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TR-2009-30 APPRO FUNDS FROM CPA FOR THOMAS SMITH HOUSE ! raj O-W f 777A_ Cb4AIA-tO)L) TR-2009- TY ��ESOLL12N APROPRIATING FROM THE COMMUNI PRESERVATION FUND AND AUTHORIZING THE EXPENDITURE C OF COMMUNITY PRESERVATION FUNDS FOR THE PRESERVATIO1`4 51 REHABILITATION AND RESTORATION OF THE THOMAS SMITH HOUSE CO WHEREAS, the voters of Agawam voted to accept the Community Presefloati Act which requires the formation of a Community Preservation Committee, and WHEREAS, one of the Community Preservation Committee's functions--is to study the needs, possibilities and resource3 of the Town of Agawam regarding community preservation-, and WHEREAS, the Community Preservation Committee shall make recommendations. to the Agawam City Council for the acquisition, preservation, rehabilitation and restoration of historic resources; and WHEREAS, the Agawam Historical Association has submitted and application for funding to preserve, rehabilitate and restore the Thomas Smith House; and WHEREAS, the Thomas Smith House is a historic resource as it was placed on the National Register of Historic Places, the Massachusetts State Register of Historic Places, and is listed on the Town of Agawam Inventory of Historic Structures; and WHEREAS, the Community Preservation Committee has recommended that the Agawam City Council appropriate and expend the amount of One Hundred Thousand and no/100 ($100,000.00) from the Community Preservation undesignated fund balance for the preservation, rehabilitation and restoration of the Thomas Smith House; and WHEREAS, it is in the best interests of the Town of Agawam to appropriate from the community preservation fund and authorize the expenditure of community preservation funds for the preservation, rehabilitation and restoration of the Thomas Smith House; and NOW THEREFORE, the AGAWAM CITY COUNCIL hereby resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of One Hundred Thousand and no/100 ($100,000.00) from the Community Preservation undesignated fund balance for the preservation, rehabilitation and restoration of the Thomas Smith House. The AGAWAM CITY COUNCIL further resolves that the Mayor is authorized to expend said funds, as permitted by law, and to do all things necessary to carry out the purpose of this resolution, '-'&-Y//9 1 -0 141d 8Z SAV 60 PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellie .�,�sident APPROVED AS TO FORM AND LEGALITY Christopher C. J I son, City Solicitor APPROVED AS TO APPROPRIATION M Rr W� �e� ,St&k— &dDn Cheryl St. Uohn, Auditor MAYORAL ACTION Received this 114 tk� day of 4�i )a I XSt: 2009 from Town Council Clerk. Signed by Council President this day of Y2009. APPROVAL OE LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as am e I hereby approve the passage of the above legislation on this Qff�— dayof all AT 2009. Susan R. Dawson, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2009 for the following reason(s): Susan R. Dawson, Mayor RETURN O—F LEGISLAMI-Q-N TO COUNCIL LCLER—K Returned to Council Clerk this lz�-.� day of U-Ohq-t- 2009. CY Page I of 2 Cheryl StJohn From: Mitchell, Mary [mitchellm@dorstate.ma.usl Sent: Wednesday, August 19, 2009 213 PM To- Cheryl StJohn Subject: FW: 2009-1075 RE: Sorry, I hit send accidentally before I finished drafting this e-mail. Here is my reply. While free cash can only be used after the certification process is complete, there isn't really a certification process with unreserved annual CPA fund balances. Therefore, we believe that if there is enough moiley in the fund to meet the requirement of the vote, the vote is effective. Mary C Mitchell, Tax Counsel Bureau of Municipal Finance Law Division of Local Services Massachusetts Department of Revenue (617) 626-2400 DLSLAW@dor.state.ma.us This e-mail response is intended to provide general information about the application of municipal tax and finance laws and Department of Revenue policies and procedures. It is not a public written statement, as defined in 830 CMR 62C.3.1, and does not state the official position of the Department on the interpretation of the laws pertaining to local taxes and finance. You should recognize that responses provided by this e-mail means are akin to ordinary telephone or face-to-face conversations and do not reflect the level of factual or legal inquiry or analysis which would be applied in the case of a formal legal statement or opinion. A formal statement or opinion could reach a different result. From: Mitchell, Mary On Behalf Of DOR US Law Sent: Wednesday, August 19,2009 2:09 PM To: 'Cheryl StJohn' Subject: 2009-1075 RE: Free cash can only be used after the certification process is complete Mary C Mitchell, Tax Counsel Bureau of Municipal Finance Law Division of Local Services Massachusetts Department of Revenue (617) 626-2400 DLSLAW@dor,state.ma.us This e-mail response is intended to provide general information about the application of municipal tax and finance laws and Department of Revenue policies and procedures. it is not a public written statement, as defined in 830 CMR 62C.3.1, and does not state the official position of the Department on the interpretation of the laws pertaining to local taxes and finance. You should recognize that responses provided by this e-mail means are akin to ordinary telephone or face-to-lace conversations and do not refiect the level of factual or legal inquiry or analysis which would be applied in the case of a formal legal 8/28/2009 Page 2 of 2 statement oropinion, A formal statement or opinion could reach a different result From: Cheryl SUohn [maiIto:CStJohn@agawamma.us] Sent: Wednesday,August 19, 2009 10:42 AM To: DOR US Law Subject: DOR Legal Staff- Our town approved a resolution which appropriated money from the community preservation unreserved fund balance on August 17,2009. 1 was not provided with any information prior to this vote. According to Community Preservation regulations, unreserved fund balance is not available until the accountant submits the balance sheet to the Department of Revenue. I have not submitted the prior year fund activities and balance sheet to the DOR as of today, so does this make the vote invalid? How should we proceed? Can you send me a written�response via email. My address is 36 Main Street, Agawam, MA 01001 and my email is ostidhnOaaawamma.us. If you have any questions you may reach me at(413) 786-0400 ext 271 between 8*30 and 4:30, Sincerely, Cheryl St. John Town Auditor Town of Agawam This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed.If you have received this email in error please notify the system manager at postmaster at dor.state,ma,us, ..... .... ....... 8/28/2009 21 TR-2009.,30 A RESOLUTION APPROPRIATING FROM THE COMMUNITY PRESERVATION FUND AND AUTHORIZING THE EXPENDITURE OF COMMUNITY PRESERVATION FUNDS FOR THE PRESERVATION, REHABILITATION AND RESTORATION OF THE THOMAS SMITH HOUSE WHEREAS, the voters of Agawam voted to accept the Community Preservation Act which requires the formation of a Community Preservation Committee, and WHEREAS, one of the Community Preservation Committee's functions is to study the needs, possibilities and resources of the Town of Agawam regarding community preservation; and WHEREAS, the Community Preservation Committee shall make recommendations to the Agawam City Council for the acquisition, preservation, rehabilitation and restoration of historic resources; and WHEREAS, the Agawam Historical Association has submitted and application for funding to preserve, rehabilitate and restore the Thomas Smith House; and WHEREAS, the Thomas Smith House is a historic resource as it was placed on the National Register of Historic Places, the Massachusefts State Register of Historic Places, and is listed on the Town of Agawam Inventory of Historic Structures; and WHEREAS, the Community Preservation Committee has recommended that the Agawam City Council appropriate and expend the amount of One Hundred Thousand and no/100 ($100,000.00) from the Community Preservation undesignated fund balance for the preservation, rehabilitation and restoration of the Thomas Smith House; and I WHEREAS, it is in the best interests of the Town of Agawam to appropriate from the community preservation fund and authorize the expenditure of community preservation funds for the preservation, rehabilitation and restoration of the Thomas Smith House; and NOW THEREFORE, the AGAWAM CITY COUNCIL hereby resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of One Hundred Thousand and no/100 ($100,000,00) from the Community Preservation undesignated fund balance for the preservation, rehabilitation and restoration of the Thomas Smith House. The AGAWAM CITY COUNCIL further resolves that the Mayor is authorized to expend said funds, as permitted by law, and to do all things necessary to carry out the purpose of this resolution, PER ORDER OF THE AGAWAM CITY COUNCIL Gina M. Letellier, President APPROVED AS TO FORKAND LEGALITY Christopher C. J son, City Solicitor APPROVED AS TO APPROPRIATION Cheryl St. John, Auditor A 'Ilk ED Town of Agawam Interoffice Memorandum Date: June 26, 2009 To: Town Solicitor Cc: Barbara Bard Frorm Jennifer Bonfiglio RE. CPA Application Enclosed is an application from the Thomas Smith House for $100,000 that was recently recommended by the Community Preservation Commiltee to send to the City Council for approval. This project will be funded through the CPA Undesignated fund. A resolution will be needed so that they may be included in the packages being sent 6/30/09 and placed on the next Council agenda for 7/6/09. Please let me know if you have any questions or need any additional information C:) Thanks You, Jennifer Town of Agawam, Massachusetts Community Preservation Committee Application for Funding Submission Date:January 6,2009 Check the appropriate CPA category/categories below for your proposal:(MGL CH.449): 0 Open space X Historic Preservation 0 Affordable housing 0 Other(Recreation) 4M. Project Name Preservation/Restoration Thomas Smith House Applicant Name James Birchall,Pres K_- CV) Sponsoring Organization(Public or Private?) Agawam Historical Assoc. Mailing Address P. 0. Box 552 City Agawam State MA Zip 01001 Day Time Phone: 786-8017 Evening Phone; Email Co-Applicant*Judith Anderson LA C4 Co-App.Address 198 Cambridge St. City: Feeding Hills State.MA. Zip 01030 ,Co-App. Day Time Phone: 786-6315 —Evening Phone: mail Project Manager Judith Anderson Phone 786-6315 If Multipleyear[!r&ct,specify mount requested for each year in the table below. CPA Funding Requested Other Funding Sources Source #I MA. Historical Preservation Fund Source#2 1" Year $100,000.00 1"Year S , I"Year 2,d year $ 2d Year $ 2'Year $ 3rd Year $ 3'Year S 34 Year $ CPA Total S 100,00UO Source#I Total $I Source 92 Total $ Total Cost of Project S 100,000.00 1:�2 Signature A Date Ile-lo'9� Signature indicates that the applicant has the right to enter into contracts for the organization seeking funding and has read and understands all regulations within this CPC Funding Packet. *PLEASE NOTE: If the proposed project is on Town-owned real estate,either the Applicant or the Co-Applicant must be the Town Board or Department in control of the land or building. Do not write in this space-For CPA use only Received on: Reviewed on: Determination: 0 Reconunended to Council 0 Denied 0 Open space 0 Historic Preservation 0 Affordable housing 0 Othorc(%aeation)Page I of 10 Town of Agawam, Massaebusetts Community Preservation Committee TAX COMPLIANCE CERTIFICATION Pursuant to M.G.L. 62C,49A, I ccrtif�under the penalties of perjury that,to the best of my knowledge and belief,I am in compliance with all laws of the Commonwealth relating to taxes,reporting of employees and contractors,and withholding and remitting child support. 6-76 Federal Employer ID Number AaLt J -�,,k 4 a I�C-&11 0C Nam�of Corporation Z By: Date, President's Signature J yqwt:�g V, Printed Name By: Date: //"I b:i- --"—Treasurd's Signat6ri 2A-011- Printed Name —2reSerVA'w / Proj ect Name (As i s on your subm i ssi on) Page I I of 12 MASSACHUSETTS DEPT.OF REVENUE PO Box 7010 Chelsift,MA 02150-7010 NAVJEET K, SAL, COMMISSIONER TERESA O'BRIEN-HORAN, DEPUTY COMMISSIONER AGAWAM HISTORICAL ASSOCIATION 870C Notice 30048 INC Exemption 6D PARKER ST Number V,=.67071�5�7 AGAWAM MA 01001-2443 Date 03/03/08 Bureau TSD MGT SERV Phone (617) 887-6367 Dear Taxpayer, A review of our records indicates that the Massachusetts salesiuse tax exemption for AGAWAM HISTORICAL ASSOCIATION�INC,a tax-exempt 501(c) (3) organization,will expire on 04115/08. The Departm6nt of Revenue is issuing this notice in lieu of a new Form St-2, "Certificate of Exemption". The notice verifies that th6 Massachusetts Department of Revenue-has renewed the salesiuse tax exemption for AGAWAM HISTORICAL ASSOCIATION INC subject to the conditions stated in, Massachusetts General Laws, Chapter 64H, sections 6(d) or(e), as applicable. The organization remains responsible for maintaining its exempt status and for reporting any loss or change of its status to the Department of Revenue. Absent the Department of Revenue's receipt of Information ftom the taxpayer by the expiration date of the cuffent certfficate that Me entfly no longer holds exempt status under the above provisions, the taxpayer's certifficate Js renewed The taxpayers existing Form ST-2, in combination with this renewal notice may be presented as evidence of the ent!Ws continuing exempt status. Provided that this requirement is met, all purchases of tangible personal property by the taxpayer are exempt from sales/use taxation under Chapter 64H or I respectively,to the extent that such property is used in the 6nduct of the purchasers business. Form ST-2 Department of Rove"Uo Certificate of Exemption Certification is hereby made that the organization herein named is an exempt purrnaser under,General Laws,Chapter 64H, sections 6(d)and(a),All purchases of tangible personal Property by this organization are exempt from taxation under said chap. terto the extent that such property is used in the conduct of the business of the purchaser.Any abuse or misuse of this certificate by any tax-exempt organization or any unauthorized use of this certificate by any individual constitutes a Serious violation and will lead to revom6on.Willful misuse of this Certificate of Exemption Is suk>iect to criminal sanctions of up to ome year in prison and$10,QD0(S50,000 for corporations)in fines.(See reverse side.) A�i t4 A I,i 'F'! 1 C.4'L ; tic I A;�AH i, -1 T I) c A L TA S 0 A T i fJ i ISSUE DATE Si it Tr!E Z T U41 1 5i[D3 P i� it F, CERTIFICA'TE EXPlqES ON ,11.;Cl 244*� 115/0 E; NOT ASSIGNABLE OR TRANSFERABLE COMMISS-10NER OF REVENUE ALAN LLr.0VJl;ti� THE COMMONWEALTH OF MASSACH'USETTS OFFICE OF THE ATTORNEY GENERAL ONE AsHwmN PLAcE Bomm MAssAcHussns 02108 MARTHA COAKLEY (617) 727-2200 ATMRNEY GENEPAL www.mamsovlago AGAWAM HISTORICAL ASSOCIATION Carol A. Miller P.O. Box 552 Agawam, MA 01001-0552 --- —.—CedHizate for Solicit.aflon This certificate has been issued to the organization listed below because it is current in its filings with the Attorney General's Division of Non-Profit Organizationstpublic Charities, This registration in no manner constitutes endorsement or approval by the Commonwealth of Massachusetts or the named organization: Name of Organization: AGAWAM HISTORICAL ASSOCIATION Certificate End Date: -1011512009 Attomey General's Account Number, 022059 Issued By The Division of Non-Profit Organizations/Public Charities Business and Labor Bureau Town of Agawam, Massachusetts Community Preservation Committee CERTIFICATE OF NON-COLLUSION The undersigned certifies under penalties of perjury that this proposal has been made and submitted in good faith and without collusionor fraud with any person. As used in this certification, the "person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. Signature of person signing application Print Name Title IAV![�C&=A S 0 C- Name'of Organization Business Project Na'me (As is on your submission) Date Page 10 of 12 Town of Agawam,Massachusetts Community Preservation Committee Funding Request Questionnaire Please respond to all relevant questions, and expand as necessary with attached pages, or by adding lines in this MS Word document. Do not L!!S.M,,guestions. Include any supporting materials as necessa!:E. 1. How would the project preserve the character of Agawam? The Thomas Smith house is not only among the oldest homes in Agawam, but one of few remaining original 18 1h century farmhouses surviving in the region. The structure has survived over 250 years without significant modernization. An ell was added to the house in the 19'h century—ell has running water: the main house does not. There is no central heat in the building, and the main house has only limited electric service. Many original/early features remain in the home. 2. Does the project have other sources of funding? If so, indicate percentage and type (grant, donation, in- kind services) Potentially, We will be applying for a MA. Historical Preservation Grant. This is a 50150 matching grant requiring a guarantee of 75%of requested funds in hand at the time of application. 3. What is the schedule for project implementation and completion. Because of the way in which the grant application and award is implemented we must have our application and a letter of commitment for 75% of the projects projected cost submitted by Feb. 20, 2009. However the commission is willing to work with us regarding the matching funds requirement as long as we have met the application deadline of Feb.20th, In addition If the grant is awarded it will not be announced until June or July of 2009. At which time the bidding process will begin. We will be lucky to start any construction by the end of the summer of2009. 4. Does the project require urgent attention? If so, Why? Any passage of time for a structure over 250 years old only adds to additional deterioration, S. Does the project serve a currently underserved population? N/A 6. Does the project preserve a threatened resource? Yes, Thomas Smith House provides a link to the town's agricultural past and preservation of a rare example of"an unusually intact example of 18'h century building practices" and "an unusually unaltered example of mid-to-late 18 1h century Connecticut River Valley design and materials, and of vernacular Georgian style." 7. Does the project fit within the current zoning, environmental, building, and other regulations? (Please provide evidence of such) Yes The Thomas Smith House is in a residential area and will be restored and preserved as such. 8. Does the project have a means of support for maintenance and upkeep? Yes The Agawam Historical Assoc. 9. Does the project involve currently owned town assets? No 10. What community support does the project have? The Agawam Historical Association's efforts to preserve the Thomas Smith House has been met with much community support. After the Town of Agawam declined to purchase the property from the previous owner (James Rosenberg), the Agawam Historical Association, realizing the importance and historical significance of the property, expressed interest in acquisition. Unable to purchase it outright, a local bank made a Section 2 Page 2 of 10 Town of Agawam, Massachusetts Community Preservation Committee mortgage available to'the association. More than a dozen families, businesses, and organizations have pledged to the insurance on the property and to make one mortgage payment a year. The AHA also continues to receive unsolicited donation from civic organizations, private groups, and individuals for the preservation of the Thomas Smith House. The efforts of the AHA are also supported by the Agawam Historical Commission. Historical commission chairman and association board member David Cecclti completed Images of America;Agawam and Feeding Hills Revised for the associ�tion in 2005, which proceeds and royalties earmarked for an endowment fund for the Thomas Smith House. 11. Does the project have support from another Board or Committee? 12. Does the project have the support of the majority of immediate abutters? Yes 13. Does the project reclaim abandoned or previously developed resources? Yes 14. Does the project require special permitting? No 15. What volunteer work has been completed or pledged? Association members have volunteered their time for maintenance. Rocky's Hardware had donated all of the exterior paint and stain. Allen Lawrunower has donated,&riding lawnrnower. John's Trucking has donated material and John O'Kronley,,Nortnam, Pelly and Anderson Services have donated services, 16.Are there any known hazardous materials and plans for remediation. No .i 17. Are there any wetlands on the site. No 18. Have you Aained ADA Compliance (if applicable)? ADA Consultants have been consulted and compliance requirements have been included imour scope of work. Pending ADA compliance, 19. Have you obtained and attached three bids? Yes Requested Attachments: Property Address including Agawam Assessor's Map, Lot and parcel Number and Description of the property Property Address: 251 North West St. Feeding Hills, MA. 01030 Name of Current Owner: Agawam Historical Association Copy of deed to Current Owner, if available: Deed Restriction on file with CPA Maps if relevant Surveys, if available Appraisals and Agreements, if available; Budget detailing construction (attached forrn may be used) and maintenance costs, and funding and revenue sources, if any. All requested information must be submitted.-.,- IncoMlete._Mplications will not be considered. Section 2 Page 2 of 10 A. Historic Preservation Questions 1.)Is the property eligible for listing on the National Register of Historic Places,? The Thomas Smith House was placed on the National Register of Historic Places on 2 June 2005. 2.)Is the property eligible for listing on the State Historic Register? The Thomas Smith House is listed on the Town of Agawam Inventory of Historic Structures and the Massachusetts State Register of Historic Places. 3) Is the property in danger of being demolished?Not at this time. 4.)Are there potential archeological artifacts at the site?Yes. 5.)Has the property been noted in published histories of the town or county?Yes. The house is mentioned in Edith LaFrancis' town history Agawam,Massachusetts (1980), and is also noted in David Ceechi's Agawam and Feeding ffills(2000) and Agawam and Feeding Rills Revisited(2005. 6.)Are there other potential uses for the property,which could benefit the town?The AgawamHistorical Association intends to open this historic property to the public its a house museum. The Thomas Smith House is one of the few remaining resources from the 18th century agricultural past of Feeding Hills. 7.) Could the building be converted for affordable housing use while still retaining its historic quality? No. 8.)Is the owner also interested in preserving the historic integrity of the property? Yes. There are two outbuildings on the property,a barn that 'May date to the mid- to late-1700s,and a garage that was�built in the early 200 century,which illustrates the shift from an agricultural use of the property to a more suburban use. 9.) Is there an opportunity for other matching funding to preserve the property? Not at this time. An application to the 1772 Foundation in 2006 was not funded. The next round of Massachusetts Historical Commission Preservation Project Funding is in question due to-the current financial atmosphere at the state level— � grants are competitive, and grant disbursement is subject to reauthorization of the capital accounts and the availability of sufficient allocated funds. 10.) What are the particularly important historic aspects about the property?The Agawam Historical Association became only the fifth owner of the property since the 1750s when it purchased the Thomas Smith House in 2002. During the preceding two and a half centuries,only four other families had owned the property: Smith (c. 1757-1843); Parks(1843-c. 1912); Hawthorne(1912-1962); and Rosenberg(1962- 2002). Built c. 1757,the Smith House is among the oldest structures in the area. Massachusetts Historical Commission Survey Director Michael Steinitz described the house as a "rare and unusually well-preserved late 18th century,story-and-a-half,gambrel-roofed house. The central-chimney building interior retains its plan, and character-defining late 18th century features such as raised-panel fireplace walls, horizontal, bead-edged paneling,and much early hardware. As such it certainly merits further intensive study of its fabric, recognition and careful preservation." The house is significant architecturally as an unusually intact example of 18tb century building practices and is an unusually unaltered example of mid-to-late 18th century Connecticut River Valley design and materials, and of vernacular Georgian style. The house has integrity of location, design,setting, materials,workmanship,feeling and association. Section 2 Page 10 of 10 ^ The Thomas Smith House is one of the few remaining resources from the 18th century agricultural past of . Feeding-_ representative of the pattern of suburban development that occurred in the town. Because of this pattern, the Smith House evaded significant modernization for nearly two and a half centuries. Used as lodging for summer help at the turn of the 20th century,central heat was never installed,and the family who owned the property from about 1912 until 1962 never felt the need to install modern plumbing or central heat; woodstoves and an outhouse filled those needs. Very limited electric service was installed early in the 20th century. The Rosenbergs,who owned the property from 1962 until 2002, used the house as a summer retreat until about 1992,and other than adding a sink and toilet in the ell,did nothing to update the 11.) Was a known architect of the era involved in the design of the structure? No,however,Massachusetts Historical Commission Survey Director Michael Steinitz described the house as a"rare and unusually well-preserved late 18th century, story-and-a-balf,gambrel-roofed house. The central-chimney building interior retains its plan,and character-defining late 18th century features such as raised-panel fireplace walls, horizontal, bead-edged paneling, and much early hardware. As such it certainly merits further intensive study of its fabric,-recognition and careful preservation." The National Register nomination noted that the house is significant architecturally as an unusually intact example of 18th century building practices and is an unusually unaltered example of mid-to-late l8th century Connecticut River Valley design and materials,and of vernacular Georgian style. 12.) Did the property ever play a documented role in the history of the town? The Thomas Smith House sits on a portion of a 1714 Land Grant from William Pynchon to Mathew Noble. The house was long thought to have been,built in 1715 by Mathew Noble. Research conducted on behalf of the Agawam Historical Association has indicated that the house was most likely built c. 1757 by Thomas Smith. well into the twentieth century. The shift into working outside the community that its later owners made is , ~ ' - ' ° - BID SUMMARY ORIGINAL BIDS AVAILABLE AT THE C.P.A. OFFICE OUR PROJECT IS DIVIDED INTO SIX AREAS: 1. GENERAL CONTRACTING 2. ELECTRICAL 3. EXCAVATION AND LANDSCAPING 4. MASONARY 5. TREE REMOVAL 6. SEPTIC REPLACEMENT I 1. GENERAL CONTRACTING: *ROY'S HOME IMPROVEMENT $55,933.00 WEISE DESIGN AND CONST. 73,168.00 SUNDERLAND PERIOD HOMES 77,150.00 2. ELECTRICAL *ROY'S HOME IMPROVEMENT $15,525.00 WEISE DESIGN AND CONST. 17,294.00 NORT14UP ELECT. 18,030.00 3. EXCAVATION AND LANDSCAPING *BOBSKILL PAVER STONE $9,519.00 O'KRONGLY CONST. 3,000.00 (excavation only) ROY'S HOW IMPROVEMENT 9,874.00 4. MASONARY REPAIR I&G MASONARY $2,805.00 VIECELLI MASON CONT. 3,150.00 WILLIAM PARSONS 4,,200.00 5. TREE REMOVAL *RIC 'S E SER. $1, : 5.00 NORTHERN TREE S R 1,550.00 ROY'S HOME RCVE NT 3,675,00 6. SEPTIC INSTALLATION` *T"& I CONST $5,980.00 T& 'S EXCAVATION 9,100.00' CLEAN SEPTIC 6,600.00 * CHOSEN IDDER Town of Agawam, Massachusetts Community Preservation Committee Itemization of funds requested Cost per of Total Item unit units Cost Comments Shingle SafeSS-200 $293.966 $1,739.16 Fire&Security Componets $ $1,700.00 '$ $ Professional Fees (Design, Architectural, Legal Perm! , Fees) Cost per# of Total Item lunit units Cost Comments Site Work (Clearing_Excavation, Infrastructure & Landscaping) Cost per# of Total Item unit units Post Comments Excavation - Landscaping $ $9,519.00, Tree Removal Ae-Rt1c-§At—e—M $ 1$61980.001 Construction IlYlaterials, Laboo General Contracting $ $55,933.00 Electrical $ i$151619.00 Masonary $ $2,805.00 Contingency !$ $5,479.86 Total 1$100.000.001 Section 2 Page 7 of 10 FIRE RETARDENTSHINGLED 10-24-200e 12:04 PAGE.,I UNIVERSAL FIRE SHIELD, LLC INVOICEIRECEIPT 36" Wdterfeid Pkwy, Lakeland.Fl 33803 Offloe: 863-667-1805 - Fax- 863-667-1729 UNIVERSAL FIRE-SHIELD CHEMICALS AND PRODUCTS www.firechemicals.com info@universalfireshi'eld-corn ME 10191 ARUCATIN SOLD TO: Contact: Judith Anderson Agawam Historical Association P 0 Box 552 InvolcG Number. FL3113 Date: 10123108 Agawam, Mass 01001 Purchase Order: SHIP TO: Waiting for physical address. DESCRIPTION QUANTITY @ AMOUNT Shingle Safe SS-200 6 -5-gal. PAILS $293 . 95 &a. $ 1,763.70 15% discoint -$ 264.55 net amount $ 1,499.15 SHIPPING AND HANDLING UPS $ 240.00 Sales fax Internet Transaction $ N/A Total Invoice Amount -------- $1,739.15 TO BE PAID BY. CrW!t Card or Check Thank you for your order ..... WA YNE FIRE AND SECURITY ALARM COMPONETS Smith House Price List No. of Units Description Product No. Price per Unit Total Price 10 Smoke Detector ES- 541-C $38.00 $380.00 >6 Heat Detector 'ED-281 BPL $19.00 $490-M 12 Wireless Window Alarms NX-452- $32-50 $390.00 4 Wireless Motion Detectors NX-480 $5150 $214.00 4 Motion Detector Bravo-2 $2&50 $114.00 Passive Infrared Detector DS938 $19.80 12 Ademco Door MAG. 7924BR $100 $24,00 3 Pull Stations ES -10320 $21.00 $63.00 5 Hom and Strobe ED-EGIRHDVM $40.00 $200k0 JMWerial to com2lete fire and securi!y gstems, r-,,x%,A'VATION AND LANDSCAPING LANDSCAPING SCOPE OF WORK INSTALLING 2' STRJP OF% " STONE (ON SITE) ALONG FRONT GUTTER LINE. REPAIR OF STONE WALL AT BACK OF ELL AND AT END OF DRIVE, (USING STONE ON SITE), TO SUPPORT RAISING END OF DRIVE FOR PROPER SLOPE. PLACING DOOR STONE (ON SITE) AT FRONT ENTRY ON BED OF CRUSHED STONE. GRADING SURFACE A-BOUT THE HOUSE FOR DRAINAGE-8 YARDS OF LOAM REQUIRED. RESEEDING WHERE NECESSARY. DRIVE/HANDICAPPED PARKING-3"TRACKS - APPLY 3"LAYER CRUSHED ROCK/HARDPACKED SURFACE. DRAIN PIPE FROM SMALL CATCH BASIN INSIDE ELL REAR YARD. DESIGN EARTHEN RAMP PER CODE WITH NON SKID SURFACE MATERIALS TO INTERGRADE WITH PAVER STONE WALK DESIGN AND INSTALL PAVER STONE WALK FROM RAMP TO HANDICAPPED BATHROOM REAR OF BLDG. LENGTH APPROX. 87',WIDT14 APPROX. 4'. MATERIAL HOLLAND STONE HERITAGE SERIES FROM PAVESTONE. 12 YARDS PROCESS GRAVEL,, 2 YARDS COARSE SAND. EDGE RESTRAINTS TO SECURE EDGES.4 YARDS OF LOAM-POLYMERIC JOINT SAND. LUA) .............. ...... ..... too TZ) I r cl V 1� ud -7-4 IBM.. IF I r- kon8 'Ca f?'C' n.9 Ats 5 io f TREE REMOVAL IN PREPARATION FOR HANDICAPPED PARKING AREA AND SEPTIC INSTALLATION TREE REMOVAL SCOPE OF WORK REMOVAL OF ONE LARGE MAPLE AND ONE SMALL BLACK WALNUT TREE. GRINDING OF LARGE MAPLE STUMP CLEAN-UP AND REMOVAL OF ALL DEBRIS SEPTIC SYSTEM SEPTIC PLANS AVAILABLE AT C.P.A. OFFICE No. THE COMMONWEALTH OF MASSACHUSETTS 'P r� Ct U00 M MASSACHUSETTS 11-i Application for Noposal §gstrtn (Unstruction permit A ppl ication i s hereby made for a liennit to Construct or Repair (X)an On-site Sewa ge Disposal System at: Location Address or LotNo. Owner's Nwne.Addreis,wwrer No, N ?'R6_�2 3 L;_ laouller's Narne,Adimsb�wid Tel No- Designer's NwuVAddn:",zsdTd No. [CEA]Civil Engineering Associates 77 Sinith Ze East Longmeadow,MA 01028 TeL (413)52512871 j Type of Building: Dwelling No,of Bedrooms Garbage grinder(NO) Other Type of Building L(O'L) No. per persons — Showers Cafeteria Other Fixtures Design Flow gal lons per day. Calculated daily flow 330 gallons, Plan Date —Number of shtvts 4 Revision Date Title , proposed Sewage Dkposal Svsiem!!nM2!yd For: . IV, tL)651- 6+, Description of SOD �E FM. Nature of Repairs or,Alterations (Answer when applicable) I , ELL C S S-4-e ol 'i7"�docf P Cr Mei Fe, 26 Date)Hit Inspected: AL Agreement. The undersigned agrees to ensure the constuction and maintenance of the aforedescribcd on-site sewage disposal system in accordance with the provisions of Title 5 of the Environmental Code and not to place the system in operation until a Certificate of Comphantbeen issued by this Board of Health. U/11- Signed __ I—T, Date Application Approved by Date Z 4,6/,2 Application Disapproved for the following reasons P<nnit W Date Issued THE COMMONWEALTH OF MASSACHUSE17S MASSACHUSETTS (fferliftratr of 6omplinurr TWISIS TO CERTIFY, that Ilic On-site Sewage Disposal Systern installed or repaired/replaced on by 1.t,)r at ,has heon constructed in accordance with the provisions ol"Fitle 5 and the for Disposal Systen) Construction Peralk No� dated - Use ofthis system is conditioned(in compliance with the previsions set forth below: The Issuance of this certificate shall not be construed as a guarantee that the systen will foraction as designed. This Certi I icate expires on D AJ T-_ Insoeetor FORM 11- SOIL EVALUATOR FORM Page 1 of 3 No. Date: tralz Commonwealth of Massachusetts 6a u)a L6 _, Massachusetts . 0 Soil Suitab��Assessment for On-site Sewage-Qisppsa Performed By: Date: Ax(,/;z 'Aco Witnessed By: r-, Ai2tici Location Addmms Owners Name Or Lot# Address Telephone Lo a 01 S" 40r,L'a d5l socie� k�_ New Construction Repair J(t(i Iq 6(e V%5 o(V -7 Ll�(o — 3/5- U Office Review Published Soil Survey Available: No Q Yes aL,�- Year Published Publication Scale Soil Map Unit Drainage Class Soil Limitations Surficial Geologic Report Available: No 0 Yes 0,— Year Published Publication Scale Geologic Material (Map Unit) Landform Flood Insurance Rate Map: Above 500 year flood boundary-. No EJ Yes M.-' Within 500 year flood boundary: No 0--' Yes r-1 Within 100 year flood boundary: NoLk---'� Yes U Wetland Area: National Wetland Inventory Map (pap unit) Wetlands Conservancy Program Map (map unit) Current Water Resource Conditions (USGS)- Month Range: Above Normal U Normal Below Normal U Other References Reviewed: DSP APPROVED FORM- 12107/95 FORM 11 - SOIL EVALUATOR FORM J Page 3 of 3 Location Address or Lot No. Determination for Seasonal Yt:gh Water Table Method Used: o Depth observed standing in observation hole-,-7,Y inches o Depth weeping from side of observation hole -inches u Depth to soil mottles inches o Ground water adjustment-, feet Index Well Number Reading Date Index Well Level Adjustment Factor Adjusted Ground Water Level '72, ."� Depth of Natura ILgecurripa Pervious Material Does at least four feet of naturally occurring�pervious material exist in all areas observed throughout the area proposed for the soil absorption system? If not, what is the depth of naturally occurring pervious m aterial7 Certification I Certify that I am currently approved by the Department of Environmental Protection pursuant to 310 CMR 15.017 to conduct soil evaluations and that the above analysis has been performed by me consistent with the required training, expertise, and experience described in 310 CMR 1 5�01 7� 1 further certify that the results Of My soil evaluation,-ns indicated on the attached soil evaluation form, are accuratp and in accordance with 310 CMR 15.1000 through 15.107. Date Signature— DEP APPROVED rORM-12107,'V- '-4ENERAL CONTRACTOR AGAWAM HISTORICAL ASSOCIATION P.O.BOX 552 AGAWAM, MA. 01001 BID FORM - GENERAL CONTRACTING Please summarize your bid prices for each of the sections as noted in the specifications Al- LOWER LEVEL UNISEX BATHROOM S A-2 LOWER LEVEL STORAGE AREA $ B-I UPPER WESTERN MOST RM, 1950 ELL $ A-3 KITCHEN 1850 ELL 1935 ERA RESTORATION $ A-4 1757 KITCHEN $ A-5 NORTH FRONT PARLOR A-6 FRONT ENTRANCE/PORCH $ A-7 SOUTH FRONT PARLOR $ A-8 SOUTH REAR ROOM $ BACK STAIRS $ A-9 EXTERJOR AND BASEMENT $ B-3 NORTH BACK ROOM—UPPER LEVEL $ B4 NORTH FRONT ROOM—UPPER LEVEL $ B-8 LANDING AREA—UPPER LEVEL B-6 SOUTH BACK ROOM—UPPER LEVEL $ B-7 BACK MIDDLE ROOM—UPPER LEVEL TOTAL BID Company Name Address Telephone/E mail Contact GENERAL CONTRACTING SCOPE OF WORK A-I-LOWER LEVEL—UNISEX BATHROOM SITE PREPARATION: Cut into existing concrete floor to expose waste pipe to septic system Relocate toilet and sink waste and hot& cold water feeds to best suit ADA accessibility code. Disconnect,cap and bide unnecessary waste and water feeds. Remove existing bathroom walls. Set aside material. Remove existing soapstone sink Installation and Construction Supply, install and connect(20gal.)electric water tank Install V2 inch copper tubing from electric hot water tank to sink and cold water feed to toilet w/shutoffs to both fixtures. Hot and cold water feeds with shutoffs to kitchen sink. Appropriate code(PVC or copper)�drains to septic. Provide and install either cast iron or copper venting above roofline to system. Install handicap toilet and wall sink using appropriate faucets and flush levers. Protect Pipes from wheelchair damage using appropriate barriers Build new walls with 2x4 studding 16"on center(see drawing) Install: '/2"or greater moisture resistant drywall, tape and sand smooth Grab baTper handicap code Sliding pocket door with 36" clearance, with pull devise on both sides of door to assist in closing and opening with lock 36"above floor that does not require tight grasp, pinch or twisting to operate. ADA approved hardware Grab bar 42"& 12" from floor (2) *Using Y2" or greater moisture resistant drywall, box in area above sink to bide electrical wires and fan box. Install mirror over sink and paper towel dispenser next to mirror 42" from floor 4, Remove and lower existing threshold and replace w/concrete, cement block or other moisture resistant material other than wood to achieve zero clearance in compliance with ADA Codes. Exterior door—Barn wood door to match exterior. Install lever handle and lock to match existing lever handle on the south side porch door, (Radcliffe) Trim all edges. Level floor Design pitch of entire bath area floor to accommodate water overflow. If existing drain is currently vented a new drain is to be installed. If existing drain is not vented do not install floor drain. Lower and pour new concrete floor in entire area including storage area allowing for adequate head room. Seal with (2)applications of masonry sealer and install wood cove molding baseboards to perimeter. Countersink all nails wherever trim is installed. Trim existing window opening w/wood casing. Barn wood on site or use recycle A-2- LOWER LEVEL—Storage Area Construct new wall with 2"x4"studding 16"on center(see drawing)to separate bathroom fTom storage area. Use 1/2"drywall,tape and sand smooth on visible wall only. Provide and install 32" Plank door to access storage area. Install sliding door to access cellar. Repair or replace stairs and stringer to kitchen and upper room. Install code railings Maintaining integrity of current craftsmanship using on site material whenever possible. B-1- UPPER WESTERN MOST ROOM 1850 ELL Remove and dispose of wall next to stairs After removal of wall, installation of a railing at the top and to the side of the existing stairs that is code compliant will be necessary. Matching existing railing. Reinstall failing ceiling boards, '14 x L711 Q x ta `J 4 yc tIA 1 4 A-3- KITCHEN AREA IN 1850 ELL- 1935 Era Restoration Install open top shelves above counter on side wall. (see example) Fabricate wood counter top, leaving area beneath open. Cut back of soap stone sink to fit under existing window in the kitchen. Install soap stone sink presently in lower level- Install non-working pump(will be supplied) Install 1930's style faucets with cover(see example) Apply Y2" drywall on ceiling. Tape and skim coat. Correct door floor jam to conform to zero clearance for ADA Compliance FIRST FLOOR A4- 1757 KITCHEN AREA * Install plank wall boards to match planking on tight side of entry door from 1930's kitchen on to the wall across from the walk in fireplace.Instal I ftom left side of door to right side of gunstock post next to back stairway. Use of floor boards above the 1930's kitchen may be possible. Replacing those boards with on site material. Patch wall around window on north side Patch large hole in planking to left of fireplace Patch prior square cut in paneling on south side planking Repair top of existing cupboard with period trim Repair and restore plank pine flooring in front of fireplace and under west side window, using materials oil site when ever possible or restoration quality materials *Install ceiling with V2"drywal I tape and skim coat leaving the area from the large beam to the left of the fireplace to the south end wall exposed. Adjust door to cellar A-5-NORTH FRONT ROOM Fabricate beveled raised fireplace panel and craft to match existing panels as close as possible. Install missing panel on right side of fireplace. f. a� 4 S a i 4� l r iF �.a Z jQ� �t Y 4S�Y f S3 F F Y, h � 2 C lyX t K i T C H L E .......... ��........... u a ai, j At Repair cupboard doors and adjust,replace hinges that are not period H hinges with period hinges Adjust entrance door for proper closing Match plaster patch around windows and ceiling as necessary Lightly scrap ceiling and seal w/oil primer A-6-FRONT ENTRANCE /PORCH Careftilly remove floorboards, Inspect and reinforce sub floor sleepers where necessary, Repair and replace plank flooring as necessary. Match repair,patch and scrap ceiling Match patch and sand walls A-7- SOUTH ROOM FRONT Fabricate raised fireplace paned and style to match existing panels, Repair cupboard doors and adjust to fit Adjust entrance doors Repair and replace pine plank flooring in southeast corner of room with on site material or restoration quality materials *Match repair, patch wall around windows Remove, dispose and replace ceiling with V2" drywall, tape and skim coat A-8 SOUTH REAR ROOM Match plaster patch on walls, around window and ceiling Repair flooring in southwest cornerwith on site material or restoration quality materials. BACK STAIRS Stabilize and adjust stair treads and risers A-9-EXTERJOR AND BASEMENT WORK Install trim over openings in west gable porch sub roof end to prevent insects from nesting beneath roof shingles. Install porch railing at west end of porch in decorative style to assimilate 1850's style and to comply with current building codes. *Install handicapped ramp railings per code and two short railings on either side of the ramp at porch level to match end of porch railing style. Install porch landing approx. 3' x 4' with stairs and railings(matching main porch)on north side kitchen door Fabricate and install 6' flashing lined V shaped gutter above north and south side kitchen entrance. V brackets will be provided. Install moister barrier using#6 mil poly under entire crawl space of house SECOND FLOOR B-3-NORTH BACK ROOM * Remove all plaster on knee wall B4-NORTH FRONT ROOM *Repair all plaster walls and ceiling. Except for west wall Repair west wal I,taking care to protect existing painted trim On north wall leave wood lathing exposed to the east side of window. Install 1/8"clear Plexiglas over lathing to expose lathing and sheathing beneath. Adjust entry door Install a period floor grate where hole presently exists. B-8-LANDING AREA AND WALKTHRU *Repair plaster on knee wall and ceiling Bring current railing up to code while keeping the integrity of design and material. Repair floor on north side of chimney between areas B-8 & B-7 with plank flooring material on site B-6- BACK SOUTH ROOM *Replace ceiling with V2dry wall tape and skim coat. B-7- BACK MIDDLE ROOM Reinforce flooring as needed espccialiy in area around chimney stack using material on site if possible ELECTRICAL AGAWAM HISTORICAL ASSOCIATION P.O.BOX 552 AGAWAM, MASSACHUSETTS 01001 BID FORM -ELECTRICAL Please summarize your bid prices for each of the sections as noted in the specification A I-UNISEX BATHROOM S A2- LOWER LEVEL—STORAGE AIZEA $ A3-1930'3 KITCHEN Allowance $200.00 $ A4-A8 — 18T, FLOOR $ 133-139—2"FLOOR $ Cl-BASEMENT $ SUPPLY AND INSTALL OUTLETS $ EXTERIOR LIGHTS Allowance$1,200.00 $ INTERIOR LIGHTS Allowance $900.00 $ WUUNG FEES $ TOTAL BID $ Company Name Address Telephone Number/E mail Contact Person ELECTRICAL SCOPE OF WORK A-1-UNISEX BATHROOM - All wiring as per code requirements - Supply and install all lighting fixtures per ADA compliance - Supply and install auto light ceiling fan exhaust appropriate for sq. footage A-2- LOWER LEVEL— Storage area - Wiring for new electric hot water heater A-3- 1930's KITCHEN Replace and repair all existing outlets and stove connection 1930's Ceiling kitchen light ( $200.00 allowance) C-1-Basement - Install 100 AMP underground service - Relocate meter to basement f)� �'/ '6 -�, — 6-/2 Supply and install all.outicts, mono point spotlights and switches to print. All wiring throughout will be MC Cable. All outlets and wiring to be installed with minimal exposure. All outlets are to be tamper proof. Install (4)exterior lights ($1,200.00 allowance) Install (9) interior lights ( $900.00 allowance) Wiring inspections and fees Fire and Alarm system will be installed by the town Customer will provide the following components: Reat detectors, smoke detectors, strobe, pull stations,and emergency light battery pacs. All + -+b V, —cu!; Smo ke- y a OY-1 0j.Tt- WX C, F, v-4 ht Sul,Pine Te 5 % e V- s" -ov px� c W s'Off E7� 1#45 5 4- TO h os A �,71i ! till -FlOor lep sto c ha Wad t-P CH DN 1.4- r-co t4 Hatch way Basement Area Non Assessabla) Are* Page 3 MASONARY SCOPE OF WORK A-4 POUR CONCRETE BASE FOR HEARTH LAY BRICK BOX AND 14EARTH IN SAND REPOINT AS NEEDED A-5 LAY BRICK BOX AND HEARTH IN SAND REINSTALL DAMPER REPOINT AS NEEDED A-7 LAY BRICK BOX AND HEARTH IN SAND REINSTALL DAMPER REPOINT AS NEEDED REPOINT CHIMNEY INSTALL BLUE STONE TABLE TOP BRICKS ON SITE ARE TO BE USED WHEN EVER POSSIBLE ADDITIONAL BRICKS ARE TO BE OF RESTORATION QUALITY