TR-2013-41 GRANT TO APD - -- o qqR,
1
TR-2013-_�j
A RESOLUTION ACCEPTING A GRANT FROM COMMONWEALTH OF
MASSACHUSETTS
TO MASSACHUSETTS GENERAL LAWS
CHAPTER 44, SECTION 53A TO AGAWAM POLICE DEPARTMENT
(Sponsored by Richard A. Cohen)
,� o
WHEREAS, the Town of Agawam, Agawam Police Department, agied
for and received a grant from the Commonwealth of Massachusetts; and � P�
`0 n
WHEREAS, the Agawam Police Department desires to accept said grj�nt;��,
and x
WHEREAS, the grant is in the amount of seventy thousand nine hundT6d 7`
c-)
ninety-nine and 00/100 ($70,999.00) dollars; o r^
WHEREAS, Agawam Police Department will use the funds to purchase
communications equipment and an air conditioning unit; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
grant from the Commonwealth of Massachusetts.
NOW THEREFORE, the Agawam City Council hereby resolves pursuant
to M.G.L. c.44, §53A to accept this grant from Commonwealth of Massachusetts.
DATED THIS DAY OF , 2013.
PER ORDER OF THE AGAWAM CITY COUNCIL Dsh% bU_-6YL
ph
201
Christoer C. h on, President
Cc,', Cu-fl
A ROVED A TO FORM AND LEGALITY cc—
T 'S� �r
Vincent F. Gioscia, Solicitor ` C
I
MAYORAL ACTION
Received this day of m ,r , 2013 from Council Clerk.
2
,Signed by Council President this 3 day of`%*M ler, 2013.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agaw Charter, as
,amended, I hereby approve the passage of the above legislation on this�11 day of
2013.
f
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
, 2013 for the following reason(s):
Richard A. Cohen, Mayor
RETURN OF LEGISLATION TO COUNCIL CLERK
Returned to Council Clerk this ' day of � Mbe-r 2013.
The Commonwealth of Massachusetts
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY ESfRCEIyCT�
STATE 91I DEPARTMENT Q.�.�
1380 Bag Street, Building C Taunton, MA 02780-1088 J
Tel: 508-828-2911 -- TTY.• 508-828-4572 - Fax: 508-828-2585 p��`-'F`"'• 6
www.mass.gou/e9.i 1
DEVAL L. PATRICK ANDREA J. CABRA.L
Governor Secretary of Public Safety
and Security
FRANK POZH[AK
Executive Director
July 23, 2013
Chief Robert D. Campbell
Agawam Police Department
681 Springfield Street
Feeding Hills, MA 01030
Dear Chief Campbell,
The Commonwealth of Massachusetts, State 911 Department would like to thank you for participating in
the FY 2014 State 911 Department Support and Incentive Grant program.
For your files, attached please find a copy of the executed contract. Please note your contract start
date is July 23, 2013 and will run through June 30, 2014. Please keep in mind that there shall be no
reimbursement for costs incurred prior to the effective date of the contract and all goods and services
MUST be received on or before June 30, 2014.
Reimbursement requests should be submitted to the Department within thirty(30) days of the date on
which the cost is incurred. We have made the request for payment forms available on our website
wviw.mass.po_v1e911. For any questions related to this process, please contact Michelle Hallahan at
508-821-7216. Please note that funding of reimbursement requests received more than six (6) months
after the close of the fiscal year under which costs were incurred cannot be guaranteed.
If, in the future, you would like to make any changes to the authorized signatory, the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 911De tGrants state.ma.us.
Grantees are strongly encouraged to submit final, year-end budget modification requests on or before
May 15, 2014.
Sincerely,
Frank P. Pozniak
Executive Director
cc: FY 2014 Support and Incentive Grant File
a
FV 2014*
COMMONWEALTH OFMASSACHUSETTS ~ STANDARD CONTRACTFORM.
CONTRACTOR LEGAL NAME: —j o w A 0 Pr fill jCWa a'1 COMMONWEALTH DEPARTMENT NAME: State 911 Department
(anddjbll A&Itil M &ll tie ar'finel MMARSDepartmenlCode: EPS
Legal Address;(W•9,W4,TAC): 3( Pill 541-rct, j2jawwl fAl Business(Nailing Address; 1380 Bay Street,Building C,Taunton,MA 02760
Con(nrq,ANanager: Sergeant James F.Donovan 01001 Opting Address Of dlfferent):
E•Koil:jdonovan@agawam.ma.us Contract Manager: Marilyn Godfrey
f hone: 413-726.9756 1 Fax:413.7864821 E:Mail: 911Dep1Grants@s1ate.ma,us
ContraglorV n rCode:VC6000191692 Phone: 508-821.7299 Fax: 508.828.2585
Vendor Code 6�dress ID(e.g."AD001"): AO 6d) MMARS Doc IDfs}: CT SUPG
(Note:The Address Id Must be set up for EFT payments.) RFRIPirocuremgUl or Other 10 Number; FY2014 SUPG
X NEW CONTRACT — CONTRACT AMENDMENT
PROCUREMENT OR EXCEPTION TYPE:(Check one option only) Enter Current Contract End Date Prior it)Amendment: --,20
Statewide Contract l of an OSD-designated Department) Enler Amendment Amount:S .(or'no change')
Colgctive Purchase(Attach OSD approval,scope,budget) AMENDMENT TYPE:fCheck one option only.Attach details of Amendment changes.)
X Department Procurement(includes State or Federal grants 815 CMR 2 00) Amendment to Scope or Budget(Attach updated scope and budget)
(Attach RFR and Response or other procurement supporting documentation) —Interim Contract(Attach justification for Interim Contract and updated scopelbudget)
Em Contract (Attach justification for emergency,scope,budget) —
—_Contcaclergent Employee(Attach Employment Status FDrrn,scope,budget) —
Contract Em to ee(Attach any updates to scope or budget)
—LegistativelLegal or Other.(Attach authorizing languageijjusldicaWn,scope and _LeitlstativelLegal or Other:(Attach authorizing languagerjusliffcalion and updated
budget) scope and budget)
The following COMMONWEALTH TERMS AND CONDITION (TdC)has been executed,fled with CTR and Is incorporated by reference Into(his Contract.
X Commonwealth Terms and Conditions Commonwealth Terms and Condurans For Humari and Social Services
COMPENSATION:(Check ONE option) The Department certifies that payments for authorized performance accepted in accordance with the terms of this Conlract will be supported
in the stale accounting system by sufficient appropriations or other non-appropnaled funds,subject to intercept for Commonwealth owed debts under 815 CMR 9.00.
—Rate Contract(No Maximum Obligation. Attach details of a0 rates,units,calculations,conditions or terms and any changes if rates or terms are being amended.)
L_Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract(or new Total if Contract is being amended) S Z 99
PROMPT PAYMENT DISCOUNTS (PPD); Commonwealth payments are issued through ELT 45 days from invoice receipt. Contractors requesting accelerated payments must
identify a PPD as follows Paymenl issued will 110 days_1b PPD:Payment issued within 15 days_%PPD;Payment issued within 20 days_%PPD;Payment issued within 30
days_% PPD. If PPD percentages are left blank,identify reason:X—agree to standard 45 day cycle—statutoryflegal or Ready Payments(G.L.c 29,6 23A),_only initial
payment subs uent Esyments scheduled to suepon standard EFT 45 day payment cycle See Prom I pa D scounts Pohl
661EF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT:(Enter the Contract titie,purpose,fiscal year;s)and a detailed description of the scope of
performance or whal is being amended for a Curl Amendment. Attach all supporting documentation and justifications.)For disburmirsenl of funds under the State 911 Department
FY 2014 PSAP and Regional Emergency Communication Center Support and Incentive Grant as authorized and awarded in compliance with program guidelines and grantee's
approved agplicafion.
NTICIPATED START DATE: (Complete ONE option only)The Department and Contractor certify(or[his COntril 1,or Contract Amendment,[hat Contract otfgations
_1,may be incurred es of the Effecirre pate(latest sgnalure date below)and 22 oblga6orts have been incurred prior to the Effective Qata.
maybe incurred as of 7-a3,20 G.a date LATER than the Effective Date below and P4 obligations have been incurned prior to the Effective Data.
3 were incurred as of ,20 ,a dale PRIOR to the Mclive Dale below,and the parties agree lhal paym mis for any Obligations incurred prior to the Effective Date are
authorized to be made either as se&meni payments or as authorized reimbursement payments,and that the details and circumstances of aV obligations under this Contract are
attached and info rated into this Contract. Acceptance of pa meets forever releases the Commonwealth from further claims related to these obligations
CONTRACT END DATE; Contract performance shall terminate as of June.i�0.2014 with no new obligations being Incurred after Ibis date unless the Contract is property
amended, provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim of dispute,for
completing any negotiated lerms and warranties,to allow any dose out or transitlon performance,reporting,invoicing a final payments,or during any lapse between amendments
CERTIFICATIONS: NoMdhstandmg verbal or other represanlalions by the part the"Effective Dal the Contract cr Amendment shay tie the latest date that this Contract or Amendment has been
executed by an authorized signatory of the Canlracldr•the Department,or a later Contract or Amendment Stan Date specified above,subli l to any requred apprdvats The Contractor makes all certificatons
required under the attached l,nnlydcif!Ce!Uf tauoig imcorpera;ed by reference if riot adached here lol under the pains and penaliiei at perjury.agrees to provide any redid doxumencal on upon requesl(a
suDwi I comphal and agrees that all terms governing performance of this Contract and doing business in Massachusetts are altacbed or incorpaased by relerill harem according to the following hierarchy
of document precedence,the aptudill Cpmrnpnwc Tp�'s El 010UQi15 this Standard Contreet Form induding the In r m uS anti CnnUA:@i Co•,t�ion1.the Request for Response fRFl or ashen
sohataean the Contractors Response.and additional negotiated terms,provided that additional negotia:ed terms will lake precedence over the relevant terms in the RFR end the Contraelora Response onty if
made using the process dial in 8CI Cl 21 07,inceipora ed herein.provided that any amended RFR or Response terms result in bear vreirre,lower costs,Or a more rest a5 lore Contract
AUTHOWKIG-SIGNATURE FOR THE CONTRACTOR:
X. Data: r ) AUTHORIZING 5f 'ATURE FOR THE fXM NWEALTH,
ignature and Date Musl Be H ndwl Al Time of Signature) ✓C n �� ��
Pill it
Rober�D;Da_mpbell X: Date; l 111 1
(Signature and Date Must Be Handwritten At Time of Signature)
Print Title: Chief of P 1ic Prfnl Name: Frank Poznfak
Print Title: Executive Olt ctor
26
TR-2013-_�j
A RESOLUTION ACCEPTING A GRANT FROM COMMONWEALTH OF
MASSACHUSETTS
TO MASSACHUSETTS GENERAL LAWS
CHAPTER 44, SECTION 53A TO AGAWAM POLICE DEPARTMENT
(Sponsored by Richard A. Cohen)
WHEREAS, the Town of Agawam, Agawam Police Department, applied
for and received a grant from the Commonwealth of Massachusetts; and
WHEREAS, the Agawam Police Department desires to accept said grant;
and
WHEREAS, the grant is in the amount of seventy thousand nine hundred
ninety-nine and 001100 ($70,999.00) dollars;
WHEREAS, Agawam Police Department will use the funds to purchase
communications equipment and an air conditioning unit; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
grant from the Commonwealth of Massachusetts.
NOW THEREFORE, the Agawam City Council hereby resolves pursuant
to M.G.L. c.44, §53A to accept this grant from Commonwealth of Massachusetts.
DATED THIS DAY OF , 2013. h
Q
w C
PER ORDER OF THE AGAWAM CITY COUNCIL C n�
ter=
n
3^�
Christopher C. hnson, President no
N rt
A ROVED A TO FORM AND LEGALITY
r ,
Vincent F. Gioscia, Solicitor
r
The Commonwealth of Massachusetts EMER0ERtY
* EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY
STATE 911 DEPARTMENT 911
1380 Bay Street, Building C -- Taunton, AM 02780-1088
Tel: 508-828-2911 _ TTY: 508-828-4572 — Fax: 508-828-2585 �� �" `"'• s
www.mass.gov/011
DEVAL L. PATRICK ANDREA J. CABRAL
Governor Secretary of Public Safety
and Security
FRANK POZNL4X
Executive Director
July 23, 2013
Chief Robert D.Campbell
Agawam Police Department
681 Springfield Street
Feeding Hills, MA 01030
Dear Chief Campbell,
The Commonwealth of Massachusetts, State 911 Department would like to thank you for participating in
the FY 2014 State 911 Department Support and Incentive Grant program.
For your files, attached please find a copy of the executed contract. . Please note your contract start
date is July 23, 2013 and will run through June 30, 2014. Please keep in mind that there shall be no
reimbursement for costs incurred prior to the effective date of the contract and all goods and services
MUST be received on or before June 30, 2014.
Reimbursement requests should be submitted to the Department within thirty(30) days of the date on
which the cost is incurred. We have made the request for payment forms available on our website
www.rnass.gov/e9ll. For any questions related to this process, please contact Michelle Hallahan at
508-821-7216. Please note that funding of reimbursement requests received more than six (6) months
after the close of the fiscal year under which costs were incurred cannot be guaranteed.
If, in the future, you would like to make any changes to the authorized signatory, the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 91IDeptGrants@state,ma.us.
Grantees are strongly encouraged to submit final, year-end budget modification requests on or before
May 15, 2014.
Sincerely,
Frank P. Pozniak
Executive Director
cc: FY 2014 Support and Incentive Grant File
1
y
FY 20I4*
COMMONWEALTH OFMASSACHUSETTS - STANDARD CONTRACT FORM,
[CON TRACTQ LEGAL NAME: �J—o w ir% 0 F Aq(twao'1 COMMONWEALTH DEPARTMENT NAME: State 911 Department
(and dlbla): AG,tw M (IrC_ 34p orH-MevtC MMARS Deoartmenl Code: EPS
L&qILAd ;(1H•9,W4,T&C): 3G�{q(^ �r'Cct yJayrl I`A eysiness Mail inaAddress: 1380 Bay Street.Building C,Taunton,MA 02780
CQb4o0(MatTaster: Sergeant James F.Donovan C 100 t (3111ing Address(If different):
E:KaJ1 JdonovanQagawam.ma.us Contract Manager: Marilyn Godfrey
Ph_ one: 413.7X9756 Fax:413.7864821 E5 Mail; 911DeplGrants@state.ma.us
Contractor Ygng2r Code:VC8000191692 Phone: 508-821.7299 Farr: 508.828.2585
Vendor Code A dress ID(e,g."ADa01"): AD 6A j MMARS Doc IOfsi: CT SUPG
(Note:The Address Id Must be set up for EFT payments.) RFRIPrveurement or Other fD Number: FY2014 SUPG
X NEW CONTRACT ` CONTRACT AMENDMENT
PROCUREMENT OR EXCEPTION TYPE;(Check one option only) Enter Current Contract End Date P►iorto Amendment: __,20_
_Statewide Contract(OSD or an OSDdesignaled Department) Enter Amendment Amount:3 .(or*no change')
Collective Purchase(Attach OSD approval,scope.budget) AMENDMENT TYPE:(Check one option only.Attach details of Amendment changes,)
X Department Procurement(includes State or Federal grants 815 CMR 2 00) Amendment to Scop�or f3ydget(Attach updated scope and budget)
{Attach RFR and Response or other procurement supporting dowmentation) ^Interim Contract fAtlach justifrcation for Interim Contract and updated scopelbudgel)
_Emergency Canlract (Attach justification for emergency,scope,budget)
_Canliac2 Employee(Anach EP�ployment Status Form,scope,budgeI) _Contract Employee(Attach any updates to scope or budget)
Leg is lativelLegaI or Other:{Anach authorizing language!)ustificatbon.scope and _,LeglslativelLegal or Other (Attach authorizing languagefusliflcei,on and updated
budget) scope and budget)
The following COMMONWEALTH TERMS AND CONDITIONS(f3C)has been executed,filed with CTR and is incorporated by reference into(his Contract.
_L Commonwealth Terms and Conditions Commonwealth Terms and Conditions For Humad and Social Services
COMPENSATION:(Check ONE option) The Department certifies that payments fix authorized performance accepted in accordance with the terms of this Contract will be supported
in Me state accounting system by sufficient appropriations or ocher non•appropnated funds,subject to intercept for Commonwealth owed debts under 815 CMR 9,00.
_Rase Contract(No Maximum Obligation. Attach details of all rates,units,ralcufa(ions,conditions or terms and any changes if rates or terms are being amended.)
X Maximum Obligation Contracl Enter Total Maximum Obligation for total duration of this Contract(or new Total if Contract is being amended) S Z 9 r
PROMPT PAYMENT DISCOUNTS fPPDI: Commomvealih payments are issued through ffT 45 days from invoice receipt.Contractors requesting accelerated payments must
Wntily a PPO as follows Payment issued within 10 days_%PPD:Payment issued within 15 days_%PPD;Payment issued within 20 days,%PPD;Payment Issued within 30
days_%PPD. if PPD percentages are left blank,identily reason:)(._agree to standard 45 day cycle_statuloryllegal or Ready Payments(QJ,_%_2_9_J 23A, only initial
payment(subsequent payments scheduled to support standard EFT 45 day payment cycle See Prom I Pa D,scounis Poli
IEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT:(Enter the Contract title,purpose,?iscal years)and a detailed descrlplion of the scope of
performance or what is being amended for it Contract Amendment. Attach all supporting documentation and jusiffiations.)For disbursement of funds under the State 911 Department
FY 2014 PSAP and Regional Emergency Communication Center Support and Incentive Grant as authorized and awarded in compliance with program guidelines and grantee's
apenoved application,
614TICIPATED START DATE: (Complete ONE option only)The Department and Contractor certify for this Contract,or Contract Amendment,that Contract obligations
_t.may be incurred as of the Effedrve Pala(latest signature date below)and 2 obligations have been incurred fairer to the Effective Dale.
Xf may be incurred as of 7.X 3,20 0.a dale LATER than the Effective Dale below and pp obfgalions have been incurred prior to the Effective Dale.
3 were incurred as al 20 a date PRIOR to the Effectors Rafe below,and the parties agree that payments for any obligations incurred prior to the Etfective Date are
authorized to be made either as settlement payments or as authorized reimbursement payments,and that the details and circumstances of alf obligations under this Contract are
attached and incorporated Into this Contract Acceptance of patments lorever releases the Commonwealth from further claims related to these obh alions
CONTRACT END DATE: Contract performance shall terminate as of June 30,2014 .with no new obiigalions being incurred after this dale unless the Contram is properly
amended. provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute,for
completing any negotiated terms and warranties,to allow any dose out or transition performance,reporting,invoicing or final payments,or during any lapse between amendments
CERTIFICATION: Noh+ft anding verbal or other representations by the parties,the"Effective Date"of this Contract or Amendment shag be the latest date that this Contrail or Amendment has been
executed by an authorized signior 01 the Contractor.the Department or a later Contract or Amendmenl Stan Dale specified above.sutifect to any required aprxovals The Contractor make$ea certiricawns
required under the atlachad ftinnlydclrr Le?ufica_ Iiar4(irieDrporated by reference it not attached hereto)under the pains and penalties of penury agrees to provide any required documentation upon request to
subpu-1 compliance,and agrees that all terms governing performance al lha Contrail and aoin9 business in Massachuseus are altacnea or rncowmed by reference harem acCmdinp to the fohowmg herarchy
Of document precedence,Ina spot cabs QQmmpnwealtti. a ins end Cnriaiti its this Slandard Canira:l Form irxfudinq the Instruic r15 ono Conua_ior Ca(±c Jay.the Request for Response IRFR:or oft
solicital.an Me Cmnraccor s Response.and additional negotiated terms.prbvcded that addironal negotiated terms rvil take precedence over the relevant terms in the RFR and the Conuacloes Response only d
made using the process outhned in 80t CMR 2107,incorporated herein,provided that any amended RFR or Response leans result in best value.lawer costs,or a more cost i0eckve Contras
AU THOR IZ INfqSI6NATUR FOR THE CONTRACTOR:
X., Date: L 3 AUTHORIZING St 'ATURE FOR THE COMMONWEALTH. /
fgnature and Date Must tie H ndwri At Time of ignature) n 1�
Prin are: Robert D,Ca it x: ` Dale: l 1 J 1
�� —= (Slgriature and Date Must Be Handwritten At Time of Signature)
Print Tills: Chief of Pope_ Print Name: Frank Potniak
Prini Title: Exe�ulive Director
26