CC MTG MINUTES MARCH 16 2017 i
, I& MINUTES OF THE FINANCE COMMITTEE MEETING
March 16,2017
Members Present: Christopher Johnson--Chair
Cecilia Calabrese
Richard Theroux
Paul Cavallo
Members Absent: Gina Letellier
Also Present: Joseph Mineo, Robert Rossi, Henry Kozloski, Chief Gillis, Chris
Sparks, Asst. Supt LeClair, Doug White, Jenn Bonfiglio & Laurel
Placzek
Called to Order: Meeting was called to order by Chairman Johnson at 6:30 P.M. in the
Peirce Room at the Agawam Public Library, 750 Cooper Street,
Agawam, MA.
AGENDA
00 1. Approval of minutes dated March 6,2017.
A motion to approve the minutes was made by Councilor Calabrese and
seconded by Councilor Cavallo —the motion was approved by a 4 yes 0 no
and 1 absent(Councilor Letellier)vote.
01 2. TR 2017-12 - A Resolution appropriating from the Community
Preservation Fund and authorizing the expenditure of Community
Preservation Funds for the completion of a Recreation Needs Assessment
and Master Plan($84,500.00) (CPA)
After a discussion regarding the need for a recreation needs assessment and
master plan wherein Chris Sparks indicated he could take it or leave it.
Councilors Theroux and Cavallo expressed opposition based on their belief
that it was not necessary. Councilor Johnson indicated that he believed the
needs assessment was important but that the cost was too high. There was a
motion made to send a positive recommendation to the Council made by
0 Councilor Theroux and seconded by Councilor Cavallo -- the motion was
defeated by a 0 yes 4 no and 1 absent(Councilor Letellier)vote.
3. TR-2017-13 - A Resolution appropriating from the Community
Preservation Fund and authorizing the expenditure of Community
Preservation Funds for partial funding to replace the Agawam Town Hall
roof($50,000.00) (CPA)
After a discussion regarding how the CPA Committee arrived at the $50,000
figure which is based on the added cost of the project to utilize historically
correct shingles. Councilors Theroux and Cavallo expressed disappointment
01 that the CPA was not providing more funding toward the project. Councilor
Johnson indicated that he believed the figure represented a compromise and
expressed concern that if the project is delayed further that it will not happen
in the upcoming construction season. There was a motion made to send a
•, positive recommendation to the Council made by Councilor Theroux and
seconded by Councilor Cavallo — the motion was defeated by a 2 yes
(Councilors Johnson and Calabrese) 2 no (Councilors Theroux and Cavallo)
and i absent(Councilor Letellier)vote.
4. TR-2017-14 - A Resolution to appropriate funds to pay costs of the
!oiler repair project at the Roberta G. Doering School pursuant to the
Massachusetts School Building Authority's Accelerated Repair Program
($1,000.000.00) (Mayor)
iAfter a discussion regarding the need to replace the boilers at the Middle
' School where Doug White presented copies of photographs of the existing
boilers and a graph showing configuration alternatives and Laurel Placzek
presented spreadsheets showing proposed principal and interest payments both
with and without the MSBA assistance. (copies attached). There was a motion
made to send a positive recommendation to the Council made by Councilor
Cavallo and seconded by Councilor Theroux—the motion was approved by a
4 yes 0 no and 1 absent(Councilor Letellier)vote.
' 5. TR-2017-15 - A Resolution accepting a grant from the Massachusetts
School Building Authority's Accelerated Repair Program(Mayor)
After a discussion regarding the fact that the project is approved to receive
OP nearly $500,000 in MSBA funds which represent over 50% of the anticipated
cost, not including the removal of existing oil tanks. There was a motion
' made to send a positive recommendation to the Council made by Councilor
Theroux and seconded by Councilor Calabrese—the motion was approved by
a 4 yes 0 no and 1 absent(Councilor Letellier)vote.
•, 6. TR-2017-16 -A Resolution Accepting a grant from the Commonwealth
of Massachusetts State 911 Department pursuant to Massachusetts
General Laws, Ch. 44, Section 53A for the Agawam Police Department
' ($70,999.00)(Mayor)
• After a discussion regarding the fact that the grant will fund the purchase of a
portable fingerprint machine and further improvements to the police dispatch
area. There was a motion made to send a positive recommendation to the
Council made by Councilor Calabrese and seconded by Councilor Cavallo —
the motion was approved by a 4 yes 0 no and 1 absent (Councilor Letellier)
vote.
•
7. TO-2017-7 -Voucher List for NHAA reimbursements ($982.05)
After a discussion regarding the fact that the voucher represents
reimbursement to two councilors who attended the MMA annual convention
• in Boston. There was a motion made to send a positive recommendation to
the Council made by Councilor Cavallo and seconded by Councilor Johnson—
the motion was approved by a 2 yes 0 no 1 absent (Councilor Letellier)and 2
abstention(Councilors Theroux and Calabrese)vote.
01
8. TO-2017-8 - A Budgetary transfer from Building Maintenance
Reserve Fund #16605-57300 to Building Improvements #11922-M50 for
$153,672.00 with CPA(Mayor)
After a brief discussion regarding the fact that the transfer accounts for
' utilization of $50,000 in CPA funds to offset a portion of the project cost.
There was a motion made to send a positive recommendation to the Council
made by Councilor Calabrese and seconded by Councilor Theroux — the
motion was approved by a 4 yes 0 no and 1 absent(Councilor Letellier)vote.
9. TO-2017-9 - A Budgetary transfer from Building Maintenance
' Reserve Fund #16605-57300 to Building Improvements #11922-58250 for
$203,672.00 without CPA(Mayor)
After a brief discussion regarding the fact that the transfer does not account for
' utilization of $50,000 in CPA funds to offset a portion of the project cost.
There was a motion made to send a positive recommendation to the Council
made by Councilor Calabrese and seconded by Councilor Theroux — the
motion was defeated by a 0 yes 4 no and 1 absent(Councilor Letellier)vote.
i
10. TO-2017-10 - A Budgetary transfer from Police Regular Permanent
Salary #12101-51010 to Police Overtime Salary #12101-51030 for
$120,000.00(Mayor)
After a discussion wherein Chief Gillis outlined the problems the department
has experienced with filling vacant positions, unexpected injury and sick leave
utilization, officers on paid leave, etc., the department has been forced to
heavily utilize overtime to meet minimum staffing goals. There was a motion
made to send a positive recommendation to the Council made by Councilor
Theroux and seconded by Councilor Cavallo—the motion was approved by a
4 yes 0 no and 1 absent(Councilor Letellier)vote.
11. TO-2017-11 - A Budgetary transfer from Police Court Time Salary
' #12101-51080 to Police Overtime Salary #12101-51030 for $40,000.00
(Mayor)
•
After a discussion wherein Chief Gillis outlined the problems the department
has experienced with filling vacant positions,unexpected injury and sick leave
utilization, officers on paid leave, etc., the department has been forced to
' heavily utilize overtime to meet minimum staffing goals. There was a motion
made to send a positive recommendation to the Council made by Councilor
Theroux and seconded by Councilor Calabrese—the motion was approved by
' a 4 yes 0 no and 1 absent(Councilor Letellier)vote.
12. TO-2017-12 - A Budgetary transfer from Inspection Services
' Temporary Salaries #12501-51020 to Inspection Services Regular
Permanent#12501-51010 for$964.00(Mayor)
After a brief discussion wherein the committee theorized that the transfer was
required to correct an omission in earlier transfers to fund cost of living raises
granted employees. There was a motion made to send a positive
recommendation to the Council made by Councilor Theroux and seconded by
Councilor Cavallo —the motion was approved by a 4 yes 0 no and 1 absent
(Councilor Letellier)vote.
a
•� Adjournment: Motion to adjourn was made and seconded and approved unanimously at 8:00 P.M.
Respectfully submitted,
Christopher Johnson,Chair
Finance Committee
•
•1
1
•
•
1
.1
MINUTES OF THE FINANCE COMMITTEE MEETING
March 16,2017
Members Present: Christopher Johnson—Chair
Cecilia Calabrese
Richard Theroux
Paul Cavallo
Members Absent: Gina Letellier
Also Present: Joseph Mineo, Robert Rossi, Henry Kozloski, Chief Gillis, Chris
Sparks, Asst. Supt LeClair, Doug White, Jenn Bonfigho & Laurel
Placzek
' Called to Order: Meeting was called to order by Chairman Johnson at 6:30 P.M. in the
Peirce Room at the Agawam Public Library, 750 Cooper Street,
Agawam, MA.
AGENDA
op 1. Approval of minutes dated March 6,2017.
A motion to approve the minutes was made by Councilor Calabrese and
seconded by Councilor Cavallo —the motion was approved by a 4 yes 0 no
and 1 absent(Councilor Letellier)vote.
•� 2. TR-2017-12 - A Resolution appropriating from the Community
Preservation Fund and authorizing the expenditure of Community
' Preservation Funds for the completion of a Recreation Needs Assessment
and Master Plan($84,500.00)(CPA)
• After a discussion regarding the need for a recreation needs assessment and
master plan wherein Chris Sparks indicated he could take it or leave it.
Councilors Theroux and Cavallo expressed opposition based on their belief
that it was not necessary. Councilor Johnson indicated that he believed the
needs assessment was important but that the cost was too high. There was a
• motion made to send a positive recommendation to the Council made by
Councilor Theroux and seconded by Councilor Cavallo — the motion was
' defeated by a 0 yes 4 no and 1 absent(Councilor Letellier)vote.
3. TR 2017-13 - A Resolution appropriating from the Community
Preservation Fund and authorizing the expenditure of Community
Preservation Funds for partial funding to replace the Agawam Town Hall
roof($50,000.00)(CPA)
After a discussion regarding how the CPA Committee arrived at the $50,000
figure which is based on the added cost of the project to utilize historically
correct shingles. Councilors Theroux and Cavallo expressed disappointment
• that the CPA was not providing more funding toward the project. Councilor
Johnson indicated that he believed the figure represented a compromise and
expressed concern that if the project is delayed further that it will not happen
in the upcoming construction season. There was a motion made to send a
positive recommendation to the Council made by Councilor Theroux and
seconded by Councilor Cavallo — the motion was defeated by a 2 yes
(Councilors Johnson and Calabrese) 2 no (Councilors Theroux and Cavallo)
j and 1 absent(Councilor Letellier)vote.
4. TR-2017-14 - A Resolution to appropriate funds to pay costs of the
boiler repair project at the Roberta G. Doering School pursuant to the
Massachusetts School Building Authority's Accelerated Repair Program
($1,000.000.00)(Mayor)
After a discussion regarding the need to replace the boilers at the Middle
School where Doug White presented copies of photographs of the existing
boilers and a graph showing configuration alternatives and Laurel Placzek
presented spreadsheets showing proposed principal and interest payments both
with and without the MSBA assistance.(copies attached). There was a motion
made to send a positive recommendation to the Council made by Councilor
Cavallo and seconded by Councilor Theroux—the motion was approved by a
4 yes 0 no and 1 absent(Councilor Letellier)vote.
' 5. TR-2017-15 - A Resolution accepting a grant from the Massachusetts
School Building Authority's Accelerated Repair Program(Mayor)
After a discussion regarding the fact that the project is approved to receive
nearly $500,000 in MSBA funds which represent over 50% of the anticipated
cost, not including the removal of existing oil tanks. There was a motion
made to send a positive recommendation to the Council made by Councilor
Theroux and seconded by Councilor Calabrese —the motion was approved by
a 4 yes 0 no and 1 absent(Councilor Letellier)vote.
6. TR-2017-16 -A Resolution Accepting a grant from the Commonwealth
of Massachusetts State 911 Department pursuant to Massachusetts
' General Laws, Ch. 44, Section 53A for the Agawam Police Department
($70,999.00)(Mayor)
After a discussion regarding the fact that the grant will fund the purchase of a
' portable fingerprint machine and further improvements to the police dispatch
area. There was a motion made to send a positive recommendation to the
Council made by Councilor Calabrese and seconded by Councilor Cavallo —
' the motion was approved by a 4 yes 0 no and 1 absent (Councilor Letellier)
• vote.
7. TO-2017-7 -Voucher List for MMA reimbursements($982.05)
After a discussion regarding the fact that the voucher represents
reimbursement to two councilors who attended the MMA annual convention
in Boston. There was a motion made to send a positive recommendation to
the Council made by Councilor Cavallo and seconded by Councilor Johnson—
the motion was approved by a 2 yes 0 no 1 absent(Councilor Letellier) and 2
abstention(Councilors Theroux and Calabrese)vote.
8. TO-2017-8 - A Budgetary transfer from Building Maintenance
Reserve Fund #16605-57300 to Building Improvements #11922-58250 for
$153,672.00 with CPA(Mayor)
After a brief discussion regarding the fact that the transfer accounts for
' utilization of $50,000 in CPA funds to offset a portion of the project cost.
There was a motion made to send a positive recommendation to the Council
made by Councilor Calabrese and seconded by Councilor Theroux — the
motion was approved by a 4 yes 0 no and 1 absent(Councilor Letellier)vote.
9. TO-2017-9 - A Budgetary transfer from Building Maintenance
' Reserve Fund #16605-57300 to Building Improvements #11922-58250 for
$203,672.00 without CPA(Mayor)
After a brief discussion regarding the fact that the transfer does not account for
utilization of $50,000 in CPA funds to offset a portion of the project cost.
There was a motion made to send a positive recommendation to the Council
made by Councilor Calabrese and seconded by Councilor Theroux — the
motion was defeated by a 0 yes 4 no and 1 absent(Councilor Letellier)vote.
10. TO-2017-10 - A Budgetary transfer from Polite Regular Permanent
' Salary #12101-51010 to Police Overtime Salary #12101-51030 for
$120,000.00(Mayor)
After a discussion wherein Chief Gillis outlined the problems the department
has experienced with filling vacant positions,unexpected injury and sick leave
utilization, officers on paid leave, etc., the department has been forced to
heavily utilize overtime to meet minimum staffing goals. There was a motion
made to send a positive recommendation to the Council made by Councilor
Theroux and seconded by Councilor Cavallo--the motion was approved by a
4 yes 0 no and 1 absent(Councilor Letellier)vote.
11. TO-2017-11 - A Budgetary transfer from Police Court Time Salary
' #12101-51080 to Police Overtime Salary #12101-51030 for $40,000.00
(Mayor)
•
' After a discussion wherein Chief Gillis outlined the problems the department
has experienced with filling vacant positions,unexpected injury and sick leave
utilization, officers on paid leave, etc., the department has been forced to
' heavily utilize overtime to meet minimum staffing goals. There was a motion
made to send a positive recommendation to the Council made by Councilor
• Theroux and seconded by Councilor Calabrese—the motion was approved by
a 4 yes 0 no and 1 absent(Councilor Letellier)vote.
12. TO-2017-12 - A Budgetary transfer from Inspection Services
Temporary Salaries #12501-51020 to Inspection Services Regular
Permanent#12501-51010 for$%4.00(Mayor)
After a brief discussion wherein the committee theorized that the transfer was
' required to correct an omission in earlier transfers to fund cost of living raises
granted employees. There was a motion made to send a positive
recommendation to the Council made by Councilor Theroux and seconded by
Councilor Cavallo — the motion was approved by a 4 yes 0 no and 1 absent
(Councilor Letellier)vote.
J
Adjournment: Motion to adjourn was made and seconded and approved unanimously at 8:00 P.M.
Respectfully submitted,
Christopher Johnson, Chair
Finance Committee
i
4A
•_ � • � L
Town of Agawam
r Tax Rate Impacts 2018.xls
Boilers Impact FYZ017
FY 2017 Single Rate Res Rate
TOTAL FY 2017 FY 2017 Levy Plus FY 2017 With New Impact on
FISCAL PRINCIPAL BOILER BOILER DEBT Total FY 2017 Single Plus Debt Rea Debt Rea Rate Average Res
YEAR OUTSTAND. PRINCIPAL INTEREST SERVICE Valuation Tax Levy Rate Debt Service Service Rate Service Difference (on$218,100)
2017 So S0 S0 SO
2019 51,000,000 100,000.00 32,500.00 5132,500 $2,863,383,529 $57,480,552 520.07 $57,613,052 $20.12 $16 31 WAS $0.04 $9.97
2019 5900,000 100,000.00 29,250.00 $129,250 $2.863,383,523 557,480,552 S20A7 $57,609,802 $20.12 516.31 $16.35 $0.04 $8.77
2020 $800,000 100,000.00 26,000.00 5126,"0 $2,863,383,523 $57.490,552 $20.07 557,606,552 520.12 $16 31 516.35 $0.04 $8.57
2021 $700,000 100,000.00 22,750.00 S122,750 $2,863,383,523 $57,480,552 $20.07 557,603,302 520.12 $16.31 $16.35 $0.04 $9.37
2022 56001000 100,000.00 19,500.00 $119,500 $2,863,383,523 $57,490,552 520.07 557,600,052 520.12 $16.31 $16.35 $0.04 $8.17
2023 5500,000 100,000.00 16,250.00 5116,250 $2,963,393,523 $57,480,552 $20.07 $57.596,802 $20.11 $16,31 $16.35 $0.04 $7.97
2024 5400,000 100,000.00 131000.00 51131000 $2,863,383,523 $57,480,552 $20.07 $57.593,552 $20.11 $16.31 516.35 $0.04 $7.76
2025 $300,000 100,000.00 9,T".00 $109,750 $2,863,383,523 557,480,552 520.07 $57,590,302 $20.11 $16.31 $16.34 $0.03 $7.56
2026 $200,000 100,000.00 6,500.00 5106,500 $4863,383.523 557.480,552 $20.07 $57,587,052 $20.11 $16.31 $16.34 50.03 $7.36
2027 $100,000 100,000.00 3,250.00 S103,250 $2,863,383,523 $57,480,552 $20.07 $57,583,802 520.11 $16.31 $16.34 $0.03 $7.16
$1,000,000 5178,750 51,178,750
I
(1) Based on Fiscal Year 2017 assessed valuations and levy.
Town of Agawam
'fax Rate Impacts 2018.x1s Boilers 1,000,000
2018 Boilers Amortization
Principal Principal Interest Interest Annual
Outstanding Payment We Payment Debt Service
1 1,000,000.00 100,000.00 0.0325 32,500.00 132,500.00
2 900,000.00 100,000.00 0.0325 29,250,00 129,250.00
' 3 800,000.00 100,000.00 0.0325 26,000.00 126,000.00
4 700,000.00 100,000.00 0.0325 22,750.00 122,750.00
S 5 600,000.00 100,000.00 0.0325 19,500.00 119,500.00
6 500,000.00 100,000.00 0.0325 16,250.00 116,250.00
7 400,000.00 100,000.00 0.0325 13,000.00 113,000.00
a 300,000.00 100,000.00 0.0325 9,750.00 109,750.00
9 200,000.00 100,000.00 0.0325 6,500.00 106,500.00
10 100,000.00 100,000.00 0.0325 3,250.00 103,250.00
1,000,000.00 178,750.00 1,178,750.00
Bonded 2018
16
r r� rr rr ■r i■� r� s r rr` r ML
4r
Town of awam
Tax Rate Impacts 2018.x1s
Boilers Impact Net MSBA FY 2017
FY 2017 Single Rate Res Rate
TOTAL FY 2017 FY 2017 Levy Plus FY 2017 With New Impact on
FISCAL PRINCIPAL BOILER BOILER DEBT Total FY 2017 Single Plus Debt Res Debt Res Rate Average lies
YEAR OUTSTANDING PRINCIPAL INTEREST SERVICE Valuation Tax Levy Rate Debt 5ervitx Servlee Rate Service Difference too$218,100)
2017 SO SO $0 $0
2018 500,723.00 50,723,00 16,273.50 $66,996 $2,863,383,523 $57,480,552 $20.07 S57,547,548 S20.10 $16.31 $16.33 $0.02 $4.92
2019 450,000.00 50,000.00 I4,625,00 S64,625 $2,863,393,523 $57,480.552 S20.07 $57,545,177 $20.10 $16,31 $16,33 $0.02 $4.77
2020 400,000,00 50,000.00 13,000.00 $63,000 $2.963.383,523 $57,480,552 $20.07 $57,543,552 $20,10 S16.31 $16.33 $0.02 S4.67
2021 350,000,00 50,000.00 11,375.00 $61,375 $2,863,383,523 $57,480,552 $20.07 S57,541,927 $20.10 $16,31 $16.33 $0,02 $4.57
2022 300,000.00 50,000.00 9.750.00 $59,750 $2.863,393,523 $57,480,552 $20.07 $57,340,302 S20.10 S16.31 $16.33 S0.02 VA7
2023 250,000.00 50,000,00 8,125.00 $58,125 $2,963,383,523 $57,490,552 $20.07 S57,538,677 $20.09 $16.31 $16,33 $0.02 $4.37
2024 200,000.00 50,000.00 6.500.00 $56,500 $203,383,523 S57,48052 $20.07 $57.537 052 $20.09 $1631 $16.33 S0.02 $4.27
2025 150,000.00 50,000.00 4,875.00 $54,875 $2.863,383,523 $57,480,552 S20.07 $57,535,427 $20.09 $16.31 S16.33 $0.02 S4.17
2026 100,000.00 50,000.00 3,250.00 $53,250 $2,863,383.523 $57,490,552 $20,07 $57,533,802 $20.09 $16.31 S16.33 $0.02 $4.07
2027 50,000,00 50,000.00 1,625.00 $51,625 $2,963,383,523 $57,480.552 $20.07 S57,532,177 520.09 $16.31 $16.33 $0.02 $3.97
$500,723 $99,398 $590.121
(1) Based on Fiscal Year 2017 assessed valuations and levy.
i
Town of Agawam
Tax Rate impacts 2018.xis Boilers$500,723
Amortization
2018 Boners Net of MSRA $1,000,000 - $499,277 = $500,723
Principal Principal Interest Interest Annual
Outstanding Payment Rate Payment Debt Service
1 500,723.00 50,723.00 0.0325 16,273.50 66,996.50
2 450,000.00 50,000.00 0.0325 14,625.00 64,625.00
3 400,000.00 50,000.00 0.0325 13,000.00 63,000.00
4 350,000.00 50,000,00 0.0325 11,375.00 61,375.00
5 300,000-00 50,000.00 0.0325 9,750.00 59,750.00
6 250,000.00 50,000.00 0.0325 9,125,00 56,125.00
7 200,000.00 50,000.00 0.0325 6,500.00 56,500.00
9 250,000.00 50,000.00 0.0325 4,875.00 54,875.00
t 9 100,000.00 50,000.00 0A325 3,250.00 53,230.00
10 50,000.00 50,000.00 0.0325 1,625.00 51,625.00
500,723,00 69,398.50 590,121.50
Bonded 2018
1
i
1
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180000 �--
160000
140000 _
120000 _
100000
80000 U Option 1 (PK Sonic 3000)
60000 - — - ...___. ____..__._ ®Option 2 (Cleaver Brooks)
40000 W Option 3 (PK Sonic 2000)
20000
0
Quantity Unit Price Total Price
*i Option 1 (PK Sonic 3000) 3 $51,316.00 $153,948.00
0 Option 2 (Cleaver Brooks) 2 $83,000.00 $166,000.00
Option 3 (PK Sonic 2000) 4 $34,774.00 $139,096.00
NAM lb M M M M mr m Adw
12000000
10000000
8000000 -- `'
6000000
4000000 -
W Unit Output
2000000 U Total Output
W Existing Output
0
Quantity 3 2 4
Option 1 (PK Option 2 Option 3 (PK
Sonic 3000) (Cleaver Sonic 2000)
Brooks]
• Unit Output 0 2,880,000.00 4,700,000.00 1,920,000.00
•Total Output 0 8,640,000.00 9,400,000.00 7,680,000.00
6d Existing Output 0 9,565,200.00 9,565,200.00 9,565,200.00
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