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TR-2011-34 REDISTRICTING OF TOWN The Commonwealth of Massachusetts Local Election Districts Review Commission c/o Elections Division One Ashburton Place, Room 1705 �P.t Boston, M A 02 108 1;ji�r (617)727-2828 (800)462-8683 Donald M. Rheault, President City Council 36 Main Street City Hall Agawam, MA 01001 Dear President Rheault: On July 14, 2011, the Local Election Districts Review commission considered the submission re-dividing the town of Agawam into precincts. The Commission is pleased to inform you that this division meet$ the requirements of Massachusetts General Laws chapter 54, section 1, and is otherwise consistent with law and has thus been approved by the Commission. Please note that the effective date of your new wards and precincts is not until December 31, 2011. Thank you for your cooperation. Sincerely, LOCAL ELECTION DISTRICTS REVIEW COMMISSI EVIEW COMMISSI Hon. Willi6KFran n* Gaflvin Hon. William 1. Cowin /D 1 aw kvi Green cc: Richard M. Theroux, Town Clerk -7V - The Commonwealth of Massachusetts Local Election Districts Review Commission C� C� ZECI) TO: Local Approving Authority >-r- =M > x7K FROM: Local Election Districts Review Commission DATE: July 11, 2011 RE. Submission to and Consideration by LEDRC The enclosed meeting notice announces the date and location of the Commission meeting to consider the submission of your municipality's re- precincting plan. Please note that while neither you nor a representative from your community is required to attend the meeting, your attendance is certainly welcome. Please post the enclosed meeting notice on your public bulletin board, Any member of the public who wishes to comment on the re-precincting plan is encouraged to attend the meeting of the Commission. c/o Elections Division - One Ashburton Place, Room 1705, Boston, MA 02108 (617) 727-2828-(800) 462-8683 I The Commonwealth of Massachusetts Local Election Districts Review Commission NOTICE OF MEETING July 11, 2011 Please take hotice thak the' L66al'b edon Distribts Rbv"iew Cbmmiss'ion will hold a meeting on Thursday, July 14, 2011 at 1.00 p.m. in the Conference Room, 17 th Floor, One Ashburton Place, Boston, Massachusetts 02108. The meeting will include consideration of submission of new precincts from the following municipalities: ACUSHNET FALL RIVER MELROSE AGAWAM FITCHBURG METHUEN AMESBURY FRANKLIN MIDDLETON AMHERST GLOUCESTER MONSON ARLINGTON GRANBY MONTEREY ATTLEBORO GROVELAND NATICK BEDFORD HALIFAX NEEDHAM BELLINGHAM HANOVER NEWBURY BILLERICA HARVARD NEWBURYPORT BLACKSTONE HINGHAM NORFOLK BLANDFORD HOLDEN NORTH ADAMS BOXFORD HOLLISTON NORTHAMPTON BROCKTON HULL NORTHBRIDGE BROOKLINE LANCASTER PALMER CAMBRIDGE LEE PEPPERELL CARVER LEICESTER SALEM CHELMSFORD LEOMINSTER SHARON CHILMARK LONGMEADOW SHIRLEY DANVERS LYNN SHREWSBURY DARTMOUTH LYNNFIELD SOUTH HADLEY DENNIS MARBLEHEAD SOUTHBRIDGE DRACUT MARLBOROUGH SPRINGFIELD EASTON MARSHFIELD STERLING EVERETT MASHPEE STOUGHTON c/o Elections Division—One Ashburton Place, Room 1705, Boston, MA 02108 (617) 727-2828 —(800)462-8683 Meeting Notice Page 2 July 11, 2011 SWANSEA WEST BOYLSTON WEYMOUTH TEWKSBURY WESTBOROUGH WILMINGTON WAKEFIELD WESTFIELD WINCHESTER WALPOLE WESTFORD WINTHROP WAREHAM WESTPORT WRENTHAM If time does not permit the Commission to consider any of those municipalities named above, they will be noticed for a future meeting. The Commission may consider any new busines3.,presented to it as well. The meeting is open to the public. LOCAL ELECTION DISTRICTS REVIEW COMMISSION INTEROFFICE MEMORANDUM TO: FULL COUNCIL FROM: DONALD RHEAULT, COUNCIL PRESIDENT SUBJECT: SPECIAL MEETING DATE: JUNE 10, 2011 I wanted to clarify confusion about the Special Meeting of the City Council scheduled for Monday, June 13 1h at 6:00pm. This meeting has been called because the state informed our City Clerk that they could not wait until our regularly scheduled meeting for this vote. In an effort to accommodate as many councilors as possible, I scheduled the meeting in between the two previously scheduled budget sub-committee meetings. Again, this meeting should not last more than five minutes. It would be greatly appreciated if you could make every effort to be in attendance. Thank you. TR-2011-34 A RESOLUTION APPROVING A REDISTRICTING PLAN FOR THE TOWN OF AGAWAM Sponsored by Mayor Richard Cohen WHEREAS,the population change in the 2010 Federal Census has resulted in the need for the Town to redistrict; and WHEREAS,the Federal Census states the population for 2010 was 28,438; and WHEREAS,the Town of Agawam will continue to have eight precincts; and WH E REAS,the Town Clerk in cooperation with the Secreta ry of the Com monwealth has prepa req a redistricting map;and __j :Xrn ;K WHEREAS, in accordance with Massachusetts General Law Chapter 54, s. I the City Council must >09" approve the redistricting plan as attached as exhibit A; -.Q NOW THEREFORE, ,the City Council of the City of Agawam hereby votes to approve the Redistricting Plan of the City of Agawam as shown on the voting precinct map attached as exhibit A to be used in the year 2011. Is 111)DAY OF DATED TH JAM 2011, PER ORDER OF THE AGAWAM CITY COUNCIL Donald M. Rheault, President AP aROVEDD AS TO JF AND LEGALITY c/I �7, 1 . Vincent V boscl'a,City Solicitor MAYORAL ACTION Received this day of T"k-- 2011 from Council Clerk. Signed by Council President this IJ� day of ' 2011. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Axticle 3, Section 3-6 of the Agaw er, as by approve the passage of the above legislation on this Vidlay of 52011. Richard A Cohen, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2011 for the following reason(s): Richard A. Cohen, Mayor RETURN OF LEGISLATION TO COUNCIL CLERK Returned to Council Clerk this it'a�—day of 2011. A fix Town of Agawam Interoffice Memorandum To: Mayor Richard Cohen5 CC: From: Richard M. Theroux, Town Clerk Date: 5/11/11 Subject: Redistricting Map for Council approval Mayor Cohen, I am request that you place on the council agenda the approval of the redistricitng map for all eight precincts for the Town of Agawam, as prepared by my office; in conjunction with the Secretary of State William Galvin. The Town of Agawam's population for 2010, as conducted by the Federal Governement is 28,438. The Town of Agawam will continue with Eight Precincts with minor changes to the precinct map. FRom THE DESK OF... TOWN CLERK'S OFFICE TOWN OF AGAWAM 36 MAIN ST AGAWAM,MA 0 1001 derk@agawam.ma.us 413-786-0400 X 215 Fax:413-786-9927 A AGAWAM CITY COUNCIL Nil 36 MAIN STREET AGAWAM, MASSACH-USETTS- 01001 June 14, 2011 PRESIDENT Richard Theroux Donald M Rheaull City Clei�k VICE PRESIDENT Town of Agawam Robert E. Rossi 36 Main Street COUNCILORS Agawa'm, MA; 01001 George Bitzas James P. Cicherti Re: Certification Of City-Council Minutes Gina M. Letellier Robert A Magovern Jill S. Messick As - President of the City Council, please consider t.his letter as Joseph Minea Dennis J Perry certification that at the June 13, 2011 Special'Meeti'ng' Of the Agawam Jill P.Simpson City Council held at the-Agawam Public Library at 6:00pm, the Agawam John F Walsh City Council voted unani mously (I I Yes —0 No) to approve TR-2011-34 which is a Resolution approving a -Redistricting Plan for the Town'.of ADMINISTRATIVE Agawam. ASSISTANT Barbara A. Bard If you require further information or assistance, please do not hesitate to contact this office. Sincerely, LA� Donald M. Rheault President of the City Council DMR/bb TELEPHONE 1, Ri chard Theroux, City Clerk for the Town of gawam, hereby (413) 786-0400 Ext. 233 attest that the a�ove is and ace te. FAX (413) 786-9927 Z_ro_U_/x_1�City Cie ichar Thetz EMAIL bbard@agawam.ina,us SPECIAL COUNCIL MEETING OF THE A GA W"CITY COUNCIL June 13, 2011 President Rheault—It's now 6:00. I'm calling the Special Meeting of June 13 1h. Item 1. Roll Call President Rheault—Barbara would you please call the roll? ROLL CALL— 11 PRESENT, 0 ABSENT President Rheault—Eleven present, we have a full quorum. Item 2. Moment of Silence and the Pledre ofAllemiance President Rheault — Could you please rise for a Moment of Silence and the Pledge of Allegiance? Item 3. TR-2011-34 - A Resolution Approvinje a Redistrictinr Plan for the Town o[ Agawam President Rheault — Moved by Councilor Perry, seconded by Councilor Cichetti. I'll entertain a motion to go into Committee as a Whole for a brief moment for the City Clerk to explain this item. Moved by Councilor Walsh and seconded by Councilor Mineo. All those in favor? Opposed? You have the floor for a few minutes. Richard Theroux — Thank you very much Mr. Rheault and thank you again for calling this Special Meeting. I apologize this was on your reading for the 20th. The state informed me at a conference I had gone to last week that they wanted it by the 15,h. They didn't want to wait until the 201h so Council President and certainly your Council Clerk helped me put this together and I'll be as brief as possible simply because as you see the map here as we have it and so forth the census track numbers came in at from the state census, or I should say the federal census, that was conducted was 28,438. Under the statute, it allows us to have a minimum and a maximum per precinct and the target is 4,000 inhabitants per precinct. As you can see the minimum is here — 5% of 4000 = 3377 and the maximum is 3733. Some go over some go under, however none reach that mean which is 4000 and the variance is right here. So that as some of you recall we did grade a precinct some time ago and that precinct is Precinct 8, we split that, we're very fortunate that we didn't go over that number otherwise we would have had a Precinct 9. So as far as expenditures, machines, workers, etc. that's out for ten more years so I think we're fortunate on that. If you look at the new map here, in front of you is the older map, the basic change here that you will see is only in ironically is Precinct 2 here, Henry and William Streets are merged from Precinct 3 to Precinct 2. The other line that I did before my�elf without the state help has held. So with the Secretary of State's office and my office and the back and forth and so forth, this map has held as to the boundary lines that we have. They've just made that small change. What they're looking for is obviously a clean map not something with jerry mandarin where they would take a precinct and it would have a big jog into someone else to work with someone. My colleagues that have to work with Councilors and School Committee people that run in districts had plenty of headaches. I was very fortunate that you all run at-large and this particular change in just those small changes will not become effective until December 2012. So for this particular election, you will be using the old precinct line, Then again it's just those two streets. So we're very, very fortunate. There are very few changes and if you have any questions on how the people will be notified on those changes, we will just send them notices after December 2012 and anyone who comes in to register to vote will be notified. So we'rexery, very fortunate because I think the cadence of people voting you know how people move around and they forget where they voted but we're very, very fortunate. When they come out in the presidential and they registered a while back and don't remember what streets they are, we're very fortunate that this is a very, very, obviously, very, very slight change so that we're really not gonna have a lot of movement and I'm really pleased about that. It just goes to show we did a good map ten years ago so it held for us and that's where we are. I'm looking for the Council to approve it so that I can send it to the State under the deadline. Thank you so much and if you have questions? Certainly. President Rheault—Questions? I'll entertain a motion to come out of Conunittee as a Whole. Moved by Councilors Simpson—everybody. All those in favor? Opposed? The motion is on the floor to approve the resolution for the redistricting. Moved by Councilor Bitzas, seconded by Councilor Rossi. Any further discussion? If not, all those in favor? Opposed? Unanimous. (I I Yes—0 No) You don't need a roll call, do you? Richard Theroux—No,just the minutes that state that it was a unanimous vote if you could and that way I could send it off. President Rheault—Okay. I'll entertain a motion to adjourn? Moved by Councilor Rossi, seconded by Councilor Magovern. All those in favor of adjourning? Opposed? We're now adjourned. Item 4. Adiournment AGAWAM 'CITY COUNCIL . . 36 MAIN STREET AGAWAM, MASSACHUSETTS 01001 PRESIDENT TO: ALL CITY COUNCIL MEMBERS Donald M Rheault FROM: DONALD M. RHEAULT, COUNCIL PRESIDENT VICE PRESIDENT DATE- TUNE 9,2011 Robert E. Rossi RE: SPECIAL'MEETING OF THE CITY COUNCIL COUNCILORS George Bitzas James P. Cichatti Gina Xf.Letellier Robert A, Magovern In accordance with Article 2, Section 2-7(c) of the Charter, as amended, Jill S.Messick and 'in order to meet the required deadline of the State.of Massachusetts, I Joseph Mineo, am calling�a Special Meeting of the City Council for Monday, June 13, Dennis J. Perry Jill P. Simpson 2011, at 6:00pm, in the Peirce Room at the Agawam Public Library, 750 John F. Walsh Cooper Street, Agawam,-MA. (This meeting should not take more than five minutes.) ADMINISTRATIVE ASSISTANT Barbara A Bard Agenda is attached. Sincerely, f) Donald M. Rheault, President rn DMR/bb MCA >C3 cc: Mayor Solicitor TELEPHONE (413) 786-0400 Ext. 233 FAX (413) 786-9927 EMAIL Us bbard@agawam,?no-zd SPECIAL COUNCIL MEETING AGAWAM PUBLIC LIBRARY 750 COOPER STREET, AGAWAM, MASSACHUSETTS Monday, June 13, 2011 — 6:00pm AGENDA 1. Roll Call 2. Moment of Silence and the Pledge of Allegiance 3. TR-2011-34 - A Resolution Approving a Redistricting Plan for the Town of Agawam 4. Adjournment t C13 CD rn TR-2011-34 A RESOLUTION APPROVING A REDISTRICTING PLAN FOR THE TOWN OF AGAWAM Sponsored by Mayor Richard Cohen WHEREAS, the population change in the 2010 Federal Census has resulted in the need for the Town to redistrict; and WHEREAS, the Federal Census states the population for 2010 was 28,438;and WHEREAS,the Town of Agawam will continue to have eight precincts; and WHEREAS,the Town Clerk in cooperation with the Secretary of the Commonwealth has prepared a redistricting map; and WHEREAS, in accordance with Massachusetts General Law Chapter 54,s. 1 the City Council must approve the redistricting plan as attached as exhibit A; NOW THEREFORE, , the City Council of the City of Agawam hereby votes to approve the Redistricting Plan of the City of Agawam as shown on the voting precinct map attached as exhibit A to be used in the year 2011. DATED THIS DAY OF 2011. PER ORDER OF THE AGAWAM CITY COUNCIL Donald M. Rheault, Pre'sident A7PROVED AS TO JF AND LEGALITY �Incent P. boscli'a, City Solicitor Town of Agawam Interoffice Memorandum To: Mayor Richard Cohen5 CC-. From: Richard M. Theroux, Town Clerk Date: 5/11/11 Subject: Redistricting Map for Council approval Mayor Cohen, I am request that you place on the council agenda the approval of the redistricitng map for all eight precincts for the Town of Agawam, as prepared by my office; in conjunction with the Secretary of State William Galvin. The Town of Agawam's population for 2010, as conducted by the Federal Governement is 28,438. The Town of Agawam will continue with Eight Precincts with minor changes to the precinct map. FRom THE DESK OF... TOWN CLERK'S OFFICE TOWN OF AGAWAM 36 MAIN ST AGAWAM,MAO 1001 derk@agawam.ma.us 413-786-0400 X 215 Fax:413-786-9927 Arm? SA WWI ale 11A F" PAW -AW RIVER -W PLAMr S S 1 6-. A 7, L 8799Zr 41P 2! nz�, IF 'oo omm J ALAwr 41� P f0r, -71 powr LAW "m FEEDOW fuLLS ev �WrATIW now vcuo� oz El Wow at- Wwwww so* G�o Lffomamm "MCNA 'r (old ) 4fAMAJFAJFArA0A0fA0P rA YLOR Pa A A POLLING PLACES SOMA COJMER AWRW" 11 1 PRECINCT 1— Robinson Park Elementary School -44* PRECINCT 2— Clifford M. Granger School -k PRECINCT 3— Agawam High School PRECINCT 4— Agawam Middle School CZ3 PRECINCT 5— Benjamin J. Phelps School E PRECINCT 6— James Clark School (Oxford Street off South Street HAMPAft Co PRECINCT 7— Agawam Junior High School PRECINCT 8— James Clark School (Oxford Street off South Street co HAAFPDEN CO REVISM 26ft HARTFORD CO TR-2011-34 A RESOLUTION APPROVING A REDISTRICTING PLAN FOR THE TOWN OF AGAWAM Sponsored by Mayor Richard Cohen WHEREAS, the population change in the 2010 Federal Census has resulted in the need for the Town to redistrict; and WHEREAS, the Federal Census states the population for 2010 was 28,438; and WHEREAS, the Town of Agawam will continue to have eight precincts; and WHEREAS, the Town Clerk in cooperation with the Secretary of the Commonwealth has prepared a redistricting map; and WHEREAS, in accordance with Massachusetts General Law Chapter 54, s. I the City Council must approve the redistricting plan as attached as exhibit A; NOW THEREFORE,, the City Council of the City of Agawam hereby votes to approve the Redistricting Plan of the City of Agawam as shown on the voting precinct map attached as exhibit A to be used in the year 2011. DATED THIS DAY OF - --12011. PER ORDER OF THE AGAWAM CITY COUNCIL Donald M. Rheault, President AP ROVED AS TO JF ' AND LEGALITY 17 F �1'ncent boscla, City Solicitor bb A Town of Agawam Interoffice Memorandum To: Mayor Richard Cohen5 CC: From: Richard M. Theroux, Town Clerk Date: 5/11/11 1 Subject: Redistricting Map for Council approval Mayor Cohen, I am request that you place on the council agenda the approval of the redistricitng map for all eight precincts for the Town of Agawam, as prepared by my office; in conjunction with the Secretary of State William Galvin. The Town of Agawam's population for 2010, as conducted by the Federal Governement is 28,438. The Town of Agawam will continue with Eight Precincts with minor changes to the precinct map. FRom THE DESK OF... TOWN CLERK'S OFFICE TOWN OF AGAWAM 36 MAIN ST AGAWAM,MA 01001 derk@agawam.ma.us 413-786-0400 X 215 Fax:413-786-9927