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TOR-2009-4 ENERGY COMMISSION '@K 2ao9-�I L-�crgy ('arwwssi&��, C2 CL.6,/ djrK1v__, NCO- TOR-2009-4 -06 P4 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilors Cecilia Calabrese,Gina Letellier, and Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS,the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the *wn of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLIS14MENT AND PURPOSE C7? The Agawam Energy Commission is created to develop strategies to reduce energy costs of tan- owned facilities through energy conservation, efficiency, and to engage in long term enrrgy planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members. Commission members may include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee. Three (3) members of the City Council shall be designated by the Council President. Additionally, four (4) citizen members shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring other than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: I. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4.- Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City, 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates' as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support.their decision- making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: 1. meetings and sponsored events; ii. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. 10. Shall keep accurate records of its meetings and actions and shall file an annual report with the Mayor and City Council, J Dated this day of 2009. PER ORDER OF THE AGAWAM CITY COUNCIL na . Letellier, Pre ent, Agawam City Council APPROVED AS TO FORM LEGALITY Christopher C. Joh o , Solicitor MAYORAL ACTIO Received this I— day of 2009 from Town Council Clerk. Signed by Council President this day of 2009. APPROVAL OF LEGISLATIOrS By the powers vested in me pursuant to Article 3, Section 3-6 of the Agaw qcharter, as arKnded, I hereby approve the passage o f the above legislation on this 0 day of 'JO 2009. 1 L�- Susan R. Dawson, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2009 for the following reason(s): Susan R. Dawson, Mayor RETURN OF LEGISLATION TO COUNCIL CLE Returned to Council Clerk this day of 2 009. Page I of 2 barbara bard From. Agnes Czarniecki [aczarniecki@chicopeema.gov] Sent: Thursday, September 03, 2009 8:37 AM To: barbara bard Subject: RE: Good Morning, The Commission is comprised of both dept. heads and citizens. Have a great day! Apw*C�cwniedkv, Administrative Assistant Office of the Chicopee City Council aczarniecki@chicopeema.gov Phone-413-594-1435 Fax-413-594-1438 bA, Go Green i Please don't print this e-mail unless you really need to, From: barbara bard [ma!Ito:BBard@agawam.ma.us] Sent: Wednesday, September 02, 2009 9:18 AM To: Agnes Czarniecki Subject: RE: Thank you for your quick response. Would you happen to know if this Energy Commission's ten members are dept heads, city councilors or citizens? Thank you. Make it a great day! iqaz" Barbara A. Bard Adniinistrative Assistant to the City. Council 36 Main Street Agawarn, MA. 01001 (413) 786-0400.N233 (413) 789-9927 fax blbard(a).aga!tv�� From: Agnes Czarniecki [mailto:aczarniecki@chicopeema.gov] Sent: Tuesday, September 01, 2009 2:04 PM To: barbara bard Subject: RE: Hi, We have an Energy Conservation Commission in Chicopee that consists of 10 members who were appointed by the Mayor but were not confirmed by the City Council. I am not certain how active this commission is. We do not have a Fire or Police Commission. Hope this information is helpful. Have a great day! ApLak Ch-owyv:e,-_�, Administrative Assistant Office of the Chicopee City Council aczarniecki@chicopeema-gov Phone-413-594-1435 Fax-413-594-1438 hA, Go Green!Please don't prijit this e-mail unless you really need to. 9/3/2009 Page I of I barbara bard From: Agnes Czarniecki [aczarniecki@chicopeerna.gov] Sent: Tuesday, September 01, 2009 2:04 PM To: barbara bard Subject: RE: Hi, We have an Energy Conservation Commission in Chicopee that consists of 10 members who were appointed by the Mayor but were not confirmed by the City Council. I am not certain how active this commission is. We do not have a Fire or Police Commission. Hope this information is helpful. Have a great day! Aff4A,P,k C3,CWrUe,6�il, Administrative Assistant Office of the Chicopee City Council aczarniecki@chicopeema.gov Phone-413-594-1435 Fax-413-594-1438 L,A Go Green!Please don't print this e-mail unless you really need to. From: barbara bard [mailto:Bl3ard@agawam.ma.us] Sent: Tuesday, September 01, 2009 1:31 PM To: Agnes Czarniecki Subject: Hi, One of the Agawam City Councilors is requesting info about surrounding town's commissions. Would you please let me know if your city has commissions for Fire, Police or specifically Energy? Are they appointed by Mayor and confirmed by Council? On average, how many members on these commissions? Thank you for your time. Make it a great day! OaCALM Barbara A. Bard Adininistrative Assistant to the City Comicil 36 Main Street Agawaiii, MA. 01001 (413) 786-0400 x233 (413) 789-9927 fax m1w-5— bbardna,agawam.ma.us 61� 9/2/2009 f c.z 1 � From: To:7BB9927 09/01/2009 OS:11 1804 P.00i/004 W a r BoardqfSdtTtwen S=&aly- Enrico John ViIlarna; o Dl�Chairman Nick]3r=lt James D.Driscoll Telephone- (413)525-5400 ext.420 PmA L Federici F= (413)525-1025 - Emath NBreauIt@r�Iongmeadow=gov FACSRMMLE TRANSAUSSION TO: FROM: 74- FAX#: PAGES (induding this page): PHONE: DATEAND IDIE SFM: p. RE: COAUdENTS: BIPORTANT-PLFASE NOTF,The information transmitted is intended only for the person or entity to which it is addressed and MaY contain confidential and/or privileged matelial.Any review,retmnsmission,dissemination or other use of or taking of any action in reliance upon,this information by persons or entities other thm the intended recipient is prohibited,If you received this in error Please contact the sender and destroy this facsin0e. From: Ta:7BS9927 09/0112009 09:11 #804 KIM= LOCAL CABLE ACESS COMMITTEE. Appointed by Board of Selectmen 7 Members & I ALTERNATE 2009 Paul Federici, Chairman Nick Sreault, Executive Secretary, 60 Center Square 2005-Present Board of Selectmen Alternate Steve R. Morissette, 52 East Village Road 2003 Dr. Ed -Costa, 43 Rogers Road 2007 Ryan Quimby, 27 Pioneer Circle 2007 Don Maki, 190 Chestnut Street 200'1 W., Llyod Oaks, 87 Barrie Road 2007 Andrew Clark, 20 Alandale Drive 2008 MEMORIAL DAY COMMITTEEs 2007 Kevin McMaster, Chairman Felix Demechele, Co-Chairman. Carmine DiFranco Russell Rennell Ronald Davis Peter Verteramo William Speigbt Cedric Hastings RECREATION CONMXSSION: 3 YEAR TERM Richard Paige, Chairman, 19 Knollwood Drive 1992-2010 Michael O'Neil, 40 Holy Cross Circle 1993-2010 Nancy Roberts, 30 Franconia circle 1993-2011 Faith W. Leahy" 16 Elizabeth Street 1994-2010 Richard j. matuszczak, 451 Porter Road 1995-2009 John M. O'Heir, 41 Ridge Road 2001-2011 Michael R. Salvon, 75 Canterbury Circle 2004-2009 Michael O'Shea, 33 Rankin Avenue 2006-2009 Carolanne Elmendorf, 11 Hanward Hill 2006-2009 Carolyn Porter, Rx Officio 2006-Present PUBLIC SAFETY ADVISORY LXX�MTTEEg Appointed by Board of Selectmen Andrew W. Fraser,Chairman, 26 Rolling Meadow Lane 200-9-2009 George J. Moriarty, 33 Speight Arden 2005-2009 Philip Chapman, 21 Pineywoods Drive 2005-2009 Barbara Mulak, 262 Millbrook Drive 2005-2009 John M. BobianBki, 101 Hillside Drive 2005-2009 Attny.John A. O'Neil 10 Lessard Circle 2007-2009 Richard Brady, 20 Powder Hill Road/ Resigned 2008 2007-2009 Craig Tedeshi, 173 Nottingham Drive 2007-2009 Michael R. Sacenti,87 Pilgrim Road (Alternate) 2007-2009 REGISTRARS OF VOTERS: M. Daniel Lacedonia, 106 Ridge Road,Chairman (D) 2004 Steven Casey, 14 Meadow Road(R) 2004 Thomas O'Connor, 3 Orange St. (R) 2008 Thomas ,Florence, Town Clerk (D) 2003 SEMOR CXNTER COMMITTEE* Appointed Board of Selectmen 10 Members Jack Villamaino, 834 Somers Road 2007 Bob Hildreth, Vice Chairman, 17 Susan Street 2'001 Walter F. LaBroad, 24 Hillside Drive 2001 Carl F. Ohlin, 10 Pease Road 2001 Michael S. Przybylowicz, 5 Chatham Circle 2001 Donald E- Thompson, Jr. ,Chairman, 17 Oak BbAf Circle 2001 Muriel A. Andwood, 17 Hillside Drive 2001 Leon Osborne, 47 Schuyler -Drive 2001 William A. Powell, 186 Mapleshade Avenue 20'02 Robert E. Zumbruski, 23 Edwill Road 2004 Carolyn Brennan Council Of Aging, Ex-officio 2007- From: To:7669927 09/01/2009 09:11 VM4 P.M3/004 LOCAL EMERGENCY PLANNIXG COMXITTRE s Annual Appointment by BOARD of SELECTMEN Brian Falk, Chairman, 2002 Frank Morrisino, Jr. Deputy Chairman 2000 Jack .Villamaino, Selectmen Representative 2009 Michael Maheux, 25 Pascal Road, Springfield 1993 Douglas Mellis, Police Chief, 160 Somers Road 2005 Ed Costa, 180 Maple Street 2000 Jonathan D. Haraty, 134 Maple Street 2000 Chris Buendo, 280 North Main Street 2000 Bruce Augusti, MEMA Representative P.O. Box 1190, Belchertown 2000 Raymond J. Kallaugher, 280 Porter Road 2001 Dr. Michael Lemanski, 131 Brookhaven Drive 2003 Dave Gromaski, Supt- of Public works, Town Hall 2003 Steve Rybacki, Fire Liaison 42 Hillside Drive 2003 Brenda Brouillette, American Red Crons 2003 Robert Gregory, AMR 2003 Tom McGowan, State Emergency Management Representative 2003 7 Elizabeth Street 2003 HISTORICAL CUMMISSION't APPOINTED by BOARD of SELXC`TXEN 3 Year WQ'� 7 members Bruce Moore, 76 Birchland Avenue 1992-20 John H. Makara, 263 Prospect Street, Vice Chairman 1993-2009*e James H. Davis, 117 Somers Road, Treasurer 1995-2010 -(!e0-KZ, 1992-2011 Anthony Zampiceni, 3 Dell Street, Chairman 2004-2009/ Eleanor J. Seligman, 56 SomerBville Road 2004-2010 Linda Kern, 104 Prospect Street 2006-2009-f ASSOCIATZ WnMERS: Wayne Bickley, 552 Springfield St., Somers, CT Robert Jackson, 17 Brook Street Joyce Kent, 198 Prospect Street Laura Peavey, P.O. Box 543 Glenna Ball, 138 Fernwood Drive INDUSTRIAL DE"LOPMENT FrNANC32M AUTHORITY. 5-Year Appointment by BOARD of S33LECThON 3 Members G. Todd Marchant,Vice Chairman, 130 Meadow Road 1988-2009 Shirley A. Herrick, Secretary, 40 Tanglewood Drive 1998-2012 XXXxx3000ucxxxx, Board of Selectmen Liaison Michael Sacenti, 34 School Street IND3PMMENCE DAY COMaTTEE: 11 Members Carl Ohlin, Chairman Dave Relihan Denise Cote George Smarz Brian Falk Lee Thibodeau Michael Gordon Stephen J.McGirr Bob Nichols Bruce Durand Bob Wogatake SAFETY COMZ41TTER: Nick Breault, Executive Secretary, Chairman, Town Hall Douglas MelliB, Police Chief, i6O Somers Road Richard J. Brady, Fire Chief, 150 Somers Road Home.' 20 Powder Hill Road Daniel Hellyer, Building Inspector, 41 Hanward Hill Kenneth D. Goddard, 20 North Circle Drive Carolyn Porter, Recreation Director, 328 North Main Street Home. 8 Western Avenue, Westfield 01085 -nnan, Council on Aging Executive Director Carolyn BrL Pleasant View School, 328 North Main Street Susan Peterson,Library Director, 60 Center Square Robyn MacDonald, Planning and Zoning Administrator, 60 Center Square Froii: To:7869927 OS/01/2009 09:12 #804 P.004/004 IT COMMITTEE: Annual appointment 7 Members Ryan Quimby, MIS Director 27 Pioneer Circle 2007-Present James D. Driscoll, Chairman, 52 Ridge Road 2006 Edward Costa, Superintendent of Schools 2003 John F. Maybury,215 Prospect Street 2003 Charlie Christianson, 19 Baymor Drive 2003 Barry Henry, 56 Sanford Street 2003 Mandy Andress, 346 Prospect Street 2005 CONSERVATION COMMISSION: APPIONTED by BOARD of SELECTMEN 3 Year Torm 7 Members 2/r George C. Kingston, 'Chairman,(56 Rural Lane 1991-2009 Martha W. Hamilton, vice chair, 220 Pinehurst Drive 2002-2011 Jody O'Brien, Clerk 160 Mapleshade Avenue 2005-2011 Mary C. Sworda,Commissioner, 48 Greenwich Road 1989-2010 Michael Salvon, Commissioner, 75 Canterbury Circle 2005-2010 Colleen Foerster, 29 East Circle Drive 2007-2010 Sheron. Williams, 62 Prospect Hills. ' 2007-2010 COUNCIL ON AGINGtAPPOINTED by BOARD of SELECTMEN 3 Year Term 11 Members Foy M. Miller,Chairman, 14 Ov6rbr'ook Drive 2005-2011 Leon Osborne,Vice Chairman, 47 Schuyler Drive 2003-2009 Theresa Govoni moylan,Recording Secretary,190 Kibbe Road 2004-2010 M. Muriel Andwood,Corr6sponding Secretary,17 Hillside Dr. 2003-2010 Raymond St. Marie, 38 Knollwood Drive 1992-2010 Dorothy F. Weyner, 333 Kibbe Road 1995-2009 Melinda Manderville, 302 Pinehurst Drive 2004-2010 Doreen Harrison, 225 Pinehurst Drive 2005-2011 Gary DeLise, 45 Taylor Street 2007-2010 Sandra Burfis,146 Prospect Street 200"7-2010 Carolyn Brennan Ex-officio 2007-Present Tim Sheranko, 30 Rogers Road 02/26/09-2009 EAST LONGMEADOW Cr[MTURAL "PAIRS COUNCIL: APPOniTED by BOARD of SELECTMW 3 Year Term (*2 Terms Only)7 Members . Ruth Pappas, 16 Woodlawn Street i 2002-2011 Geraldine Marafioti, 20 Meadow Road* 2003-2009 Lori A. LanderB-Carvalho, 23 Day Avenue, Co-Chairman* 2004-2010 Jodi O'Brien, 160 Mapleshade Avenue, Co-Chairman* 2004-2010 Barbara Noah, 34 Pilgrim Road* 2006-2009 Jean Delaney, 66 Rural Lane 2007-2010 John Robinson,14 High Street 2007-2010 EAST LONGNaM= HOUSING PARTNERSE[lp COMMITTEE: APPOINTHD by BOARD of SELECTMXN Chandler W. Newell, Chairman, 260 Elm Street 1988 Adam J. Dubilo, 263 North Main Street 2002 Sandra E. Osborne, 75 Pleasant St. B101 2004 Thomas Fitzgerald, 364 Somers Road 2006 EAST LONGMEKADOW (ADA) Annual Appointment by BOARD of SELECTMEN 10 Members MUNICIPAL AMBRICANS WITH DISABILITIES ACT COMMITTEEs Nick Breault, Executive Secretary, Town Hall Douglas Mellis, Police chief, 160 Somers Road 2005 Daniel Hellyer, Building Inspector, Town Hall 2005 Kenneth Goddard, 20 North Circle Drive 1997' Carolyn Brennan, Council on Aging Executive Director 2007 Pleasant View School, 328 North Main Street Susan Peterson, Library Director, 60 Center Square 1997 Bruce Fennay, Department of Public Works 2004 Michell A. Kantany, 7 Harwich Road 2004 Tean Delaney, 66 Rural Lane 2004 Page I of 2 barbara bard From: gep50@comcast.net Sent: Monday, August 31, 2009 9:18 PM To: barbara bard Subject: Re'. Bulletin 2009-20B-. "Sewer Rate Relief Fund - FY2010" Hi Barbara (the best one), Would be able to find out the answers to these questions for me'? How many commissions are there in the cities of Sprifg-Tfie--Id- , :�ng 7ie d, C4ieopLT, LQagff Kedow-, E a s t I ongmt-,rdUw an d WIMTH-Fa-m? —5-q 6 -T1 I I Do any city councilors or aldermen serve on any of these commissions? If so which ones and how many members on each commiss/ion? Could you please also send a m m to the mayor concerning McGrath Park: two of the four lights are burnt out and need to be rep, ed. I have heard complaints from two residents about this issue. Our city has one of the best designed and well maintained parks in the area and we would like to keep it that way. Could you pass this memo along to the DPW and Building Maintenance so that they can replace these lights? Thank you, Your friend George ----- Original Message ----- From: "barbara bard" <BBard@agawam.ma.us> To: GBitzas@stickley.com, "Cecilia Calabrese (cececalabrese@yahoo.com)" <cececalabrese@yahoo,com>, "Dennis J. Perry (d Perry@ mp imeta ltreati n g.com)" <d Perry@ mpimeta Itreating.corn>, "Donald M. Rheault (don@messageon hold ne.com)" <don@messageonholdne.com>, "George Bitzas (GEP50@comcast.net)" <GEP50@comcast.net>, "Gina M. Letellier (ginalet@verizon,net)" <ginalet@verizon.net>, "Jill P. Simpson (dbsjps@comcast.net)" <d bsjps@com cast.net>, "Jill S. Messick (jill.messick@comcast.net)" <j ill.messick@comcast.net>, "Joseph Mineo Omineo@getajob.cc)" <jm'tneo@getajob.cc>, "Paul C. Cavallo (paul.cavallo@verizon.net)" <pau 1.cavallo@verizon.net>, "Robert E. Rossi (Itrer@msn.com)" <Itrer@msn.com>, "Robert M. Young (robert.young@thehartford.com)" <robert,young@thehartford.com> Sent- Monday, August 31, 2009 8:49:04 AM GMT -05-00 US/Canada Eastern Subject: FW: Bulletin 2009-20B: "Sewer Rate Relief Fund - FY2010" Make it a great day! qa1r&M Barbara A. Bard Administrative Assistant to the Citv Council 36 Main Street Agawam,MA. 01001 (413) 786-0400 N233 9/1/2009 Page I of I barbara bard From: Pettazzoni, Susan(spettazzoni@west-springfield.ma.usI Sent: Tuesday, September 01,2009 11:12 AM To: barbara bard - Subject: from Suse in West Springfield Hey Barbara! Hope this f inds you well, Yes we had a great summer of experiences.-and you? To answer your question I would send you to the Town of West Springfield. MA website. On the left side you will see areas labeled: Departments, Boards and Committees etc, Click on Boards and Committees (or it could be Committees and Boards) This will allow you to access all the Boards, Committees and Commissions that are in the Town of West Springfield. Each committee, board and/or commission is dif f erent in its make-up and you will see how many are on each one when you go into the individual areas. Also, to answer your other question....the Mayor sends a recommendation to the Town Council, the Human Resource Subcommittee of the Town Council researches the individuals (to see if they have any outstanding bills, unlicensed dogs or violations against them before recommending them) then at a Town Counci I meeting the Chair of the HR Subcommittee moves to appoint the Mayors recommendation....then a full vote of the Town Council. Hope this helps! Glad to hear f rom you! _s Susan(Pettazzoni Cferkof the Town Councif West Spiingfie(d, W.A 01089 413-263-3015 -----Original Message----- From: barbara bard [mailto:BBard@agawam.ma.us) Sent:Tuesday, September 01, 2009 10:44 AM To: Pettazzoni, Susan Subject: Hi Sue! Hope all is well and you had a great summer. One of the councilors is requesting information about area commissions. Does West Spfld have any commissions(i.e. Energy Commission, Police Commission, Fire Commission, etc) and are they appointed by Mayor? How many members on average are on the commissions? Thanks for the info. I appreciate it. Make it a great clay! Barbara A. Bard AdininismLtivc Assistant to the City Cmincil 36 Main Strect 4mwani,MA. 01001 (413)786-0400 x233 (413)789-9927 fax bbardna,agawarn.mams 9/1/2009 TOR-2009-4 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE . AGAWAM ENERGY COMMISSION Sponsored by: Councilors Cecilia Calabrese,Gina Letellier,and Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS,the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation,efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town- owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members. Commission members may include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee. Three (3) members of the City Council shall be designated by the Council President. Additionally, four (4) citizen members shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. TOR-2009-4 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilors Cecilia Calabrese,Gina Letellier, and Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding r installation of clean energy alternatives, and technical and financial assista strategies; WHEREAS, it is in the best interests of reduce energy costs of town-owned facilities th engage in long term energy planning; UV WHEREAS, it is in the best interests o Energy Commission to develop strategies to redu 0 P(Q, energy conservation, efficiency, and to engage in NOW THEREFORE, be it resolved b P11" Section 3.8.5 entitled "Agawam Energy Commi of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to d owned facilities through energy conservation, planning. B. MEMBERSHIP The Commission shall consist of eleven (11) rnt Superintendent of Public Works or their desig Development or their designee, the Inspector c Maintenance Director or their designee. Thn 11 -7 designated by the Council President. Additiona' by the Mayor and confirmed by the City Council a diverse range of community interests and profe, It is recommended that commission members atto and report to the commission with the results. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring other than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision- making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: i. meetings and sponsored events; ii. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. 10. Shall keep accurate records of its meetings and actions and shall file an annual report with the Mayor and City Council. Dated this day of , 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Johnson, Solicitor TOR-2009-4 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilor Cecelia Calabrese,Councilor Gina Letellier,Councilor Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town ofAgawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town- owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP A4 ay The Commission shall consist of eleven (11) members. Commission members ghfftt include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designe4_a4Three (3) members of the City Council I'le designated by the Council President., .4n addition-there-shall-be-four-(4)-citizen members_&ho -shall-be-appointed-by-the-Mayor-and-confirmed-by-the-City-Council-. - Citizen members shall be selected to represent a diverse range' of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. ,?tvs , (Lf) Ut, a q M CV4 19V +ke C4L &rkr(C app 0 1 Y'Ai irraddftion,-the-cU—mm—is—si—on—m--ay--dFs-iTnate—at-]Frg-e members, who will be non-voting i;-e—mbers _aftgLaftend4-th=-mgulaNyieeting�-- The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: I. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards, 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision- making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: j. meetings and sponsored events; i i. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. 10, Shall keep accurate records of its meetings and actions and shall file an annual report with the Mayor and City Council. Dated this day of 92009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letelfier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Johnson, Solicitor To: Agawam City Council From: Councilor Jill Messick Re: Energy Legislation I have revised the energy legislation to reflect that the Department heads will be appointed by the Mayor to the Energy Commission. (Top of second page). This change was discussed at the Ordinance Sub-Committee meeting on Friday, August 14. Thank you, Jill Messick Yot-I TOR-2009- 04 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION 6�.3 <6(1* Sponsored by: Councilor Cecelia Calabrese, Councilor Gina Letellier, Councilor Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding 'is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members. Commission members include the Superintendent of Public Works or their designee, P1 la the Director of nning and Community Development or their designee, the Inspector ol Buildings or their designee, the Building Maintenance Director or A CL their designee ,0. our (4) citizen members,.wft shall be appointed by the .. _e9 Mayor and cohfirmed by the City Council. Three (3) members of the City Council shall be designated by the Council President. Citizen members shall be selected to represent a diverse range of community interests and ,professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. n d r mest�ag S. 1�4 The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information' to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: i. meetings and sponsored events; ii. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. 10. Shall keep accurate records of its meetings and actions and shall file an annual report with the Mayor and City Council. Dated this day of 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Johnson, Solicitor itc Q;- TOR-2009- 4 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilors Cecelia Calabrese, Gina Letellier & Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated en rgy use tracking, analysis and conservation in the Green Communities Act; EREAS, the Town of Agawam does not have staff dedicated to researchi funding and implementing energy policy for the town; WHE AS, federal and state funding is available for installation of clean energy a ernatives, and technical and financial assistance is offered to implement energ savings strategies; WHEREAS, i is in the best interests of the Town of Agawam to develop strategies to duce energy costs of town-owned facilities through energy conservation, ef iency, and to engage in long term energy planning; WHEREAS, it is in th best interests of the Town of Agawam to create the Agawam Energy Commi ion to develop strategies to reduce energy costs of town-owned facilities t ugh energy conservation, efficiency, and to engage in long term energy planni ; and NOW THEREFORE, be it reso ed by the City Council of the City of Agawam that Section 3.8.5 entitled "Ag wvam Energy Commission" is hereby added to the Code of the Town of Agawa - §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is cruated to dev lop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of nine (9) members. ComTm sion members shall include the Superintendent of Public Works or the I r esignee, the Director of Planning and Community Development or their d ignee, the Inspector of Buildings or their designee, the Building Maintenance irector or their designee, and one member of the City Council to be designated by the Council President. In addition there shall be four (4) citizen members who shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. All commission members shall attend at least one (1) educational seminar per year, and report to the commission with the results. In addition, the commission may designate at-large members, who will be non-voting members after attending three regular meetings. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: i. meetings and sponsored events; i i. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. Dated this day of , 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY CDN Christopher 9 ohnson, Solicitor TOR-2009 L�_ AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilor Cecelia Calabrese, Councilor Gina Letellier & Councilor Jill Messick WH EAS, the Commonwealth of Massachusetts has mandated energy use cking, analysis and conservation in the Green Communities Act; WHEREAS, e Town of Agawam does not have staff dedicated to researching, funding a implementing energy policy for the town; WHEREAS, federal nd state funding is available for installation of clean energy alternatives, an technical and financial assistance is offered to implement energy savings strat ies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy c ts of town-owned facilities through energy conservation, efficiency, and to en ge in long term energy planning; WHEREAS, it is in the best interests o e Town of Agawam to create the Agawam Energy Commission to develop rategies to reduce energy costs of town-owned facilities through energy con rvation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City uncil of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Corn ission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to re uce energy costs of town-owned facilities through energy conservati efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members. Commission members shall include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee, and three (3) members of the City Council to be designated by the Council President. In addition there shall be four (4) citizen members who shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. in addition, the commission may designate at-large members, who will be non-voting members after attending three regular meetings. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy 'initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam, 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: i. meetings and sponsored events; i i. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. Dated this day of 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Ohnson, Solicitor INTEROFFICE MEMORANDUM TO: COUNCIL FROM: COUNCILOR GEORGE BITZAS SUBJECT: ENERGY COMMISSION DATE: 9/3/2009 After some research with the municipalities of surrounding cities and towns, I wanted to report that none of the towns questioned have commissions containing more than three to five members. All of the comrrussions' members were appointed by the Mayor and confirmed by the Council/Selectmen. None have public safety commissions or energy commissions for the most part although the City of CEcopee does have an Energy Comrrlisslon comprised of ten members - both department heads and citizens - appointed by the Mayor, It is not a very active commission acc ording to the Chicopee Council Adrru'ru*strative Assistant, To date, I have not received a response ftom the Mayor on my August 28" Memo regarding the formation of the Agawam Energy Commi'ssion. I hope to have that written response prior to our upcoming Council meeting. Town of Agawam -1837 36 Main Street Agawam, Massachusetts 01001 Tel. 413-786-0400 Fax 413-786-9927 Memorandum To:, City Council From: Susan R. Dawson, Mayor Date: September 8, 2009 Re: Energy Commission Councilor George Bitzas has requested information from this office regarding the ordinance presently before the City Council (TOR-20094). Councilor Bitzas has asked if I support the formation of an Energy Commission and if the department heads listed in §3.8.5 B' of the proposed ordinance will participate. 'Please be advised that should the Council adopt this ordinance, the town staff which includes the Superintendent of Public Works, the Director of Planning and Community Development, the Inspector of Buildings, and -the - Building Maintenance Director will be active members of the Energy Commission. 'It is important that the Council be reminded and advised that all of the aforementioned department heads fall under my direction. As such, all requests for their services be made through my office and will require my approval. Councilor Bitzas has also asked if the town has done anything in the past to save energy. Attached please find a report outlining nineteen energy projects that have been performed to date. Should you have any further questions, please feel free to contact me. Very truly yours, Susan R. Dawson Mayor Atta. a/s IS -11 V 8- d1S 8031 12, Received a $41,000 grant from WMECO for energy projects done on buildings in the Year 2000. We also received a grant from RISE for energy savings for gas projects installed in school buildings. 13. Received grant money from WMECO and RISE on energy-saving products for the public library during its renovation. 14. Received grant money on energy-saving products for the Senior Center project. 15, Through a fully-funded grant, all exit lights throughout the schools were replaced with compact, florescent fixtures. 16. 'The gym and pool at the Junior High School, as well as the Middle and High School gyms were just re-lighted with new, energy-efficient fixtures 'installed by Advanced Energy Group on a WMECO grant. 17. Johnson Control, Siemans, and Honeywell all did energy audits on the school buildings to determine what could be done to lower or save on energy costs. No real savings could come out of those studies, without the.town putting a substantial amount of money up front. 18, The Maintenance Department is currently looking into solar hot water for the Junior High School pool and the possible installation of solar electric panels. Paul Tangredi with ECS is doing the study for the Town, along with an engineering firm, to determine if the roof structure can support the weight of the solar panels. 19. To save energy, light sensors and timers have been installed throughout the school and town buildings. Additional devices are being installed on an on-going basis. These are some of the projects that have been done to save.on energy costs for the Town. There is more to do every day. The Building Maintenance Department is constantly looking for ways to save energy and reduce the costs for the Town of Agawam. ENERGY REPORT I Converted the electric heat wing to oil/gas-fired hot water system on a state energy grant. Saved $1,500.00 a month on meter'charges, reducing 350 KW and over, plus a reduction in electric usage. Five-year payback was the requirement for the state grant. 2. Converted the Junior High School from electric heat to oil/gas-fired hot water system. No grant was available; however we did save $2,400.00 a month on meter charges, plus a reduction in electric usage. Payback will be less than five years due to the rising cost of electricity. 3. Installed all new energy-efficient windows in Granger, Phelps, and Middle Schools on a matching grant. 4. Retrofitted all public buildings through a WMECO grant. Changed all light fixtures throughout all town and school buildings from old T12 light ballasts to new energy efficient T8 ballasts and bulbs. All old ballasts that had PBC's were removed by a hazard licensed contractor. This project was done free of charge. 5. Variable speed motor drives were installed at the High School and Grainger School. These were the only schools that had large motors. This was done as part of an energy saving program by WMECO, free of charge. 6. Roofs were replaced on five school buildings, adding as much insulation as possible, in order to help reduce heat loss through the roof Seventy-two percent(72%) of this project was paid for by the SBA. 7. All windows in Clark, Robinson, as well as some at Granger, and fifty percent (50%) at the High School had the size of the window opening reduced (less glass area), and were replaced with energy-efficient windows. Seventy-two percent (72%) of this project was paid for by SBA. 8. Five new energy-efficient gas/oil-fired boilers and burners have been installed, along with two complete heating systems in Clark and Phelps Schools. Seventy-two percent (72%) of this project was paid for by.SBA. 9. Five schools had energy management systems installed. Seventy-two percent(72%) of this project was paid for by SBA. 10, Installed energy management systems in three other town buildings. This project was paid for by Town of Agawam, 11. Installed new energy-efficient gas/oil-fired burners in the Middle School. This project was paid for by the Town of Agawam, as no grant was available. INTEROFFICE MEMORANDUM TO: MAYOR SUSAN DAWSON FROM: COUNCILOR GEORGE BITZAS SUBJECT: AGAWAM ENERGY COMMISSION DATE: 8/28/2009 At the out next meeting, the Agawam City Council will be vo6ng on the third reading of TOR-2009-4 to create the Agawam Energy ComrMission. During our discussions at previous meetings, Councilor Messick stated and I quote '7,understand that eleven people seems like a veg big number and I understand that the department heads should be doing tbisjob already but the fact of the matter ' thy have not been. " She also stated '7f we need to have re is gular meetings of the heads of the departments toget them to cooperate on this one issue, I don't see bow that is a problem because what we're seein ,g I ng is Issu ght now i's tby're not tak' the inifialive to make th' an ' e in town that will be followed io on. And that is mymajor reasonjor wanting tojorm this commission.. If these statements are true, then we may have no other choice than to form the Energy Comnu'ssion to save money for our town and conserve energy resources. Councilor Messick also acknowledged that ".. .we do have the Mayor on board... Wle have the department heads interested in doing this and willing to do this. " Is this truly your position and do the Department Heads support your position? Have you or your Department Heads done anything in the past to save eriergy and/or are you planning anything in particular in the future? Do the Department Heads have the capability to apply for the grants that would enable our town to save money on energy costs? I We do have a Go Green Con"='ttee in town which is made up of many knowledgeable people who are already doing a fine )ob. Do we need this Energy Commission as well as the Go Green Committee? Presently our town does not have a police cot-nn-iiission, fire commission or other commissions like many other cities and towns. So far, Agawam is doing fine without these comMissions. Sometimes the commission becomes too political and can create additional problems rather than solve problems. Would you kindly clarify your position along with the positions of your Department Heads on forming thLis Energy Commission prior to our next Council meeting on September 8"? This information would be extremely helpful in rendering our decision. Thank you. cc: City Council, Solicitor, Bldg. Maint., Bldg. Insp,, Planning, DPW, Engineering Excerpt from the July 27, 2009 Regular City Council Meeting Minutes - Councilor Messick-Through the Chair to Councilor Bitzas, I understand that eleven people seems like a very big number and I understand that the department heads should be doing this job already but the fact of the matter is they have not been, Thefactofthe matter is you've mot a bunch of, a larre number ofpeople in tile town, who have joine lite Go Green Committee thinkinz that saving enervy, enerzy Planninz, lookin,-to the future, lookinz into solar power is a fantastic idea for the town. A number of different cities have worked with this very same model and have found that when you have a broad base, when you have a lot of people buying in, these things work much better. They gain momentum. You get the buy in that you need for it to continue and for it to work. If we need to have rejeular meetings of the heads of the departments to met them to cooperate on this one issue, I don't see how that is a problem because what we're seeing ri-ell now is they're not takinjZ the initiative to make this an issue in town that will be followed up on. And that is my major reason for wanting to form this commission-(a) to get the funding to make a clear statement to the state that we are interested in getting this funding. We're interested in making these right decisions and to doing this and doing this planning and that we have on board, we do have the Mayor on board. Unfortunately she left. She made a proclamation that the Town is interested in doing this. We have the department heads interested in doing this and willing to do this. They sat in the sub-committee and said so and we have citizens who are interested on being on the commission and the bigger the buy-in, the better this is going to work. So while I would love to see that the Town is already way ahead of the game on this issue, what we're doing right now is starting that ball rolling. Thank you. To: Agawam City Council From: Councilor Jill Messick Re. Energy Legislation I have revised the energy legislation to reflect that the Department heads will be appointed by the Mayor to the Energy Commission. (Top of second page), This change was discussed at the Ordinance Sub-Committee meeting on Friday, August 14. Thank you, Jill Messick TOR-2009- 04 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by; Councilor Cecelia Calabrese, Councilor Gina Letellier, Councilor Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town o f Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned,facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy-planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members. Commission members shall include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee, and four (4) citizen members, who shall be appointed by the Mayor and confirmed by the City Council. Three (3) members of the City Council shall be designated by the Council President. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. In addition, the commission may designate at-large members, who will be non-voting members after attending three regular meetings. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote 'and facilitate smart energy strategies for Agawam's citizens on both public and private real property, 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through-, i. meetings and sponsored events; ii. maintenance of an active web site; iii. regular communications to interested parties; and iv, public/private partnerships. 10. Shall keep accurate records of its meetings and actions and shall file an annual report with the Mayor and City Council. Dated this day of , 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Johnson, Solicitor OFFICE OF THE MAYOR ADMINISTRATIVE COMMUNICATION#2005-31 DATE: AUGUST 17, 2005 TO: ALL DEPARTMENT HEADS, SUPERINTENDENT OF SCHOOLS SUBJECT: FUEL AND ENERGY CONSERVATION In mv continued effort to conserve fuel and energy consumption in our Town buildings and vehicles, I have formed an Energy Conservation Committee to be chaired by Anthony Albro, Director of Building Maintenance. Cecilia Calabrese of the City Council, Linda Galarneau of the School Committee 'and Dr. Mary Czajkowski, Superintendent of Schools, will take part in this very important task. Due to the vcry signiflcant increase of costs for fuel and energy, all departments are to be sure that all air conditioning units, lights, computers, etc. must be turned off upon leaving the building. We have an obligation to reduce energy consumption. Further, due to the rising cost of gasoline it is necessary that you must also curtail all unnecessary travel and monitor your department's use of city vehicles. Pool car usage will be limited and must require Mayor approval. Make sure that all vehicles are utilized in proper fashion to reduce fuel usage. . Specific questions in this regard are to be directed to the Mayor's Office. Anyone not following these requests may lose their privilege to use city vehicles. Your cooperation in this regard is extremely appreciated as we owe this to our taxpayers. Mayor Richard A. Cohen cc: City Council School Committee INTER OFFICE MEMORANDUM TO: CITY COUNCIL FROM: JILL S, MESSICK, COUNCILOR SUBJECT: AGAWAM ENERGY COMMISSION DATE: 8/6/2009 I am writing in response to the quesdons raised about the Energy Commission during the July 27 Council meeting. First, Councilor Rossi raised a question about whether it is within the Councils purview to require that Department Heads (or th M' Designees) attend Energy Commission meetings. Attached please find a memo from Atty.Johnson. In it he states that serving on the Commission would not violate their collective bargaining agreement and would be well within the scope their )ob descriptions. Second, Councilor Young asked who the Commission would report to. Section C 8 of the Ordinance states that the Commission would provide guidance to the Mayor, City Council, School department and key city departments. In the course of normal operations, the Commission would be reporting its work to all departments, energy efficiency being an issue that affects the whole town. However, if it suits the Council, I have attached a revised version with a paragraph 10, wl-dch reads "Shall submit an annual report to both the Mayor and the City Council." Third, Councilor Rossi asked if the Conunission was funded. At this time, there is no funding for the Commission. If it becomes apparent that we need funding, we would obviously go through the normal channels to create an item in the budget, Alternatively, we could establish a revolving account for grants. And finally, I have enclosed a copy of a memo from Mayor Cohen, written in August, 2005, estabhshing an Energy Conservation Comml'ttee. In August, 2009, there is no Energy Conservation Conu�nittee. What happened? This is another good reason to create an Energy Commission by Ordinance, so that it doesn't just dissolve, hke so many other conuriittees have. Thank you for your time. Jill Messick TOR-2009- AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilor Cecelia Calabrese, Councilor Gina Letellier, Councilor Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members. Commission members shall include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee, and three (3) members of the City Council to be designated by the Council President. In addition there shall be four (4) citizen members who shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. In addition, the commission may designate at-large members, who will be non-voting members after attending three regular meetings. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: i. meetings and sponsored events; i i. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. 10. Shall keep accurate records of its meetings and actions and shall flle an annual report with the Mayor and City Council. Dated this day of 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Johnson, Solicitor Town of Agawam Law Departmen' t Christopher C.Johnson, City Solicitor Charles J. Sclafani,Jr.,Associate City Solicitor July 30, 2009 Jill Messick, Councilor Agawam Town Council 36 Main Street Agawam, MA 01001 RE, Department Heads Serving on Agawam'Energy Commission Dear 3111, Please be advised that I have reviewed the proposed Agawam Energy Commission ordinance and the collective bargaining agreement with the Agawam Administrative Union relative to the question of whether naming department heads as members of the commission (and their having to perform the duties required in the ordinance) would violate their collective bargaining agreement. In my opinion, naming specific department heads to serve on the Energy Commission and them performing the corresponding responsibilities associated therewith would not violate the collective bargaining agreement with the Agawam Administrative Union. Obviously, the mission of the Energy Commission is directly related to the administration of town government. As such, it would be well within the scope of the employment of department heads to serve on the commission. Please do not hesitate to contact me with questions. Very truly yours, qChris�tophe C Johnson IcIt Solicitor 36 Main Street,Agawam, NIA 01001 TeE (413) 786-0400 ext. 281 Fax: (413) 786-9927 OFFICE OF THE MAYOR eF ADMINISTRATIVE COMMUNICATION #2005-31 DATE: AUGUST 17, 2005 TO: ALL DEPARTMENT HEADS, SUPERINTENDENT OF SCHOOLS SUBJECT: FUEL AND ENERGY CONSERVATION In my continued effort to conserve fuel and energy consumption in our Town buildings and vehicles, I have formed an Energy Conservation Committee to be chaired by Anthony Albro, Director of Building Maintenance. Cecilia Calabrese of the City Council, Linda Galarneau of the School Committee 'and Dr. Mary Czajkowski, Superintendent of Schools, will take part in this very important task. Due to the very significant increase of costs for fuel and energy, all departments are to be sure that all air conditioning units, lights, computers, etc. must be turned off upon leaving the building. We have an obligation to reduce energy consumption. Further, due to the rising cost of gasoline it is necessary that you must also curtail all unnecessary travel and monitor your department's use of city vehicles. Pool car usage will be limited and must require Mayor approval. Make sure that all vehicles are utilized in proper fashion to reduce fuel usage. . Specific questions in this regard are to be directed to the Mayor's Office. Anyone not following these requests may lose their privilege to use city vehicles. Your cooperation in this regard is extremely appreciated as we owe this to our taxpayers. Mayor Richard A. Cohen cc: City Council School Committee Town of Agawam Law Department Christopher C.Johnson, City Solicitor Charles J. Sclafani,Jr.,Associate City Solicitor )uly 30, 2009 Jill Messick, Councilor Agawam Town Council 36 Main Street Agawam, MA 01001 RE: Department Heads Serving on Agawam Energy Commission Dear Jill, Please be advised that I have reviewed the proposed Agawam Energy Commission ordinance and the collective bargaining agreement with the Agawam Administrative Union relative to the question of whether naming department heads as members of the commission (and their having to perform the duties required in the ordinance) would violate their collective bargaining agreement. In my opinion, naming specific department heads to serve on the Energy Commission and them performing the corresponding responsibilities associated therewith would not violate the collective bargaining agreement with the Agawam Administrative Union. Obviously, the mission of the Energy Commission is directly related to the administration of town government. As such, it would be well within the scope of the employment of department heads to serve on the commission. Please do not hesitate to contact me with questions. Very truly yours, 4= Christophe C. Johnson S Solicitor olicitor < !D: 4 CM CM 36 Main Street,Agawarn, M-A 01001 Tel: (413) 786-0400 ext. 281 Fax: (413) 786-9927 INTEROFFICE MEMORANDUM TO: CITY COUNCIL FROM: JILL MESSICK, COUNCILOR SUBJECT: TOR-2009-4 (AGAWAM ENERGY COMMISSION) DATE: 7/22/2009 In response to Councilor Rheault's memo regarding the Agawam Energy Commission, I must say that my recollection of events and the recollection of several attendees in the audience, in no way match Councilor Rheault's recollection of events. My notes do not reflect his assertions, either. My notes reflect that I agreed to make changes to the draft reflecting the following items, which were discussed by the Ordinance Committee: 1. To add two Councilors to the Commission, to bring the total of Councilors to three. 2. To change the total number of members to 11, in consequence of the above change. 3. To change the wording requiring members to attend one educational seminar to reflect that it is recommended that members attend one seminar. These changes were made, and a copy of the revised Ordinance, now titled TOR-20094, was placed in your packets of July 9. These are the only changes that I agreed to make. I believe that Agawam needs an Energy Conu-nission. I have made my position clear in several previous memos. I was under the impression that an Ordinance Sub-Committee meeting would be scheduled previous to the Council meeting on the 27th, to review these small changes, and that at that time the Committee would vote on a recommendation. Please contact me if you need further information or clarification. Councilor Messick INTEROFFICE MEMORANDUM TO: CITY COUNCIL FROM: DON RHEAULT, COUNCILOR SUBJECT: AGAWAM ENERGY COMMISSION DATE: 7/21/2009 My apologies for not communicating to you sooner but my office is in complete disarray due to the construction of the building in Feeding Hills center. I have had my phone and computer wires cut without my knowledge or consent and have been without those services for several days. My recollection from the last Ordinance Sub-Conunittee meeting which was held on June 24h was that after some discussion, the general consensus between Councilors Messick, Calabrese, Cavallo,' Rossi and myself, along with Tony Albro and Nick Urbinati was that an Ad Hoc Committee seemed appropriate. Councilor Messick agreed to draft the new language. Neither the new language nor the minutes received reflect this consensus. Because of this discussion, it appeared we were all on the same wavelength to establish the Ad Hoc Committee and this would be accomplished by a Resolution. Therefore, there would be no need for an Ordinance Sub-Committee meeting. Please feel free to contact me with any questions or concerns. Page I of I barbara bard From: Deborah Dachos Sent: Monday, June 22, 2009 11:15 AM To: Jill Messick(rmessick2@comcast.net) Cc: barbara bard Subject: Ordinance Committee Meeting Dear Councilor Messick, Due to a family emergency, I will be out of Town until Friday. I am sorry I will be missing the discussion of the Energy Commission. Many communities throughout the Nation are forming such Commissions to promote energy conservation by using City facilities as role models. Possible projects include: energy efficient retrofits of municipal facilities, street light improvements, new boilers, electric vehicles and zoning amendments which promote use of renewable energy, The Planning Department looks forward to serving on such a Commission if one is formed. Sincerely, Deborah S.Dachos,Director Agawam Office of Planning and Community Development 36 Main Street Agawam, MA 01001 (413) 786-0400,ext. 283 planning@—agAwam.ma.us 6/29/2009 d" ARTICLE IV [Adooted 12-21-1972 as 66 2-30 and 2-31 of the Code of the Town of Aqawaml 3-9 Regular Town Council meetings. [Added 6-7-1982 by TOR-82-2; amended 4-16-1991 by TOR-91-2;3-21-1994 by TOR-94-4] Regular meetings of the Town Council shall be held on the first and third Mondays of each month at 7:30 p.m., excepi that there shall be only one meeting a month during the months of July and August, in which event such meetings shall be on the first Monday. Whenever the day set for any regular meeting of the Town Council shall fall on a holiday, Election Day or the day preceding such a day, then such regular meeting shall be postponed to the next succeeding day which is not a holiday, or as otherwise voted by the fo'wn Council. All regular and special meetings of the Town Council shall be held in the auditorium of the Agawam Middle School 68 Main Street, Agawam, Massachusetts, or such other place as the Council may from time to time designate by a majority vote of said Council, at the time and on the dates delineated above. /7 Se TOR-2009-5 AN ORDINANCE AMENDING SECTION 3-9 OF THE CODE OF THE TOWN OF AGAWAM CHANGING THE STARTING TIME FOR REGULAR TOWN COUNCIL MEETINGS FROM 7:30 P.M. TO 7:00 P.M. (Sponsored by Councilor Paul C. Cavallo) WHEREAS, the Agawam Town Council feels that 7:00 P.M. would be a more appropriate starting time; WHEREAS, the Agawam Town Council wishes to promote conformity in starting times with the meetings of other governmental bodies; WHEREAS, it is in the best interest of the Town of Agawam' to establish a 7:00 P.M. starting time for regular town council meetings; and NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL that the following change be made to Chapter 3 of the Code of the Town of Agawam: The first sentence of r 53-9 entitled ""Regular Town Council Meetings" is hereby amended to read as follows: "Regular meetings of the Town Council shall be held on the first and third Mondays of each month at 7:00 p.m., except that there shall be only one meeting a month during the months of July and August, in which event such meetings shall be on the first Monday." PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President APPROVED AS TO FORM AND LEGALITY Chris'tavfi-er-c- J`-'son, City Solicitor Y W TOR-2009 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilor Cecelia Calabrese, Councilor Gina Letellier & Councilor 3ill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of eleven (11) members, Commission members shall include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee, and three (3) members of the City Council to be designated by the Council President. In addition there shall be four (4) citizen members who shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. It is recommended that commission members attend at least one (1) educational seminar per year, and report to the commission with the results. In addition, the commission may designate at-large members, who will be non-voting members after attending three regular meetings. The initial terms of the citizen members shall be for one, two or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy co sts of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate aclapt�tion, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate, adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information, to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: i. meetings and sponsored events; ii. maintenance of an active web site; fli. regular communications to interested parties; and iv. public/private partnerships, Dated this day of 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY Christopher C. Yhr'son, Solicitor TOR-2009- L4 AN ORDINANCE ADDING SECTION 3.8.5 TO THE CODE OF THE TOWN OF AGAWAM ESTABLISHING THE AGAWAM ENERGY COMMISSION Sponsored by: Councilors Cecelia Calabrese, Gina Letellier & Jill Messick WHEREAS, the Commonwealth of Massachusetts has mandated energy use tracking, analysis and conservation in the Green Communities Act; WHEREAS, the Town of Agawam does not have staff dedicated to researching, funding and implementing energy policy for the town; WHEREAS, federal and state funding is available for installation of clean energy alternatives, and technical and financial assistance is offered to implement energy savings strategies; WHEREAS, it is in the best interests of the Town of Agawam to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; WHEREAS, it is in the best interests of the Town of Agawam to create the Agawam Energy Commission to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning; and NOW THEREFORE, be it resolved by the City Council of the City of Agawam that Section 3.8.5 entitled "Agawam Energy Commission" is hereby added to the Code of the Town of Agawam: §3.8.5 Agawam Energy Commission A. ESTABLISHMENT AND PURPOSE The Agawam Energy Commission is created to develop strategies to reduce energy costs of town-owned facilities through energy conservation, efficiency, and to engage in long term energy planning. B. MEMBERSHIP The Commission shall consist of nine (9) members. Commission members shall include the Superintendent of Public Works or their designee, the Director of Planning and Community Development or their designee, the Inspector of Buildings or their designee, the Building Maintenance Director or their designee, and one member of the City Council to be designated by the Council President. In addition there shall be four (4) citizen members who shall be appointed by the Mayor and confirmed by the City Council. Citizen members shall be selected to represent a diverse range of community interests and professional or technical expertise with energy issues. All commission members shall attend at least one (1) educational seminar per year, and report to the commission with the results. In addition, the commission may designate at-large members, who will be non-voting members after attending three regular meetings. The initial terms of the citizen members shall be for one, twci or three years with successors to be appointed for terms of three years. A vacancy occurring otherwise than by expiration of a term shall be filled for the unexpired term in the same manner as an original appointment. C. DUTIES AND RESPONSIBILITIES The Agawam Energy Commission shall have the following duties and responsibilities: 1. Propose and develop strategies to reduce energy costs of city-owned facilities and vehicles and street and traffic lighting through energy conservation, efficiency and renewable energy measures. Strategies may include electric conservation, vehicle fuel conservation, natural gas and oil conservation, and may identify innovative cost-saving measures. 2. Advise, assist, and cooperate with state, regional, and federal agencies in developing appropriate programs and policies relating to energy planning and regulation in the Commonwealth including assistance and advice in preparation of loan or grant applications with respect to energy programs for local agencies. 3. Develop local energy data and information management capabilities to aid energy planning and decision making. 4. Recommend city wide programs including participation in federal or statewide energy initiatives, such as the Green Communities Program, to promote and facilitate smart energy strategies for Agawam's citizens on both public and private real property. 5. Work with appropriate city departments to track energy usage and costs associated with key assets and operations of the City. 6. Identify climate adaptation, mitigation issues and strategies to safeguard the long-term economic and cultural vitality of Agawam. 7. Follow emerging federal and state mandates, as well as initiatives and funding opportunities for energy conservation, renewable energy or climate adaptation and mitigation strategies. Recommend strategies to comply with applicable mandatory or voluntary standards. 8. Provide guidance, in the form of education or information' to the Mayor, City Council, School Department, and key city departments and personnel, to support their decision-making on recommended strategies, and clean energy opportunities. 9. Serve as a communications and information resource on clean energy issues and city initiatives for the public through: L meetings and sponsored events; ii. maintenance of an active web site; iii. regular communications to interested parties; and iv. public/private partnerships. Dated this day of 2009. PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President, Agawam City Council APPROVED AS TO FORM AND LEGALITY C� Christopher 9 ohnson, Solicitor INTEROFFICE MEMORANDUM TO: CITY COUNCIL FROM: JILL MESSICK, COUNCILOR SUBJECT: TOR-2009-4 (AGAWAM ENERGY COMMISSION) DATE: 5/28/2009 In 2008, Governor Patrick signed the Green Communities Act.' The main goals of this Act are: 1. To promote the use of renewable energy resources in Massachusetts. 2. To reduce energy use through efficiency in residential, commercial and municipal buildings. 3. To assist cities and towns in implementing these two strategies by providing funding and technical assistance. 4. To promote renewable energy sources, such as clean energy generating and manufacturing plants, and thereby create jobs. Funding is available, even with the downturn in the economy. Funding is provided by the RGGI auctions (carbon offset cap and trade), which were held on 9/25/2008 and 12/17/2008 to fund $10 million in grants and loans in 2009. Funding is also available from utility companies, who have been collecting assessments on commercial and residential utilities bills. MA gas and electric companies are required to use those funds to promote "green" energy initiatives and efficiency programs, such as the MassSave program which subsidizes residential energy audits, and provides reduced cost insulation to residential customers. Neither of these sources is dependent on tax revenue, and neither is included in the State budget. Agawam has already made an application to the State for a grant to provide funds for a town-wide energy audit on all municipal buildings, including the schools. While this audit is being done there will be a lot of work to do, coordinating and scheduling the physical aspects of the audit, providing further documentation of energy use, and helping to set the baseline of energy use that will be needed for the next step. The Energy Commission would do this work. The next step would be implementation, and that's where the Agawam Energy Commission will be invaluable. In order to save the most money over the long run, decisions will be made based on the audit's proposals, We will need experienced, informed people who can make good long term decisions for the town. There are a number of other towns who have hired full time Energy Consultants to do this work, I don't think that is right for Agawam, but we do need people to aggressively pursue all the funding opportunities, and money and energy saving opportunities, that we possibly can. That is why I think it is very important that we form the Agawam Energy Commission. If we can take advantage of these State opportunities, in the long run we will save money, energy, reduce our carbon footprint and improve our environment. Jill Messick Agawam City Council Governor Patrick Signs Energy Bill Promoting Cost Savings, Renewable and Clean Energy Technology Legislation will hold down electric bills, promote the development of renewable energy, and stimulate the clean energy industry 2m Go to the media from this event BOSTON—Wednesday, July 2, 2008—Govemor Deval Patrick today signed the Green Communities Act,a comprehensive energy reform bill resulting from close collaboration with House Speaker Salvatore DiMasi, who filed the bill in 2007, and Senate President Therese Murray,who led the Senate to pass its version in January. "Today, Massachusetts has taken a giant step forward toward a clean energy future,"said Governor Deval Patrick,who signed the bill at a ceremony at the Museum of Science."This legislation will reduce electric bills, promote the development of renewable energy, and stimulate the clean energy industry that is taking root here in the Commonwealth.* "This new law puts Massachusetts in the lead nationally in crafting bold,comprehensive energy reform,"said House Speaker Salvatore F. D!Masi."This law will spark a significant increase in the use of renewable energy that will significantly curtail our use of fossil fuels, improve our environment and save us all money in the long run.Working together,we in the House, Senate and Patrick administration have much to be proud of." 'With the cost of energy skyrocketing,this legislation comes at a critical time and puts Massachusetts at the forefront of clean energy policies and the development of alternative fuel sources,"Senate President Therese Murray said.'With this landmark legislation,the Commonwealth will tip the scales away from fossil fuels in favor of more efficient and affordable energy alternatives. Emerging technologies and conservation are major parts of this effort,and Massachusetts will lead the way." Lower Energy Costs Under the new law,the state will make energy efficiency programs compete in the market with traditional energy supply. Utility companies(NSTAR, National Grid,Western Mass. Electric, etc.)will be required to purchase all available energy efficiency improvements that cost less than it does to generate power, ultimately saving money on consumers'electricity bills. Utility companies will offer rebates and other incentives for customers to upgrade lighting, air conditioning, and industrial equipment to more efficient models,whenever those incentives cost les�than generating the electricity it would take to power their older, less-efficient equipment. Existing efficiency programs have already shown savings at 3 cents per kilowatt-hour versus 9 cents for power generation. Customers who take advantage of these incentives will save money as they reduce how much energy they use.The incentives will encourage more efficient energy use, lowering the overall demand on the system and reducing greenhouse gas emissions. Promoting Renewable Energy The Green Communities Act promotes renewable energy in a number of ways.The law requires utility companies to enter into 10-to 15-year contracts with renewable energy developers to help developers of clean energy technology obtain financing to build their projects.The agreements will target Massachusetts- based projects. The law also makes it possible for people who own wind turbines and solar-generated power to sell their excess electricity into the grid("net-mete ring")at favorable rates,for installations of up to 2 megawatts(up from 60 kilowatts currently). The measure also authoeizes utility companies to own solar electric installations they put on their customers' roofs—a practice that was previously prohibited—up to 50 MW apiece after two years. If utilities take full advantage of this new opportunity, it will poise Massachusetts to meet Governor Patrick's goal to harness 250 megawatts of installed solar power by 2017. Making State and Municipal Power Greener A new Green Communities program comes into effect under the new law, offering benefits to municipalities that make a commitment to efficiency and renewable energy. The state Division of Energy Resources, which is expanded and elevated into the Department of Energy Resources,will now include a Green Communities Division to provide technical and financial assistance to municipalities for energy efficiency and renewable energy efforts.The program will receive$10 million in funding from a variety of sources,including emissions allowance trading programs, utility efficiency charges, alternative compliance payments generated by the Renewable Portfolio Standard,and the Renewable Energy Trust Fund. In addition to these provisions,the new energy law doubles the rate of increase in the Renewable Portfolio Standard from 0.5 percent per year to 1 percent per year,with no cap.As a result, utilities and other electricity suppliers will be required to obtain renewable power equal to 4 percent of sales in 2009—rising to 15 percent in 2020 and 25 percent in 2030, and more thereafter. In addition,the Massachusetts Renewable Energy Trust Fund,which is administered by the Massachusetts Technology Collaborative,comes under the direction of a new governing board chaired by the Commissioner of the Department of Energy Resources. The law also requires the State Board of Building Regulations and Standards to adopt, as its minimum standard,the latest edition of the International Energy Conservation Code as part of the State Building Code.This will keep Massachusetts building standards at the highest international levels of energy efficiency. The Green Communities Act gives final legislative approval to the Commonwealth's participation in the Regional Greenhouse Gas Initiative(RGGI). Substantially all of the emissions allowances issued under the program will be auctioned—in accordance with the policy announced by Governor Patrick in January 2007— allowing the proceeds to go toward reimbursing municipalities that lose property tax receipts as a result of RGGI mandates,funding Green Communities, providing no-interest loans for municipal energy efficiency projects,and promoting energy conservation, 'With this legislation, Massachusetts takes its rightful place as a national leader in energy reform and environmental protection,"said Secretary of Energy and Environmental Affairs Ian Bowles.'This legislation will help businesses and residential consumers fight rising energy costs, reap the benefits of renewable energy,and grow our clean energy industry." STIMULUS PROGRAM NOTICE oU N VrleS NEW FUNDING OPPORTUNITIES 0 FOR 1� tu *P MASSACHUSETTS CITIES AND TOWNS 0-' 10 ; Nla�s Department 0 'Energy Resources �M��T(?f.ENERGY RESOURCES Issued: May 11, 2009 OPPORTUNITIES: • Competitive Grants for Municipalities with a population under 35,000 • Energy Information Reporting System and Technical Assistance—All cities and towns are eligible BACKGROUND Under the American Recovery and Reinvestment Act of 2009(ARRA), the Commonwealth of Massachusetts is eligible to receive $14,752,000 in Energy Efficiency and Conservation Block Grant (EECBG) funds for sub- grants to the 309 municipalities with less than 35,000 residents and for other uses identified in ARRA. Not less than sixty percent (60%) 'or $8,851,200 of the EECBG funds are required to be sub-granted to the municipalities. In addition, as detailed in Governor Patrick's March 26, 2009 press release, the 42 municipalities in the Commonwealth with populations greater than 35,000 are eligible to receive $27,400,000 directly from DOE under EECBG. Massachusetts' Department of Energy Resources' (DOER) Green Communities Division will provide the following grant programs using the $14,752,000 in EECBG funds for the following: Grant Program Program Eligible Zuftet ...:Municipalities All 351 < 35,000 1,Competitive funding will be available for the following projects, $12,252,000 X • Solar PV • Other renewables • Performance Contract buy-down 2.Provide DOER's Energy Information Reporting System free $1,500,000 X 3.Energy code training for all local building inspectors $1,000,000 X 4.Technicat Assistance Grants for owners agents, energy X reduction plans or other activities to support the competitive grant projects The following section provides guidance on each of the grant programs listed above. To find this guidance online or to access the May 15, 2009 webinar presentation go to the Department of Energy Resources website at www.mass.gov/doer. 1. Competitive MuniciRal Grants for Communities with less than 35,000-residents The 309 Massachusetts communities with less than 35,000 residents are eligible to submit grant applications as part of a competitive municipal grant program. Eligible projects include Solar PV projects, other renewable energy projects and perfon-nance contract buy-down. Municipalities will be allowed to submit a single application and awards will be capped at $150,000. The total program budget for this g'rant is $12,252,000. Program Description Eligibility Competitive Municipal Competitive funding will be available to fund Shovel Ready project Grants the following projects: Jobs created • Solar PV Greenhouse Gas reductions • Other renewables Funds leveraged • Performance Contract buy-down Grant awards will be capped at$150,000 Application Process DOER will submit an application to US DOE to fund this grant program by the deadline of June 25, 2009. The Secretary of Energy has 120 days to approve the grant program. DOER will announce the application process once the program has been approved by US DOE. Only those projects that are shovel ready, create jobs, reduce Greenhouse Gas emissions and leverage other funds will be eligible. 2. Energy Information Reporting Pystern (EIS) DOER's EIS will be provided to all three hundred and fifty-one (351) cities and towns free of charge. EIS will provide access to comprehensive up-to-date energy usage and cost information. The energy usage information and building information will be used to benchmark consumption and identify priority targets for efficiency investments, develop baseline data for performance contracting procurements, measure results, monitor and verify performance, identify deviations from performance expectations for prompt response, develop emissions inventory and track and report emission reductions. Some of the features included in EIS are: - Electronic download of utility data -Standard and custom reporting - Point and click access Integration of utility billing and usage data with building and energy end-use information Application Process for EIS EIS will be available to all 351 cities and towns. DOER is presently selecting a vendor to provide this system, As soon as the system is available, all 351 cities and towns will be notified of the implementation and application process. 3. Building Inspector Training —Energy Code Under the Green Communities Act, the Board of Building Regulations and Standards (BBRS) and DOER are required to develop a program for training on the MA state energy code for building inspectors. EECBG funds will be used to jumpstart this training for all local building officials. Included will be training regarding the Stretch Code. No application process will be required. Training opportunities will be announced. 4. Technical Assistance Grant Program for all communities The Technical Assistance Grant Program is open to all 351 cities and towns in Massachusetts. Municipalities must meet the applicable eligibility requirements listed in the following chart. Technical Assistance grants will be capped based on the type of assistance awarded and cities and towns are limited to a single technical assistance grant. Municipalities will be required to procure the services funded by this grant program. Program Description . Big.libility Technical Owners Agent—Performance Contracting q Meet general criteria for entering into Assistance Capped at $10,000 performance contract 4 Formal vote to pursue performance contracting Owners Agent— Renewables/ Retrofits q Formal vote to pursue renewables project Capped at$10,000 q Has performed energy audit on bldg(s) to be retrofitted and demonstrate energy savings Develop energy reduction plan �Formal vote to commit to energy reduction plan Capped at $5,000 � Demonstrate that municipality has pursued energy efficiency strategies Application Process for Technical Assistance DOER will submit an application to US DOE to fund this grant program by June 25, 2009. The Secretary of Energy has 120 days to approve the grant program. DOER will announce the application process once the program has been approved by US DOE. Only those projects that are shovel ready, create jobs, reduce Greenhouse Gas emissions and leverage other funds will be eligible. CONTACTS: Questions regarding this guidance should be submitted to either of the contacts listed below by noon on May 13, 2009 and will be responded to at the Friday, May 15, 2009 webinar scheduled for 10:00am. Green Communities will continue to take comments after the webinar. Those interested in participating in the webinar may do so by registering through the DOER website at www.mass.aov/doer. Mark Sylvia, Director Meg Lusardi, Deputy Director Green Communities Division Green Communities Division (617) 626-7339 (617) 626-7364 mark.sylviaastate.ma.us me-g.lusardi(astate.ma.us DOER WEBSITE: www.mass.gov/doer GREEN COMMUNITIES WEBSITE: www.mass-govienergy/greencommunities