in the amount of S 1500.00 to assist in the
moment in a program of paper,bottle and can recycling in all municipal offices and
nmeer:ng spaces,excluding schools,every year since 2010;and
kV Hy REAS,the l own has established a written policy which promotes a preference for
the n-rchase ofrecycled products in lieu of non-recycled products and all smffwith
puic as.ng authority are aware of wid are following the established policy during the
terc: t'ie Small Scale Contract;and
I=£_ L. S.the Town is required to submit an application to be eligible for receipt of
act;cart lor FY 2018 no later than July 1,2017;and
Yd2 tt???=,AS,it is in the best interest ofthe Town of Agawam to apply for and accept
the Sustainable Materials Rewvery Program Grant Program.
N O:,,THEREFORE BE IT RESOINED,the Agawam City Council hereby authorizes
_I to apply for said Sustainable Materials Recovery Program Grant and that he
to ail documents necessary to secure the award ofthe grant and,if awarded said
Rrat.,.. lie Town of Agawam accepts the grant pursuant to M.G.L.c.44 sec.53A,and will
cxncn::too funds pursuant to the Town of Agawam FY2018 Recycling Program and the
,!syy r c-lecute any necessary documents to that end.
.l^ty,,,T' day of ,2017.
_,1?CJ tiZDER OF THE AGAWAM CITY COUNCTI,
arcs ?. ^ichetti,President
APFROVED AS TO FORM AND LEGALITY
7 Dney,City Solicitor
4. TR-2017-28 - A Resolution authorizing the purchase of certain real estate (Councilor Bitzas)
EXECUTIVE SESSJC)'k-<
Motion to withdraw rnad` jy Councilor Calabrese and seconded by Councilor Cavallo.
The vote was 8 YES,0 ��, 3 ABSENT(Councilors Bitzas, Johnson and Theroux)withdrawing the item.
5. TR-2017-21 - , Resolution authorizing the purchase of certain real estate (Councilor Bitzas)
' EXECUTIV7' QE-�SION
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Motion to m ithdraw r:a<i�, ;y Councilor Calabrese and seconded by Councilor Cavallo.
The vote was 8 YES,ONO, 3 ABSENT(Councilors Bitzas,Johnson and Theroux)withdrawing the item.
Item G. ReportOLCtv"neii Committees
None.
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Item H. Elections
None.
' Item L Puhhe Hearings
1. TR-2017-22 - A Resolution adopting the Fiscal Year 2018-2022 Capital Improvement Program
(submitted by Mayor Cohen) — Public Hearing Date set for June 5, 2017 (Referred to Finance
j Committee)
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Motion to approve made by Councilor Letellier and seconded by Councilor Cavallo. As Chair of the Finance
Committe--, Councilor khnson noted that the committee recommends removing all references to the Walnut Street
Streetscape Project o=_ tht Capital Improvement Program resolution. Council President Cichetti opened the Public
Hearing. Treasz:rer Laurel Placzek presented the plan and noted that this was only a plan and any items would have to
come before the City Council for approval. The schematic designs for the Early Childhood Center were added to the
CIP budget. Council Pr;sident Cichetti asked if anyone else would like to speak in favor of this item, in name only in
' favor, in opposition anL':ior opposition name on - he then declared the Public Hearing closed. Motion made and
seconded to amend tho to remove all references to the Walnut Street Streetscape Project. The vote was 9 YES, 0
NO,2 ABSEN'T apprc x;,g the amendment.
The vote was.9 YES,J9 NO,2 ABSENT(Councilors Bitzas and Theroux)approving the item as amended.
2. P11-1117-5 (TR-2,47-27) - A Resolution adopting the Fiscal Year 2018 Annual Operating Budget
for the Towil of Agawam—Public Hearing Date set for June 19,2017(Sponsored by Mayor Cohen)
Public Hearing se, for 'L::- 19, 2017
Item J. Old
1. TO-2017-21 'Voucher List for WB Mason in the amount of $379.99 (Referred to Finance
C•3n",a!ittee,
Motion to y Councilor Rheault and seconded by Councilor Cavallo. As Chair of the Finance
Committee. Coun6loy ;,c: uison provided the report stating that a Motion to send a positive recommendation to
P p g
the Full Coi::ncil was mane by Councilor Letellier and seconded by Councilor Cavallo. The item involves office
supplies for'!. ouncil c,ice. Vote: 4 YES 0 NO 1 ABSENT
The vote.Nas 9 YES, ' 0,2 ABSENT(Councilors Bitzas and Theroux)approving the item.
2. TO-2027-22 - ludgetary Transfer of $1,600.00 from Municipal Golf Fuel & Oil (#65263-52130) to
TM-a idpkl Golf Overtime (#65261-51030) (Sponsored by Mayor Cohen) (Referred to Finance
Committee)
Motion to approve mal-'z b Councilor Lctellicr and seconded b Councilor Johnson. As Chair of the
P1' Y Y
Finance C oi-nmiuee. '__ 'Jancilor Johnson provided the report stating that a Motion to send a positive
recommendation to tl Council was made by Councilor Cavallo and seconded by Councilor Letellier. The item
involves a _:a..ser to al:ow the greens at the course to be cut on weekends which will necessitate the utilization of
overtime funds per the applicable collective bargaining agreement. Vote: 4 YES 0 NO I ABSENT
' The vote v/a;E ) YES, v X0= 2 ABSENT (Councilors Bitzas and Theroux)approving the item.
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3. TO-2017-23 - Order granting or renewing a Junk Dealer's PERMIT for Block Jewelers,Inc.,located
at 299 Walnut Street,Agawam,MA. 01001 (Clerk)(Referred to Administrative Committee)
' Motion to approve made by Councilor Suffriti and seconded by Councilor Letellier. As Chair of the Administrative
Committee, Councilor Cavallo provided his report stating that all looked fine and the committee sent a positive
recommends_ on for appr,�?I to the Full Council.
iThe vote was 9 YES,0 N O,2 ABSENT(Councilors Bitzas and Theroux)approving the item.
TO.2017-23
' ORDER GRANTING OR RENFWING A JUNK DEALER'S PERWT FOR
BLOCK JEWELERS,INC. LOCATED AT
299 WALNUT STRE91',AGAWAM,MA.01001
to Massachusetts Creneral Laws,Chapter 140,Section 54-56 and Section 114
_i:e Code of the Town of Agawam, the Agawam City Council herby granting or
' n in'-, n.- the listed Junk Dealer's PFR,1ul1T to the following applicant for the period
c�)m,nmcing blay 1,2017 and a Airing on April 30,2018:
tiatur Of Licensee BLOCK JEWELERS,LNC.
A'L;-nessAddress 299 Walnut Street
Agawam,MA. 01001
,a s'urpose for which permit is requested:
1 o obtain a lurk Dealer's Permit to be a dealer in or keeper of a shop for the purchase of
e1ry,watches,precious meals and coins and second hand articles
hata3 this day of .2017.
^i:R ORDER OF THE AGAWAM CITY COUNCIL
' P fCiclietti,Council President
P ri.k M.Tcney,City Solicitor
4. TO-2017-24 >: budgetary transfer from Other Debt Service#16601-57690 to Debt Principal#16601-
57600 for S6,560.00 (Sponsored by Mayor Cohen)(Referred to Finance Committee)
Motion to approve rnace by Councilor Cavallo and seconded by Councilor Johnson. As Chair of the Finance
' Committee, Councilor 3ohllson provided the report stating that a Motion to send a positive recommendation to the Full
Council was inade by Co;,,nc:lor Cavallo and seconded by Councilor Calabrese. The Treasurer/Collector explained
that the itemIn olve, of$6,500 which was necessitated by a change in the principal and interest schedule on
one of the bonds. Vote: 4' �Y ES 0 NO 1 ABSENT.
•' The vote was 9 YES,0 "'O,2 ABSENT (Councilors Bitzas and Theroux) approving the item.
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S. TOR-2017-6 - An Ordinance Authorizing Departmental Revolving Funds for FY2018 (Sponsored by
Mayor Cohen) Cl of 2 Readings) (Referred to Finance and Legislative Committees)
Motion to approve moved by Councilor Johnson and seconded by Councilor Suffriti. As Chair of the Finance
Committee, Councilor .ioihnson provided the report for both committees. He stated that the Auditor and
TreasurerlCol?e::tor is di a-ed that the ordinance was required to comply with the Municipal Modernization Act passed
last year ;,j `lie state fe isiaiure. They also indicated that the table of revolving funds attached to the proposed
ordinance was not correct and they would supply a correct table prior to the next Council meeting. Councilor Johnson
noted that t=e _raft cor_�'ned several errors such as references to "by-law" and not "ordinance" as required; "Town
Accountant" and not A' -, itor" as required; and that the ordinance had no reporting requirements. The Finance
' Committee �•✓:o_ion .:) end was made by Councilor Johnson and seconded by Councilor Letellier to replace
references- - , `ordinance"; amend the title to remove "for FY2018"; change references from "Town
Accountant' 'o "City :^. ,d or"; change reference from "Council Finance Committee"to "City Council; and to revise
the repor~in pa a rs,; rclude the preparation of quarterly reports, with copies to the Council. The Legislative
Committee %Iction to =~:4nd was made by Councilor Suffriti and seconded by Councilor Calabrese to replace
references tc `by-lay:'- �;, ) "'ordinance"; amend the title to remove "for FY2018"; change references from "Town
Accountan,f' zo "C y A or"; change reference from "Council Finance Committee"to "City Council'; and to revise
the reponiny paragrp. r: include the preparation of quarterly reports, with copies to the Council. The joint
committees Finance Committee -Motion to Amend: Vote 4 YES 0 NO and 1 ABSENT;
Legislative Cc vnittec - :jtion to Amend: Vote 3 YES 0 NO and 2 ABSENT; Finance Committee - Main Motion as
Amended: ',Tote 4 vES :'"C and 1 ABSENT; Legislative Committee- Main Motion as Amended: Vote 3 YES 0 NO
and 2 AESFNT
The vote kvas 9 YES., <-5.. 2 ABSENT(Councilors Bitzas and Theroux)approving the first reading.
Item K. -Ve-s Busby e.+s
1. TR-20'7-30 Resolution to appoint Ron Hamel to the Veterans Council as a lifetime honorary
p &6 by Mayor Cohen)
Next Age_ a ..
2. r -�1 resolution to appoint Beverly Follis to the Veterans Council as a lifetime honorary
r__e - :,ex ,n by Mayor Cohen)
Next A-F:
3. IF 7-32 Resolution to appoint Christopher Sanchez to the Veterans Council as a lifetime
(Sponsored by Mayor Cohen)
Next
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4. T ' "v Resolution confirming the reappointment of Howard Safford, 92 Juniper Ridge
MA to the Agawam Liquor License Commission to a term expiring the first
Monday in June4 2020 (Sponsored by Mayor Cohen)
' Next Agenda.
5. - "' ? _ j der granting or renewing a LICENSE for an Automatic Amusement Device(s) for
S_x_rI a.-s Ne-o 1-,sand located at 1623 Main Street,Agawam,MA. 01001 (Clerk)
Referred t,>Administratie Committee,Next Agenda.
6. _; 7--% )rder granting or renewing a PERMIT for a Weekly Amusement Device(s) for Six
le E"Vew F>__g .-"d located at 1623 Main Street,Agawam,MA. 01001 (Clerk)
Referred t:; '_z_in_.a. _- Committee, Next Agenda.
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7. TO-2017-27 - Sadgetary Transfer of $73,000.00 from Reserve Fund (#16605-57300) to Building
Maintenance-Hui ding Improvements (#11922-58250) for the purpose of roof replacement at the
Agawam Goli Ck;urse (Sponsored by Mayor Cohen)
Referred to Finance Con_ .,i tee; Next Agenda.
8. T-R-7017-34 A Resolution accepting a grant in the amount of$8,000.00 from the Secretary of the
<..ec_+L;Qt-4._c `'t.• Administration and Finance to the Town of Agawam (Sponsored by Mayor Cohen)
Referred w '-11a71cee Next Agenda.
9. _ Resolution establishing the Annual National Night Out Gift Account pursuant to
Laws Chapter 44§53A(Sponsored by Mayor Cohen)
Referred ' a..__a cc ; tee;Next Agenda.
' 10. ,--:;` "- .solution to adopt a Housing Production Plan (Sponsored by Councilors James P.
_ . ur._F .;tioplaer C.Johnson)—Public Hearing Date set for June 19,2017
Public Hear set for : .9, 2017;Next Agenda.
Resolution appropriating from the Community Preservation Fund and authorizing
Community Preservation Funds for the completion of a Recreation Needs
Assessment and -Master Plan(CPA)($82,950.00)
' Referred to Finffiace Committee; Next Agenda.
12 T' - '"- F 2esolution appropriating from the Community Preservation Fund and authorizing
the exPf:ndiE -_ Community Preservation Funds for the rehabilitation and restoration of the double
dcjon� at the AO�! ;am Historical and Fire House Museum(CPA)($23,000.00)
' Referred to Plaance Cor,s;,_ittee;Next Agenda.
13. '1,OP W,1.--7 ._. Ordinance to Add Section 3-8.7 to the Code of the Town of Agawam entitled
Ca pl al Ir� €•. -. -_ nt Planning Committee(Sponsored by Councilors Cichetti,Mineo and Suffriti)(Two
Readings Required)
' Referred t�� aA.. _, .y.s;ative Committees;Next Agenda.
Item L. 2i' °fh e �� :rE. . ;��may&gg1 t,come before the City Council.
Councilor Ca abxese ar.,c ':.P rest of the City Council wished all the soon to be AHS graduates the best of luck.
Counciloz " er t!` ":.cr ,e APD and AFD for their help with a recent personal need for their services stating they
were fast, pj•onmt ana' e o.essional. Councilor Suffriti provided insight from the recent Business Modernization
' Committe . vW: ,i:u ere was a recommendation to send Mr. Peters a letter asking for an update on Games &
Lanes.
' Item 1Vlc '.:.�;°,y � r
The Mo. ... :::o v ed by Councilor Cavallo and seconded by Councilor Johnson. Meeting was adjourned
at 7;38pm.
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