TR-2012-52 APPROP STABILIZATION FUND F . ■�
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Town of Agawam
Interoffice Memorandum
To: Christopher Johnson, City Council President
CC: Barbara Bard
From: Richard A. Cohen, Mayor
Date: 11/26/12
Subject: TR-2012-52
It is with great pleasure that I inform you that I am withdrawing TR-2012-52 from the
City Council Agenda, as the money has been received from FEMA in the amount of
$3,133,033.00.
Please feel free to contact my office should you have any questions.
Thank ou,
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Richard A. Cohen
Mayor
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FROM THE DESK OF...
REBECCA BUOREAU
AOMINISTRATw AssisTANT
TOWN OF AGAWAm
36 AMAIN$T
AGAWAM,MA 01001
rbudreau@agawam.rna.us
413-726-9729
Fax:413-786-9927
. 1
Bank
A:nt_ric:a's Most Convenlent Bank®
Government Banking
305 Second Ave.
Waltham, MA 02451
800-696-0179
FAX- 781-890-0415
ADVICE OF CREDIT
COMMONWEALTH OF MASSACHUSETTS
TOWN OF AGAWAM I-Placzek@agawam.ma.us
C/O LAUREL PL;ACZEK kdrane@agawam.MA.us
36 MAIN ST ahartmann@agawam.ma.us
AGAWAM MAD 100 1
Effective Date Account`umber Originator
1 1/26/2012 Comm of Mass
TOTAL: S 3,133,886.24
Department CDA- EMERGENCY MANAGEMENT AGENCY
Contact Phone Number a032820-206' _
Payment Data Payment Number Payment Rrrf No. Contract Number Lrnr Amount Check Amount
11/21/2012 32BA2053663 �F EMA 4051 PW-00510 CT CDA CTFEMA4051A(3AWA00510 1 1 1 $3,133,033.33 $3.133,033.33
Penalty Interest Amount:
Department Total S3,133,033 35 53.133.033.33
Department DOT- MASSACHUSETTS DEFARTMENT OF TRANSPORTATION
Conlact 'hor.eNunrber�617)9737b50 ._____.— -• --•--.__�----- - --
Payment Date Payment Number Payment Ref No Contract Number Line Amount Check Amount
1112t/2012 328A2066768 9434 CT DOT INTFGOX02013JO074265 1 1 1 $212.69�_ $212.69
Check Description: POLICE DETAIL INV.#9434-M.GRUSICA-1 011 911 2-$303.64-6 IRS.-D2-W.DROSEHN.
Penalty Interest Amount:
11/21/2012 32WO66768 S434 CT DOT INTFOOX02013JO074285 1 1 2 $91.15 $91.15
F Check Description POLICE DETAIL INV,#9434-M.GRUSICA-10119112-$303.84-6 HRS.-D2-W.DROSEHN,
Penalty Interest Amount, -
Department Total $303.84 $303.64
Address ID: AD001---36 MAIN ST Total: $3,133,337.17 $3,133,337.17
to `
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TR-2012-52
A RESOLUTION AUTHORIZING THE APPROPRIATION OF STORM
REMEDIATION AND DEBRIS REMOVAL COSTS FROM STABILIZATION FUNDS
FOR THE SNOWSTORM OF OCTOBER 29, 2011
(Sponsored By: Mayor Richard A. Cohen)
WHEREAS, The City of Agawam experienced an unprecedented snowstorm on
October 29, 2011 which caused a great amount of debris and damage; and
WHEREAS, the City Council declared that the snowstorm constituted an emergency via
TO-2011-49; and
WHEREAS, the City Council authorized the Mayor pursuant to M.G.L. Chapter 44,
Section 31 to incur liabilities in excess of amounts appropriated for storm remediation and
removal of debris caused by the October 29, 2011 snowstorm via TR-2011-64; and
WHEREAS, the Stabilization Fund Balance is $3,737,952.00; and
WHEREAS, the Town of Agawam anticipates reimbursement from the Federal
Emergency Management Administration ("FEMA") in the amount of$3,133,033.00; and
WHEREAS, the Department of Revenue is allowing FEMA reimbursements to be
deposited back into the Stabilization Fund;
NOW THEREFORE, THE AGAWAM CITY COUNCIL appropriates $3,133,033.00
from the Stabilization Fund to fund the FEMA portion of the costs of storm remediation and
debris removal as a result of the October 29, 2011 snowstorm and funds to be received from
FEMA are hereby appropriated to replenish the Stabilization Fund.
DATED THIS OF , 2012.
PER ORDER OF THE AGAWAM CITY COUNCIL
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Christopher C. J ' son, President 3
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VED A O FORM AND LEGALITY n�
1 R 4 W I*1
Vjncenttjjard Solicitor
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Town of Agawam
October 29, 2012 Snowstorm
Storm Remediation and DebrisRemoval
Fund 648
Fund 648 Deficit 5,891,235.00
Free Cash Appropriation,-
Town Share of Costs 1,056,741.00
Due From FHWA 1,701,461,00
Appropriated from Free Cash 2,758,202.00
Stabilization Fund Appropriation:
Due from FEMA 3,133,033.00
Appropriated from Stabilizaiton 3,133,033.00
Total Appropriations 5,891,235.00
Reimbursement Requests Amount FEMA FHWA Amounts
Contract Reference Eligible Share Share Received Receivable
CTFEMA4051AGAWA00186
PW-00186 101,359.67 76,019.75 - 76,019.75 -
CTF E MA4051 AGAWA00508
PW-00508 95,784.29 71,838.22 - 71,838.22 -
CTFEMA4051 AGAWA005012
PW-00512 7,412.22 5,559.17 - 5,559.17 -
CTFEMA4051 AGAWA005010
PW-00510 4,177,377.77 3,133,033.33 - - 3,133,033.33
FHWA 1,701,461.14 - 1,701,461.14 - 1,701,461.14
Total Eligible Costs** 6,083,395.09 3,286,450A6 1,701,461.14 153,417.14 4,834,494A7
*'Includes Indirect Costs and Allowances
TR-2012-52 ��•"I��(� 1 I`���c
A RESOLUTION AUTHORIZING THE APPROPR1ATlOi`
REMEDIATION AND DEBRIS REMOVAL COSTS FROM S
FUNDS FOR THE SNOWSTORM OF OCTOBER 2!
(Sponsored bN,: iMayor Richard A. Cohen)
WHEREAS, the Citv of A-awam experienced an unprccecicntCd Slim, �5
2011 which caused a Urcat allIOLUIL of'd(:bris mid damauv., €tnd ILA t-%- -
1N'HERFIAS, the Cite C01,111 II declared th:lt the snowstorm corlstitI.€tel an entCrgencv
201 1-49: and
\V11E1EAS, the Cite COLlnCil JUA11 0rizcd the Mayor pursuant to Chapter 44, Section
A 10 incur liabilities in excess of amounts appropriated for storm remediatforl and removal ol'debris
c<rllsed by the October 29, 201 I sno\v tornl via TIZ-201 1-64i and
WHEREAS, the Stabilization I urld Balance is S3,737,952.00; and
VVHER.U'AS, the Cite of Auawam anticipates reimbursement from the federal Enu'c-gcncv
Manage --it Administration (``Ff ti]A") in the amautlt of 53.13?.03i.00; clad
1:REIAS, the Department of Revenue is allowing 1�'EN4A reimburselnents to be deposiml
back into the Stabilization Fllnd.
NOW, -THERE-FORE, THE ACIAWAN4 CITY COUNCIL transfers S3,1 33,03 7.00 t'rom the
Stabilization Fund to fund 648 October 29. 2011 Storm Cleanup to fund the 1*Ll�1A portion ol'the costs
of'storm remedlatlon mid debris removal as l. result ofthC October 29, 2011 snowstorm and Hinds to be
received from 1'EMA are llcre;bV transferred back to replenish the Stabilization blind.
Dated This clay of , 20
IT 0It1)ER OF "I HE: AGAWA!M (.'1TY C0L;NClE_
Cl1ristoplier C.. .1o1711Sot1. CUl11161 PI-esidClit
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Vincent F. Gloscla. C1ty Sollcltl)r