TR-2013-53 ACCEPT GRANT TO APD PD
TR-2013-53
A RESOLUTION ACCEPTING A GRANT FROM THE COMMONWEALTH OF
MASSACHUSETTS STATE 911 DEPARTMENT PURSUANT TO
MASSACHUSETTS GENERAL LAWS CHAPTER 44, SECTION 53A TO THE
AGAWAM POLICE DEPARTMENT
Sponsored by Mayor Richard A Cohen
WHEREAS, the Town of Agawam applied for and received a grant from the
State 911 Department; and
WHEREAS, the Agawam Police Department desires to accept said grant; and
WHEREAS, the grant is in the amount of fifty-two thousand eighty-thw& anda
00/100 ($52,083.00) dollars; and
WHEREAS, the Agawam Police Department will use the funds to JFAducl r,
training programs and ensure regulatory compliance; and
~�l
WHEREAS, it is in the best interests of the Town of Agawam to accept the ram
from the State 911 Department. -
Gf r+-
NOW THEREFORE, the Agawam City Council resolves pursuant to G. L. c.44,
§53A to accept this grant from the State 911 Department in the amount of$52,083.00.
s�-
Dated this -� day of`10/'111 .i 1"' , , 201#
PER ORDER OF THE AGAWAM CITY COUNCIL
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Christopher C. Joh s , President
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APP S O FORM AND LEGALITY
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Vincent F. Gioscia, City Solicitor
MAYORAL ACTION
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Received this day of , 2014 from Council Clerk.
1
Signed by Council President this day of JMWI , 2014.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agayarter, as
ended, I hereby approve the passage of the above legislation on this day of
2014.
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
2014 for the following reason(s):
Richard A. Cohen, Mayor
RETURN OF LEGISLATION TO COU,N1CIL CLERK
Returned to Council Clerk this day of V , 2014.
J
The Commonwealth of Massachusetts
EXECUTWE OFFICE OF PUBLIC SAFETY AND SECURITY E�fE1�EIfCY
* STATE 911 DEPARTMENT 91-11
1380 Bay Street, Building C -� Taunton, MA 02780-1088
Tel: 508-828-2911 -- TTY: 508-828-45-72 -- Fax: 508-828-2585 a" .• s
www.mass.gov/e911
DEVAL L. PATRim ANDREA J. CABRAL
Governor Secretary of Public Safety
and Security
FRANK POZNL4K
Executive Director
November 20,2013
Chief Robert D. Campbell
Agawam Police Department
681 Springfield Street
Feeding Hills MA 01030
Dear Chief Campbell,
The Commonwealth of Massachusetts, State 911 Department would like to thank you for participating in
the FY 2014 State 911 Department Training Grant and EMD/Regulatory Compliance Grant program.
For your files, attached please find a copy of the executed contract. Please note your contract start
date is November 20, 2023 and will run through June 30, 2014. Please keep in mind that there shall be
no reimbursement for costs incurred prior to the effective date of the contract and all goods and
services MUST be received on or before June 30, 2014.
Reimbursement requests should be submitted to the Department within thirty(30) days of the date on
which the cost is incurred. We have made the request for payment forms available on our website
www.mass.poy/e911. For any questions related to this process, please contact Michelle -Hallahan at
508-821-7216. Please note that funding of reimbursement requests received more than six (6) months
after the close of the fiscal year under which costs were incurred cannot be guaranteed.
If, in the future, you would like to make any changes to the authorized signatory, the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 911DeQtGrants(@StatP.ma.us.
Grantees are strongly encouraged to submit final, year-end budget modification requests on or before
May 15,2014.
Sincerely,
rank P. Pozniak
Executive Director
cc: FY 2014 Training Grant and EMD/ Regulatory Compliance Grant File
FY 2014
CONTRACTOR LEGAL NAME: Tdw^ o COMMONWEALTH DEPARTMENT NAME: State 911 Department
(and dlbla): Agawam Police Department MMARS Department Code: EPS
Le at Address:(W-9,W-4,T8C):34A CA 521 Aggt QW) IU q O 1e61 Business Mailing Address: 1380 Bay Street,Building C,Taunton,MA 02780
Contract Manager; Sergeant James F.Donovan Billing Address(if different):
E-Mail:jdonovan@agawam.ma.us Contract Manager: Marilyn Godfrey
Phone:413.726.9756 Fax:413-786.4821 E-Mail: 911 Dept Grantsftslate.ma.us
Contractor Vendor Code:VC6000191692 Phone: 508-821.7299 Fax: $08-828-2585
Vendor Code Address ID(e.g•"AD001"}: AD p P! MMARS Doc lD(sl: CT GRNT
(Note:The Address Id Must be set up for EFT payments.) RFR/Procurement or Other ID Number: FY2014 GRNT
X NEW CONTRACT ` CONTRACT AMENDMENT
PROCUREMENT OR EXCEPTION TYPE:(Check one'option only) Enter Current Contract End Date PriorloAmendment: 20_
Statewide Contract(OSD or an OSD-designated Department) EnterAmendment Amount:$ .(cr'no change')
Collective Purchase(Attach OSD approval,scope,budget) AMENDMENT TYPE:(Check one option only.Attach details of Amendment changes.)
X Department Procurement(includes State or Federal grants 815 CMR 2 00) Amendment to Scope or Budget(Attach updated scope and budget)
{Attach RFR and Response or other procurement supporting documentation} —Amendment
Contract(Attach justification for Interim Contract and updated scope/budget)
Emeroency Contract (Attach justification for emergency,scope,budget) —
^_Contract Employee(Attach Employment Status Form,scope,budget) _Contract EMDlovee(Attach any updates to scope or budget)
Le islativelLe al or other:(Attach authorizing languageljustification,scope and Legislative/Legal or Other:(Attach authorizing languageljustification and updated scope
budget) and budget)
The following COMMONWEALTH TERMS AND CONDITIONS(T&C)has been executed,riled with CTR and is incorporated by reference into this Contract.
_L Commonwealth Terms and Conditions Commonwealth Terms and Conditions For Human and Social Services
COMPENSATION:(Check ONE option):The Department certifies that payments for authorized performance accepted in accordance with the terns of this Contract wilt be supported in
the state accounting system by sufficient appropriations or other non-appropriated funds,subject to intercept for Commonwealth owed debts under 815 CMR 9.00.
_Rate Contract(No Maximum Obligation. Attach details of all rates,units,calculations,conditions or terms and any changes if rates or terms are being amended.)a a
X Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract(or new Total if Contract is being amended).$Jar 4S�
PROMPT PAYMENT DISCOUNTS(PPD): Commonwealth payments are issued through EFT 45 days from invoice receipt.Contractors requesting accelerated payments must identify a
PPD as follows: Payment issued within 10 days_%PPD;Payment issued within 15 days_%PPD;Payment issued within 20 days_%PPD;Payment issued within 30 days_%
PPD, If PPD percentages are left blank,identify reason:X_agree to standard 45 day cycle_statutory/legal or Ready Payments G.L.c.29 §23A);_only initial payment{subsequent
_payments scheduled to support standard EFT 45 da a rent cyde.See Prompt PaX Discounts Poli
BRIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT:(Enter the Contract title,purpose,fiscal years)and a detailed description of the scope of
performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications.)For disbursement of funds under the State 911
Department FY2014 Training and EMDlRe ulato Compliance Grant as authorized and awarded in compliance with program guidelines and rantee's approved application.
ANTICIPATED START DATE: (Complete ONE option only)The Department and Contractor certify,for this Contract,or Contract Amendment,that Contract obligations:
)1.may be incurred as of the Effective Date(latest signature date below)and no obligations have been incurred prior to the Effective Date.
_2.may be incurred as of ,20_,a date LATER than the Effective Date below and no obligations have been incurred prlpr to the Effective Date.
3,were incurred as of ,20�,a date PRIOR to the Effective Date below,and the parties agree that payments for any obligations incurred prior to the Effective Date are
authorized to be made either as settlement payments or as authorized reimbursement payments,and that the details and circumstances of all obligations under this Contract are
attached and incorporated into this Contract. Acceptance of payments forever releases the Commonwealth from further claims related to these obf' ations.
CONTRACT END DATE: Contract performance shalt terminate as of June 30 ,2014 with no new obtigations being incurred after this date unless the Contract is property
mended,provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim of dispute,for completing
any negotiated terms and warranties,to allow any dose out or transition performance,reporting,invoicing or final payments,or during any la pse between amendments.
CERTIFICATIONS: Notwilhstandhg verbal or other representations by the part+es,the"Effective Date"of this Contract or Amendment shall be the latest dale that this Contract or Amendment has been executed
by an authorized signatory of the Contractor,the Department,or a later Contract or Amendment Start Date specified above,subject to any required approvals. The Contractor makes a!I certifications required under
the attached Contractor Ce6ficalions(incorporated by reference-it not attached hereto)under the pains and penalties of perjury,agrees to provide any required documentation upon request to support compliance,
and agrees that alf terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according 10 the rotlowing himarchy of document
precedence,the applicable Commonweallh Terms and Conditions,this Slandard Contract Form including the Instructions and Confractor Certifications,the Request for Response(RFRi or other solicitation,the
Contractor's Response,and additional negotiated terms,provided that additional negotiated terms will lake precedence over the relevant terms in the RFR and the Contractor's Response only d made using the
process outlined in 801 C�21_07,incorporated herein,provided that any amended RFR or Response forms result in best value,lower costs,or a more cost eflecVve Contract.
AUTH I SIGNATU R TH CONTRACTOR:
Date: 0*0 / AUTHO ING GNATJd.RE FOR THE COMMONWEALTH.
{Signature and Date Must B Handwritten At Time o SI X: y�� _ Date: 4T,
&S,
mint Name: Robert D.Campbell (Signature and Date Must Be Handwritten At Tlmgnature}
Print Title: Chief of Police Print Name:- Frank Pozniak
Print Title; Executive Director
25
INTEROFFICE MEMORANDUM
TO: CHERYL ST. JOHN, AUDITOR
FROM: CHRISTOPHER C. JOHNSON, COUNCIL PRESIDENT
SUBJECT: TR-2014-3
DATE: FEBRUARY 4, 2014
During the February 3, 2014 meeting, the City Council approved
TR-2014-3 which is a Resolution appropriating $300,000 from Free
Cash for the purchase of sixty-six motorized golf carts and
corresponding service plan for the Agawam Municipal Golf Course.
This Resolution was approved as amended to reflect that the
$300,000 be repaid to the General Fund by the Golf Enterprise Fund
within ten years.
The City Council requests that you monitor this repayment
provision and provide status updates from time to time. Thank
you.
cc: Full Council, Mayor, Solicitor, Golf Director
l
TR-2013-53
A RESOLUTION ACCEPTING A GRANT FROM THE COMMONWEALTH OF
MASSACHUSETTS STATE 911 DEPARTMENT PURSUANT TO
MASSACHUSETTS GENERAL LAWS CHAPTER 44, SECTION 53A TO THE
AGAWAM POLICE DEPARTMENT
Sponsored by Mayor Richard A Cohen
WHEREAS, the Town of Agawam applied for and received a grant from the
State 911 Department; and
WHEREAS, the Agawam Police Department desires to accept said grant; and
WHEREAS, the grant is in the amount of fifty-two thousand eighty-three and
00/100 ($52,083.00) dollars; and
WHEREAS, the Agawam Police Department will use the funds to conduct
training programs and ensure regulatory compliance; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the grant
from the State 911 Department.
NOW THEREFORE, the Agawam City Council resolves pursuant to G. L. c.44,
§53A to accept this grant from the State 911 Department in the amount of$52,083.00.
CD
Dated this day of 72013. C
N 3�
PER ORDER OF THE AGAWAM CITY COUNCIL D 3 a
�D
rt
Christopher C. Johnson, President
APPROVED S O FORM AND LEGALITY
C
Vincent F. Gioscia, City Solicitor
The Commonwealth of Massachusetts
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY Flfl lsE�CT�
* STATE 911 DEPARTMENT
1380 Bay Street, Building C Taunton, MA 02780-1088 9
1 1
Tel: 508-828-2911 TTY 508-828-4572 - Fax: 508-828-2585 1.--Ems
www.mass.gov/e911
DEVAL L. PATRICK ANDREA J. CABRAL
Governor Secretary of Public Safety
and Security
FRANK POZNIAK
Executive Director
November 20, 2013
Chief Robert D. Campbell
Agawam Police Department
681 Springfield Street
Feeding Hills MA 01030
Dear Chief Campbell,
The Commonwealth of Massachusetts, State 911 Department would like to thank you for participating in
the FY 2014 State 911 Department Training Grant and EMD/Regulatory Compliance Grant program.
For your files, attached please find a copy of the executed contract. Please note your contract start
date is November 20, 2013 and will run through June 30, 2014. Please keep in mind that there shall be
no reimbursement for costs incurred prior to the effective date of the contract and all goods and
services MUST be received on or before June 30, 2014.
Reimbursement requests should be submitted to the Department within thirty(30)days of the date on
which the cost is incurred. We have made the request for payment forms available on our website
www..mass.gov/e911. For any questions related to this process, please contact Michelle Hallahan at
508-821-7216. Please note that funding of reimbursement requests received more than six (6) months
after the close of the fiscal year under which costs were incurred cannot be guaranteed.
if, in the future, you would like to make any changes to the authorized signatory,the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 911DeptGrants@state.ma.us.
Grantees are strongly encouraged to submit final, year-end budget modification requests on or before
May 15, 2014.
Sincerely,
Frank P. Pozniak
Executive Director
cc: FY 2014 Training Grant and EMD/ Regulatory Compliance Grant File
FY 2014
CONTRACTOR LEGAL NAME: TOWS a 4 Wayn COMMONWEALTH DEPARTMENT NAME: State 911 Department
(and dilbla): Agawam Police Department MMARS Department Code: EPS
Leual Address:(W-9,W4,T&C): 3( A,i,Sj mr'c Ljawn Ii A 01E01 Business Mailing Address: 1380 Bay Street,Building C,Taunton,MA 02780
Contract Manager. Sergeant James F.Donovan Billing Address(if different):
E-Mail:jdonovan@agawam.ma.us Contract Manager: Marilyn Godfrey
Phone:413-726.9756 Fax:413.786.4821 E-Mail: 911DeatGranls(&state.ma.us
Contractor Vendor Code:VC60OD191692 Phone: 508.821.7299 Fax: 506-828.2585
Vendor Code_Addre.ss ID(e.g.'ADD01"): AD 001 MMARS Doc IDfs1: CT GRNT
(Note:The Address Id Must be set up for EFT payments.) RFR1Procurement or Other ID Number: FY2014 GRNT
X NEW CONTRACT CONTRACT AMENDMENT
PROCUREMENT OR EXCEPTION TYPE.(Check one option only) Enter Current Contract End Date PriortoAmendment: 20_.
_Statewide Contract(OSD or an OSD-designated Department) Enter Amendment Amount$ (or'no change')
Collective Purchase(Attach OSD approval,scope,budget) AMENDMENT TYPE:(Check one option only.Attach details of Amendment changes.)
X Department Procurement(includes State or Federal grants 815 CMR 2.00) _Amendment to Scope or Budget(Allach updated scope and budget)
(Attach RFR and Response or other procurement supporting documentation) _Interim Contract(Attach justification for Interim Comraci and updated scope/budget)
_Emergency Contract (Attach justification for emergency,scope,budget)
_Contract Empfoyee(Attach Employment Status Form,scope,budget) _Contract Employee(Attach any updates to scope or budget)
_Legislative/Legal or Other:(Attach authorizing languageljustification,scope and —Legislative/Legal or Other:(Attach authorizing languageflustification and updated scope
budget) and budget)
The following COMMONWEALTH TERMS AND CONDITIONS(T&C)has been executed,filed with CTR and is incorporated by reference into this Contract,
F Commonweatth Terms and Conditions `Commonwealth Terms and Conditions For Human and Social Services
COMPENSATION:(Check ONE option):The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contract will be supported in
the state accounting system by sufficient appropriations or other non-appropriated funds,subject to intercept for Commonwealth owed debts under 815 CMR 9,00•
Rate Contract(No Maximum Obligation. Attach details of all rates,units,calculations,conditions or terms and any changes 9 rates or terms are being amended.),G
x Maximum Obligation Contract Enter Total Maximum Obligation for total duration of this Contract(or new Total if Contract is being amended).$ , 053—
PROMPT PAYMENT DISCOUNTS PPD: Commonwealth payments are issued through EFT 45 days from invoice receipt.Contractors requesting accelerated payments must identify a
PPD as follows: Payment issued within 10 days_%PPD;Payment issued within 15 days %PPD,Payment issued within 20 days T%PPD;Payment issued within 30 days—%
PPD. If PPO percentages are left blank,identify reason:X-.-_agree to standard 45 day cycie_statutory/legal or Ready Payments(G.L c.29�g 23A1;_only initial payment(subsequent
Eayments scheduled to support standard EFT 45 day payment cycle.See Prowl Pay Discounts Poli
13RIEF DESCRIPTION OF CONTRACT PERFORMANCE or REASON FOR AMENDMENT:(Enter the Contract title,purpose,fiscal years)and a detailed description of the scope of
performance or what is being amended for a Contract Amendment. Attach all supporting documentation and justifications.)For disbursement of funds under the State 911
De artment FY2014 Training and EMD/Reguiatory Compliance Grant as authorized and awarded in compliance with praram guidelines andgrantee's a roved application.
ANTICIPATED START DATE: (Complete ONE option only)The Department and Contractor certify for this Contract,or Contract Amendment,that Con frad obligations:
�1.may be incurred as of the Effective Date(latest signature date below)and no obligations have been incurred rior to the Effective Date.
2,may be incurred as of 20�,a date LATER than the Effective Date below and no obligations have been incurred gLor to the Effective Date.
—3,were incurred as of ,20 ,a date PRIOR to the Effective Date below,and the parties agree that payments for any obligations incurred prior to the Effective Date are
authorized to be made either as settlement payments or as authorized reimbursement payments,and that the details and circumstances of aU obligations under this Contract are
attached and incorporated into this Contract. Acce lance of payments forever releases the Commonwealth from further claims related to these obligations.
CONTRACT END DATE: Contract performance shall terminate as of June 30 ,2014 with no new obligations being incurred after this dale unless the Contract is property
mended,provided that the terms of this Contract and performance expectations and obligations shall survive its termination for the purpose of resolving any claim or dispute,for completing
ny negotiated terms and warranties,to allow any dose out or transition performance,reporting,invoicing or final payments,or during any lapse between amendments.
CERVRCATION5: Nolwithstanding verbal or other representations by the parties,the"Effective Date"of this Contract or Amendment shall be the latest date that this Contract or Amendment has been executed
by an authorized signatory of the Contractor,the Department,or a later Contract or Amendment Start Date specified above,subject to any required approvals. The Contractor makes all certifications required under
the attached Contractor Certifications(incorporated by reference if not attached hereto)under the pains and penalties of perjury,agrees to provide any required documental'ion upon request to support compliance,
and agrees that aTl terms governing performance of this Contract and doing business in Massachusetts are attached or incorporated by reference herein according to the following hierarchy of document
precedence,the appricabie Commonwealth Terms and Conditions,this Standard Contract Form including the Instructions and Contractor Cer jfcations,the Request for Response{RFR)or other solicitation,the
Contractor's Response,and additional negotiated terms,provided that additonat negotiated terms wyl take precedence over the relevant terms in the RFR and the Contractor's Response only if made using the
process outlined in 901 CMR 21.07,incorporated herein,provided that any amended RFR or Response terms result in best value,lower costs,or a more cost effective Contract.
AUTH I SIGNATUBMIR TH CONTRACTOR:
14
Date: /� AOTHO ING GNAT RE FOR THE COMMONWEALTH,
(Signature and Date Must B Handwritten At Time o Sig X, t— Date:
rinl Name: Robert D.Campbell (Signature and Date Must Be Handwritten At Trme of Signature)
Print Title: Chief of Police Print Name: Frank Pozniak
Print Title: Executive Director
25