CC MTG MINUTES MAY 30 2017�1
MINUTES OF THE FINANCE COMMITTEE MEETING
May 30,2017
' Members Present: Christopher Johnson—Chair
Cecilia Calabrese
Paul Cavallo
' Gina Letellier
' Members Absent: Richard Theroux
Also Present: Council President Cichetti, Council Vice President Mineo, Councilor
Rheault, Councilor Suffriti, Cheryl St. John, Auditor and Laurel
Placzek,Treasurer/Collector
Called to Order: Meeting was called to order by Chairman Johnson at 7:00 P.M. in the
•' Children's Conference Room at the Agawam Public Library, 750
Cooper Street, Agawam, MA.
AGENDA
1. Approval of minutes dated May 15,2017
•
Motion made by Councilor Cavallo and Seconded by Councilor Letellier to approve the
minutes. Vote: 4 YES 0 NO ! ABSENT
2. TR 2017-22 - A Resolution adopting the Fiscal Year 2018-2022 Capital Improvement
Program (submitted by Mayor Cohen)
Motion to send a positive recommendation to the full Council made by Councilor Cavallo and
seconded by Councilor Johnson. The Treasurer/Collector informed those present of some
' minor changes to the FY2018 proposed appropriations which are contained in the proposed
annual operating budget and the proposed change of reducing the size of the Early Childhood
Center project by eliminating the inclusion of kindergarten rooms. Councilor Johnson made a
1 motion to strike the Walnut Street Streetscape project from the plan as the Council recently
declined to fund the project and the motion was seconded by Councilor Letellier, The
Committee voted 4 YES 0 NO and 1 ABSENT on the motion to strike. The Committee voted
' 4 YES 0 NO and 1 ABSENT on the main motion as amended by the motion to strike.
• 3. TR-2017-25 - A Resolution authorizing the appropriation (of $135,762.71 and
$33,277.$8) to fund deficits in Snow and Ice Overtime and Equipment Rentals Snow
Accounts(Mayor)
Motion to send a positive recommendation to the full Council made by Councilor Cavallo and
seconded by Councilor Calabrese. The Auditor and Treasurer/Collector indicated that it was
• preferable to close the deficit through the utilization of Free Cash now rather than have DOR
add the sums to our FYI recap and charge the deficit to the next Free Cash certification.
' Vote: 4 YES 0 NO 1 ABSENT
4. TR-2017-26 - A Resolution authorizing the application and acceptance of a
1 Massachusetts Department of Environmental Protection Grant(Mayor)
Motion to send a positive recommendation to the full Council shade by Councilor Letellier and
seconded by Councilor Cavallo. The item involves a state grant of$1,500. Vote: 4 YES 0
NO I ABSENT
5. TO-2017-21 -Voucher List for WB Mason in the amount of$379.99
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' Motion to send a positive recommendation to the full Council made by Councilor Letellier and
seconded by Councilor Cavallo. The item involves office supplies for the Council office.
Vote. 4 YES 0 NO 1 ABSENT
6. TO-2017-22 - Budgetary Transfer of $1,600.00 from Municipal Golf Fuel & Oil
(#652636-52130) to Municipal Golf Overtime(#65261-51030)
' Motion to send a positive recommendation to the full Council made by Councilor Cavallo and
seconded by Councilor Letellier. The item involves a transfer to allow the greens at the course
to be cut on weekends which will necessitate the utilization of overtime funds per the
applicable collective bargaining agreement. Vote: 4 YES 0 NO 1 ABSENT
7. TO-2017-24 - A budgetary transfer (of $6,500.00) from Other Dent Service #16601-
57690 to Debt Principal#16601-57600 for$6,500.00.(Mayor)
Motion to send a positive recommendation to the full Council made by Councilor Cavallo and
seconded by Councilor Calabrese. The Treasurer/Collector explained that the item involves a
transfer of$6,500 which was necessitated by a change in the principal and interest schedule on
one of the bonds. Vote: 4 YES 0 NO 1 ABSENT
$. Any other business that may legally come before the Committee.
None.
9. Adjournment:
Motion to adjourn was made by Councilor Cavallo and seconded by Councilor Letellier and
approved unanimously at 7:20 P.M.
tRespectfully submitted,
Christopher Johnson,Chair
Finance Committee
s
1
MINUTES OF THE JOINT MEETING OF THE
FINANCE COMMITTEE AND LEGISLATIVE COMMITTEE
May 30,2017
lFinance Committee
Members Present: Christopher Johnson—Chair
Cecilia Calabrese
Gina Letellier
Paul Cavallo
•
Absent: Richard Theroux
' Leizislative Committee
Members Present: Anthony Suffriti—Vice Chair
* Donald Rheault
Cecilia Calabrese
Absent: Richard Theroux
George Bitzas
•P Also Present: Council President Cichetti, Council Vice President Mineo, Cheryl St.
John, Auditor and Laurel Placzek, Treasurer/Collector
' Called to Order: Meeting was called to order by Chairmen Johnson and Suffriti at 7:20
P.M. in the in the Children's Conference Room at the Agawam Public
01 Library, 750 Cooper Street, Agawam, MA.
AGENDA
1. TOR-2017-6 - An Ordinance Authorizing Departmental Revolving Funds for
FY2018(Mayor)(Two Readings Required)
Finance Committee: Motion to send a positive recommendation to the full Council made by
Councilor Letellier and seconded by Councilor Cavallo.
Legislative Committee: Motion to send a positive recommendation to the full Council made
• by Councilor Suffriti and seconded by Councilor Calabrese.
The Auditor and Treasurer/Collector indicated that the ordinance was required to comply with
the municipal modernization act passed last year by the state legislature. They also indicated
that the table of revolving funds attached to the proposed ordinance was not correct and they
would supply a correct table prior to the next Council meeting. Councilor Johnson noted that
the draft contained several errors such as references to "by-law" and not "ordinance" as
required; "Town Accountant" and not "Auditor" as required; and that the ordinance had no
reporting requirements.
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Finance Committee: Motion to amend made by Councilor Johnson and seconded by Councilor
Letellier to replace references to "by-law" with "ordinance"; amend the title to remove "for
•' FY2018"; change references from `Town Accountant" to "City Auditor'; change reference
from"Council Finance Committee"to"City Council"; and to revise the reporting paragraph to
include the preparation of quarterly reports,with copies to the Council.
Legislative Committee: Motion to amend made by Councilor Suffriti and seconded by
Councilor Calabrese to replace references to "by-law" with "ordinance'; amend the title to
•' remove"for FY2018"; change references from."Town Accountant"to"City Auditor". change
reference from "Council Finance Committee" to "City Council"; and to revise the reporting
paragraph to include the preparation of quarterly reports,with copies to the Council.
1 Finance Committee: Motion to Amend: Vote 4 YES 0 NO and 1 ABSENT
! Legislative Committee: Motion to Amend: Vote 3 YES 0 NO and 2 ABSENT
Finance Committee: Main Motion as Amended:Vote 4 YES 0 NO and 1 ABSENT
Legislative Committee: Main Motion as Amended: Vote 3 YES 0 NO and 2 ABSENT
•
Adjournment: Motions to adjourn the joint meeting were made and seconded and approved
' unanimously at 7:37 P.M.
Respectfully Submitted, Respectfully Submitted,
•
Christopher Johnson, Chair Anthony Suffriti,Vice Chair
Finance Committee Legislative Committee
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