TR-92-37 TR-92- 37
ARe
solution Creating a Council Rule Establishing Procedures For Recording
Council Committee Meeting Minutes
Sponsor. Councilor Nancy E. Gravel
WHEREAS, minutes of governmental bodies constitute an invaluable record of the
1 formulation and implementation of publ:id'policy; and
WHEREAS, all minutes of governmental bodies have been designated as permanent
records by the Supervisor of Public Records for local government records and by
1 the Records Conservation Board for records of the executive branch (pursuant to
M.G.L. c.66, s.8 and c.30, s.42, respectively); and
WHEREAS, minutes of the meetings of governmental bodies must be created in .�
written format (M.G.L. c.66, s.3-4, 1990 ed) . Z" t
N
NOW, THEREFORE, the Agawam City Council hereby resolves that Council Rulr
#44 be adopted and all Council Committees comply with said Rule.
COUNCIL RULE #44
' Minutes of Council 'Committee-Meetings
1. Minutes of all Council Committee Meetings will be recorded in writing lasing' '
the format in Appendix A, attached hereto and incorporated by reference.
2. Each Committee Chairperson will designate a recording secretary from committee
members.
3. The recorded minutes of each committee meeting will be given to the Council
' Clerk within two weeks of the committee meeting for typing and distribution.
Dated this seventeenth day of Jui 1992.
1 Per Order of the Agawam City Council 71Qar4D
Jdknne H. Willis, President
Agawam City Council A0Q!a- o kcu - L.
cC ��
Appr Form and Legal i.ty
e
omas ocke, City Solicitor
1 - �
APPENDIX A
ACAWAM CITY COUNCIL
' Committee
Meeting
Date:
Time:
' Place :
Committee members present:
Committee members absent:
Others in attendance:
Meeting convened at (time) by , Chairperson.
I . Previous meeting minutes (date)
A. Review of minutes (corrections, if any )
B. Acceptance of minutes (Motion MIS/P) to approve minutes
--as corrected
--as distributed
II. Agenda Item(s)
A. Discussion
B. Motion(s)
C. Resolution(s) and/or recommendation(s)
III . Adjournment
A. Motion M/S/P to adjourn
B. Meeting adjourned at (time)
IV. Next meeting (if scheduled)
Respectfully submitted,
(Name)
City Councilor
MAYORAL ACTION
Received this Seventeenth day of July 1992
from Town Council Clerk.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3 . Section 3-
6 of the Agawam Charter, as amended , I hereby approve the
passage of the above legislation on this Twentieth day
of —�.L1Y�.. �� 1992 . — -
Ch stapher C . J h son, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-
6 of the Agawam Charter, as amended, I hereby veto the
passage of the above legislation on this
day of 1992 for the following reason(s) :
Christopher C. Johnson, Mayor
RETURN OF LEGISLATION TO COUNCIL CLERK
Returned to Council Clerk this Ty-entiefb day
of July 1992.
Im