TR-85-10 4 RESOLUTION NO. 82-1.0
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WHEREAS, The Director of the Office of Community Development and Planning
�. has notified the Town Manager that the 'town of Agawam has the opportunity to
receive state funding to assist in the creation of a Purchasing Function (amended)
through the State Incentive Aid Program administered by the Executive Office
of Communities and Development; and,
WHEREAS, The Town Manager believes it would be in .the best interests'
for the citizens of Agawam to do so.
THEREFORE, The Council hereby authorizes and approves that the Town
Manager submit a grant application under the Incentive Aid Program for the
hiring of a Purchasing Agent Assistant (amended) for three years.
DATED this fourth day of September 19$5.
ADOPTED BY TOWN COUNCIL AS AMENDED AT ITS REGULAR COUNCIL MEETING HELD
ON TUESDAY, SEPTEMBER 3, 1985.
(�Xt� 16�
41M
' Donald M. Rheault, Town Council President
Approved -as to Fo m:
Anthony Bonavita
Town Sol citor
DISTRIBUTION:
Original - Town Clerk's' Office
Copy —Town Council Clerk's Office
PURCHASING DIRECTOR
Nature of Work
iIt shall be the duty of the Purchasing Director to purchase
or contract for all supplies , materials, equipment, and contractural
services needed by any and all departments of the Town of. Agawam.
Contractural services , printing work, the purchase of gas and
electricity, towel and cleaning services , the repair and maintenance
of office equipment, { the repair and maintenance of all city-
owned property} , rentals of machinery and "®quipment, and all similar
contractural services. Contractural services shall not be construed
to mean the hiring of departmental personnel , medical , legal ,
engineering , technical , and other professional services.
Illustrative Tasks
Receives requisitions for the purchase of supplies, materials,
equipment and contractual services from all town -departments; checks
requisitions for material , " description, quanitities, and the account .
to be charged.
Negotiates purchases of a variety of supplies , materials and
equipment, attempting to secure goods according to quality desired
and most favorable price.
Prepares or assists in the preparation of specifications for
supplies equipment and contractual services; uses standard government
specification on bulk material purchases; consults with department
representatives in the preparation of specifications on contracts
and other technical matters.
Prepares bid forms, advertises for bids and sends formal bid
forms to established vendors ; tabulates bids submitted and obtains
all information necessary to the property evaluation of bids;
makes a recommendation for the awarding of bids to the successful
bidder.; checks to see that adequate surety and insurance coveragei3
are provided by contractor.
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Checks invoices for proper price, accounts and quantities;
investigates complaints as to quality, quantity and delivery of
commodities.
Checks payment vouchers before they are approved and submitted
to the City Treasurer for payment.
Supervices and reviews the continuous inventory record keeping :
of equipment and supplies.
Maintains a. supply of standard office and janitorial, materials
' for use in town buildings.
Performs related work as assigned.
Knowleges, Abilities , and Skills
Thorough knowledge of modern governmental pruchasing principles
methods and procedures.
Thorough knowledge of' state and local ordinances, laws , rules
and regulations affecting town pruchasing ,
Considerable knowledge of. a wide variety of office and
maintenance supplies, materials , and equipment and the best sources
of supply 1 of such goods.
Considerable knowledge of commodity markets, marketing practices
and commodity pricing Dethods.
Ability to analyze commodity requirements and to prepare adequate
specifications governing purchases.
Ability to interpret market prices and trends and to apply
such interpretations- to procurement problems.
Ability- to establish and maintain effective working relationships
' with Town officials and employees , vendors, and the general. -public.
Ability to develop and maintain purchasing records and to
supervice clerical employees performing routine detail duties.
DESIRABLE EXPERIENCE AND TRAINING
The Purchasing Director shall have had prior to his or. her
appointment at least five years experience as purchasing agent with
public or business enterprises which operate on justified re-
quisitions based on stores control with per petual inventories of
stock on hand.
He or she shall also have graduated from a four year college 'or
university preferably with a degree in business administration,econvmics,
- ' commerce, or some field of business.
TOWN OF AGAWAM
36 MAIN STREET AGAWAM, MASSACHUSETTS 01001
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Te1. 413-786-0400;
��►a1`E4 May
TO: Town Clerk's office
FROM: Town Council Clerk
Re: TR-85-10-Resolution-Authorize the Town Manager on behalf of the Town
of Agawam to submit an Incentive Aid Program Grant Application to the
Executive Office of Communities and Development for the creation. of a
Purchasing Director posit-ion. (Twn. Mgr ) .
The Agawam Town Council during their regular council meeting approved the.
above resolution, moved by Councilor Paleologopoulos; .seconded by Councilor.
Nelsen and later an amendment was moved by Councilor Paleologopaulos;
seconded by Councilor Trehey as follows:
In the first paragraph it should read "Purchasing .Function" and in- the last
paragraph it should read "Purchasing Agent Assistant."
ROLL CALL: 11 YES, 3 NO, 1 ABSENT.
ROLL CALL VOTES - AGJTAM TOWN COUNCIL
po
DATE:
to•3
' AGENDA ITE S5-1v- V-'e sal , - pvx�Inoy • i-h e �'wv�
V� mrk YM N YE NO AB 'YEI NO AB
Blatt Neil H.
dw
DeForge., 1'hillip J. y
' DeLucchi, Mario John
Gal lano, Andrew
Laci enski, Daniel T. J
-e- Thomas
Longo, Peter
E&rdl. FroderIckr�
' Nelsen, Dorothy
Paleologopoulos, Paul` 13I1&5
1
Rheault, Donald Y
Sham hn ss Jo
hn ohn P.
Trehey, Alfred
Trimboli, Paul Vincent Jr.
TOTALS t 3 1
1