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TR-2011-42 SUPPLEMENTAL BUDGET . � --- •I �Q---�� I- '-t� .S� prey-Q.u--� P�ir�c�' _ 6� �'�sqo�'. oo __ _ . _ ___ _ _ _ J T L)VA-V\_1 TR-2011-42 A RESOLUTION ADOPTING A FISCAL YEAR 2012 SUPLEMENTAL BUDGET OF$250,000.00 FOR THE TOWN OFAGAWAM Sponsored by Mayor Richard A. Cohen WHEREAS,The Agawam City Council met on Monday,June 20, 2011,to review and approve the Fiscal Year 2012 Operating Budget, and WHEREAS, the Agawam City Council voted unanimously to reduce the Reserve Fund by$250,000-00, and WHEREAS, the Agawam School Committee met on June 27, 2011 and voted unanimously to appropriate an additional $250,000.00 to reduce class size by recalling some laid off employees and replacing positions vacated by retirees,and NOW THEREFORE the Agawam City Council hereby approves the attached appropriations entitled Fiscal Year 2012 Supplemental 131)ud et totaling$250,000.00. DATED THIS J�tDAY OF 2011. PER ORDER OF THE AGAWAM CITY COUNCIL Donald M. Rheau t, President A kOV D AS TO ORM AND LEGALITY Vincent'F. dioscia,City Solicitor C/uz- MAYORAL ACTION Received this C2 fiL —day of 2011 from Council Clerk. Signed by Council President this —day of 2011. U APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agav��wp_gharter, as amen I hereby approve the passage of the above legislation on this day of 2011. Richard A. Cohen, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of , 2011 for the following reason(s): Richard A. Cohen, Mayor RETURN OF LEGISLATION TO COUNCIL CLERK Returned to Council Clerk thi day 6 52011. TOWN OF AGAWAM - FISCAL YEAR 2012 SUPPLEMENTAL BUDGET DEPARTMENT 300: SCHOOL DEPARTMENT Org Object Fiscal 2011 Fiscal 2012 Fiscal 2012 Account Description Code Code Appropriated Adopted Supplemental GENERAL SCHOOL ACCOUNT $ 31,944,937 32,263,439 $ 213,983 TRANSPORTATION COST CTR $ 1,964,561 $ 1,930,728 $ - INTERGOVERNMENTAL 16820 59000 $ 33,909,498 34,194,167 $ 213,983 DEPARTMENT 210: POLICE DEPARTMENT Org Object Fiscal 2011 Fiscal 2012 Fiscal 2012 Account Description Code Code Appropriated Adopted Supplemental PERSONNEL OVERTIME 12101 51030 $ 161,095 $ 162,705 $ 36,017 PERSONNEL TOTAL $ 161,095 $ 162,705 $ 36,017 TOTAL SUPPLEMENTAL APPROPRIATIONS $ 250,000 Agawam Public Schools FY12 Supplemental Budget Proposal Amount Authorized 250,000 Granger School Reinstate 1 Teacher to reduce 1 st Grade enrollment 42,660 Current Class size of 26 reduced to 17 Robinson Park School Reinstate 1 Teacher to reduce Kindergarten enrollment 41,286 Reinstate 1 Kindergarten Para required for new K-class 20,023 Current Class size of 25 reduced to 19 Phelps School Reinstate 1 Teacher to reduce Kindergarten enrollment 40,521 Reinstate 1 Kindergarten Para required for new K-class 19,140 Current Class size of 24 reduced to 18 Early Childhood Center Reinstate I Para in Integrated Classroom for parity among classrooms 17,079 District Wide Reinstate 2 Itinerant Pooled Paras for IEP Meetings Coverage 33,274 Agawam Senior High School Reinstate SRO with a cooperative agreement with the Agawam Police Department for approximately 50% of Officer Salary 36,017 250,000 Plan to Address 2 - Secretarial Positions Current Vacancy at Granger School resulting in one budgeted recall 1 Creation of Secretarial Position in After School Program for Fee Collections I funded by the ASAC Revolving Fund (Pending Job Description Approval and Union Negotiation) Total Staff Reinstated: Teachers 3 Paraprofessionals 5 Secretaries 2 School Resource Officer 1 1 PRESS RELEASE For Immediate Release June 21, 2011 MAYOR COHEN APPROVES AGAWAM PUBLIC SCHOOLS RECEIVING S250K SUPPLEMENTAL BUDGET Mayor Richard A. Cohen is pleased to announce that at last night's budget meeting with the Agawam City Council, Councilors unanimously decided education continues to be Agawam's top priority. Mayor Cohen agreed with the City Council to reduce the town side of the budget by $250,000 in an effort to restore positions within the town's schools. Mayor Cohen met today with School Superintendent, Dr. Mary Czajkowski, to urge her to rehire teachers with the supplemental budget, which he will be submitting to the City Council after being approved by the School Committee. "As Mayor and School Committee Chair, I am in agreement with the amended Town Budget, which was passed last evening. I want to see these funds utilized to keep class sizes low, and I believe this also was the City Council's intent. Agawam has made a decision, as a community, to make education its top priority, and my administration will help to see that through while maintaining the lowest split tax rate in the area," explained Mayor Cohen. "I would like to thank Mayor Cohen and the Agawam City Council for listening to the concerns and needs of the school department by increasing $250,000 to the FY'12 School Budget. It was apparent last evening that the Mayor, City Council,Agawam School Committee, and school department were working together to do what is in the best interest of the town's children," stated Dr. Czajkowski, who anticipates being able to restore teachers, paraprofessionals, and secretaries with this supplemental furiding. She also credited the Agawam School Committee for their leadership during this year's budget process, which was difficult due to budgetary restraints at the state and federal levels. PRESS RELEASE For Immediate Release June 30, 2011 The Agawam School Committee met on June 28, 2011 and approved a supplemental budget for $250,000 to restore positions and keep low classroom sizes. At the recent City Council meeting Councilor Letellier made a motion to amend the budget to remove $250,000 from the Town's reserve fund and place it in the School Department budget. The Town of Agawam's operating fiscal year 2012 was unanimously approved by the City Council with this amendment. Mayor Richard A. Cohen agreed with this decision and stated that if the choice was between funding a new DPW dump truck or keeping classroom size low he was in favor of keeping classroom size low. , School Committee member Linda Galarneau stated "while we are grateful to the City Council for voting to give the schools additional money, we also should thank Mayor Cohen." Mayor Cohen has met with all city department heads and has informed them of the cut on the city side of the budget. "We will continue to watch every penny that we spend on the city side. As Mayor and Chairman of the School Committee I am pleased that the Town of Agawam has made a decision to put education first while maintaining the lowest tax rate in the area." FA 1305 Springfield Street Suite I Agawam Public Schools Feeding Hills, MA 01030-2198 U MARY A.CZAJKOWSKI,Ed D. WILLIAM P,SAPELLI,C.A.G.S. Superintendent of Schools PATRICIA A.CAVANAuGH,M.B.A.. Assistant Superintendent for CurriculumlInstruction (413)821-OS48 Assistant Superintendent for Business[Hurnan Resources (413)821-0568 Fax(413)789-1835 (413)821-0550 wwvj.agawarnpub1jcschooIs.org 1C:) MEMO >0 TO: School Committee FROM: Dr. Mary A. Czajkowski -0 ;K 13*C) DATE: June 22, 2011 f 7) SUBJ: FY'l 2 Supplemental Budget .C* C-0 C:D .F­ Once again, I would like to thank the Mayor and City Council for appropriating an additional $250,000 to the FY'l 2 School Budget. Immediately following the City Council's vote on Monday evening, Mayor Cohen promised to provide this additional funding from the town's side of the budget. On Tuesday morning, I met with incoming Interim Superintendent, William Sapelli, and Miss Cavanaugh to discuss the reinstatement of critical staff positions, which were eliminated due to a lack of funding in the FY'l 2 School Budget. Upon the conclusion of that meeting, I met with the entire administrative team to further discuss these proposed reinstated positions. All parties worked cooperatively and were in agreement with the recommended reinstatement of the attached positions. In addition to these meetings,I communicated with Agawam Police Chief, Robert Campbell, and Director of the Agawam School Age Childcare(ASAC)program,Andrea Cichetti,regarding the reinstatement of the School Resource Officer and hiring a full-time secretary for the before and after school program,respectively. This new secretarial position would be funded by the before and after school program and duties of the position would include collecting fees for the ASAC program, collecting ECC tuition, and collecting all of the new user fees, which will be implemented in September 2011. With this additional funding, we will be abte to reduce class size primarily at the elementary level, reinstate some paraprofessionals, reinstate two (2)secretarial positions, and ensure the safety of our students and staff at the senior high school by reinstating the School Resource Officer. A total of I I staff positions will be reinstated to the FY'12 School Budget. At our last school committee meeting on June 28, 2011, 1 will be requesting a motion to suspend the rules and will request that the school committee vote to accept the additional Supplement Funds in the amount of$250,000. As you will see,' we did not reinstate all positions, as some of these positions would have been eliminated due to low student enrollment. If you have any questions regarding these reinstated positions, please contact me prior to the June 28'h school committee meeting, so I may send recall letters to reinstated employees who otherwise will be able to collect unemployment benefits beginning July 1, 2011. In closing, kudos to the Mayor,.School Committee, and City Council for Putting Children First. I look forwardtomy last Agawam School Committee meeting on June 28t . af Attachment c: W. Sapelli P. Cavanaugh Principals/Directors City Council Put chiCdren First" Agawam Public Schools FY12 Supplemental Budget Proposal Amount Authorized 250,000 Granger School Reinstate 1 Teacher to reduce 1st Grade enrollment 42,660 Current Class size of 26 reduced to 17 Robinson Park School Reinstate 1 Teacher to reduce Kindergarten enrollment 41,286 Reinstate 1 Kindergarten Para required for new K-class 20,023 Current Class size of 25 reduced to 19 Phelps School Reinstate 1 Teacher to reduce Kindergarten enrollment 40,521 Reinstate 1 Kindergarten Para required for new K-class 19,140 Current Class size of 24 reduced to 18 Early Childhood Center Reinstate 1 Para in Integrated Classroom for parity among classrooms 17,079 District Wide Reinstate 2 Itinerant Pooled Paras for IEP Meetings Coverage 33,274 Agawam Senior High School Reinstate SRO with a cooperative agreement with the Agawam Police Department for approximately 50% of Officer Salary 36,017 250,000 Plan to Address 2 - Secretarial Positions Current'Vacancy at Granger School resulting in one budgeted recall 1 Creation of Secretarial Position in After School Program for Fee Collections 1 funded by the ASAC Revolving Fund (Pending Job Description Approval and Union Negotiation) Total Staff Reinstated: Teachers 3 Paraprofessionals 5 Secretaries 2 School;Resource Officer 1 1 1305 Springfield Street Suite 1 Agawam Public Schools Feeding Hills, MA 01030-2198 MARY A.CZAJKCWSKI,Ed D. WILLIAM P.SAPELLI,C.A.G.S. Superintendent of Schools PATRICIA A.CAVANAUGH,M.B.A.. AssIstant Superintendent for Curficuturn/Instruction (413)821-0548 Assistant Superintendent for BusinessfHuman Resources (413)821-0568 Fax(413)789-1835 (413)821-OW www.agawampublicschools.org MEMO TO: Agawam City Council FROM: Dr. Mary A. Czajkowskip& DATE June 21, 2011 SUBJ: Supplemental Funding On behalf of the Agawam School Committee, students, parents, staff, and administration, I would like to take this opportunity to thank City Councilors for listening to the concerns and needs of the school department by restoring$250,000 to the FY'1 2 School Budget. It was apparent at last evening's City Council meeting that Councilors, School Committee members, and school administrators were working together to do what is in the best interest of the town's children. As a result of this supplemental funding, teachers, paraprofessionals, and secretaries, who were4aid off, will be.restored. In addition, some positions vacated by retirements will be filled, thereby reducing class sizes. Agawam is a conu-nunity that prides itself on its schools, and with your continued support, it will continue to move forward and become a premier district in the Commonwealth. Agawam will always hold a special place in my heart, and knowing that the elected officials of this Town share my passion for Putting Children First will be a highlight of my career. af IN, c: School Committee ZC1 TR-2011-42 A RESOLUTION ADOPTING A FISCAL YEAR 2012 SUPLEMENTAL BUDGET OF$250,000.00 FOR THE TOWN OF AGAWAM Sponsored by Mayor Richard A. Cohen WHEREAS,The Agawam City Council met on Monday,June 20, 2011,to review and approve the Fiscal Year 2012 Operating Budget,and WHEREAS,the Agawam City Council voted unanimously to reduce the Reserve Fund by$250,000.00, and WHEREAS, the Agawam School Committee met on June 27, 2011 and voted unanimously to appropriate an additional $250,000.00 to reduce class size by recalling some laid off employees and replacing positions vacated by retirees, and NOW THEREFORE the Agawam City Council hereby approves the attached appropriations entitled Fiscal Year 2012 Supplemental Budget totaling$250,000.00. DATED THIS DAY OF '2011. PER ORDER OF THE AGAWAM CITY COUNCIL Donald M. Rheau t, President A �OV D AS T ORM AND LEGALITY Vincent F.Gioscia,City Solicitor TOWN OF AGAWAM - FISCAL YEAR 2012 SUPPLEMENTAL BUDGET DEPARTMENT 300: SCHOOL DEPARTMENT Org Object Fiscal 2011 Fiscal 2012 Fiscal 2012 Account Description Code Code Appropriated Adopted Supplemental GENERAL SCHOOL ACCOUNT $ 31,944,937 32,263,439 $ 213,983 TRANSPORTATION COST CTR $ 1,964,561 $ 1,930,728 $ - INTERGOVERNMENTAL 16820 59000 $ 33,909,498 $ 34,194,167 $ 213,983 DEPARTMENT 210: POLICE DEPARTMENT Org Object Fiscal 2011 Fiscal 2012 Fiscal 2012 Account Description Code Code Appropriated Adopted Supplemental PERSONNEL OVERTIME 12101 51030 $ 161,095 $ 162,705 S 36,017 PERSONNEL TOTAL $ 161,095 $ 162,705 $ 36,017 TOTAL SUPPLEMENTAL APPROPRIATIONS 250,000 Agawam Public Schools FY12 Supplemental Budget Proposal Amount Authorized 250,000 Granger School Reinstate I Teacher to reduce 1 st Grade enrollment 42,660 Current Class size of 26 reduced to 17 Robinson Park School Reinstate 1 Teacher to reduce Kindergarten enrollment 41,286 Reinstate 1 Kindergarten Para required for new K-class 20,023 Current Class size of 25 reduced to 19 Phelps School Reinstate 1 Teacher to reduce Kindergarten enrollment 40,521 Reinstate 1 Kindergarten Para required for new K-class 19,140 Current Class size of 24 reduced to 18 Early Childhood Center Reinstate 1 Para in Integrated Classroom for parity among classrooms 17,079 District Wide Reinstate 2 Itinerant Pooled Paras for IEP Meetings Coverage 33,274 Agawam Senior High School Reinstate SRO with a cooperative agreement with the Agawam Police Department for approximately 50% of Officer Salary 36,017 250,000 Plan to Address 2 - Secretarial Positions Current Vacancy at Granger School resulting in one budgeted recall 1 Creation of Secretarial Position in After School Program for Fee Collections 1 funded by the ASAC Revolving Fund (Pending Job Description Approval and Union Negotiation) Total Staff Reinstated.- Teachers 3 Paraprofessionals 5 Secretaries 2 School Resource Officer 1 PRESS RELEASE For Immediate Release June 21, 2011 MAYOR COHEN APPROVES AGAWAM PUBLIC SCHOOLS RECEIVING $250K SUPPLEMENTAL BUDGET Mayor Richard A. Cohen is pleased to announce that at last night's budget meeting with the Agawam City Council, Councilors unanimously decided education continues to be Agawam's top priority. Mayor Cohen agreed with the City Council to reduce the town side of the budget by $250,000 in an effort to restore positions within the town's schools. Mayor Cohen met today with School Supenintendent, Dr. Mary Czajkowski, to urge her to rehire teachers with the supplemental budget, which he will be submitting to the City Council after being approved by the School Committee. "As Mayor and School Committee Chair, I am in agreement with the amended Town Budget, which was passed last evening. I want to see these funds utilized to keep class sizes low, and I believe this also was the City Council's intent. Agawam has made a decision, as a community, to make education its top priority, and my administration will help to see that through while maintaining the lowest split tax rate in the area," explained Mayor Cohen. "I would like to thank Mayor Cohen and the Agawam City Council for listening to the concerns and needs of the school department by increasing $250,000 to the FY'12 School Budget. It was apparent last evening that the Mayor, City Council, Agawam School Committee, and school department were working together to do what is in the best interest of the town's children," stated Dr. Czajkowski, who anticipates being able to restore teachers, paraprofessionals, and secretaries with this supplemental funding. She also credited the Agawam School Committee for their leadership during this year's budget process, which was difficult due to budgetary restraints at the state and federal levels.