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TR-2011-64 SOI FOR ECC HIGH SCHOOL ■ ■ -TV �eG / rfi9h� � �r O-OP 0)w(^-. RESOLUTION TR-2011-64 A RESOLUTION AUTHORIZING PREPERATION OF A STATEMENT OF INTEREST FOR A NEW EARLY CHILDHOOD CENTER AND HIGH SCHOOL (Sponsored By: Councilor George Bitzas) WHEREAS, The early Childhood Center was built in 1994 and renovated in 2000 to encompasses 8,000 square feet; and WHEREAS, 8,000 square feet is not sufficient to meet the needs of the Early Childhood Program, and WHEREAS, the Agawam High School was originally built in 1955 with additions built in 1961, 1980, 1997, and 2001; and WHEREAS, the athletic facilities, track and bleachers at the Agawam High School are in need of repair and renovation; and WHEREAS, the locker rooms and bathrooms at the Agawam High School are in need of repair and renovation; and WHEREAS, the Statement of Interest is the first step in the Massachusetts School Building Authority's process for the new grant program for school construction and renovation projects; and WHEREAS, a Statement of interest can be completed at no cost to the City of School Department; and WHEREAS, all communities are welcome to submit a Statement of Interest to the MSBA, identifying the perceived deficiencies in their school facilities; and WHEREAS, all Statements of Interest must be transmitted to the MSBA usW�he online Statement of Interest System; and �1. WHEREAS, the deadline for submission of the Statement of Interest is Tanuary 11, 2012-, and WHEREAS, a certified vote of the City Council and full text of the vote ofme School Committee with a copy of the minutes of the meeting at which the School CommittTe voted to authorize the submission of the Statement of Interest, signed by the chairman-,of-Ahe.'selibol Committee must accompany the electronic submission of the Statement of Interest. NOW THEREFORE, THE AGAWAM CITY COUNCIL having convened in an open meeting on December 19, 2011 and January 3, 201a, the City Council of Agawam, in accordance with its Charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated December 12, 2011 for the Agawam High School located at 760 Cooper Street, Agawam, MA which describes and explains the following deficiencies and priority categories for which an application may be submitted to the Massachusetts School Building Authority in the future Priority # 3 - Prevention of loss of accreditation. Priority #7 - Replacement of, or addition to, obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. The deficiencies for Priority # 3 are as follows: Classroom space is limited and is lacking to support program needs. There is insufficient classroom space to allow teachers dedicated space and requires them to travel from classroom to classroom to instruct different courses. The classrooms from the original building are small, approximately 768 square feet, filled with 20 plus students, and offer a teacher little negotiating space to utilize board space. The layout of the building bottlenecks at the intersection of the new and old building, resulting in dangerous situations during the change of class times. The deficiencies for Priority 97 are as follows: Agawam High School's Program of Studies is expanding its course offerings in Science, Technology, Engineering, and Mathematics. To do so, classrooms need to be state- of—the- art to support the curriculum. Current classroom sizes cannot support enrollment expected in these courses or the technology required to support the curriculum. The area currently available for conversion is antiquated and along with safety issues, would be difficult and costly to upgrade the electrical needs due to the walls, which are made of concrete. Our goal would be to move our Early Childhood Center, which is a Special Education model with a high population of autistic students, to the Agawam High School to utilize our student population for collaboration with Westfield State University and our program of studies in Early Childhood Education. The district would realize savings by closing the Early Childhood Center, which is inadequate in size and condition, and combine both facilities for programmatic and cost efficient reasons.; and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any funding commitment for the Massachusetts School Building Authority, or commits the City to filing an application for funding with the Massachusetts School Building Authority. DATED THIS ��r& OF 20 IA. o_,pp 2, PER ORI5ER OF THE AGAWAM CITY COUNCIL Dronal Rhea President 4, A ROVED A 0 F%,0RM AND LEGALITY 04 90-trd Vincent dioscia, Solicitor C MAYORAL ACTION Received this 4A _day of I"jMUJ" 2012 from Council Clerk. rA Ij Signed by Council President this day of 2012. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Ag Char-ter' as ameLided, I hereby approve the passage of the above legislation on this day of T 2012. Richard A. Cofien, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of � 2012 for the following reason(s): P Richard A. Cohen, Mayor RETURN OF LEGISLATION TO COUNCIL CLERK Returned to Council Clerk this day of 2012. rNL;e of School Agaw=High Massachusett's School Buffifing.Authority School District Agawam DistrictContact Patricia Cavanaugh TEL: (413) 821-0550 Name of School Agawam High Submission Date 1/4/2012 Note The following Priorities have been included'in the Statement of Interest: 1. F Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children,where no alternative exists. 2. F Elimination of existing severe overcrowding. 3. r7 Prevention of the loss of accreditation. 4. Prevention of severe overcrowding expected to result from increased enrollments. 5. r— Replacement,renovation or modernization of school facility systems,such as roofs,windows,boilers,beating and ventilation systems,to increase energy conservation and decrease energy related costs in a school facility. 6. r— Short term enrollment growth. 7. F Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. 8. F Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school districts. Potential Project Scope: Potential New School Is this S01 the District Priority SOI? YES School name of the District Priority SOL District Goal for School: Please explain the educational goals of any potential project at this school The goal for the Agawam Senior Pligh School is to design a facility in order to provide a 2 1 st century education to our students. Our current bu.9ding was built in 1955 and is a one level facility which is inadequate for a variety of issues,including safety, security,and academic prograniming. District's Proposed Schedule: What is the District's proposed schedule to achieve the goal(s) stated above? Both the City Council and School Committee have taken the appropriate votes to submit the Statement of Interest.At this time, theie is no specific timeline or schedule proposed.The planning of the project will be dependent on MSBA approval and also the completion of the Green R�Rair Project a the Agawam Junior High School. is this part of a larger facilities plan? NO If"YES", Please provide the following: Facilities Plan Date: Planning Firm: Please provide an overview of the plan including as much detail as necessary to describe the plan,its goals an d h Gw-the school facility that is the subj ect of this SOI fits into that plan: Massachusetts School Building Authority 3 StAtMent of Interest FNm,of Shol Agawam High Please provide the current student to teacher ratios at the school facility that is t he subject of this SOL 20 students perteacher Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOL 13 students per teacher Is there overcrowding at the school facWty? NO -if"Y"ES",please describe in detail,including specific examples of the overcrowding. Has the district had any recent teacher layoffs or reductions? YES If"YES",how many teaching positions were affected?4 At which schools in the district?Three elementary positions and.5 positon at the high school Please describe the types of teacher positions that were eliminated (e.g.,art,math,science,physical education, etc.). Three elementary positions and.2 physical education postions were eliminated and a .5 technology position were eliminated through attrition. Has the district had any recent staff layoffs or reductions? NO If"YES",how many staff positions were affected?0 At which schools in the district? Please describe the types of staff positions that were eliminated(e.g.,guidance,administrative,maintenance,etc.). Please provide a descripiion of the program modifications as a consequence of these teacher and/or staff reduction s,including the impact on district class sizes and curriculum. The programs that have been affected by recent budget reductions have been the elimination of the gifted and talented program at the elementary and middle school levels as well as the foreign language program at the middle school level.The after-school intramural program for the middle and junior high was also eliminated. Please provide a detailed description of your most recent budget approval process including a description of any budget reductions and the impact of those reductions on the district's school facilities,class sizes,and educational program. The Agawam Public Schools utilizes a very transparent and collaborative budget process. It begins site-based with each Principal meeting with their staff and their School Councils to identify the schools needs. The building-based budgets are then presented to the.Superintendent who consolidates them into a district budget and presents the preliminary budget to the Finance Sub-Committee of the School Committee. After revisions are made from their input a series of workshops are held with the School Commitee and a joint meeting with the School Finance Sub Committte of the City Council. Commentary is received throughout the process from all stakeholders and copies of the propsed budget are made available to the public on the school website,townhall,and public library. The Superintendent brings forward the recommended budget to the�chool Committee at a public hearing where they vote to accept. Once the vote is taken the School Committee forwards the approved budget to the Mayor who reviews it and submits it to City Council for approval.The District has faced many challenges with decreasing state aid and having it replaced wi6 temporary federal grant fimding.The District will be faced this year,with a funding cliff which will affect the district with potential teacher reductions,increase class sizes,and reduced programming.Those decisions are being made now.These are not easy decisions and are complicated even ftutheT with high-cost special education mandates. Fmassach;,tts School Building Authority 4 Statement of Interest nime of School Agawam High General Descript.ion BRIEF BUILDING HISTORY: Please provide a detailed description of when the original building was built and the date(s) and project scopes(s)of any additions and renovations (maximum of 5000 characters). The original building was erected in 1955 as 16 1,000 square foot one-level structure. In 196 1,the west wing was added providing an additional 22,000 square feet. The science wing was added in 1980,which provided an additional 40,665 square footage. In 1997 the front office wing was added which provided 35,000 square feet for administrative offices. Lastly, in 2001,the library addition was completed which added 8,164 square feet. TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the square footage of any additions. 266829 SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing conditions that would impact a potential project at the site(maximum of 5000 characters). The.Agawarn Senior High School sits on 44.5 acres of land located at 760 Cooper Street.The site is city owned and was used as agricultural land prior to the building construction in 1955.Currently the High School is located in a residential neighborhood and is surrounded by the school's athletic fields and the city's public library.The site does contain a 20,000 gallon steel oil tank which is in a vault BUILDING ENVELOPE: Please provide a detailed description of the building envelope,types of construction materials used,and any known problems or existing conditions(maximum of 5000 characters). The building is a one-story,concrete block infill and exterior brick veneer.The building additon in 1997 was fabricated with a steel-frame structure. Has there been a Major Repair or Replacement of the EXTERIOR WALLS ?NO Year of Last Major Repair or Replacement: 1955 Description of Last Major Repair or Replacement: Original, except for addition of new exterior walls with the building additons of 1961 and 1980 Has there been a Major Repair or Replacement of the ROOF?.YES Year of Last Major Repair or Replacement: 1998 Type Of ROOF: Sarnafil Rubber Membrane Flat Roof Description of Last Major Repair or Replacement: Total tear down and replacement of the roof with a Samafil Rubber Membrane roof with a warranty of 20 years Has there been a Major Repair or Replacement of the WINDOWS? YES Year of Last Major Repair or Replacement: 2001 Type Of WINDOWS: Double Pane Window Description of Last Major Repair or Replacement: Replacement of gym and cafeteria windows with double pane windows. MECHANICAL and ELECTRICAL SYSTEMS: Please provide a detailed description of the current mechanical and electrical systems and any known problems or existing conditions(maximum of 5000 characters). THe mechanical system at the Agawam Senior High School was installed in 1979. It is comprised of two RB Smith Model 640 Mills which are duel-fuel,gas and oil. The heat distribution system is a circulting hot water system which uses pipes and univents,The electrical system was upgraded,in 1998.All new wiring and panels were installed.A new digital fire alarm was installed which is tied in directly with the local 911 system. AD exterior doors and windows are alarmed and are monitored by the local police dispatch system. At this time a new intercom and ciock system was also installed. Massactmetts School Building Authority Statement of Interest Name of School Agawam High Has there been a Major Repair or Replacement of the BOILERS?YES Year of Last Major Repair or Replacement: 1979 Description of Last Major Repair or Replacement: Replaced complete system with HB Smith Model 640 Mills with duel-fuel gas and oil,replaced all univents and piping for system, In 1998, an HB Smith Model 28 Gas Only boileT installed with addition. Has there been a Major Repair or Replacement of the HVAC SYSTEM?NO Year of Last Major Repair or Replacement: 0 Description of Last Major Repair or Replacement: Has there been a Major Repair or Replacement of the ELE CTRICAL SERVICES AND DISTRIBUTION SYSTEM? YES Year of Last Major Repair or Replacement: 1998 Description of Last Major Repair or Replacement: The service was replaced with a 2000 amp service,rewired the building and upgraded cafeteria to all electrical systems and upgraded all classroom power receptacles. Installed new lighting fixtures through out building to T-8 fluorescent lamps. BUILDING INTERIOR: Please provide a detailed description of the current building interior including a description of the flooring systems,finishes,ceilings,lighting,etc.(maximum of 5000 characters). The building is vinyl tile through out the building and the ceilings are drop ceilings with recessed panels through out. Lighting fixtures are T-8 fluorescent lamps. PROGRAMS and OPERATIONS: Please provide a detailed description of the current programs offered and indicate whether there are program components that cannot be offered due to facility constraints,operational constraints,etc.(maximum of 5000 characters). Currently,a full range of academic programs are offered at Agawam Senior High School, including core academics in English, Math, Science, Social Studies,Foreign Langauge,Business,Technology,Career Ed,Health Education,Physical Education, Technology, Visual and Performing Arts. We also offer a number of honors and advanced placement courses as weill. Agawam Public Schools also provides many athletic and after school activities for our students. We also provide a range of _programs for our Special Education students .Our programs are limited in the STEM areas due to our facility limitations.We do not have the capacity to offer more science,lechnolgy,engineering and math courses due to our building inadequacies. CORE EDUCATIONAL SPACES: Please provide a detailed description of the Core Educational Spaces within the facility,a description of the number and sizes(in square feet).of classrooms,a description of science rooms/labs including ages and most recent updates,and a description of the media center/library(maximum of 5000 characters). I I-English Classro'oms, 11 Math Classrooms,6-Classrooms for Business and Computer Tech,5-Science Labs,7-Science Lecture Classrooms,2-Art Classrooms, I-Band Room 1-Chortis Room, I-Music Room,8-Special Education Classrooms, 5-Tech Ed Classrooms, 11- Social Studies Classrooms, 7-Foreign Language Classrooms, 3-Health/Food/Consumer Science Classrooms, 3-Gyrns I-Teacher Worlaoom CAPACITY and UTILIZATION: Please provide a detailed description of the current capacity and utilization of the school facility. If the school is overcrowded,please describe steps taken by the administration to address capacity issues. Please also describe in detail any spaces that have been converted from their intended use to be used as classroom space(maximum of 5000 characters). All classrooms are at full capacity and scheduling is difficult.Many teachers at this time do not have dedicated classroom space and must travel betweon classrooms to instruct. MAINTENANCE and CAPITAL REPAIR. Please provide a detailed description of the district's current maintenance practices, its capital repair program, and the maintenance program in place at the facility that is the Massachusetts School BuMing Authority 6 Statement of Interest Name of School Agawam High subject of this SOL Please include specifit examples of capital repair projects undertaken in the past,including any override or debt exclusion votes that were necessary(maximum of 5000 characters). The building is maintained by eight full-time custodians.It is also supported by the Town Maintenance Department which has a core staff of craftsmen, plumbers, carpenters, and electricians.The facility is inspected annually and the condition updated and documented, Work orders are issued for all items requiring repair. Any repair costing more than$20,000 must be proposed on the annual capital budget. INC Massachusetts School Building Authority 7 Statement of Interest Name of School Agawam High Priority 3 Please describe the measures the district has taken to mitigate the problem(s)described above. The nurses'office was completely redone and now ensures privacy to all students utilizing nursing services. Bottlenecks in hallways were addressed by removing fire doors and flooring repaired. Major renovations are needed to bring substandard bathroom facilities to standard and bids are being prepared. �amps are being inspected ADA representatives determined push buttons were not required on doors. The Health Office was redone. The bleachers were inspected and repaired. The ba:rbed wire was removed. Massachusetts School Building Authority 9 Statement of Interest NWe of School Agawam High Priority 3 Please provide a detailed description of the 'fiacility-related issues that are threatening accreditation. Please include in this description details related to theprogram orfacility resources(U.Media CenterlLibrary,Science Room&lLabs,general classroom space, eta) whose condition or state directly threatens thefacility's accreditation status. The report specifically cites the following issues: inadequate classroom space with undersized, older classrooms; lack of privacy in the nurses' office;bottlenecks in passing areas at the intersection of the old and new parts of the school; substandard bathroom facilities and the lack of handicapped access to such facilities; safety concerns on the ramps which are steeper than ADA codes in the math area and the auditorium;the lack of ADA push buttons on exterior doors;limited size of the health office; the difficulty individuals in wheelchairs experience in traveling through the service area in the cafeteria;the unsafe condition of the bleachers on the athletic field;the presence of barbed wire on the fence surrounding the stadium, Massachusetts School Building Authority 8 Statement of Interest Name of School Agawam High Priority 3 Please provide a detailed evIanation of the impact of the problem described in this priority on your district's educational program. Please include specific examples of how the problem prevents the districtfrom delivering the educational program it is required to deliver and how students andlor teachers are directly affected by the problem(s) identified. Classroom space is limited and there is lacking to support program needs. There is insufficient classroom space to allow teachers dedicated space and requires them to travel from classroom to classroom to instruct different courses. The classrooms from the original building are small,approximately 768 square feet, filled with 20 plus students,and a teacher leaves little negotiating space to utilize board space. Classrooms in the newer part of the building a little roomier. The layout of the building bottlenecks at the intersection of the new and old building,causing dangerous situations during change of class times. Please also provide the following: Name of accrediting entity:: NEASC. Current Accreditation Status: Please provide appropriate number as 1=Passed, 2=Probation, 3=Warning,4=Lost: 3 If"WARNING",indicat e the date accreditation may be switched to Probation or lost:: 1/1/2010 If"PROBATION",indicate the date accreditation may be lost:: Please provide the date of the first accreditation visit that resulted in your current accreditation status.: 10/8/2008 Please provide the date of the follow-up accreditation visit:: 10/18/2018 Are facility-related issues related to Media Center/Library? If yes,please describe in detail in Question I below.: NO Are facility-related issues related to Science Rooms/Labs? If yes, please describe in detail in Question I below.: NO Are facitity-related issues related to general classroom spaces? If yes,please describe in detail in Question 1 below.: YES Are facility-telated issues related to SPED? If yes,please describe in detail in Question I below: NO Are facility-related issues related to support spaces? If yes,please describe in detail in Question I below.: YES Are facility-related issues related to "Other"? If yes, please identify the other area beio*and describe in detail in Question I below.: YES Please describe(maximum of 100 characters): Privacy issues,ADA issues,unsafe conditions,and substandard bathroom facilities. Massachusetts-School Building Authority 10 Statement of Interest Name of School Agawam High Priority 7 Please provide a detailed description of the programs not currently available due to facility constraints, the state or local requirementfor suchprograms, andthefacility limitations precluding theprogramsfrom being offered The Agawam Senior High School's program of study is expanding its courses in science,technology,engineering,and math. In order to do so,our classrooms need to be state or the art to support the curriculum. Our current classroom sizes cannot support the enrollment expected in these courses or the technology required to support the curriculum. Also, the area currently available for conversion,the old Industrial Arts area, is antiquated and along with safety issues,it is difficult and costly to upgrade the electrical needs due to the fact that the walls are made of concrete, The Agawam Senior High School is also very interested in partnering with an institution of higher teaming to begin a curriculum for students interested in early childhood education. This would link with another initiative we have in place with Westfield State University(WSU)and our Special Education Program. Since 2004 the incidence of students with autism identified by Massachusetts public schools has increased 59%. Agawam has a comprehensive PK-12 Applied Verbal Behavior Program (AVB)based upon Applied Behavior Analysis(ABA)that focuses on teaching verbal behavior through a collection of highly e6ctive procedures taken from the science behavior analysis. This program receives clinical consultation from a Board Certified Behavior Analyst(BCBA). WSU has a Graduate Certificate Program in ABA that leads to a certification as a Behavior Analyst. Agawam Public Schools partners with WSU to facilitate practicurn placement, Our goal would be to move our Early Childhood Center,which is a Sped model,with a high population of autistic students,to Agawam Senior High School and utilize our population for our collaboration with Westfield State University and Our Program Of studies in Early Childhood Education. The District would also realize savings by closing another facility which is inadequate in size and condition. Therefore,rather than submit a second SOI for another project the Agawam Public Schools is looking to combine facilities for both programmatic and cost efficient reasons. Massachusetts School Building Authority 11 . Statement of Interest Name of School Agawam High Priority 7 Please describe the measures the district has taken or is planning to take in the immediatefuture to mitigate the problem(s) described abova The Agawam Senior High School has taken steps to increase course offerings in the STEM areas. We are recipients of Massachusetts Math and Science Initiative grant providing more opportunities for advance placement courses.The grant will provide$400,000 over a 3-year period. The Agawam Public Schools has also focused our recent submission to the Department of Elementary and Secondary Education Race to the Top application in these areas as well. Our Special Education Department has already established a relationship with Westfield State University to have candidates perform their practicums at our Early Childhood Center. Massachusetts School Building Authority 12 Statement of Interest Name.of School Agawam High Priority 7 Pleaseprovide a detailed explanation of the impact of theproblem described in thispriority onyour district's educational prograim Please include specific examples of how the problem prevents the districiftom delivering the educational program it is required to deliver and how students andlor teachers are directly affected by the problem identified. The impact of receiving a state of the art high school would be monumental to the community. The educational opportunities that could be provided to the students of Agawam would be limitless. Safety and security issues would immediately improve by eliminating the use of a one-story,multi-door facility. Larger size classrooms which could support technology and engineering curriculum as well as 21st century science laboratories would prepare our students for the best institutions of higher learning. Our goal to co'mbine our high school with our early childhood education center,would afford us the opportunities,to engage students in career opportunities while offering our staff and local universities opportunities to study the ever increasing incidences of autism and possibly offer solutions to controlling the spiraling costs of educating these students, Massachusetts School Building Authority 13 Statement of interest Name of School Agawam High Vote Vote of Municipal Governing Body YES: 11 NO: 0 Date: 1/3/2012 ,.Vote&f Scbool Committee YES: 5 NO: 0 Date: 12/19/2011 Vote of Regional Scbool Committee YES: NO: Date: M�- L�chwetts School Building A-uthority 14 Statement of interest FName of School Agawam High Required Form of Vote The following Form of Vote should be used by both the City Council/Board of Aldermen, Board of Selectmen/equivalent governing body AND the School Committee in voting to approve this Statement of Interest. If a regional school district,the regional school committee should use the following Form of Vote. Resolved: Having convened in an open meeting on the 10ty CouncillBoardafAldermEn. Board ofSelectmenlEqui�aleml Governing Body,School Committee)Of __jCjty1Tawa1ScAoo1 Dwrict), in accordance with its charter,by-laws,and ordinances,has voted to authorize the Superintendent to submit to the Massachusetts'School Building Authority the Statement of Interest dated for the fmameofsehooli located at _jAddr,,jj which describes and explains the following deficiencies and the priority category(s)for which iNaa,*,,fcity1ro--iDis&icsj may be invited to apply to the Massachusetts School Building Authority in the future _flnserr a description a(ehe priority(s)chocked offoo, the Statement ofInterest anda briefdescriptio"of1he deficiency dejeribed thereinfor cachprio,ityp and hereby further specifically acknowledges that by submitting this Statement of Interest,the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority,or commits the (Name of0tylTownlDistriv)10 fikg an application for funding with the Massachusetts School Building Authority. Massac busens School Building Authority 15 Statement of Interest Name of School Agawam High CERTIFICATIONS The undersigned hereby certifies that,to the best of his/her knowledge, information and belief,the statements and information contained in this statement of Interest and attached hereto are true and accurate and that this Statement of Interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of Interest to the Massachusetts School Building Authority. The undersigned also hereby acknowledges and agrees to provide the Massachusetts School Building Authority,upon request by the Authority,any additional information relating to this Statement of Interest that may be required by the Authority. LOCAL CHIEF EXECUTIVE OFFICER/DISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g., Mayor,Town Manager,Board of Selectmen) Chief Executive Officer School Committee Chair Superintendent of Schools (print name) (print name) (print name) (signature) (signature) (signature) Date Date Date Massachusetts School Building Authority 16 Statement of Interest TR-2011-64 A RESOLUTION AUTHORIZING EMERGENCY SPENDING IN EXC OF APPRORIATIONS PURSUANT TO MASSACHUSETTS GENE;RATLLA,t, HAPTER 44, SECTION 31 (Sponsored By : Mayor Richard A. Cohe WHEREAS, The City of Agawam experienced an unireceden Ue snowstorm on October 29, 2011 which caused a great amount of debris and damage; and WHEREAS, the City Council has declared that an emergency exists; and WHEREAS, the Department of Public Works Superintendant and Members of FEMA have completed a preliminary Disaster Assessment of the damages caused by the recent snowstorm on November 4,2011; and WHEREAS, Department of Public WQrks. Superintendant has competed additional assessments of the amount of debris and estimates that an additional 75,000 cubic yards remain to be removed-, and WHEREAS, costs of disposing one cubic yard of storm debris is thirty-one and 00/100 dollars (S3 1.00); and WHEREAS, the estimated of the additional assessment cost of storm debris remediation and removal and monitoring is estimated to cost two million three hundred forty-six thousand nine hundred and eighty-eight dollars and 09/tOO dollars($2,346,988.09) NOW THEREFORE,THE AGAWAM CITY COUNCIL authorizes the Mayor pursuant to M.G.L. Chapter 44, Section 31 to incur liabilities in excess of amounts appropriated for the storm remediation and removal of debris caused by the October 29, 2011 snow storm. DATED THIS OF ___, 2011. PER ORDER OF T14E AGAWAM CITY COUNCIL Donald M. Rheault, President APPROVED AS TO FORM AND LEGALITY Vincent Gioscia, Solicitor TOWN OF AGAWAM - DPW FUND ANALYSIS - DEBRIS REMOVAL CURRENT FUND AVAILABILITY ASHBRITT ORIGINAL CONTRACT 1,745,000.00 ASHBRITT EXPENDED TO 11/22/2011 1,417,663.09 327,336.91 CHANGE ORDER FUNDING SOURCES CHANGE ORDER O'BRIANS COMPANY O'BRIANS CONTRACTAMOUNT 174,500-00 REVISED AMOUNT 100,000.00 DIFFERENCE $ 74,500.00 FUND AVAILABLILITY FOR DEBRIS REMOVAL BUDGETED AMOUNT FOR DEBRIS MONITORING (O-BRIANS) 261,750.00 REVISED AMOUNT(CHANGE ORDER# 1 O'BRIANS) $ 100,000.00 BALANCE AVAILABLE FOR DEBRIS REMOVAL 161,750.00 BUDGETED CONTINGENCY 200,675.00 ADDITIONAL FUNDS FOR DEBRIS REMOVAL $ 362,425.00 CHANGE ORDER ASHIBRITT COMPANY ASHBRITT ORIGINAL CONTRACT AMOUNT $ 1,74S,000.00 ADDITIONAL FUNDS FOR DEBRIS REMOVAL $ 362,425.00 REVISED CONTRACT AMOUNT $ 2,107,425.00 PROPOSED STATUS STORM DEBRIS FUNDS ASHIBRITT REVISED CONTRACT AMOUNT $ 2,107,425.00 EXPENDED THROUGH NOVEMBER 22, 2011 S 1,417,663.09 AVAILABLE AFTER CHANGE ORDERS $ 689,761.91 ESTIMATED DEBRIS REMAINING TO BE REMOVED ITEM QUANTITY EA TOTAL STORM DEBRIS(CU YD) 75,000 $ 31-00 $ 2,325,000.00 "HANGERS" 3,500 $ 195-00 682,500,00 "LEANERS" 50 $ 585.00 29,250.00 $ 3,036,750.00 $ 689,761.91 2,346,988.09 TOWN OF AGAWAM - DPW SUMMARY COSTS FOR DEBRIS REMOVAL - ORIGINAL PROJECTIONS Quantity ORIGINAL ITEM (Cubic Feet) Item Cost APPROPRIATION Storm Debris Rernoval* 50,000 $ 31.00 $ 1,550,000.00. 1 $ 1,745,000.00 Hanging Tree Limb Rernoval* 1,000 $ 195.00 $ 195,000.00 Storm Debris Monitoring ($100k) $ 100,000.00 $ 261,750.00 $ 161,750.00 Contingency (10%) $ 200,675.00 $ 200,675.00 DPW Overtime $ 29,968.86 $ 29,968.86 Fire Overtime $ 15,628.46 $ 15,628.46 Police Overtime $ 51,236.69 $ 51,236.69 Auxillary Police $ 2,671.45 $ 2,671.-45 Request $ 2,306,930.46 $ 2,206,930.46 $ 100,000. *ESTIMATED QUANTITIES $ 2,306,930.46 Christoeher Golba From: Adrian Parker <aparker@ashbritt.com> Sent: Tuesday, November 22,20118:19 PM To: Adrian Parker Christopher Golba; cjgolba@comcast-net Cc: Rob Ray;John Noble;Jeff Kyte 0eff.kyte@obriensrm,com); Matt Melillo Subject: AshBritt Operations Report 11122111 (Cost Tracking) Mr.Golba, Below is the current cost tracking thru today. Let me know if you have any questions. Town Of Agawam CY Total Hangers Hangers Loaners Loaners Date Loads AshBritt AshBrift Daily Total Daily Total $ 11/18/2011 148 4431 4431 227 227 0 0 $181,626.00 11/1912011 138 5640 10071 233 460 0 0 $401,901.00 11/2012011 176 7770 17841 291 751 3 3 $701,271.00 1112112011 203 8926 26767 323 1074 1 4 $1,041,562.19 1112212011 216 9459 1 36226 1 407 1 1481 1 6 10 $1,417,663.09 Regards, Adrian Parker Client Relations I AshBritt Inc. Cell: 954.553.0443 1 Fax: 713.583.5077 565 East Hillsboro Blvd. Deerfield Beach,FL 33441 WWWzZlibritt,corn Warker naashbrimcom Christopher Golba From: Kyte,Jeff <Jeff.Kyte@obriensrm.com> Sent: Sunday, November 27, 20115:44 PM To: Christopher Golba Cc: cjgolba@comcast.net Subject: Estimate Mr.Golba, Below I put in Red the best estimate I could get, I will not be back in town until late, my flight does not land until 5:00 pm in Boston(Monday), I am sorry about the time it was the earliest I could find. TRhanks Below are the requested "best guess" estimates.) 1. Number of cubic yards of storm debris to be collected—an additional 55,000 CY's( 75,000)(is possible. The impact of this storm is similar to your neighbor, West Springfield,which currently has generated over 100,000 CY's of storm debris. 2. Number of"hangers"to be addressed—We believe we are 40-50%complete with the cutting of Hazardous Hanging Limbs. We estimate that the total could reach 3000(3500). 3. Number of leaners to be taken down.—We believe that total could reach 30(50). Jeff Kyte I Regional Manager Debris Management Services O'Brien's Response Management 1882 Capital Circle North East,Suite 205 Tallahassee, FL 32308 Tele:+1(941)447-4718 Cell.+1 (941)650-3022 Fax: +1 (281) 677-9886 jeff.kytePobriensrm.com<mailto:'eff.kytePobriensrm.com> www.obriensrm.com<http:l/www.obriensrm.com > 24 Hour Emergency: +1 (985)781-0804 &nb ContractNumber Materials LoadTickets CubIcYards Chicopee MA Recovery Burnable 2753 129087.1 Holland MA Recovery Burnable 52 2318.5 Holyoke MA Recovery Burnable 1085 49294.7 Longmeadow MA Recovery Burnable 3793 161507.6 Ludlow MA Recovery Burnable 1301 46W9.9 Monson MA Recovery Burnable 26 ID49.9 Palmer MA Recovery Burnable 934 37282.9 Southwick MA Recovery Burnable 253 12294 Springfleld MA Recovery Burnable 8564 335839.7 Sturbridge MA Recovery Burnable 358 15159 West Springfield MA Recovery Burnable 2598 98S39.7 Wilbraham MA Recovery Burnable 2116 g6485.1 985467 RESOLUTION TR-2011-64 A RESOLUTION AUTHORIZING PREPERATION OF A STATEMENT OF INTEREST FOR A NEW EARLY CHILDHOOD CEN TER AND HIGH SCHOOL (Sponsored By: Councilor George Bitzas) WHEREAS, The early Childhood Center was built in 1994 and renovated in 2000 to encompasses 8,000 square feet; and WHEREAS, 8,000 square feet is not sufficient to meet the needs of the Early Childhood Program, and WHEREAS, the Agawam High School was originally built in 1955 with additions built in 1961, 1980, 1997, and 2001; and WHEREAS, the athletic facilities, track and bleachers at the Agawam High School are in need of repair and renovation; and .WHEREAS, the locker rooms and bathrooms at the Agawam High School are in need of repair and renovation; and WHEREAS, the Statement of Interest is the first step in the Massachusetts School Building Authority's process for the new grant program for school construction and renovation projects; and WHEREAS, a Statement of interest can be completed at no cost to the City or School Department; and WHEREAS, all conu-nunities are welcome to submit a Statement of Interest to the MSBA, identifying the perceived deficiencies in their school facilities; and WHEREAS, all Statements of Interest must be transmitted to the MSBA using the online Statement of Interest System; and WHEREAS, the deadline for submission of the Statement of Interest is January 11, 2012; and WHEREAS, a certified vote of the City Council and full text of the vote of the School Committee with a copy of the minutes of the meeting at which the School Committee voted to authorize the submission of the Statement of Interest, signed by the chairman of the School Committee must accompany the electronic submission of the Statement of Interest. C11) .Abc:� NOW THEREFORE, THE AGAWAM CITY COUNCIL having convened in an open meeting on December 19, 2011 and January 3, 201.1, the City Council of Agawam, in accordance with its Charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest Form dated December 12, 2011 for the Agawam High School located at 760 Cooper Street,Agawam, MA which describes and explains the following deficiencies and priority categories for which an application may be submitted to the Massachusetts School Building Authority in the future Priority # 3 - Prevention of loss of accreditation. Priority #7 - Replacement of, or addition to, obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. The deficiencies for Priority 4 3 are as follows: Classroom space is limited and is lacking to support program needs. There is insufficient classroom space to allow teachers dedicated space and requires them to travel from classroom to classroom to instruct different courses. The classrooms from the original building are small, approximately 768 square feet, filled with 20 plus students, and offer a teacher little negotiating space to utilize board space. The layout of the building bottlenecks at the intersection of the new and old building, resulting in dangerous situations during the change of class times. The deficiencies for Priority #7 are as follows: Agawam High School's Program of Studies is expanding its course offerings in Science, Technology, Engineering, and Mathematics. To do so, classrooms need to be state- of—the- art to support the curriculum. Current classroom sizes cannot support enrollment expected in these courses or the technology required to support the curriculum. The area currently available for conversion is antiquated and along with safety issues, would be difficult and costly to upgrade the electrical needs due to the walls, which are made of concrete. Our goal would be to move our Early Childhood Center, which is a Special Education model with a high population of autistic students, to the Agawam High School to utilize our student population for collaboration with Westfield State University and our program of studies in Early Childhood Education. The district would realize savings by closing the Early Childhood Center, which is inadequate in size and condition, and combine both facilities for programmatic and cost efficient reasons.; and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or any ftinding commitment for the Massachusetts School Building Authority, or commits the City to filing an application for funding with the Massachusetts School Building Authority. DATED THIS OF 2011. PER ORDER OF THE AGAWAM CITY COUNCIL Donal Rhea President A 4rL ROVED A 0 FORM AND LEGALITY Vincent (:rioS-C/1a, Solicitor Agawam Will Massachusetts School Building Auttiority S.chDol District _A&Eam District Contact Patticia Cavanaugh IEL (413) 821-0550 Name of School Agnm H1 SubmissionDate 1/2612011 Note The following Priorities have been Induded In the Statenbent of Intamt: t T. 0 Replacement or renovation of a building which Is structurally mound or otherwise Inla condition seriously Jeopardizing the health and safety of school children,where no alternative exists. 2. 0 Elimination of existing severe ov4crowding. 3. S Prevention of the loss of accreditation. 4. U Prevention of severe overcrowding expected to result from Increased enrollinents, 0 Replacement,renovation or modernization of school facility systems,such as roofs,�Indows,boilers,beating and ventilation systems,to increase energy conservation and decrease energy related cos�in a school facility. 0 Short term enrollment growft El Replacement of or addition to obsolete buildings in order to provide for a full range of program consistent with state and approved local requirements, 8. 0 Transition from court-ordered and approved racial balance school districts to walk-to',so-called, or other school districts, Potential PqJect Scope: Potential New School it,this SOI the District Priority S01? YES The MSBA ED for the District Priority SOL 2011 Agawam High District Goal for Sclwol.Please explain the educational goals of any potential projek at this school 7he goal for the Agawam Senior Mgh School is to design a facility in order to provide a ilst century education to� our students. Our current building was built In 1955 and is a one level facility which is inadequate for a�adety of Issues, Including safety, security, and academic programming, District's Proposed'�chedule: What is the District's proposed schedule to achieve the goal(s)3tited above? Both the City Council and School Committee have taken the appropriate votes to subn-dt'the Statementod Interest.At this time, there is no specific timellne or schedule proposed.7le planning of the project will be dependent on MSBA approval and also the completion of the Cr=Repair Project a the A 'Junior 141gh School. gawarn IF this part of a larger facilities plan? NO If"YES",Please provide the following: Facilities Plan Date: Planning Firm: f ..Please provide an overview of the plan Including as much detail as necessairy to describe the plan,its goals and how the school facility that Is the subject of this SOI fits Into that plan: )4ssachusetts School Btd1ding AuaKmity Statement�f Interest Agrwam High Please provide the current student to teacher ratios at the school facility that Is the'subject or di.ls SOL 20 students per teacher. Please provide the originally planned student to teacher ratios at the Khoo]facility,that Is the subject of this SGI: 13 students per teacher. Is there overcrowding at the school facility? NO �17"YES"..please describe In detail,Including specific examples of the overcrowditij. Has the district had any recent teacher layoffs.or reductions YES If"YES",how many teaching positions were affected?,4 At which schools In the district?Three elementary positions and.5 positon at the h%fi school Please describe the types of teacher positions Chat were eJhninated(Le ail,niatk sdence,physical education,etc.): Three elementary positions and.2 physical education posttons were eliminated and ai.5 technology position were eliminated through attrItIon. Has the district had any recent staff layoffs or reductions NO If"M",howinainy staff positions were affectw 0 At which schools In the district? Please describe the types of staff positions that were ellminated(Le gtddance,administrative,maintenance,etc.): Please provide a description of the program modifications as a consequence of these teacher andVor staff reductions,including the Impact on district dass sizes and curriculunL The programs that have been affected by recent budgel reductions have been the ellminition of the gifted and talented program -dd(U school after-school at the elementary and middle school levels as well as the foreign language program at the n e level.ne intramural program for the middle andjunior high was alsoellminated. Fiem provide a detailed description of your recent budget approval process Including a description of any bu dget ;eductibnsand the Impact of those reductions on te Dlstdcfs school facilities, class Islie-s and edu cational progrant. The Agawam Public Schools utilizes a very transparent and collaborative budget proces�.It begins site-based with each Principal meeting with dwir staff and their School Councils to identify the schools needs.,Ibe building-based budgets are then presented to the Superintendent who consolidates them into a district budget and presents the prellminwy budget to the Finance Sub-Conunittee of the School Committee.After revisions are made from their input a s�rles of workshops are held with the Sdml Commitee and a joint meeting with the School Finance Sub Comminti of the City Comicil.Commentary is received throughout the process from all stakeholders and copies of the propsed budget are made available to the public an the school website,townhall,and public library.The Superintendent brings forward'the remmmen�ed budget to the School Committee at a public hearing where they vote to accept.Once the vote is taken the School Committie forwards the approved budget to the *Mayor who reviews It and submits il to City Council for approwl.Ile District has face�many challenges with decreasing state aid and having it replaced with temporary federal grant ftmdlng.'IU District will be raced this year.with a RUKft cliff which will affect the district with potential teacher reductions,inrrease class sizes.and reduced progranuning.Those decisions am being made now.These we not easy decisions and are complicated even further with high-cost special education mandates. Mawachusiitts School BuIldIng Authority 2 StateM9 I GrIntaist e of School Agzwam High General Description BREEF BUILDING HISTORY;Please provide a detailed description of when the�riginal building was built and the date(s) and project scopes(s) of any additions and renovations(maidmum' of 5000 characters).: The original building was erected In 1955 as 161,000 square foot one-level structure.In 1961, the west wing was added providing an additional 22,000 square feet Ile science wing was added in 1980,whlcl�provided an additional 40,665 square footage. In 1997 the front office wing was added which provided 35,000 square-ieet-for administrative oMces.Lastly, In 2001. the library addition was completed which added 8,164 square feet. TOTAL BUILDING SQUARE FOOTAGE: Please provide the original-building sjuare footage PLUS the square 'footage of any additions.- 266829 S]TE DESCRIFTION: Please provide a detalled description of the current site and any known existing conditions that would Impact a potential project at the site (maximm of 5000 characters).: The Agawam Senior High School sits on 44.5 acres of land located at 760 Cooper Street The site Is city owned and was used as agricultural land prior to ft building construction in 1955. CurrerWy the 111gh S�,hwl is located in a residential neighborhood and is surrounded by the school's athletic fields and the city's public libraly.7be site does contain a 20,000 gallon steel oil tank whlih Is in a vaulL BUILDING ENCLOSURE: Please provide a detalled description of the building eiclosure,t)W of construction materials used,and any known problem or existing ctmd1dons(nmimum.of 5000 6aracters).: The building Is a one-story,concrete block infill and exterior brick veneer.The building'additon in 1997 was fabricated with a steel-frame structure. Has there been a Major Repair or Replacement of the EXTERIOR WAI"?: NO Year of last Major Repair or Replacement- 1955 Description of Last Major Repair or Replacement: Original,except for addition of new exterior walls with the building additons of 1961 and 1980 Has there been a Wor Repair or Replacement of the ROOF?: YES Year of Last Major Repair or Replacement: 1998 Type Of ROOF Sarnafil Rubber Membrane Flat Roof Description of Last Major Repair or Replacement. Total tear down and replacement of the roof with a Sarnafil Rubber Membrane roof with a warranty of 20 years Has there been a Major Repair or Replacement 6 f the WINDOWS?-YES Year of Last Major Repair or Replacement: 2001 Type Of WINDOWS Double Pane Window Description of Last Major Repair or Replacement- Replacement of gym and cafeWrle windows with double pane windows. MECHANICAL and ELECTRICAL SYSTEMS:Please provide a detailed desaipyon of the current mechanical and electrical systems, and any known problems or existing conditions (maximum of 50 1 00 characters).: THe mechanical system at the Agawam Senior High School was Installed in 1979.It is comprised of two HB Smith Model L 640 Mills which are due)-fuel,gas and oiL The beat distribution system is a circulting hot water system which uses pipes and univents.The electrical system was upgraded in 1998.All new wiring and p�nels were Iristalled.A new digital fire alarm was installed which Is tied in directly with the local 911 system. All exterior doors and window's are alarmed and are monitored by the local pobce dispatch system. At this fin'te a new lnte=m and clock system was also Installed. Massachusetts School Building AuLhority 3 Statermnt of Intermt FNarheofschool Agawam High Has there been a Major Repair or Replacement ilf the BOELERS7'. YES Year of La3t Major Repair or Replacement, 1979 Description of Last Major Repair or Replatcetnent: Replaced complete system with HB Sn-Ath Model 640 Mills with due]-fuel gas and all,repheed all univents and piping, for system.In 1998, an HB Smith Model 28 Gas Only boiler Installed with addition. Has there been a Major Repair or Replacement of the HVAC SYSTEM?: NO Year of Last Major Repair or Replacement;0 Description of Last Major Repair or Replacement: Has there been a Major Repair or Replacement-of the ELECTRICAL SERVICES AND Djyr=UIION SYSTEM?:YES Year of Last Major Repair or Replacement; 1998 Description of Last Major Repair or Replacement: Ile service was replaced with a 2000 amp service, re"wired the building and upgraded cafeteria to all electrical systems and upgraded all cla o pom receptacles.Installed new lighting fixtures throiigh outbuilding to T-8 fluorescent lamps. BUILDING'INTERIOR: Please provide a detailed description of the current building interior including a description - .6f the flooring systems,finishes,ceilings,lighting,etc. (max1mum of 5000 chmiters).: . The building Is vinyl tfle through out the building and the ceilings are drop cellings with reicessed panels through out. LJghting fixtures are T-8 nuorescent lamps. PROGRAMS and OPERATIONS: Please provide a detailed description of the current programs offered and indicate whether there are program components that ciumot be offered due to Luffity constraWts,operational constraints,etc.: Currently,a full range of academic programs are offered at Agawam Senior High School,Includtng core academics in English, Ma(h,Science.Social S'tudles,Foreign Langauge, Business,Technology,Career Ed, Health Education,Physical Education, Technology,Visual and Perfoming Arts.We also offer a number of honors and advanced placement courses as welll. Agawam Public Schools also provides many athletic and after school activities for our students.We also provide a range of programs for our Special Education students. Our programs are limited In the STEM a due to our facility limitations.We do not have the capacity to offer more science,te'chnotgy.engineering and math courses due to our building Inadequacies. CORE EDUCATIONAL SPACES: Please providea detailed description of the Core Educational Spaces within the facility,a.desciription the number and sim(in square feet)of ckssroomsi a description of science rooms/Ms Including ages and most recent updates,and a description of the media centerMbrary(maximurn of 5000 characters).: I I-Er�&sh Classrooms, 11 Math CLwroorns,6-Classwoms for Business and Computer Tech, 5-Sclence Labs, 7-Science. LWure Classrooms, 2-Art Classrooms, 1-Band Room I-Chorus Room, I-Music Rooffi,8rSpedal Educatlon Classrooms, 5-Tech Ed Classrooms. I I- Social Studies b&w'wms.7-Forelp Language Classrooms, 3-Health/Food/Consumer Science Clasunoms, 3-Cynis 1-Teacher Workroom CAPACITY and UrtLIZA:TION: Please provide a detailed demiptlon of the current capacity and utilization of the 'school facility.If the school Is overcrowded,please describe steps ta'ken by the adniinistration to address capacity L�sues.Please also describe In detail any spaces that have been converted from their intended use to be used as damoom space (madmum or s000 characten).: All classrooms aye at full capacity and schedding Is difficult.'Many teachers at this time do not have dedicated classroom space and must travel between classrooms to instruct. MARTMANCE and CAPITAL REPAIR: Please provide a detailed description of the district's current Lm—chusetti School Building Authority 4 Statement of Interest ;Name of School Agawam High maintenance practices.Its capital repair program,and the maintenance program 1�place at,the facility that Is the subject of this SOL Please include specific examples of capital rtpair project3 undeilaken in&past,incluft ff any override-or debt exclusion votes were neceL%ary(maxhnnm of 5000 characters).: Ile building is maintained by eight ftill-time custDdiam.It is also supported by the Town,Maintenance Department which has a core staff,of craftsmen,plumbers, carpenters,and electricians.The facility'ls.inspected"annually and the condition updated and documented.Work orders are Issued for all Items requiring repair,Any repair costihs mom than$20,000 must be proposed an the annual capital budget. kch..tt.Srhool BuildUM Aftdty Smiement 46f Interen Name of School Agawam Jilgh Priority 3 Please provide a detailed descripdon of the "facill"Isted"Issues that are threatening accreditation.Please Indude in this description detaLls related to the program or faditty resources(i.e.,Aledis Cenlerltibrai)� Science RoamAabs,general classroom space, etc.)whose condtdon ar state d(rectly du�atens the lacOy's accreditation status. The report specifically cites the following issues: Inadequate classroom space with under�lzed,older classroorns;lack of privacy In the nurses'office; bottlenecks In passing areas at the intersection of the old and new Parti of the school-, substandard bathroom facilities and the lack of handicapped access to such fadlities;safety concerns an the rwdps which am steeper than ADA codes in ,the math am and the audltoritan;the lack of ADA push buttons on exterior doors:hinited size of the health office;the difficulty -.0dividuals in wheelchairs Lxperience in traveling through the service area in the cafeteria;.the wisafe condi6n of the bleachers on .Ahe atWetIc field;the presence of barbed wire on the fence surrounding!he stadium. Insmauserts School Building Authority Statemej�t of Interest arm of School Agawam High Mority 3 Please describe the measures the School Distrid has taken to m1figate fhe probleM(s)described above. Ile nurses'oMce was Completely redone and now ensurm privacy to all students utilizing numtrig services. Bottlenecks in hallways were addressed by removing fire doors and flooring repaired. Major renovations are needed to bring substandard bathroom facilities to standard and bids are being prepared. Ramps are being Inispected ADA representatives determined push buttons were not required on doors. The Health OMce was redone. The bleachers were inspected and repaired. The barbed wtre was removed. Massachusetts School Building Authority 7 Statement or interest Name of School Agawam Hijgh Priority 3 Please provIde a deladed Wlamdon of the Impact of the problem described In this priority an your dls&ld's educattonalprogmm,Please Indade spedfic e=mos ofhow dw problem prevents the disidcl from defiverIng the educadonalprogram it is required 0 deUver and how students andlor teachen are directly aftected by the problem Ideniffied Classruom Mace is limited and there is lacldng to support program needs. There is insuMclent classroom space to allow teacher$ dedicated space and requires them to travel from classmom to classroom to instruct dIfferent courses, Ile classrooms from the original building are small,approximately 768 square feet,filled with 20 plus�Iudents.and a teacher leaves little negotiating space to uWlze board space. U&samms in the newer part of the building a little roomier. Ile layout of the building bottlenecks at the intersection of the new and old buildingcaming dangerous siluadons during change or class times. Please also provide the following: -Current Accreftathm Status;Please prvvide appropriate number as I=Famd,2=Probation,3=Waming: 3 If"WARNING",indicate the date accreditation may be switched to Probadon or lost:-. 1/1/2010 if ,PROBATION,,,Indicate the date accreditatilim may be lost:: Please provide the date of the first accreditation visit that resulted in your current accreditation stahm: 10/812DOB Please prvvide the date of the faflow-up accreditation visit:: 10/18/2018 Are Facility related Issues related to Meft Center/lAbritry?If yes,please describe in detail In Question I below.- NO Are Facility related Issues related to Science Roams/Labs?If yes.please describe In detail In Question 1 below.: NO -Are Facility related Issues related to generij Classroom spaces?If M pW=describe In detail In Question I below.; YES Are Facility related issues related to SPED?If yes.pkm describe In detall I�Question I below: NO Are Facility related Issues Mated to support spaces?If yes,please describe In demn In Question I below.: YES:. Are Facility related bsues related to "Other"?If yes,please Identify the other area below and describe In detail in Quesdon I below.: YES Please describe(maximum of 100 chmeter3): Privacy Issues.ADA issues,unsafe conditions,and substandard Wthroom facilities. Massachusetts School Building Authority 8 Statement of Intaut am of School Apwam High Priority 7 Please proWde a detailed description of the prognLms not curready a mflable due to fadIllyconstraMts, the sWe or local requirement for such programs and the fadUty 11mleadons preduding the programs from being offered 7'he Agawam Senior High Schbors program of study is expanding its courses in science, technology.engineering, and math. In order to do so,our classrooms need to be state or the art to support the cuMculum. Our current chissroom sizes cannot support the enrollment expected in these courses or the technology required to support the curriculum. A1%, the area currently�vaflable for conversion,the old Industrial Arts aim.Is antiquated and along with safety issues.It Is diffidalt and costly io upgrade the electrical needs due to the fact that the walls are made of concrete. -The Agawam Senior 111gh School is also very Interested In partnering with an Institution of Ngher learning to begin a curriculum for students interested in early childhood education. Ibis would link with another initiative we have In place with Westfield State 'Universfty (WSQ and our Special Education Program. Since 2004 the incidence of students with autism Identified by Massachusetts public schools has Increased 59%. Agawam has a comprehensive PK-12 Applied Verbal Behavior Program (AVB) based upon Applied Behavior Analysis(ABA)that focuses on teaching verbal behavior through a collection of highly effective procedures taken from the science behavior analysis. program receives clW61 consultation from a Board Certified Behavior Analyst (BCBA). WSU has a Graduate Cerithcate'Program in ABA that leads to a certification as a Behavior Analyst. .,`�gawarn Public Schools pafters with WSU to facilitate practicum placement. ---Our goal would be to move out Early Childhood Center.which Is a Sped model.with a high population of autistic students.to Agawam Senior High School and utilize cw population for our collaboration with Westfield State University and our program of studies In Early ChMood Education. 11e District would also realize savings by closing andther facility which Is Inadequate In size and condition. Therefore,rather than submit a second S.01 for another pmject the Agawani Public Schools Is looking to combine facilities for both programmatic and cost effldent reasons. Lma ssachusetts School Bulld�ng Authority Stateme6t of Intemt Name of School Age"m High Pr1oft 7 Please describe the measurej the School Lilsbict has taken or is planift to take In the immediate f4ftire to midpte the problem(s)descilbed above. 'Me Agawam Senior High School has taken steps to Increase course offellngs in the STEM areas. We are recipients of Massachusetts Math and Science lattlative grant pToviding more opporturilties for advance!placement comes.The grant will provide$400,000 over a 3-ym period. The Agawam Public Schools has also focused oir recent submission to the Department of Elementary and Secondary Education Race to the Top application in these areas as well. Our Special Education Department has already established a relationship with Westfield State University to have candidates perform their practicums at our Early Childhood Center. U- ------- Lmazsachusm School Building Authority 10 Staternent of Intereo �Narnv of School Agawam High Priority 7 Please pruvide a detaffedexplanadon of the Impacf of the problem described In ddspdorify on your d1strict's educadonalprogram.Please include spftlfic examples of how the pmblem prevents the distrid from delivering the educadonalpriagram It Is requbvd to deliver and how students andlorteacbers are dkecdy affected by the problem Idendfied The impact of receiving a state of the art high school would be monumental to the community. The educational opportunities that could be provided to the students of Agawam would be limitless. Safety and security Issues would immediately Improve by eliminating the use of a one-stoy,multi-door facility. Larger size classrooms which could support technology and engineering curriculum as well as 21st century science laboratories would prepare our students for the best Institutions of higher learning. Our goal to combine our high school with our early childhood education center,would afford us the opportunities,to engage students in career opportunities while offering our staff and local universities opportunitlei to study the ever increasing incidences of autism and possibly offer solutions to controlling the spiraling Co3ts-of educating these students. Mamchwou Sck*l BuildIN Authority I I Statement of Inteitst Name of School Agawam High Vote Vote of Municipal Govembng Body YES:Z NO: 2 Date: 4/?0/2010 Vote of School Committee YES: 5 NO: O Date: 4/27/2010 Vote of Regional School Committee YES: NO: Date: Massachusetts School Building Authority 12 Statertieni of lntemst e of School Agawun High Form of Vote This following form of vote should be used by both the City Councll/Board of Aldermen. Board of Selectmen/equivalent governing body AND the School Committee In voting to approve this Statement of Interest. If a regional school dIstrIcL the regional school district should use the following form of vote. Resolved: Having convened In an open meeting on the JCJ�r ratmell'Do"d vfAlisrna ej P. BOAM(1fSCj�-1j"CTWF91O1Vj1j"jf Colvrolill Body.schno Cniumflorej of .'In accordance with Its charter.by-laws,and ordinances, has voted to authorize the Superintendent to iubmil to the Massachusetts School Building Authority the Statement of Interest dated -for the located at iAadmq which describes and explains the klowing deficiencies and the priority calegory(s) for which tivawafrar7awaoesirial may be invited to apply to the Massachusem School Building Authority In the ftiture Of slarr"Mil nfitilreem and i bild-facripfAm chhe do4kiency demilhed shorvin for mirb papritri,and hereby further specifically -'icknowledges that by submitting this Statement of Interest,the Massachusetts School Bid1ding Authority in-no way guarantees the acceptance or the approval of an application, the awarding or a grant or any other funding commitment from the Mas3achusett3 School Building Authority.or commits the to filing an application for funding with the Massachusetts School Building Authority. Massachuseft School Building Authority 13 Stalement of Interest Name of School Agawam HISW Closed .Schools .,Qqestion 1:Has the District sold,closed,or otherwise removed rmm service a school In the last 10 years? NO Question'2:Does the District have any plans to sell,cJose,or otherwise remove from service a school in the next 10 years? YES Massachuseft Sd=1 Build"Audwdty 14 Stmemew of Interest Name of School Agawam fflgh CERTIFICATIONS The undersigned hereby certifies that,to the best of his/her knowledge, Infonnation and bebef,the statements and Information contained In this statement of Interest and attached hereto are true and accurate and that this Statement of Interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of Interest to the Massarhusetts School Building Authority.The undersigned also hereby acknowledges and agrees to provide the Massachusetts School Building Authority, upon request by the Authority,any-addition.al InformatIon relating to this Statement of Interest"that may be required by the Authority. LOCAL CRIEF EXECEMVE OFFICER/DISTRICT SUPERIMNDENTISCHOOL COMWME CHAUt '(E.g., Mayor,Town Manager,Board of Selectmen) CWef Executive Officer School Conunittee ChaEr Superintendent of Schools (Print r1arne) (print nune) (print nmm) (signattire) wvlawm) (Agnatm) bate Date Date echusett3 School Building Authority Stalement of Intmm FNanie of School Agaw=High Massachusetts School Building,,Authority School District Agawam DistrictContact Patricia Cavanaugh TEL: (413) 821-0550 Name of School Agawam HiFh Submission Date 1/4/2012 Note The following Priorities have been included'in the Statement of Interest: 1. F Replacement or renovation of a budding which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children,where no alternative exists. 2. r- Elimination of existing severe overcrowding. 3. F Prevention of the loss of accreditation. 4. r Prevention of severe overcrowding expected to*result from increased enrollments. 5. r Replacement,renovation or modernization of school facility systems,such as roofs,windows,boilers,heating and ventilation systems,to increase energy conservation and decrease energy related costs in a school facility, 6. 1— Short term enroUment growth. 7. P7 Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with state and approved local requirements. 8. T— Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school districts, Potential Project Scope: Potential New School Is this S01 the District Priority SOI? YES School name of the District Priority SOL District Goal for School: Please explain the educational goals of any potential project at this school The goal for the Agawam Senior High School is to design a facility in order to provide a 2 1 st century education to our students. Our current building was built in 1955 and is a.one level facility which is inadequate for a variety of issues,including safety, security,and academic programming. District's Proposed Schedule: What is the District's proposed schedule to achieve the goal(s) stated above? Both the City Council and School Committee have taken the appropriate votes to submit the Statement of Interest At this time, theie is no specific timeline or schedule proposed.The planning of the project will be dependent on MSBA approval and also the completion of the Green Regair Project a the Agawam Junior High School. is this part of a larger facilities plan? NO If"YES",Please provide the following: Facilities Plan Date: Planning Fwm: Please provide an overview of the plan including as much detail as necessary to describe the plan,its goals and how the school facility that is the subject of this SOI fits into that plan- Massachusetts School Building Authority 3 Statement.of Interest ENw�e of School Agawwn High Massachusetts School Building A. uthority School District Apatwam District Contact Patricia Cavanaugh TEL: f413) 821-0550 Name of School Agawam fligh Submission Date 1/4/2012 Note The following Priorities have been included in the Statement of Interest: 1. 1— Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously jeopardizing the health and safety of school children,where no alternative exists. 2. F Elimination of existing severe overcrowding. 3. F Prevention of the loss of accreditation. 4. r, Prevention of severe overcrowding expected to result from increased enrollments. 5. F Replacement,renovation or modernization of school facility systems,such as roofs,windows,boilers,heating and ventilation systems,to increase energy conservation and decrease energy related costs In a school facility. 6. F Short term enrollment growth. 7. F Replacement of or addition to obsolete buildings in order to provide for a fall range of programs consistent with state and approved local requirements. 8. F Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school districts. Potential Project Scope: Potential New School Is this SOI the District Priority SOI? YES School name of the District Priority SOL 0 G .0 . District Goal for School: Please explain the educational goals of any I The goal for the Agawam Senior High School is to design a facility in or� kJkA S o_( Our current building was built in 1955 and is a one level facility which is ii, security, and academic programming, AOLC-jp OW—C %. District's Proposed Schedule: What is the District's proposed sch edul I Both the City Council and School Committee have taken the appropriate V thefe is no specific timeline or schedule proposed. The planning of the pr9l, the completion of the Green R�Zair Project a the Agawam Junior High Scli, is this part of a larger facilities plan? NO If"YES",please provide the following: Facilities Plan Date: Planning Firm: Please provide an overview of the plan including as much detail as necessary to describe the plan,its goals and howthe school facility that is the subject of this SOI fits into that plan: Massachusetts School Building Authority 3 Staternent,of Interest Name of School Agawam High Please provide the current student to teacher ratios at the school facility that is the subject of this SOL 20 students per teacher Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOL 13 students per teacher Is there overcrowding at the school facility? NO If"YES",please describe in detail,including specific examples of the overcrowding. Has the district had any recent teacher layoffs or reductions? YES :Jf"YES",how many teaching positions were affected? 4 At which schools in the district? Three elementary positions and .5 positon at the high school Please describe the types of teacher positions that were eliminated(e.g.,art,math,science,physical education, etc.)- Three elementary positions and.2 physical education postions were eliminated and a.5 technology position were eliminated through attrition. 'Has the district had any recent staff layoffs or reductions? NO If"YES",how many staff positions were affected?0 At which schools in the district? Please describe the types of staff positions that were eliminated(e.g.,guidance,administrative,maintenance, etc.). Please provide a descripiion of the program modifications as a consequence of these teacher and/or staff reductions,including the impact on district class sizes and curriculum. The programs that have been affected by recent budget reductions have been the elimination of the gifted and talented program at the elementary and middle school levels as well as the foreign language program at the middle school level.The after-school intramural program for the middle and junior high was also eliminated. Please provide a detailed description of your most recent budget approval proms including a description of any budget reductions and the impact of those reductions on the district's school facilities,class sizes,and educational program. The Agawam Public Schools utilizes a very transparent and collaborative budget process. It begins site-based with each Principal meeting with their staff and their School Councils to identify the schools needs.The building-based budgets are then presented to the.Superintendent who consolidates them into a district budget and presents the preliminary budget to the Finance Sub-Committee of the School Committee. After revisions are made from their input a series of workshops are held with the School Commitee and a joint meeting with the School Finance Sub Committte of the City Council.Commentary is received throughout the process from all stakeholders and copies of the propsed budget are made available to the public on the school website,townhall,and public library. The Superintendent brings forward the recommended budget to the School Committee at a public hearing where they vote to accept. Once the vote is taken the School Committee forwards the approved budget to the Mayor who reviews it and submits it to City Council for approval.The District has faced many challenges with decreasing state aid and having it replaced wik temporary federal grant fimding.The District Will be faced this year,with a fimding cliff which will affect the district with potential teacher reductions, increase class sizes,and reduced programming.Those decisions are being made now. These are not easy decisions and are complicated even further with high-cost special education mandates. Fmasachusetts School Building Authority 4 Statement of Interest Name of School Agawam High General Description BRIEF BUILDING HISTORY. Please provide a detailed description of when the original building Was built, and the date(s) and project scopes(s)of any additions and renovations(maximum of 5000 characters). The original building was erected in 1955 as 16 1,000 square foot one-level structure. In 196 1,the west wing was added providing an additional 22,000 square feet. The science wing was added in 1980,which provided an additional 40,665 square footage.In 1997 the front office wing was added which provided 35,000 square feet for administrative offices. Lastly, in 2001,the library addition was completed which added 8,164 square feet. TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the square footage of any additions. 266829 SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing conditions that would impact a potential project at the site(maximum of 5000 characters). TheAgawarn Senior High School sits on 44.5 acres of land located at 760 Cooper Street.The site is city owned and was used as agricultural land prior to the building construction in 1955. Currently the High School is located in a residential neighborhood and is surrounded by the school's athletic fields and the ciWs.public library.The site does contain a 20,000 gallon steel oil tank which is in a vault BUILDING ENVELOPE: Please provide a detailed description of the building envelope, types of construction materials used,and any known problems or existing conditions(maximum of 5000 characters). The building is a one-story,concrete block infill and exterior brick veneer.The building additon in 1997 was fabricated with a steel-frame structure. Has there been a Major Repair or Replacement of the EXTERIOR WALLS ?NO Year of Last Major Repair or Replacement: 1955 Description of Last Major Repair or Replacement: Original,except for addition of new exterior walls with the building additons of 1961 and 1980 Has there been a Major Repair or Replacement of the ROOF?YES Year of Last Major Repair or Replacement: 1998 Type Of ROOF: Sarnafil Rubber Membrane Flat Roof Description of Last Major Repair or Replacement: Total tear down and replacement of the roof with a Sartiafil Rubber Membrane roof with a warranty of 20 years Has there been a Major Repair or Replacement of the WINDOWS? YES Year of Last Major Repair or Replacement: 2001 Type Of WINDOWSi Double Pane Window Description of Last Major Repair or Replacement: Replacement of gym and cafeteria windows with double pane windows. MECHAN ICAL and ELECTRICAL SYSTEMS:Please provide a detailed description of the current mechanical and electrical systems and any known problems or existing conditions(maximum of 5000 characters). THe mechanical system at the Agawam Senior High School was installed in 1979. It is comprised of two RB Smith Model 640 Mills which are duct-fuel,gas and oil.The heat distribution system is a circulting hot water system which uses pipes and univents.The electrical system was upgraded-in 1998.All new wiring and panels were installed.A new digital fire alarm was installed which is tied in directly with the local 911 system. All exterior doors and windows are alarmed and are monitored by the�local police dispatch system.At this time a new intercom and clock system was also installed. Massachusetts School Building Authority 5 Statement of Interest rame of Srhool Agawam High N Has there been a Major Repair or Replacement of the BOILERS?'YES Year of Last Major Repair or Replacement: 1979 Description of Last Major Repair or Replacement: Replaced complete system withHB Smith Model 640 Mills with duel-fuel gas and oil,replaced all univents and piping for system. In 1998, an HB Smith Model 28 Gas Only boiler installed with addition. Has there been a Major Repair or Replacement of the HVAC SYSTEM?NO Year of Last Major Repair or Replacement: 0 Description of Last Major Repair or Replacement: His there been a Major Repair or Replacement of the ELECTRICAL SERVICES AND DISTRIBUTION SYSTEM?YES Year of Last Major Repair or Replacement: 1998 Description of Last Major Repair or Replacement: The service was replaced with a 2000 amp service,re.wired the building and upgraded cafeteria to all electrical systems and u I pgraded all classroom power receptacles. Installed new lighting fixtures through out bu9ding to T-8 fluorescent lamps. BUILDING INTERIOR: Please provide a detailed description of the current building interior including a description of the flooring systems,finishes,cellings,lighting,etc.(maximum of 5000 characters). The building is vinyl tile through out the building and the ceilings are drop ceilings with recessed panels through out, Lighting fixtures are T-9 fluorescent lamps. PROGRAMS and OPERATIONS: Please provide a detailed description of the current programs offered and indicate whether there are program components that cannot be offered due to facility constraints,operational constraints,etc. (maximum of 5000 characters). Currently,a full range of academic programs are offered at Agawam Senior High School, 'including core academics in English, Math, Science, Social Studies,Foreign Langauge, Business, Technology, Career Ed, Health Education, Physical Education, Technology,Visual and Performing Arts. We also offer a number of honors and advanced placement courses as weill. Agawam Public Schools also provides many athletic and after school activities for our students. We also provide a range of .programs for our Special Education students . Our programs are limited in the STEM areas due to our facility limitations. We do not have the capacity to offer more science,technolgy,engineering and math coutses due to ouf building inadequacies. CORE EDUCATIONAL SPACES: Please provide a detailed description of the Core Educational Spaces within the facility,a description of the number and sizes(in square feet)of classrooms,a description of science rooms/labs including ages and most recent updates,and a description of the media center/library(maximum of 5000 characters). I I-English Classrooms, I I Math Classrooms,6-Classrooms for Business and Computer Tech, 5-Science Labs, 7-Science Lecture Classrooms,2-Art Classrooms, I-Band Room I-Chorus Room, I-Music Roorn,8-Special Education Classrooms, 5-Tech Ed Classrooms, I I- Social Studies Classrooms,7-Foreign Language Classrooms,3-Health/Food/Consurner Science Classrooms,3-Gyrns I-Teacher Workroom CAPACITY and UTILIZATION: Please provide a detailed description of the current capacity and utilization of the school facility. If the school is overcrowded,please describe steps taken by the administration to address capacity issues.Please also describe in detail any spaces that have been converted from their intended use to be used as classroom space (maximum of 5000 characters). All classrooms are at full capacity and scheduling is difficult.Many teachers at this time do not have dedicated classroom space and must travel between classrooms to instruct, MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district's current maintenance practices,'its capital repair program, and the maintenance program in place at the facility that is the Massachuktts School Building Authority 6 Statement of hitetest Na�e of School Agawam High 77 subject of this SOL Please include specific examples of capital repair projects undertaken in the past�including any override or debt exclusion votes that were necessary(maximum of 5000 characters). The building is maintained by eight fiill-time custodians.It is also supported by the Town Maintenance Department which has a core staff of craftsmen,plumbers, carpenters,and electricians. The facility is inspected annually and the condition updated and documented. Work orders are issued for all items requiring repair. Any repair costing more than$20,000 must be proposed on the annual capital budget. -Massachusetts Sc hool Building Authority 7 Statement of Interest Name of School Agawam High Priority 3 Please provide a detailed description of the 'fiacility-related issues that are threatening accreditation.Please include in this description details related to the program orfacility resources(ic. Media CenterlLibrary,Science Rooms&abs,general classroom space, eta) whose condition or state directly threatens thefacility's accreditation status. The report specifically cites the following issues: inadequate classroom space with undersized,older classrooms;lack of privacy in the nurses'office;bottlenecks in passing areas at the intersection of the old and new parts of the school; substandard bathroom facilities and the lack of handicapped access to such facilities-,safety concerns on the ramps which are steeper than ADA codes in the math area and the auditorium;the lack of ADA push buttons on exterior doors; limited size of the health office;the difficulty individuals in wheelchairs experience in traveling through the service area in the cafeteria;the unsafe condition of the bleachers on the athletic field;the presence of barbed wire on the fence surrounding the stadium. Massachusetts School Building Authority Statement of Interest -,J-14,rn�,fS,h,,l Agawam High 'Priority 3 Please describe the measures the district has taken to mitigate the problem(s) described above. The nurses'office was completely redone and now ensures privacy to all students utilizing nursing services. Bottlenecks in hallways were addressed by removing fire doors and flooring repaired. Major renovations are needed to bring substandard bathroom facilities to standard and bids are being prepared. Ramps are being inspected ADA representatives determined push buttons were not required on doors. The Health Office was redone. The bleachers were inspected and repaired. The barbed wire was removed. Massachusetts School Building Authority 9 Staterricnt of Interest [Name of School Agawam High Priority 3 Please provide a detailed explanation of the-impact of the problem described in this priority on your district's educational progranL Please include specific examples of how the problem prevents the district from delivering the educationalprogram it is required to deliver and how students and(or teachers are directly affected by theproblem(s) identified Classroom space is limited and there is lacking to support program needs. There is insufficient classroom space to allow teachers dedicated space and requires them to travel from classroom to classroom to instruct different courses. The classrooms from the original building are small, approximately 768 square feet filled with 20 plus students,and a teacher leaves little negotiating space to utilize board space. Classrooms in the newer part of the building a little roomier. The layout of the building bottlenecks at the intersection of the new and old building,causing dangerous situations during change of class times. Please also provide the following: Name of accrediting entity:: . NEASC Current Accreditation Status: Please provide appropriate number as 1=Passed, 2=Probation, 3=Warning, 4=Lost: 3 If"WARNING",indicate the date accreditation may be switched to Probation or lost:: 1/1/2010 If"PROBATION",indicate the date accreditation may be lost:: Please provide the date of the first accreditation visit that resulted in your current accreditation status.: 10/8/2008 Please provide the date of the follow-up accreditation visit:: 10/18/2018 Are facility-related issues related'to Media Center/Library? If yes,please describe in detail in Question I below.: NO Are facility-related issues related to Science Rooms/Labs?If yes,please describe in detail in Question I below.: NO Are facility-related issues related to general classroom spaces? If yes,please describe in detail in Question 1 below.: YES Are facility-related issues related to SPED? If yes,please describe in detail in Question I below: NO Are facility-related issues related to support spaces? If yes,please describe in detail in Question 1 below.: YES Are facility-related issues related to "Other"?If yes,please identify the other area below and describe in detail in Question I below.: YES Please describe(maximum of 100 characters): Privacy issues,ADA issues,unsafe conditions,and substandard bathroom facilities. Massachusetts.School Building Authority io Statement of Interest Name of School Agawam High Priority 7 Please provide a detailed description of the programs not currently available due tofacility constraints, the state or local requirementfor such programs,and thefacility limitations precluding the programsfrom being offered The Agawam Senior High School's program of study is expanding its courses in science,technology,engineering, and math. In order to do so,our classrooms need to be state or the art to support the curriculum. Our current classroom sizes cannot support the enrollment expected in these courses or the technology required to support the curriculum. Also,the area currently available for .conversion,the old Industrial Arts area, is antiquated and along with safety issues,it is difficult and costly to upgrade the electrical needs due to the fact that the walls are made of concrete. The Agawam Senior High School is also very interested in partnering with an institution of higher learning to begin a curriculum for students interested in early childhood education. This would link with another initiative we have in place with Westfield State University(WSU)and our Special Education Program. Since 2004 the incidence of students with autism identified by Massachusetts public schools has increased 59%. Agawam has a comprehensive PK-12 Applied Verbal Behavior Program (AVB)based upon Applied Behavior Analysis(ABA)that focuses on teaching verbal behavior through a collection of highly effective procedures taken from the science behavior analysis. This program receives clinical consultation from a Board Certified Behavior Analyst(BCBA). WSU has a Graduate Certificate Program in ABA that leads to a certification as a Behavior Analyst. Agawam Public Schools partners with WSU to facilitate practicum placement. Our goal would be to move our Early Childhood Center,which is a Sped model,with a high population of autistic students,to Agawam Senior High School and utilize our population for our collaboration with Westfield State University and our program of studies in Early Childhood Education. The District would also realize savings by closing another facility which is inadequate in size and condition. Therefore,rather than submit a second SOI for another project the Agawam Public Schools is looking to combine facilities for both programmatic and cost efficient reasons. tMassachusetts School Building Authority 11 . Statement of interest Name of School Agawam High Priority 7 Please describe the measures the district has taken or,is-planning to take in the immediatefuture to mitigate the problem(s) described above. The Agawam Senior High School has taken steps to increase course offerings in the STEM areas. We are recipients of Massachusetts Math and Science Wtiative grant providing more opportunities for advance placement courses. The grant will provide$400,000 over a 3-year period. The Agawam Public Schools has also focused our recent submission to the Department of Elementary and Secondary Education Race to the Top application in these areas as well, Our Special Education Department has already established a relationship with Westfield State University to have candidates perform their practicurns at our Early Childhood Center. [Massachusetts School Building Authority 12 Statement of Intmrcst Name 6f School Agawa.m High Priorkty 7 Please provide a detailed explanation of the impact of the problem described in this priority on your district's educational program Please indude specific examples of how the problem prevents the districtfrom delivering the educational program it is required to deliver and how students and/or teachers are directly affected by theproblem identified The impact of receiving a state of the art high school would be monumental to the community. The educational opportunities that could be provided to the students of Agawam would be limitless. Safety and security issues would immediately improve by eliminating the use of a one-story,multi-door facility. Larger size classrooms which could support technology and engineering curriculum as well as 21st century science laboratories would prepare our students for the best institutions of higher teaming. Our goal to co'mbine our high school with our early childhood education center,would afford us the opportunities,to engage students in career opportunities while offering our staff and local universities opportunities to study the ever increasing incidences of autism and possibly offer solutions to controlling the spiraling costs of educating these students, Massachusetts School Building Authority 13 Statement of interest ila�e of School Agawam High Vote Vote of Municipal Governing Body YES: I I NO: 0 Date. 1/3/2012 ..Yote of School Committee YES: 5 NO: 0 Date: 12/19/2011 -Vote of Regional School Committee YES: NO: Date: S�chusetts School Building Authority 14 Statement of Interest N ame of School Agawam High Required Form of Vote The following Form of Vote should be used by both the City CouncU/Board of Aldermen,Board of Selectmen/equivalent governing body AND the School Committee in voting to approve this Statement of Interest. If a regional school district,the regional school committee should use the following Form of Vote. Resolved: Having convened in an open meeting on the [City Council/Boord afA Idermen, -Board ofSelactmenlEguivalent Governing Body,School Comadireel Of __JClrY1ToWn1SchoQ1DWriCtJ, in accordance with its charter,by-laws,and ordinances,has voted to authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest dated for the jNa..fsch..lj located at _f,4ddr.,.,]which describes and explains the following deficiencies and the priority category(s)for which [x..,.fci0vra.n1Di.trjc,]may be invited to apply to the Massachusetts School Building Authority in the future __Pnjert a description ofthepriarity(s)checked offon the Statement ofinterest and a briefdescription ofibe deftciency described thereinjor each priority];and hereby further specifically acknowledges that by submitting this Statement of Interest,the Massachusetts School Building Authority in no way guarantees the acceptance or the approval of an application,the awarding of a grant or any other funding commitment from the Massachusetts School Building Authority, or commits the Nome ofCitY1Tox-n1Dis1rict]to filing an application for funding with the Massachusetts School Building Authority. assachusetts School Building Authority 15 Statement of Interest Name of School Agawam High CERTIFICATIONS The undersigned hereby certifies that,to the best of his/her knowledge,information and belief,the statements and information contained in this statement of Interest and attached hereto are true and accurate and that this Statement of Interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to submit this Statement of Interest to the Massachusetts School Building Authority. The undersigned also hereby acknowledges and agrees to provide the Massachusetts School Building Authority,upon request by the Authority,any additional information relating to this Statement of Interest that may be required by the Authority. LOCAL CHIEF EXECUTIVE OFFICERMISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g.,Mayor,Town Manager, Board of Selectmen) Chief Executive Officer School Committee Chair Superintendent of Schools (print name) (print name) (print name) (sipature) (signature) (signature) Date Date Date Massachusetts School Building Authority 16 Statement of Interest P erfor -40 1305 Springfield Street Suite 1 Agawam Public Schools Feeding Hills, MA 01030-2198 ALLISON LECLAIR, M.Ed. WILLIAM P.SAPELLI, C.A,G.S.- PATRICIA A.CAVANAUGH, S.F.O. Director of Curriculum& Instruction interim Superintendent of Schools Director of Finance[Human Resources (413)821-0568 (413)821-0548 (413)821-0550 Fox(413)789-1835 www.agawampublicschools.org MEMORANDUM TO'. Councilor George Bitzas FROM: William P. Sapelli, Superintenderit of Schools DATE: December 21, 2011 SUBJ: January 3, 2012 City Council Meeting I am in receipt of your memorandum dated December 20, 2011, in which you state that TR- 2011-64, Massachusetts School Building Authority Statement ofInterest, will be voted upon by the City Council. Please be advised that I will be attending the January 3d Council meeting and addressing the need to re-authorize the Statement ofInterest during Citizen's Speak Time. I also plan to remain for the entire meeting, so that I may answer any questions Councilors may have prior to taking a vote, Again, thank you for your continued support of our schools, af c: School Committee Full Council Solicitor Ujx C"i -jgU CZ) CD C= 0�1 '�slut Cgifdr-en INTEROFFICE MEMORANDUM TO: WILLIAM P. SAPELLI, SUPERINTENDENT OF SCHOOLS FROM: COUNCILOR GEORGE BITZAS SUBJECT: TR-2011-64 STA'fEIN,11:-�NT OF INTEREST DATE: DF:,,Cl--'MBER 20, 2011 Thank you so much for your very kind and quick reply regarding the Statement of Interest, Your response Nvdl be included in the City Council packet this'week for the Council's review. J'his item of Agenda Will be discussed and voted upon at our January 3, 2012 City Council meeting. In the event any councdors have questions or concerns regarding this matter, it would be helpful if you or Patti Cavanaugh could attend this meeting. cc: FuU Council I Mayor Solicitor Patti Cavanaugh AGAWAM PUBLIC SC140OLS MEMORANDUM TO: Councilor George Bitzas FROM: William P, Sapelli, Superintendent of Schools DATE: December 19, 2011 SUBJ: Statement of Interest I am in re'ceipt of your memorandum dated December 19, 2011, in which you state several City Councilors have questioned why the Massachusetts School Building Authority Statement of Interest must be re-introduced and voted upon by the City Council. On Monday, December 12, 2011, 1 received notification from the MSBA reminding our district that the deadline for submitting aStalemeni ofInteresi is January 11, 2011 According to this correspondence, "If your district has not received official confirmation that all SOI has been voted into the MSBA Capital Pipeline by the MSBA Board of Directors, you must resubmit the previously-filed S01, if the district would like the MSBA to consider the S01 in FY 2012." As was explained when our district submitted its first Statement of Interest last year, filing a SOI in no way commits the Town of Agawam or MSBA to any funding. Rather, it constitutes a"Place holder" in the process of securing funding to build a new facility. Consequently, each year we must go through the same process of re-submitting a SOI,just so we may remain on the waiting list for MSBA consideration. When and if the MSBA considers our request, the City Council will have the option of whether or not to fund the district's portion of the cost of building a new school. If the City Council decides not to go forward, then our district would be.removed from the waiting list. Some districts have waited as long as 10 years before receiving approval from the MSBA. Please rest assured that by re-submitting another Statement of Interest, the City Council is not placed in any jeopardy. Re-submission is only a means for our district to remain on tile waiting list. If any Councilors need further clarification, I would be more than happy to speak with them directly. I can be reached at 821-0548. Thank you for your continued support of our schools. af c. School Committee Full Council Solicitor INTEROFFICE MEMORANDUM TO: PATRICIA CAVANAUGH, DIRF-crOR OF FINANCE FROM: COUNCILOR GEORGE BITZAS SUBJECT: TR-2011-64 DATE: DECEMBER 19, 2011 Some of the councdors have questioned why I have re-introduced the Statement of Interest Resolution (TR-2011-64) on the City Council Agenda. It is rny understanding that this needs to be done ever year in order to stay on the eligibility list, Can you please provide a detailed explanation of how this process works and what would happen if the City Council re'ected this itern this year? Are we eligible to vote on it again in future years? What do we galinand/or lose? Please inform as soon as possible as I'd like to provide this information to the City Council for their reviiew. cc: Fa Council Mayor Solicitor Superintendent of Schools School Committee members io AGAWAM PUBLIC SCHOOLS MEMORANDUM TO: Councilor George Bitzas FROM: William P. Sapelli, Superintendent of Schools DATE: December 19, 2011 SUBJ: Statement of Interest I am in receipt of your memorandum dated December 19, 2011, in which you state several City Councilors have questioned why the Massachusetts School Building Authority Statement Qf Interest must be re-introduced and voted upon by the City Council. On Monday, December 12, 2011, 1 received notification from the MSBA reminding our district that the deadline for submitting a Statement of Interest is January 11, 2012. According to this correspondence, "If your district has not received official confirmation that an SOI has been voted into the MSBA Capital Pipeline by the MSBA Board of Directors, you must resubmit the previously-filed SOI, if the district would like the MSBA to consider the SO] in FY 2012." As was explained when our district submitted its first Statement of Interest last year, filing a SOI in no way commits the Town of Agawam or MSBA to any funding. Rather, it constitutes a"place hc)lder" in the process of securing funding to build a new facility. Consequently, each year we must go through the same process of re-submitting a SOI,just so we may remain on the waiting list for MSBA consideration. When and if the MSBA considers our request, the City Council will have the option of whether or not to fund the district's portion of the cost of building a new school. If the City Council decides not to go forward, then our district would be.removed from the waiting list. Some districts have waited as long as 10 years before receiving approval from the MSBA. Please rest ass-ured that by re-submitting another Statement of Interest, the City Council is not placed in any jeopardy. Re-submission is only a means for our district to remain on the waiting list. If any Councilors need further clarification, I would be more than happy to speak with them directly. I can be reached at 821-0548, Thank you for your continued support of our schools. af c: School Committee Full Council Solicitor INTEROFFICE MEMORANDUM TO: WILLIAM P. SAPELLI, SUPERINTENDENT OF SCHOOLS FROM: COUNCILOR GEORGE BITZAS SUBJECT: TR-2011-64 STATEMENT OF INTEREST DATE: DECEMBER 20, 2011 Thank you so much for your very kind and quick reply regarding the Statement of Interest. Your response will be included in the City Council packet this week for the Council's review. This item of Agenda will be discussed and voted upon at our January 3, 2012 City Council meeting. In the event any councilors have questions of concerns regarding this matter, it would be helpful if you or Patti Cavanaugh could attend this meeting. cc: Full Council Mayor Solicitor Patti Cavanaugh Agawam School Committee Minutes—December 19,2011 Special Meeting Chair, R. Cohen, called the meeting to order at 5:30 p.m. in the Superintendent's Conference Room, Present: R. Doering, L.Galarneau, D.Juzba,& S. Reed(arrived at 5:36 p.m.) W. Sapelli,Attorney Russell J. Dupere,&School Committee Member-Elect, Wendy Rua Absent: A. Bonavita,& K. Mouneimneh R.Cohen turned the meeting over to Mr. Sapelli, who explained that Interim Director of Special Services, April Rist, and Interim Supervisor of Special Services, Kimberly Hayes, had prepared a PowerPoint presentation reviewing their goals and accomplishments to date,as renewal of their contracts is on the agenda. Next,on a motion made by D. Juzba,2 nd by R. Doering,the Committee voted to take the agenda out of order,so Mrs, Rist and Ms. Hayes could make their presentation to the Committee. Vote:4—0—3 absent Both administrators then shared the following responsibilities of their positions as well as what they hope to expand upon: • Math Progress Monitoring • Utilization of Data • Doering After-School Academic Enrichment Program • Surveys • Year One Data • Positive Behavior Intervention& Support Expansion to AHS • Examples of PBIS in Action • Check-in/Check-out • Grant Procurement& Management • Documentation Procedures • Summer Services • Lindamood Bell Continuation • Program Descriptions • Speech& Language PLCs • Building a Positive Atmosphere(Team Building) • Administrative Team Outstanding • Handwriting Without Tears at Elementary Schools • Development of Vision&Goals At the conclusion of their presentation, Mrs. Rist and Ms. Hayes thanked the Committee for the opportunity to serve the district's special and regular education students. Next,under New Business, due to timeliness,on a motion made by S. Reed,2 d by R. Doering,the Committee voted to suspend the rules to take action on SCR-11-29,Approval to Authorize Preparation ofStalement of Interestfor a New Early Childhood Center and High School, Vote: 5—0—2 absent Then,on a motion made by R. Doering,2 d by S. Reed,the Committee voted to approve SCR-11-29. Vote: 5—0—2 absent Next, under Policy Review,on a motion made by D. Juzba,2 d by R. Doering, the Committee voted to approve the I"&2"d readings of interfm Policy JJIF,Athletic Concussion Policy. Vote: 5 -0-2 During discussion, Mr. Sapelli explained that on December 15, 2011, he received notification from the MASC stating each district in the Commonwealth must adopt an Athletic Concussion Policy, Once adopted, a letter of affirmation must be sent to the Department of Public Health by the deadline of January 1, 2012 stating that our district has an interim policy. Policy Subcommittee Chair, L.Galarneau,said she supports adopting the two Massachusetts School Building Audiority- 7 Steven Gro&nnan Katherine P Craven Chairman, State Treasurer Executive Director cc Co Lt"" I / C. September 28, 2011 V-6 The Honorable Richard A. Cohen, Mayor Town of Agawam 36 Main Street Agawain, MA 0 100 1 Re: Agawam Junior High School Dear Mayor Cohen: I am pleased to report that the Board of the Massachusetts School Building Authority ("MSBA")voted to approve the Proposed Green Repair Project("Proposed Project") for the Town of Agawam to replace the roof, windows, and doors at the Agawam Junior High School. The Board approved an estimated maximum grant of$1,623,368 for the Proposed Project. The final grant amount will be determined by the MSBA based on a review and audit of all project costs incurred by the District, in accordance with the MSBA's regulations,policies, and guidelines. The final grant amount may be an amount less than $1,623,368. Pursuant to the terms of the MSBA's Green Repair' Program, the District has 90 days to acquire and certify local approval for an appropriation and all other necessary local votes or approvals showing acceptance of the cost,type, scope, and timeline for the Proposed Project. Upon receipt of the certified votes demonstrating local approval, the MSBA and the District will execute a Project Funding Agreement which will set forth the terms and conditions pursuant to which the District will receive its grant from the MSBA. Once the Project Funding Agreement has been executed by both parties,the District will be eligible to submit requests for reimbursement for Proposed Project costs to the MSBA. We will be contacting you soon to discuss these next steps in more detail, but in the meantime, i wanted to share with you the Board's approval of the Proposed Project and authorization to execute a Project Funding Agreement with the Town of Agawam. Sincerely yours, Katherine Craven Executive Director 40 Broad Street, Suite 500 a Boston, MA 02109 a Tel:617-720-4A66- Fax: 617-720-5260-www.MassSchoolBuildings.org Cc: Senator James Welch Representative Nicholas Boldyga William Sapelli, Superintendent, Agawam Public Schools Patrick Saitta, Owner's Project Manager, Municipal Building Consultants, Inc. John Savasta, Designer, CSS Architects Incorporated File Letters 10.2 (Region 1)