TR-2013-50 APPROP FUNDS TO 7 UNIONS �� -�t.s
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TR-2013-50
A RESOLUTION TO APPROPRIATE FUNDS FOR AGAWAM POLICE SUPERVISORS ASSOCIATION, AGAWAM
CLERICAL EMPLOYEE'S ASSOCIATION, AGAWAM DEPARTMENT OF PUBLIC WORKS EMPLOYEES'
ASSOCIATION, AGAWAM POLICE PATROLMAN'S ASSOCIATION, AGAWAM BUILDING MAINTENANCE
ASSOCIATION, AGAWAM ADMINISTRATIVE UNION,AFL-CIO, LOCAL 1973, FIREFIGHTERS ASSOCIATION
(SPONSORED BY Mayor Richard A Cohen)
WHEREAS, the Town of Agawam has negotiated Collective Bargaining Agreements with the following
bargaining units within the Town of Agawam: AGAWAM POLICE SUPERVISORS ASSOCIATION, AGAWAM
CLERICAL EMPLOYEE'S ASSOCIATION, AGAWAM DEPARTMENT OF PUBLIC WORKS EMPLOYEES'
ASSOCIATION, AGAWAM POLICE PATROLMAN'S ASSOCIATION, AGAWAM BUILDING MAINTENANCE
ASSOCIATION,AGAWAM ADMINISTRATIVE UNION,AFL-CIO, LOCAL 1973, FIREFIGHTERS ASSOCIATION;
and
WHEREAS, the Town and Employee Unions have executed Settlement Agreements with the bargaining
units;and
WHEREAS, that Settlement Agreements have been ratified and executed by the Unions; and
WHEREAS, the Settlement Agreements provide for increases as follows:
a. Effective July 1, 2 -2%, FY2013
b. Effective July 1, 20�6-1.5%, FY 2014
C. Effective July 1, 20 j�-1.5%, FY 2015,and
WHEREAS, pursuant to Massachusetts General Law Chapter 150E, Section 7, the Agawam Town Council
must appropriate the necessary funds; and
WHEREAS, it is in the best interest of the Town of Agawam to appropriate the necessary funding.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL that the Agawam Town Council
hereby approves the necessary funds for the first year of said Agreements, said amount being
$332,164.00. (See Attachment A)
DATED THIS DAY OF December,2013.
PER ORDER OF THE AGAWAM TOWN COUNCIL
Christopher ohnson, President
A ROVED A Q FORM AND LEGALITY
Vincent F. Gioscia, City Solicitor
TR-2013-50
A RESOLUTION TO APPROPRIATE FUNDS FOR AGAWAM POLICE SUPERVISORS ASSOCIATION, AGAWAM
CLERICAL EMPLOYEE'S ASSOCIATION, AGAWAM DEPARTMENT OF PUBLIC WORKS EMPLOYEES'
ASSOCIATION, AGAWAM POLICE PATROLMAN'S ASSOCIATION, AGAWAM BUILDING MAINTENANCE
ASSOCIATION,AGAWAM ADMINISTRATIVE UNION, AFL-CIO, LOCAL 1973, FIREFIGHTERS ASSOCIATION
(SPONSORED BY Mayor Richard A Cohen)
WHEREAS,the Town of Agawam has negotiated Collective Bargaining Agreements with the following
bargaining units within the Town of Agawam: AGAWAM POLICE SUPERVISORS ASSOCIATION, AGAWAM
CLERICAL EMPLOYEE'S ASSOCIATION, AGAWAM DEPARTMENT OF PUBLIC WORKS EMPLOYEES'
ASSOCIATION, AGAWAM POLICE PATROLMAN'S ASSOCIATION, AGAWAM BUILDING MAINTENANCE
ASSOCIATION, AGAWAM ADMINISTRATIVE UNION, AFL-CIO, LOCAL 1973, FIREFIGHTERS ASSOCIATION;
and
WHEREAS,the Town and Employee Unions have executed Settlement Agreements with the bargaining
units; and
WHEREAS,that Settlement Agreements have been ratified and executed by the Unions; and
WHEREAS, the Settlement Agreements provide for increases as follows:
a. Effective July 1, 2013 -2%, FY2013
b. Effective July 1, 2014—1.5%, FY 2014
C. Effective July 1, 2015—1.5%, FY 2015, and
WHEREAS, pursuant to Massachusetts General Law Chapter 150E, Section 7, the Agawam Town Council
must appropriate the necessary funds; and
WHEREAS, it is in the best interest of the Town of Agawam to appropriate the necessary funding.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL that the Agawam Town Council
hereby approves the necessary funds for the first year of said Agreements, said amount being
$332,164.00. (See Attachment A)
DATED THIS DAY OF December, 2013.
PER ORDER OF THE AGAWAM TOWN COUNCIL
Christopher . ohnson, President
AI PROVED A Q FORM AND LEGALITY
Vincent F. Gioscia, City Solicitor
TO-2013- 64
BUDGETARY TRANSFER FORM
Department: Mayor
Amount: $ 332, 164.00 Date: l.1 _11_13
f 4,4-7t5 - 59 30
From Reserve Fund & Salary Reserve 1�.6 c; •- 5' 350
Title of Account Account Number
To: see attached
Title of Account Account Number
Reason for Transfer:
See attached
Department Head
I hereby certify that funds are available to make the above-stated transfer.
l ('Yvx4ow' "
Date: }a {
_ eryl St. ohn, Au or
I hereby approve placement of the above-stated transfer on the ^Council agenda.
1�-�--�i
Date: LCJ1' Q C'e�&_
Richard A. Cohen, Mayor
Approved as to form and legality.
Date: I Z — 1 I — 13
Vincent GioscRa, Solicitor
PER ORDER OF THE AGAWAM TOWN COUNCIL—APPROVED ON , 2012
Date:
Christopher Johnson, President
APPROVAL OF LEGISLATION: Pursuant to Section 3-6 of the Agawam Home Rule Charter, I
hereby approve the Council passage of the above-stated transfer.
Date:
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION: Pursuant to Section 3-6 of the Agawam Home Rule
Charter, I hereby disapprove the Council passage of the above-stated transfer.
Date:
Richard A. Cohen, Mayor
TR-2013-53
A RESOLUTION ACCEPTING A GRANT FROM THE COMMONWEALTH OF
MASSACHUSETTS STATE 911 DEPARTMENT PURSUANT TO
MASSACHUSETTS GENERAL LAWS CHAPTER 44, SECTION 53A TO THE
AGAWAM POLICE DEPARTMENT
Sponsored by Mayor Richard A Cohen
WHEREAS, the Town of Agawam applied for and received a grant from the
State 911 Department; and
WHEREAS, the Agawam Police Department desires to accept said grant; and
WHEREAS, the grant is in the amount of fifty-two thousand eighty-three and
00/100 ($52,083.00) dollars; and
WHEREAS, the Agawam Police Department will use the funds to conduct
training programs and ensure regulatory compliance; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the grant
from the State 911 Department.
NOW THEREFORE, the Agawam City Council resolves pursuant to G. L. c.44,
§53A to accept this grant from the State 911 Department in the amount of$52,083.00.
Dated this day of , 2013.
PER ORDER OF THE AGAWAM CITY COUNCIL
Christopher C. Johnson, President
APPRaOVEDDO FORM AND LEGALITY
Vincent F. Gioscia, City Solicitor ,
TR-2013-54
A RESOLUTION TO APPROPRIATE $4,547.00 FROM THE AGAWAM GOLF COURSE'S RETAINED EARNINGS
ACCOUNTTO FUND THE AGAWAM GOLF COURSE'S REGULAR PERMANENT, GOLF OVERTIME ACCOUNTS
(SPONSORED BY RICHARD A COHEN)
-WHEREAS, the Town of Agawam has negotiated a collective bargaining agreement with the following
bargaining units within the Town of Agawam:The Department of Public Works Employees' Association,
Agawam Administrative Unit; and
WHEREAS,the Town and Employee Unions have executed settlement agreements with the bargaining
units; and
WHEREAS the settlement agreement has been ratified and executed by the Unions; and
WHEREAS, the settlement agreement provides for increases as follows:
a. Effective July 1, 2013-2%, FY2013
b. Effective July 1, 2014-1.5%, FY2014
c. Effective July 1, 2015-1.5%, FY2015; and
WHEREAS, pursuant to Massachusetts General Law Chapter 150E, §7,The Agawam City Council must
appropriate the necessary funds; and
WHEREAS,the necessary funds for the Agawam Golf Course must be appropriated from the Agawam
Golf Course Retained Earnings Account; and
WHEREAS,the certified amount of$57,239.00 in the Agawam Golf Course's Retained Earnings account is
available for-the purposes stated herein; and
WHEREAS$4,547.00 is required to be appropriated from Agawam Golf Course's Retained Earnings
Account to meet the budget appropriations; and
WHEREAS, it is in the best interests of the tax payers and the City to appropriate said $4,547.00 from
Agawam Golf Course's Retained Earnings Account to meet the Agawam Golf Course Budget,
NOW THEREFORE,BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL AS FOLLOWS: the Agawam City
Council hereby resolves, authorizes and appropriates$4,547.00 from the Agawam Golf Course Retained
Earnings Account, $4,247.00 to the Agawam Golf Course Regular Permanent Account, and $300.00 to
the Agawam Golf Overtime Account, totaling$4,547.00 appropriated from the Agawam Golf-Course
Retained Earnings Account (see attachment).
DATED THIS DAY OF December, 2013,
PER ORDER OF THE AGAWAM TOWN COUNCIL
l
Christopher C.Johnson, President
AP(kOYED AS 0 FORM AND LEGALITY
ncent F. scia, City Solicitor
f SUPPLEMENTAL BUDGET APPROPRIATION
Department: GOLF COURSE
Amount: $4,547 Date:
Title of Account Account Number Amount
From: GOLF COURSE RETAINED EARNINGS 65200 31510 $ 4,547.00
Title of Account Account Number Amount
To: GOLF REGULAR PERMANENT 65261 51010 $ 4,247.00
GOLF OVERTIME 65261 51030 $ 300.00
r
TR-2013-55
A RESOLUTION TO APPROPRIATE $8,040.00 FROM THE AGAWAM WASTEWATER DEPARTMENT'S
RETAINED EARNINGS ACCOUNT TO FUND THE AGAWAM WASTEWATER DEPARTMENT REGULAR
PERMANENT, REGULAR TEMPORARY&WASTEWATER OVERTIME ACCOUNTS
(SPONSORED BY RICHARD A COHEN)
WHEREAS, the Town of Agawam has negotiated a collective bargaining agreement with the following
bargaining units within the Town of Agawam:The Department of Public Works Employees'Association;
Agawam Clerical Employee's Association, Agawam Administrative Unit; and
WHEREAS,the Town and Employee Unions have executed settlement agreements with the bargaining
units; and
WHEREAS the settlement agreement has been ratified and executed bythe Unions; and
WHEREAS, the Settlement Agreement provides for increases as follows:
a. Effective July 1, 2013-2%, FY2013
b. Effective July 1, 2014-1.5`Yo, FY2014
c. Effective July 1, 2015-1.5%, FY2015; and
WHEREAS, pursuant to Massachusetts General Law Chapter 150E, §7,The Agawam City Council must
appropriate the necessary funds; and
WHEREAS,the necessary funds for the Agawam Wastewater Department must be appropriated from
the Agawam Wastewater Department's Retained Earnings Account; and
WHEREAS, there is$626,482.00 in the Agawam Wastewater Department's Retained Earnings account
available for the purposes stated herein; and
WHEREAS$8,040.00 is required to be appropriated from the Agawam Wastewater Department's
Retained Earnings account to meet the Agawam Wastewater Department's 2014 fiscal year budget; and
WHEREAS, it is in the best interests of the tax payers and the City to appropriate said $8,040.00 from
said Agawam Wastewater Department's Retained Earnings account to meet the Agawam Wastewater
Department.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL AS FOLLOWS: the Agawam City
Council hereby resolves, authorizes and appropriates$8,040.00 from the Agawam Wastewater Retained
Earnings Account, $7,565.00 to the Agawam Wastewater Regular Permanent Account, $60.00 to the
Wastewater Regular Temporary Account, and $415.00 to the Wastewater Overtime Account, totaling
$8,040.00 appropriated from the Agawam Wastewater Retained Earnings Account(see attachment).
DATED THIS—DAY OF December, 2013.
r
PER ORDER OF THE AGAWAM TOWN COUNCIL
Christopher C.Johnson, President
JJDA 0 FORM AND LEGALITY
Vincent F. ' scia, City Solicitor
SUPPLEMENTAL BUDGET APPROPRIATION
Department: WASTEWATER
Amount: $8,040 Date:
Title of Account Account Number Amount
From: WASTEWATER RETAINED EARNINGS 22500 31510 $ 8,040.00
Title of Account Account Number Amount
To: WASTEWATER REGULAR PERMANENT 22541 51010 $ 7,565.00
WASTEWATER REGULAR TEMPORARY 22541 51020 $ 60.00
WASTEWATER OVERTIME 22541 51030 $ 415.00
TR-2013-56
A RESOLUTION TO APPROPRIATE $11,832.00 FROM THE AGAWAM WATER DEPARTMENT RETAINED
EARNINGS ACCOUNTTO FUND AGAWAM WATER DEPARTMENT'S REGULAR PERMANENT, REGULAR
TEMPORARY&WATER OVERTIME ACCOUNTS
(SPONSORED BY RICHARD A COHEN)
WHEREAS, the Town of Agawam has negotiated a collective bargaining agreement with the following
bargaining units within the Town of Agawam:The Department of Public Works Employees'Association;
Agawam Clerical Employee's Association,Agawam Administrative Unit; and
WHEREAS, the Town and Employee Unions have executed settlement agreements with the bargaining
units; and
WHEREAS the settlement agreement has been ratified and executed by the Unions; and
WHEREAS, the settlement agreement provides for increases as follows:
a. Effective July 1, 2013-2%, FY2013
b. Effective July 1, 2014-1.5%, FY2014
c. Effective July 1, 2015-1.5%, FY2015; and
WHEREAS, pursuant to Massachusetts General Law Chapter 150E, §7,The Agawam City Council must
appropriate the necessary funds; and
WHEREAS,the necessary funds for the Agawam Water Department must be appropriated from the
Agawam Water Department's Retained Earnings Account; and
WHEREAS,there is$3,313,763.00 in the Agawam Water Department's Retained Earnings Account
available for the purposes stated herein; and
WHEREAS, $11,832.00 is required to be appropriated from said Water Department's Retained Earnings
Account; and
WHEREAS it is in the best interests of the tax payers and the City to appropriate said $11,832.00 from
Agawam Water Department's Retained Earning Account to the Agawam Water Department Budget;
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL AS FOLLOWS: The Agawam City
Council hereby resolves, authorizes and appropriates$11,832.00 from the Agawam Water Department's
Retained Earning Account, $10,599.00 to the Agawam Water Department Regular Permanent account,
$60.00 to the Agawam Regular Temporary account, and $1,173.00 to the Agawam Water Overtime
account, totaling$11,832.00 appropriated from the Agawam Water Department's Retained Earnings
Account (see attachment).
DATED THIS DAY 0F December, 2013.
a
TOR-2013-9
AN ORDINANCE AMENDING THE CODE OF THE TOWN OF AGAWAM
CREATING THE POSITION OF CHIEF PROCUREMENT OFFICER AS
REQUIRED BY MASSACHUSETTS GENERAL LAWS
Sponsored by Mayor Richard A Cohen
Whereas, G. L. c. 3013, § 2 enables the creation of the position of Chief
Procurement Officer by local by-law; and
Whereas, G. L. c. 3013, § 6 requires the appointment of a Chief Procurement
Officer before a municipality may use Requests for Proposals as a procurement tool; and
Whereas, the Chief Procurement Officer would be trained and certified by the
Commonwealth of Massachusetts' Public Purchasing Official Program; and
Whereas, the Chief Procurement Officer will provide oversight, reporting and
compliance with all applicable local ordinances, state laws, and related federal laws; and
Whereas, the Chief Procurement Officer will be responsible for maintaining and
improving upon the efficiency and effectiveness of all areas under his/her direction and
control; and
Whereas, Town Department Heads have overwhelmingly requested the
appointment of a Chief Procurement Officer; and
Whereas, the centralization of purchasing will allow the Town to reduce
overhead and operational costs without compromising on service and support to
residents; and
Whereas, the institution of a Procurement Department headed by a Chief
Procurement Officer would allow the Town more flexibility in obtaining the best price
while also creating a more transparent and professional procurement process; and
Whereas, the Attorney General and the Inspector General have strongly
suggested the Town appoint a Chief Procurement Officer.
NOW, THEREFORE, BE IT RESOLVED BY THE AGAWAM CITY
COUNCIL that Chapter 49 of the Code of the Town of Agawam shall be amended by
adding the following section:
§49-9 Procurement Department; Chief Procurement Officer.
There is hereby established in the town a Procurement Department which shall be headed
by a Chief Procurement Officer appointed by the Mayor. The duties and responsibilities
of the Chief Procurement Officer shall be sei forth in a job description for the position.
Page I of 2
Dated this day of _ , 2013.
PER ORDER OF THE AGAWAM CITY COUNCIL
Christopher C. Johnson, President
APPROVEJASFORM AND LEGALITY
ncent i a, City Solicitor
Page 2 of 2
5
Agawam Massachusetts
Office of the Mayor
36 Main Street, Agawam, MA 01001
mayor@agawam.ma.us
Richard A Cohen T: 413.786.4520
Mayor F: 413.786.9927
10 January 2014
r`,
0 0
Agawam City Council n�
36 Main Street
Agawam, MA 01001
w 3 ram,
Dear Councilor: D 3:X
3>a
Please review and consider the reasoning for TOR-2013-9 below: o
INTRODUCTION
The planning for the implementation of a Chief Procurement Officer ("CPO")
began with recent discussions between the Attorney General and Inspector General's
offices. While speaking with them about bid procedures the question arose as to why
Agawam did not have a CPO in place. Department Heads later agreed with the
Commonwealth's question and encouraged my Office to do some investigation into the
possibility of implementing the position.
The reasoning behind creating a CPO position is to allow for the centralization of
all purchasing, complex compliance reporting and record keeping. Also the CPO will be
able to work equally among all other departments in need of procurement services.
Moreover, a department head will be kept informed of all related Town matters,
providing timely procurement assistance and advice. The CPO will also have clear
channels of communication to all other departments, committees and the City Council,
keeping everyone informed.
DISCUSSION
Procurement today involves far more than office supply purchasing, the
Department of Public Works ("DPW") alone conducts over 40 bids per year, some in the
multi-million dollar range. Other departments similarly take on large projects such as the
School Street Park and the Bike Loop without support of a trained procurement officer
thus taking away a department heads valuable time from their related daily functions.
The CPO will provide stricter oversight for purchasing and be answerable for any
deviance. While the larger portion of their responsibility will be consolidating the
scattered creation of bidding into one centralized location.
,
As you may already know, the bidding laws (including G.L. c. 149, § 7C, G. L. c.
30B and G. L. c. 30, § 39M) are voluminous and the Commonwealth is constantly
releasing reports, updates and altering the regulations. Additionally the Office of the
Inspector General provides detailed courses in procurement and related procedures.
Getting the CPO trained in these courses is also crucial to implementing a successful
procurement position. Having one individual responsible for all the bidding will ensure all
legal requirements are complied with and the Town reaps all the benefits allowed within
the confines of the law.
PURPOSE
We envision the creation of this position not only as a means to improve
procurement service management but also to provide for a liaison between the Town
departments, Town committees and the City Council. Improving supply and service
management would involve evaluating our current strategies, purchasing practices and
developing stronger relationships with our vendors. Considering the current
decentralized manner of procurement, the above strategies are not capable of being
implemented Town wide. They depend on each separate segment of the Town
implementing their own procedures.
The position would centralize purchasing, enabling consistent bidding and the
development of best practices for procurement services. The Massachusetts
procurement laws do not favor inconsistences among bids or variances between
solicitations. Conversely the laws are strict about the formation of bids, the procedure
for solicitations and all the various reporting requirements involved with each aspect of
procurement. On the other hand, the development of best practices would be the
standard by which the Town begins to operate, meeting all requirements of law with one
point of contact for all questions and concerns. The CPO would develop consistent bid
packages, working with departments, committees and the City Council using
specifications tightly engineered to their distinct needs.
BENEFITS
Aside from merely centralizing all purchasing, additional needed duties would
include assisting departments (and committees) in the search and preparation of grants,
which would help keep taxes low and help pay for this position, as well as maintaining
all purchasing records for review and legal compliance. Record keeping and legal
compliance is an important task anytime the Town's funds are involved in transactions.
Additionally the Commonwealth plays an ever increasing role in ferreting out mistakes
that could lead to legal contests that would certainly damage the reputation of the Town
among vendors. A CPO would negate any fear of misfeasance as they would be trained
by the Commonwealth with continuing updates to meet the ever increasing purchasing
burdens placed on the community.
In addition to compliance, the CPO will have the ability to develop best practices
for the Town when confronting all purchasing decision. The creation of best practices
(or standards by which to regularly conduct business decisions) provides for a measure
of productivity, creating a tool to develop a cost savings program vital in these times.
Page 2 of 9
The CPO would provide a steady set of eyes looking over all purchasing and bidding
transactions. This is the best way to develop a strategy that will lead to long-term
savings for our Town.
CONCERNS
An important question, one that comes to mind almost immediately, is the cost of
implementation. While there is no absolute guarantee on an amount or percentage that
will be saved, the CPO will be able to save their salary within a short period of time
following creation of this position. Regardless of the immediate savings, the CPO would
be the officer in Town focusing solely on cost savings strategies and best practices for
procurement. All spending could be collated, researched and analyzed to find cost
saving opportunities.
Additionally the CPO would be able to communicate between all departments,
committees and the City Council, allowing all parties to stay abreast of current and
future procurement related developments. Currently each department constructs their
own bids, uses their own best judgment and fits all procurement projects in when they
are able to find time. Admittedly this decentralization is far from ideal in terms of keeping
all parties aware of the bidding timeline and the status of any projects. In order that all
concerned parts of our government stay up-to-date, centralizing communication under a
CPO would be beneficial to all departments in the Town.
COMMUNITY COMPARISON
Agawam has never established a true procurement position. The duties generally
have rested with a Mayor or manager/administrator but as towns become cities and
those cities expand, the duties are delegated to a CPO. Similarly the laws have
expanded over the years, developing a vast body of both legal requirements and
regulations supplemented by equally vast bodies of case law. In other words the duties
of a CPO are no longer limited to what marry Mayors' formerly considered procurement
related matters. Procurement and compliance have become a full-time responsibility
and now need a full-time position to conduct and oversee all procurement matters.
An overwhelmingly majority of cities in the Commonwealth (with Mayoral forms of
government) have implemented procurement/purchasing departments headed by a
CPO and some municipalities include assistants. In Massachusetts there are 46 cities
with Mayors, 37 of those cities have a procurement department headed by a CPO. See
Exhibit A. In the four western counties we are the only city of eleven that do not have
an appointed CPO or related purchasing agent. The remaining municipalities are
generally small with populations in the low thousands and .still governing through town
meeting and a manager or administrator with far less fiscal activity.
CONCLUSION
Majority opinion alone is not, itself, enough to warrant the creation of a CPO here
in Agawam. On the other hand, the majority along with the coaxing of the State, the
expanding compendium of law and strong encouragement from Town departments
Page 3 of 9
combine to make for a compelling case. As for the average cost of a CPO, similar local
communities provide compensation in the mid-50s to low-60s and Agawam would likely
fit easily within that range. See Exhibit B. Regardless of cost though, it is important to
keep in mind how the CPO will marshal the resources of the Town creating a
community-wide strategy for the best ways to cut costs and save money while
continuing the same level of service and paying for itself over a short time.
In sum I ask for your continued support in implementing this needed position in
our Town. See Exhibit C. The CPO will be able to save the Town money, develop best
practices for purchasing and insulate the Town from legal challenges. The laws are
complex, our Town is growing and the needs of our Residents are far from shrinking.
Adopting TOR-2013-9 would be a step towards improving our services, leaving more
time for the concerns of our Residents. Please join with me and help move our Town
towards centralized procurement with clear channels of communication among all parts
of our Town's government.
Please feel free to contact my office with any questions.
Respectfully,
Richard A Cohen
Mayor
Enclosure
cc: City Council Clerk
File
Page 4 of 9
Exhibit A
Municipality Type County Form of pop. Procurement
Government
Cambridge City Middlesex Mayor-manager- 105,162 Yes
council
Lowell City Middlesex Mayor-manager- 106,519 Yes
council
Worcester City Worcester Mayor-manager- 181,045 Yes
council
Everett City Middlesex Mayor-council- 41,667 Yes
aldermen
North Adams City Berkshire Mayor-council 13,708 Yes
Easthampton City Hampshire Mayor-council 16,053 Yes
Amesbury City Essex Mayor-council 16,283 -
Newburyport City Essex Mayor-council 17,416 -
'Greenfield City Franklin Mayor-council 17,456 Yes
Gardner City Worcester Mayor-council 20,228 Yes
West City Hampden Mayor-council 28,391 Yes
Springfield
Agawam City Hampden Mayor-council 28,438 -
Northampton City Hampshire Mayor-council 28,549 Yes
Gloucester City Essex Mayor-council 28,789 Yes
Braintree City Norfolk Mayor-council 35,744 -
Marlborough City Middlesex Mayor-council 38,499 Yes
Beverly City Essex Mayor-council 39,502 -
Holyoke City Hampden Mayor-council 39,880 Yes
Fitchburg City Worcester Mayor-council 40,318 Yes
Page 5 of 9
Leominster City Worcester Mayor-council 40,759 Yes
Westfield City Hampden Mayor-council 41,094 Yes
Salem 1 City Essex Mayor-council 41 ,340 Yes
Attleboro City Bristol Mayor-council 43,593 -
Pittsfield City Berkshire Mayor-council 44,737 Yes
Methuen City Essex Mayor-council 47,255 -
Peabody City Essex Mayor-council 51,251 Yes
Revere City Suffolk Mayor-council 51,755 Yes
Weymouth City Norfolk Mayor-council 53,743 Yes
Taunton City Bristol Mayor-council 55,874 -
Medford City Middlesex Mayor-council 56,173 Yes
Malden City Middlesex Mayor-council 59,450 Yes
Waltham City Middlesex Mayor-council 60,632 Yes
Haverhill City Essex Mayor-council 60,879 Yes
Lawrence City Essex Mayor-council 76,377 Yes
Fall River City Bristol Mayor-council 88,857 Yes
Lynn City Essex Mayor-council 90,329 Yes
Quincy City Norfolk Mayor-council 92,271 Yes
Brockton City Plymouth Mayor-council 93,810 Yes
New Bedford City Bristol Mayor-council 95,072 Yes
Springfield City Hampden Mayor-council 153,060 Yes
Page 6of9
Boston City Suffolk Mayor-council 617,594 Yes
Melrose City Middlesex Mayor-aldermen 26,983 -
Woburn City Middlesex Mayor-aldermen 38,120 Yes
Chicopee City Hampden Mayor-aldermen 55,298 Yes
Somerville City Middlesex Mayor-aldermen 75,754 Yes
Newton City Middlesex Mayor-aldermen 85,146 Yes
Page 7 of 9
Exhibit B
Municipality Type County Government Pop. CPO Salary Assistant
Agawam City Hampden Mayor-council 28,438 - -
Chicopee City Hampden Mayor-aldermen 55,298 $60,494.00 $38,293.00
Holyoke City Hampden Mayor-council 39,880 $55,263.00 -
Springfield City Hampden Mayor-council 153,060 $81,933.00 $55,808.00
West City Hampden Mayor-council 28,391 $96,102.00 $61,213.00
Springfield
Westfield City Hampden Mayor-council 41,094 $74,717.00 -
Longmeadow Town Hampden Open town 15,784 $51,121.00 -
meeting
Pittsfield City Berkshire Mayor-council 44,737 $54,333.00 -
Northampton City Hampshire Mayor-council 28,549 $57,224.00 -
Page 8 of 9
Exhibit C
CHIEF PROCUREMENT OFFICER
DRAFTJOB RESPONSIBILITIES
Chief Procurement Officer shall have primary responsibility for the effective operation
and management of all aspects of the procurement and contracting processes for the
Town of Agawam. The Chief Procurement Officer will provide or assist in providing the
Town's operating departments with goods and contracted services. Responsibilities
shall include the purchase of all supplies, materials, equipment and services for the
Town, approve all purchase orders and encumbrances, prepare and distribute bids,
requests for proposals and requests for qualifications and specifications pursuant to
state law and all applicable town ordinances. The Chief Procurement Officer is
responsible for maintaining and improving upon the efficiency and effectiveness of all
areas under his/her direction and control.
Chief Procurement Officer shall provide oversight, reporting and compliance with the
minority and women owned business participation requirements associated with any
construction contracts in regards to state and local policies. Chief Procurement Officer
will ensure contractors hired by the Town comply with all applicable local ordinances,
state laws and related federal law.
Chief Procurement Officer shall identify, define, and develop funding sources to support
existing and planned municipal activities as well as coordinate the development, writing,
and submission of grant proposals to third-party entities. Chief Procurement Officer is
responsible for collecting, analyzing, and reporting data on the performance of
municipal activities that are funded by third-party sources.
Page 9 of 9
TR-2013-50
A RESOLUTION TO APPROPRIATE FUNDS FOR AGAWAM POLICE SUPERVISORS ASSOCIATION, AGAWAM
CLERICAL EMPLOYEE'S ASSOCIATION,AGAWAM DEPARTMENT OF PUBLIC WORKS EMPLOYEES'
ASSOCIATION,AGAWAM POLICE PATROLMAN'S ASSOCIATION,AGAWAM BUILDING MAINTENANCE
ASSOCIATION, AGAWAM ADMINISTRATIVE UNION, AFL-CIO, LOCAL 1973, FIREFIGHTERS ASSOCIATION
(SPONSORED BY Mayor Richard A Cohen)
WHEREAS, the Town of Agawam has negotiated Collective Bargaining Agreements with the following
bargaining units within the Town of Agawam: AGAWAM POLICE SUPERVISORS ASSOCIATION,AGAWAM
CLERICAL EMPLOYEE'S ASSOCIATION, AGAWAM DEPARTMENT OF PUBLIC WORKS EMPLOYEES'
ASSOCIATION,AGAWAM POLICE PATROLMAN'S ASSOCIATION, AGAWAM BUILDING MAINTENANCE
ASSOCIATION,AGAWAM ADMINISTRATIVE UNION, AFL-CIO, LOCAL 1973, FIREFIGHTERS ASSOCIATION;
and
WHEREAS, the Town and Employee Unions have executed Settlement Agreements with the bargaining
units; and
WHEREAS, that Settlement Agreements have been ratified and executed by the Unions; and
WHEREAS, the Settlement Agreements provide for increases as follows:
a. Effective July 1, 2013 -2%, FY2013
b. Effective July 1, 2014—1.5%, FY 2014
C. Effective July 1,2015-- 1.5%, FY 2015,and
WHEREAS, pursuant to Massachusetts General Law Chapter 150E, Section 7, the Agawam Town Council
must appropriate the necessary funds; and
WHEREAS, it is in the best interest of the Town of Agawam to appropriate the necessary funding.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM TOWN COUNCIL that the Agawam Town Council
hereby approves the necessary funds for the first year of said Agreements, said amount being
$332,164.00. (See Attachment A) r'
_
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DATED THIS DAY OF December,2013. �
Cn c-s
PER ORDER OF THE AGAWAM TOWN COUNCIL 3rn
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Christopher ohnson, President
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A ROVED A Q FORM AND LEGALITY
Vincent F. Gioscia, City Solicitor