TR-2013-58 GRANT TO HEALTH DEPT - - �,,1
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TR-2013-58
A RESOLUTION ACCEPTING A GRANT FROM THE NATIONAL
ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS PURSUANT
TO MASSACHUSETTS GENERAL LAWS CHAPTER 44, SECTION 53A TO
THE AGAWAM HEALTH DEPARTMENT
Sponsored by Mayor Richard A Cohen
WHEREAS, the Town of Agawam applied for and received a grant from the
National Association of County and City Health Officials; and
WHEREAS, the Agawam Health Department desires to accept said grant; and
WHEREAS, the grant is in the amount of three thousand five hundred ands
00/100 ($3,500.00) dollars; and
v_
WHEREAS, the Agawam Health Department will use the funds to f irtli& thee'
efforts of the Medical Reserve Corps for the Town of Agawam; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the grant.
from the National Association of County and City Health Officials. `� c
NOW THEREFORE, the Agawam City Council resolves pursuant to G. L. c 44,
§53A to accept this grant from the National Association of County and City Health
Officials in the amount of$3,500.00.
CIA
Dated this �G day of ' Cqj 201 q CC,
Tn Cti
PER ORDER OF THE AGAWAM CITY COUNCIL C� Kcsticr
Ce- Tr sum
Christopher C. Jo on, President CC ` 1
A PR VED ALOFORJM AND LEGALITY
Vincent t cia, City Solicitor
MAYORAL ACTION
Received this day of L , 2014 from Council Clerk.
Signed by Council President this day of , 2014.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Aga Charter, as
ded, I here y approve the passage of the above legislation on this day of
2014.
G
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
2014 for the following reason(s):
Richard A. Cohen, Mayor
RETURN OF LEGISLATIONTO COUNCIL CLERK
Returned to Council Clerk this I r day of ��/I�� , 2014.
NACCHO
National Association of County&City Health Officials
December 20th 2013
Dear Richard Cohen from Unit 0446-City of Agawam
The National Association of County and City Health Officials(NACCHO)is pleased to inform you that your application for a 2013-2014
Capacity Building Award(CBA)was approved for$3,500,00.
By accepting the CBA funding,you are agreeing to:
• Use your CBA funds as described in your award application and approved budget.Ensure that your budget is expended in accordance
with all applicable guidelines,laws and executive orders.Monies under this award shall not he used for Food&Beverages,
incentives/give-away/swag or promotional items.
• Update your unit's profile on the Division of Civilian Volunteer Medical Reserve Corps(DCVMRC)website,
www_medicalreservecoros.Qov,(including contact information,volunteer numbers,unit activities,and additional unit information)
quarterly in alignment with the Federal fiscal calendar(Q1:October 1 -December 31,Q2:January I -March 31,Q3:April I -June 30
and Q4:duly 1 -September 30).
• Participate in a Technical Assistance(CA)Assessments,when requested to do so by a MRC Regional Coordinator.
• Participate in award spending surveys,when requested to do so by NACCHO.
• Use CBA funds only for approved MRC related activities that assist in the development of the unit's capacity and sustainability and/or
promote community resiliency as specified in the funding application.If future changes are required you are to submit proposed budget
modifications to NACCHO for approval.Include your budget as it was submitted,an explanation of where you are moving money
from/to and a date by which you will execute the work as you have proposed in your revision.
• Participate in special MRC projects(e.g.,Network Profile Study,evaluations,surveys,etc.).
Please see httna/mrcnaccho_or¢for guidance on using the CBA funding.Please keep in mind that:
• CBA funding must be spent according to the budget description and line item budget submitted with your signed contracts.Any
changes to your proposed budget must be approved by NACCHO first.All budget modification requests must be cmailed to
mrc@naccbiL=using the prescribed NACCHO budget forms.You should submit a copy of your approved budget,a narrative with a
brief explanation of where you are moving monies from/to and a justification for doing so.We strongly recommend you use the"read
receipt"feature and keep copies of all communications in your funding file.
• CBA funding is not a grant and therefore there is no deadline for spending down the funds,however,you should plan to spend down
your funds in accordance with your CBA application and you should not plan to carry forward the money.
We look forward to your execution of the capacity building activities presented in your application.We strongly recommend that you capture
information on how your CBA activities translate into building your unit's capacity or enhancing your community's resiliency through
quantifiable metrics and measures and report the information quarterly as required to the DCVMRC.If you have any questions,please contact
NACCHO MRC staff at mrc@naccho.ore.
Thank you for your support and commitment to the Medical Reserve Corps mission.
Sincerely,
A Chevelle Glymph,MPH,CPM
Director,Community Preparedness and Resilience
National Association of County and City Health Officials(NACCHO)
TR-2013-58
A RESOLUTION ACCEPTING A GRANT FROM THE NATIONAL
ASSOCIATION OF COUNTY AND CITY HEALTH OFFICIALS PURSUANT
TO MASSACHUSETTS GENERAL LAWS CHAPTER 44, SECTION 53A TO
THE AGAWAM HEALTH DEPARTMENT
Sponsored by Mayor Richard A Cohen
WHEREAS, the Town of Agawam applied for and received a grant from the
National Association of County and City Health Officials; and
WHEREAS, the Agawam Health Department desires to accept said grant; and
WHEREAS, the grant is in the amount of three thousand five hundred and
00/100 ($3,500.00) dollars; and
WHEREAS, the Agawam Health Department will use the funds to further the
efforts of the Medical Reserve Corps for the Town of Agawam; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the grant
from the National Association of County and City Health Officials.
NOW THEREFORE, the Agawam City Council resolves pursuant to G. L. c.44,
§53A to accept this grant from the National Association of County and City Health
Officials in the amount of$3,500.00.
Dated this day of , 2013.
PER ORDER OF THE AGAWAM CITY COUNCIL Q
x
�- cI r
�- 'ram
v�
Christopher C. Johnson, President
D nCD
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PR VEJA O FORM AND LEGALITY
Vincent cia, City Solicitor
NACCHO
Nat ionat Association of County&City health Officials
December 20th 2013
Dear Richard Cohen from Unit 0446-City of Agawam
The National Association of County and City Health Officials(NACCHO)is pleased to inform you that your application for a 2013-2014
Capacity Building Award(CBA)was approved for$3,500.00.
By accepting the CBA funding,you are agreeing to:
• Use your CBA funds as described in your award application and approved budget.Ensure that your budget is expended in accordance
with all applicable guidelines,laws and executive orders.Monies under this award shall not be used for Food&Beverages,
incentives/give-away/swag or promotional items.
• Update your unit's profile on the Division of Civilian Volunteer Medical Reserve Corps(DCVMRC)website,
www-medicalreseryeeoros.Eoy,(including contact information,volunteer numbers,unit activities,and additional unit information)
quarterly in alignment with the Federal fiscal calendar(Ql:October 1 -December 31,Q2:January 1 -March 31,Q3:April I -June 30
and Q4:July I -September 30).
• Participate in a Technical Assistance(TA)Assessments,when requested to do so by a MRC Regional Coordinator.
• Participate in award spending surveys,when requested to do so by NACCHO.
• Use CBA funds only for approved MRC related activities that assist in the development of the unit's capacity and sustainability and/or
promote community resiliency as specified in the funding application.If future changes are required you are to submit proposed budget
modifications to NACCHO for approval.Include your budget as it was submitted,an explanation of where you are moving money
from/to and a date by which you will execute the work as you have proposed in your revision.
• Participate in special MRC projects(e.g.,Network Profile Study,evaluations,surveys,etc.).
Please see httna/mrcnacchn_ora for guidance on using the CBA funding.Please keep in mind that:
• CBA funding must be spent according to the budget description and line item budget submitted with your signed contracts.Any
changes to your proposed budget must be approved by NACCHO first.All budget modification requests must be emailed to
mrc@naccha.nrn using the prescribed NACCHO budget forms.You should submit a copy of your approved budget,a narrative with a
brief explanation of where you are moving monies from/to and a justification for doing so.We strongly recommend you use the"read
receipt"feature and keep copies of all communications in your funding file.
• CBA funding is not a grant and therefore there is no deadline for spending down the funds,however,you should plan to spend down
your funds in accordance with your CBA application and you should not plan to carry forward the money.
We look forward to your execution of the capacity building activities presented in your application.We strongly recommend that you capture
information on how your CBA activities translate into building your unit's capacity or enhancing your community's resiliency through
quantifiable metrics and measures and report the information quarterly as required to the DCVMRC.If you have any questions,please contact
NACCHO MRC staff at mrc@nacchn.ore.
Thank you for your support and commitment to the Medical Reserve Corps mission.
Sincerely,
A Chevelle Glymph,MPH,CPM
Director,Community Preparedness and Resilience
National Association of County and City Health Officials(NACCHO)
r NACCHO
National hsociatian of County&City Health Officials
December 20th 2013
Dear Richard Cohen from Unit 0446-City of Agawam
The National Association of County and City Health Officials(NACCHO)is pleased to inform you that your application for a 2013-2014
Capacity Building Award(CBA)was approved for$3,500.00.
By accepting the CBA funding,you are agreeing to:
• Use your CBA funds as described in your award application and approved budget.Ensure that your budget is expended in accordance
with all applicable guidelines,laws and executive orders.Monies under this award shall not be used for Food&Beverages,
incentives/give-away/swag or promotional items.
• Update your unit's profile on the Division of Civilian Volunteer Medical Reserve Corps(DCVMRC)website,
(including contact information,volunteer numbers,unit activities,and additional unit information)
quarterly in alignment with the Federal fiscal calendar(Q1:October 1 -December 31,Q2:January 1 -March 31,Q3:April 1 -June 30
and Q4:July 1 -September 30).
• Participate in a Technical Assistance(TA)Assessments,when requested to do so by a MRC Regional Coordinator.
• Participate in award spending surveys,when requested to do so by NACCHO.
• Use CBA funds only for approved MRC related activities that assist in the development of the unit's capacity and sustainability and/or
promote community resiliency as specified in the funding application.If future changes are required you are to submit proposed budget
modifications to NACCHO for approval.Include your budget as it was submitted,an explanation of where you are moving money
from/to and a date by which you will execute the work as you have proposed in your revision.
• Participate in special MRC projects(e.g.,Network Profile Study,evaluations,surveys,etc.).
Please see for guidance on using the CBA funding.Please keep in mind that:
• CBA funding must be spent according to the budget description and fine Item budget submitted with your signed contracts.Any
changes to your proposed budget must be approved by NACCHO first.All budget modification requests must be emailed to
mrconaccho.org using the prescribed NACCHO budget forms.You should submit a copy of your approved budget,a narrative with a
brief explanation of where you are moving monies from/to and a justification for doing so.We strongly recommend you use the"read
receipt"feature and keep copies of all communications in your funding file.
• CBA funding is not a grant and therefore there is no deadline for spending down the funds,however,you should plan to spend down
your funds in accordance with your CBA application and you should not plan to carry forward the money.
We look forward to your execution of the capacity building activities presented in your application.We strongly recommend that you capture
information on how your CBA activities translate into building your unit's capacity or enhancing your community's resiliency through
quantifiable metrics and measures and report the information quarterly as required to the DCVMRC.If you have any questions,please contact
NACCHO MRC staff at=2naccho.org.
Thank you for your support and commitment to the Medical Reserve Corps mission.
Sincerely,
A Chevelle Glymph,MPH,CPM
Director,Community Preparedness and Resilience
National Association of County and City Health Officials(NACCHO)
NACCHO
Nit toniI Association of Cwnty&City Health Ol finals
Guidance on Successfully Submitting your MRC Award Contract:
Award contracts are due to NACCHO March 28,2014.No contract extensions will be granted.
Submitting your award contracts to NACCHO-
1.Print TWO(2)copies of the contract.Each copy of the contract must be signed with an original signature of the individual authorized to
sign contracts as identified in your original application.
2.You must specify your organization's full mailing address(STREET ADDRESS).Note,Cont;acts and checks cannot he mailed to a
fig.Failure to provide a street address will result in non-delivery.
3.You MUST sign both the last page of the contract and the for your contract to be
.processed.
4.Mail BOTH signed copies of the contract and the Certification of Non-Debarment or Suspension to:
NACCHO MRC Team
National Association of County and City Health Officials
1100 171e St.NW
Seventh Floor
Washington;DC 20036
5.Upon receipt of contract documents,assuming there are no errors,award checks and countersigned contracts will be sent via FedEx
within 45 business days.
Requesting Changes:
1.1f you need to make changes to the contact information(i.e.,Authorized Signer NamefTitie,phone,EIN,address)you may do so by
crossing out the incorrect information,hand-writing in the corrected information,and initialing next to all changes and submit as
previously described.
2,if you have a need a change in the contract language,you must submit requested revision(s)in writing to mrc nacchn.nrg no later
than,IS¢U8q 31,2014.No revisions will be made after the specified date and the award will be forfeited.
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials 1100 17th Street,NW, 7th Floor, Washington, DC
20036-4636 (202)783-5550 FAX (202)783-1583
CONTRACT#MRC 14-0446
This Agreement is entered into, effective as of the date of the later signature indicated below (the ,"Effective Date"), by and between
the National Association of County and City Health Officials ("NACCHO"),with its principal place of business at 1100 1711 St.,N-W.,7'h
Floor, Washington, DC 20036, and City of Agawam ("Organization"), with its principal place of business at 36 Main Street Agawam
Massachusetts 0100I
WHEREAS,NACCHO has received a grant from the Department of Health and Human Services(Grant#5 MRCSG 101005-04-00,CFDA#
93.008)(the"Grant")to build the capacity of local Medical Reserve Corps("MRC")units;
WHEREAS,pursuant to the terms of the Grant,NACCHO has agreed,among other things,to provide support to MRC units and to encourage
these units to provide certain information to the Office of the Surgeon General's Division of the Civilian Volunteer Medical Reserve Corps
("OSG/DCVMRC");
WHEREAS,Organization either houses or is itself an MRC unit that is registered in good standing with the OSG/DCVMRC;
WHEREAS,pursuant to the terms of the Grant,NACCHO desires to provide funding to Organization in exchange for Organization agreeing,
among other things,to undertake the activities indicated in their capacity building application or oversee such activities and to provide certain
information to the OSG/DCVMRC.
NOW,THEREFORE,NACCHO and Organization,intending to be legally bound, in consideration of the promises and mutual covenants and
obligations contained herein,hereby agree as follows:
1.ORGANIZATION'S O$LIG ATIONS: In consideration for the payment described in Section'3,below,Organization agrees,during the
Term of this Agreement,to be an MRC Unit in Good Standing by meeting the following criteria below.If Organization houses an MRC
Unit,Organization will ensure that the unit is an MRC Unit in Good Standing by meeting the following criteria below.
1.Have 501c(3)or comparable status or be housed in an organization capable of and willing to receive federal funds on its behalf;
2.Monitors and provide updates to the MRC Unit's profile on the MRC web site no less often than once every three months;
3.Provides the OSG/DCVMRC with regular updates of programs and plans;
4.Actively works towards National Incident Management System("NTIMS")compliance;
5.Agrees to participate in MRC Unit Technical Assistance assessments;
6.Utilizes'capacity,building award funds for approved purposes,and as indicated in their capacity building award application;
7.Maintains Registered status with the OSG/DCVMRC;and
8.Agrees to complete programleventlactivity evaluations provided by NACCHO
2.TERM OF AGREEME1\'T:The term of the Agreement shall be begin on December 20th,2013 and shall continue until July 31,2014
(the"Term").
3.PAYMENT FOR SERVICES: In consideration for the agreements by Organization set forth in Section 1, above, NACCHO shall pay
Organization Thirty-five hundred Dollars($3,500.00).Payment will be made before the expiration of the Term of the Agreement.
4.REVISIONS AND AMENDhENTS:Any revisions or amendments to this Agreement must be made in writing and signed by both parties.
5. ASSICNMENT: Organization may not assign this Agreement nor delegate any duties herein without the expressed written approval of
NACCHO.
6.INTERFERING CONDITIONS:Organization shall promptly and fully notify NACCHO of any.condition that interferes with,or threatens to
interfere with, the successful carrying out of Organization's duties and responsibilities under this Agreement, or the accomplishment of the
purposes thereof.Such notice shall not relieve Organization of said duties and responsibilities under this Agreement.
7.RRSOLIMON OFDISPUT'ES:The parties shall use their best,good faith efforts to cooperatively resolve disputes and problems that arise in
connection with this Agreement.Both parties will make a good faith effort to continue without delay to carry out their respective responsibilities
under the Agreement while attempting to resolve the dispute under this section.If a dispute arises between the parties that cannot be resolved by
direct negotiation,the dispute shall be submitted to a dispute board for a nonbinding determination.Members of the dispute board shall be the
Director or Chief Executive Officer of the Organization,the Executive Director of NACCHO,and the Senior Staff of NACCHO responsible for
this Agreement_The costs of the dispute board shall be paid by the Organization and NACCHO in relation to the actual costs incurred by each
of the parties. The dispute board shall timely review the facts,Agreement terms and applicable law and rules, and make its determination. If
such efforts fail to resolve the differences,the disputes will be submitted to arbitration in the District of Columbia before a single arbitrator in
accordance with the then-current rules of the American Arbitration Association. The arbitration award shall be final and binding upon the
parties and judgment may be entered in any court of competent jurisdiction.
8. ENTIRE AGE This Agreement contains all agreements, representations, and understandings of the parties and supersedes and
replaces any and all previous understandings,commitments,or agreements,oral or written.
9.PARTIAL IN-VAT-MITY: If any part,term,or provision of this Agreement shall be held void,illegal,unenforceable,or in conflict with any
law, that part, term or provision shall be restated to effectuate the parties' intentions, and the validity of the remaining portions or provisions
shall not be affected.
10. GOVERNING LAW:This Agreement shall be governed by and construed in accordance with the laws of the District of Columbia(without
regard to its conflict of law rules).
1 1. COMPLIANCE W11H FEDERAL LAWS AND REGULATIONS: Organization's use of funds under this Agreement is subject to the
directives of and full compliance with 45 C.F.R. Part 74 (Uniform Administrative Requirements for Awards and Subawards to Institutions of
Higher Education, Hospitals, Other Non-Profit Organizations, and Commercial Organizations) and OMB Circular A-]10 (Uniform
Administrative Requirements for Grants and Agreements With Institutions of Higher Education, Hospitals, and Other Non-Profit
Organizations).It is the Organization's responsibility to understand and comply with all requirements set forth therein.
12. DEBARRED OR,SUSPF�MED ORGAbUATIONS:Pursuant to OMB Circular A-110,Organization certifies to the best of its knowledge
that its is not presently and will execute no subcontract with parties listed on the General Services Administration's List of Parties Excluded
from Federal Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment and Suspension."
13. AUDITINCt: Organization agrees to permit independent auditors to have access to its books, records and financial statements for the
purpose of monitoring compliance with this contract.
14. NOJJCE:All notices under this Agreement shall be in writing and shall be sent via facsimile and first class mail, postage prepaid,to the
addresses below. Eifher party may update its address by providing written notice to the other party pursuant to the terms of this provision.
TO NACCHO:
National Association of County and City Health Officials
Attn:Moira Tsanga
1100 17"Street,N.W.,7"Floor
Washington,DC 20036
Tel.(202)507-4272
Pax(202)783-1583
Email:
TO ORGANIZATION:
City of Agawam
Richard Cohen
Mayor
36 Main Street
Agawam Massachusetts 01001
4137860400
National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials 1100 17th Street,NW, 7th Floor,Washington, DC
20036-4636 (202)783-5550 FAX (202)783-1583
15. ALJTHQPITY TO BIND PARTY: Each party hereby represents and warrants that the person signing this Agreement on its behalf as the
authority to bind such party.
NACCHO: ORGANIZATION:
Authorized Signature: Authorized Signature:
By: By:
Name:Dawn P.Richardson,JD,MA Name:$chard_Cohen
Title: Senior Director of Grants and Contracts Title:Mayor
Organization:National Association of County and City Health Organization:City of Agawam
Officials
Address: 1100 17`h Street,NW Address:36 Main Street
7't'Floor
Washington,DC 20036 Agasyam,Massachusetts QjQU
Phone:202-507-4264 Phone:4137860400
Fax: 202-783-1583 Fax:4137269721
EIN: 52-1426663 EIN:0001065
Date: Date:
' National Association of County and City Health Officials
AGREEMENT
National Association of County and City Health Officials 110017th Street,NW, 7th Floor, Washington,DC
20036-4636(202)783-5550 FAX (202)783-1583
CERTIFICATION OF NON-DEBARMENT OR SUSPENSION
By my signature I attest that City of Agawam has not been debarred or suspended pursuant to OMB Circular A-110 and will not subcontract
with parties listed on the General Services Administration's List of Parties Excluded from Federal Procurement or Nonprocurement Programs in
accordance with E.O.s 12549 and 12689"Debarment and Suspension."
Signature of Authorized Certifying Offi 'al Title
Wi
rR j c H,i gj) A Co c ll
Organization Date Signed
C1T � of A 6AtoeM M ft /y Al
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