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TR-2014-37 CPA TRACK -�a01�-37 C�-Pg � �r�-C�[. _ MAO" - cc, GpA, TR-2014-37 A RESOLUTION APPROPRIATING FROM THE COMMUNITY PRESERVATION FUND AND AUTHORIZING THE EXPENDJKITURE OF COMMUNITY PRESERVATION FUNDS FOR THE REHABILITATION OF THE ATHLETIC FACILITY LOCATED AT THE AGAWAM HIGH SCHOOL Whereas, voters of Agawam chose to form a Community Preservation Committee (CPA);and Whereas, pursuant to Massachusetts General Law Chapter 44B, Section 5(2) allows the CPA Committee to make recommendations to the legislative body; and Whereas, pursuant to,Massachusetts General Law Chapter 44B, Section 5(3)(d) states that the legislative body shall then take such action and approve such appropriations for the CPA Committee; and Whereas, one of the CPA committee's functions is related to providing recreation benefits to the City and its residents;and Whereas, A Master Plan has been prepared for the replacement/construction of a track, turf field,tennis and basketball courts,baseball field, bleachers, concession stand/restroom facility at the High School, including paving,lighting, landscaping and other site improvements and Whereas, the Community Preservation Committee has previously approved funds for said plan; and Whereas, the City of Agawam at the Public High School is in need of new track and field facilities to meet the needs of students,residents and various programs;and Whereas,the project is in need of additional funds to be used to reduce the amount of the debt; and Whereas,there is extremely strong community support for such use of funds from elected officials, City of Agawam Department Heads,and Residents of Agawam; and Whereas,The Community Preservation Committee has recommended appropriation and expenditure in the amount of one million thirty five thousand dollars and no cents ($1,035,000)from Undesignated Fund balance; and Whereas, it is the best interest of the public and the City of Agawam to appropriate from the community preservation fund and authorize the expenditure of community preservation funds for the creation of tennis and basketball courts, lighting, removal of baseball field,planting grass and creation of new baseball field; NOW THEREFORE, THE AGAWAM CITY COUNCIL hereby further resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of one million thirty five thousand dollars and no cents(S 1,03 5,000) from the undesignated fund balance for the rehabilitation of the athletic facility on property owned by the City of Agawam and located at the Agawam High School in accordance with M.G.L. Ch. 44b, Sec. 2. THE AGAWAM TOWN COUNCIL hereby further resolves that the Mayor is authorized to expend said funds, as permitted by law,and to do all things necessary for the purposes so stated. Dated this JlNay of �JOIWX( 2014. PER ORDER OF THE AGAWAM CITY COUNCIL Christopher C. o n,President APPROVE S TO FORM AND LEGALITY incept oscia, City Solicitor APPROVED AS TO APPROPRIATION C OAA lei TOAPA Cheryl St. Johf,Audiff—or MAYORAL ACTION Received this I day of M Wedtk-'�2014 from Council Clerk. Signed by Council President this_ ,1 L-4k _ day of N 1' 2014. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Aga �arter, as aml ded, I eb approve the passage of the above legislation on this day of 2014. Ric and A. Cohen, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of r _ '2014 for the following reason(s): Richard A. Cohen, Mayor RETURN OF LEGISLATION TO COUNCIL CLERK Returned to Council Clerk this 1"—dayof04Mhe�, 2014. V47��',' AGAWAM HIGH SCHOOL ATHLETICS 760 Cooper Street, Agawam, MA 01001 August 25, 2414 A Letter of Support to the Agawam Community Preservation Act As an Agawam resident and the Director of Athletics, Physical Education and Student Activities for the Agawam Public Schools, I would like to express my strong support for the use of Community Preservation Act(C.P.A.)funds to offset the construction costs of the new Agawam High School athletic facility. The requested funds would be instrumental in the replacement of the tennis and basketball courts and the relocation of the baseball diamond. The use of C.P.A.funds to replace the existing tennis and basketball courts at the high school will make an enormous impact on recreational space in Agawam. The courts are used by the public,the Agawam High School Athletic Department,Agawam High School Physical Education Department and Agawam Parks and Recreation Department. The vast majority of tennis and basketball court use is community based. New, lighted courts would provide a safe environment for all who use the facility. The present condition of the tennis and basketball courts Is poor. Cracks are visible throughout the facility and the fence and gates are damaged and in need of replacement. Replacement of these courts would have a lasting Impact on school and community based activities. The relocation of the baseball diamond from its present location, to the rear of the school property, will Increase the safety of the overall athletic facility. Presently,the close proximity of the baseball diamond to the tennis courts, basketball courts and the visiting bleachers of Harmon Smith Field increase the risk of injury due to foul balls when events are held simultaneously. By relocating the baseball field to the rear of the school property,the risk to participants and spectators drops significantly and the field space adjacent to the tennis courts can be used for other activities without risk of Injury to spectators and participants. The high school diamond is utilized not only by the Agawam Athletic Department, but by many of our community based baseball programs for children and adults. 1 believe that the improvements and construction proposed for the Agawam High School athletic facility will strengthen our community and add to the pride we all share as citizens of Agawam. As the Agawam High School Athletic Director and a life-long resident of Agawam, I ask for the C.P.A. Committee's support of this project. Sincerely, C� /9��t David J. Stratton Director of Athletics, P.E. and Student Activities. Agawam Public Schools .........:.... Ism it x. .... :.. .... : . ..: :. .. ..., ::..: :' .:... .. .:.. ....:... .:.: .. ..... .. ..:,.:: ..: .....:: ..:.:.. ...... .C..a.. ... ... .. .:�,:.... :.:... .......:. ... ..<.:. ��rig ............. x •` k illy I I ffi kux x s r 124 v = �4 �• F F . x� 3 ... . . :.... . .. .. :. . ii ......: : ....... TO x I � i .............. a�. Q I i I it a l:• COMMUNITY PRESERVATION PROJECT APPLICATION COVER SHEET Projectt f Project Title: Agawam High School Athletic Facility Improvements Project Summary: See attached Estimated start date: Sprin 2g 015 Estimated completion date: = CPA Program Area (check all that apply): Open Space _ Historic Preservation _Community Housing _x_Recreation Applicant/Devc1oper Information Contact Person and or/primary applicant: Track Exploratory Committee Lou Conte; Chairman Organization (if applicable): Town of Agawam Mailing Address: 36 Main Street Daytime phone#: 413-726-9742 Fax #: E-mail address:jbonfiglio@agawam.ma.us Project Manager: Jennifer Bonfiglio; Track Exploratory Committee Secretary HE Budget Stimmary Total budget for project: $1,035,000 CPA funding request: : $1,035,000 Other Funding Source: $ Applicant's Signature: Date Submitted: The Agawam Track Facility Exploratory Committee has received support from the Mayor and City Council to move forward with the design and construction of the athletic facility at Agawam High School (AHS). A previous award of$20,000 by CPA provided the committee with a conceptual plan and an Opinion of Anticipated Costs. (See attached). It has been determined that the improvements at the AHS will include a new track and multi-purpose artificial turf field, new lighting, bleachers, concessions, ADA restrooms, tennis courts, baseball field, basketball court, ticket window as well as Title IX improvements to the High School locker rooms. The total anticipated cost of the project is $7.7 Million (see attached). It is the intention of the Mayor to bond the project, although it has been suggested CPA funds be used to the extent allowed to further reduce the amount of the bond as well as reduce the burden to the taxpayer. , We are asking for CPA funds in the amount of $1,035,000. The amount will cover the estimated cost of the tennis/basketball courts, lighting of the court, new baseball field and grassing and removal of old baseball field. Any further costs above and beyond what has been estimated will be paid through the bond with the remainder of the project. A Request for Quote (RFQ) is being prepared for the architectural and construction documents which will then be used to go out to bid. This project has received unanimous support from the City Council through a resolution passed on July 14, 2014. (see attached) What Community Preservation criteria does this project meet? Please try to answer those questions that apply and include program specific criteria found in the CPA Plan: Does this project serve multiple needs and populations and/or addresses more than one focus- area of CPA? This all-purpose facility will serve multiple needs and populations and will provide multiple sources of recreation. All of the proposed items are used by students of Agawam High School as well as the public. The tennis courts are used by people of all ages and are in extremely poor shape and need to be replaced. The tennis team is in jeopardy of losing their home courts due to cracks in the surface. The basketball courts are also cracked and in poor shape. These are also used by people of all ages when school is not in session. The current track is in a state of disrepair. A new artificial surface will provide a safe surface for people of all ages that can be used on an ongoing basis. Is ongoing maintenance and upkeep required? if yes, please explain how this will be accomplished and include detailed maintenance costs if applicable and funding and revenue sources, if any. There will be no added maintenance costs as this facility is already being maintained by the Town. There may be reduced maintenance costs because the track and field will be artificial turf and will no longer need to be mowed or lined by DPW. • Does this project preserves, utilizes, protects and/or enhances current town-owned assets? The project will enhance and utilizes current town owned assets. The AHS athletic facility has been used for many years and due to age is in need of rehabilitation. It is located in an area of town that has many people pass it on a daily visit and is somewhat of a showcase. a Does this project leverage additional or•multiple sources of public and/or private funds? Yes There are additional components to this project which will be funded through the Town by a bond. • Does this project receive endorsement by community groups, municipal boards and/or departments? Please include any letters of support or endorsement. See attached. Does this project demonstrate that other funding sources are not readily available or sufficient? This funding, if awarded by CPA, will reduce the burden to the taxpayer by reducing the amount of the bond. COMMUNITY PRESERVATION ITEMIZATION OF FUNDS REQUESTED Cost # Item er unit of units Total Cost Comments Tennis & Basketball Courts $440,000 6 post tension courts Lighting for Tennis & Basketball Courts $150,000 New Baseball & Grassing/Removal of Old Baseball Field for Practice fields $445,000 Professional Fees (Design,Architectural, Legal,Permits, Fees Cost # Item per unit of units Total Cost Comments $ Site Work(Clearing Excavation, Infrastructure& Landsca in Cost # Item per unit of units Total Cost Comments $ $ Construction (Materials, Labor $ Total rSl,0351000 SAMMAU Au rma• r rrr.wu ur- cram am �uAuwo u•ttwa. ruaua ,ma ArwwPDO t.Aw w tom ttwi AmW MOAK7 ' t a•na m mt- `.garuwoorowa.i,� � , vwtm -omwc-+Brett wee bmxs or •Eo m f i "m°re,y swarm -- mmu Bumf r to wrr mmm I scm= •'I, III • �_._ toiw„w.aB�,re.oa j 4 ,w.try w xm i __- 1. ��• a.. , wer r wr.wam rar ' 'twwtt r+ __� Mw :.r tau Boorrr t+,-oatw•ta ma. 1 E- rAuro umumaw _ tmmwa L%Mt*a 4 •� 7"m r"An4 - Kota Cwrars GA w mw•m -mi►AW tmwr wrm+/w mtiwq.our= � - _-- recrrBw ' I tiewoai' wavrwurwrataT - Coun umw AEA Ltak7•1 '..h,• 1. • nAL. ` •/ - - - Ow"Lmmm Baec um u f .ARmroRAM i I ! SCHEMATIC DESIGN > MM4LMACR W AGAWAM HIGH SCHOOL - ___.__ TRACK FACILITY IMPROVEMENTS 760 COOPER STREET AGAWAM,MASSACHUSEfTS APRII,2014 o a wo 2m m rmw Ant * • . te-1 • •Ln' ' i ' ttnent- .-' " Item Cost General Conditions, Site Removals.Site Pre $225.000 Track LbWon 100 or 8pffomd e9yo 12T Radius With 0 Lane Mnt Ss40.000 S hetic Turf Field 24(Y wide X 3"tort $800,000 Track and Feld Events Shot Put,Lan ri a Jump,Pale Vault Ball Sqfety Netting) $80.000 Bleachers 1500 seat $375.000 Press Box with Lift $100.000 Field Liqt!ing 4 Pole for Track and Turf Field $325.000 Tennis/Basketball Courts 6 Courts Post Tension Concrete $440,000 Ligtiag $150,000 Other Sitework Hardscagg Surfaces Sidewalk Fencing $200.000 DraiLaZ and Utift Im ovements $100.000 Plaza Area $75.000 HC Pmlld Lot $40.000 pattm Listing S30.000 New Baseball,Grassing5griwml Old Baseball $445.000 _Puildirigs RsstrvorNConcession 5350lSF X 2.200 SF) $T70,000 Sta 1001SF S100.000 Laker Room Renovation $930.000 SF x 4.130 Architecture!Engneering Services O Estted TOW Prood Budget $6,225,p00 rn al �' •�, D �` RecommexW Prood Contngerxy(t10%) $622,500 �}! f.F'mal budget to be developed after pr*ct is designed.This budget is based upon achsmtir 1 design frith no site ducumnt eation. ,MILONE&MACBROCM' Caalo & t3ieniek Associates, Inc. 2 Budgetary mm*ers based upon present day cast.Cost of escalatim due to i tidn should be prclfr�aTr Plmr i,g rrrs.ior�rs;a„ budgeted r�erfor;,� 1305 Springfield Street Suite 1 Agawam Public Schools Feeding Hills , MA 01030 -2198 Rt' it MAC\ � WILLIAM P.SAPELLI,C.A.G.S. ALLISON LECLAIR, M.Ed. Superintendent of Schools ROBERT CLICKSTEIN,M.B.A. Assistant Superintendent for Curriculum, (413)821-0548 School Business Administrator Instruction,&Human Resources Fax(413)789-1835 (413)821-0550 (413)821-0568 www.agawampublicschools.org August 20, 2014 Jennifer Bonfiglio CPA Administrator Town of Agawam 36 Main Street Agawam, MA 01001 RE: CPA Funds Dear Ms. Bonfiglio: Please accept this letter of support for the use of CPA funds to help defray the cost of constructing a New Track; Field, and School Locker Facility at Agawam High School. The use of these funds would also greatly improve the school's tennis courts and baseball/practice fields, which are in desperate need of attention/renovation. Not only would.students benefit from these improvements, but also town residents who, for years, have expressed their desire for a well- groomed track facility on which to walk as well as access to adequate tennis courts. Moreover, the appearance of the school grounds would be greatly enhanced with these upgrades. Presently, our high school students, who compete on the girl's and boy's track teams, must travel to other districts for their "home games", as our present track facility is not suitable for competitions. The CPA has always been a strong supporter of our schools, and our district appreciates their financial assistance throughout the years. For all of the above reasons, it is our hope that the CPA will give careful consideration to our request for funding for these worthwhile and much needed projects. Sincerely, William P. Sapelli Superintendent of Schools of •r TR-2014-26 A RESOLUTION ENDORSING THE TRACK MASTER PLAN AS PRESENTED AND THE ADMINISTRATION'S INTENTION TO CONTINUE WITH THE PROJECT,WITH SUPPORT FROM THE EXPLORATORY COMN=E,AND SEEK BIDS FOR CONSTRUCTION DOCUMENTS Sponsored by Mayor Richard A Cohen WHEREAS, the Track Facility Exploratory Committee seeks the support of the City Council before moving forward with the second phase of this project; and WHEREAS, the Town of Agawam commissioned the creation of a Master Plan layout the renovation of the Track&Field Facility at the High School; and WHEREAS, said plan was presented to the City Council and School Committee at a joint meeting in April where it received positive feedback; and WHEREAS, the next phase of the project would involve a bid for a firm to create construction drawings which would be used to bid for the construction of the facility, and WHEREAS, it is in the best interests of the Town of Agawam to continue with this project in seeking bids for the creation of construction documents. NOW THEREFORE, the Agawam City Council resolves to endorse the Track Master flan as previously presented and encourage the Administration and Track Facility Exploratory Committee to continue with the project and pursue a firm for the creation of construction drawings for the final phase of the project. Dated this 144k-dayof ., 2014. 0 PER ORDER OF THE AGAWAM CITY COUNCIL Christopher C..10 on,President PROVE TO FORM AND LEGALITY by o. vQ 4t D-r- i 0W S ", 0 Aro %o+ Vincent ioscia, City Solicitor (Pt rr . MAYORAL ACTION Received this day of JU 2014 from Council Clerk. Signed by Council President this day of U r 2014. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Aga arr>,Outer, as am d , I hereby approve the passage of the above legislation on this��day of u 2014. ze7zj Richard A. Cohen,Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3,Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2014 for the following reasons); Richard A. Cohen,Mayor REIM OF LEGISLATION TO COUNCIL CLERK Returned to Council Clerk this J day of 2014. If TR-2014-37 A RESOLUTION APPROPRIATING FROM THE COMMUNITY PRESERVATION FUND AND AUTHORIZING THE EXPENDEITURE OF COMMUNITY PRESERVATION FUNDS FOR THE REHABILITATION OF THE ATHLETIC FACILITY LOCATED AT THE AGAWAM HIGH SCHOOL Whereas, voters of Agawam chose to form a Community Preservation Committee (CPA); and Whereas, pursuant to Massachusetts General Law Chapter 4413, Section 5(2) allows the CPA Committee to make recommendations to the legislative body; and Whereas, pursuant to Massachusetts General Law Chapter 4413, Section 5(3)(d) states that the legislative body shall then take such action and approve such appropriations for the CPA Committee; and Whereas, one of the CPA committee's functions is related to providing recreation benefits to the City and its residents; and Whereas, A Master Plan has been prepared for the replacement/construction of a track, turf field, tennis and basketball courts, baseball field, bleachers, concession standlrestroom facility at the High School, including paving, lighting, landscaping and other site improvements and Whereas, the Community Preservation Committee has previously approved funds for said plan; and Whereas, the City of Agawam at the Public High School is in need of new track and field facilities to meet the needs of students, residents and various programs; and Whereas, the project is in need of additional funds to be used to reduce the amount of the debt; and Whereas, there is extremely strong community support for such use of funds from elected officials, City of Agawam Department Heads, and Residents of Agawam; and Whereas, The Community Preservation Committee has recommended appropriation and expenditure in the amount of one million thirty five thousand dollars and no cents ($1,035,000) from Undesignated Fund balance; and Whereas, it is the best interest of the public and the City of Agawam to appropriate from the community preservation fund and authorize the expenditure of community preservation funds for the creation of tennis and basketball courts, lighting, removal of baseball field, planting grass and creation of new baseball field; f NOW THEREFORE, THE AGAWAM CITY COUNCIL hereby further resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of one million thirty five thousand dollars and no cents ($1,035,000) from the undesignated fund balance for the rehabilitation of the athletic facility on property owned by the City of Agawam and located at the Agawam High School in accordance with M.G.L. Ch. 44b, See. 2. THE AGAWAM TOWN COUNCIL hereby further resolves that the Mayor is authorized to expend said funds, as permitted by law, and to do all things necessary for the purposes so stated. Dated this day of , 2014. PER ORDER OF THE AGAWAM CITY COUNCIL Christopher C. Johnson, President APPROVE S TO FORM AND LEGALITY Vincent%Yoscia, City Solicitor APPROVED AS TO APPROPRIATION C I 9AA-4 i Tomia Cheryl St. Jo uditor AGAWAM HIGH SCHOOL ATHLETICS 760 Cooper Street, Agawam, MA 01001 August 25, 2014 A Letter of Support to the Agawam Community Preservation Act As an Agawam resident and the Director of Athletics, Physical Education and Student Activities for the Agawam Public Schools, I would like to express my strong support for the use of Community Preservation Act(C.P.A.)funds to offset the construction costs of the new Agawam High School athletic facility. The requested funds would be instrumental in the replacement of the tennis and basketball courts and the relocation of the baseball diamond. The use of C.P.A.funds to replace the existing tennis and basketball courts at the high school will make an enormous impact on recreational space in Agawam. The courts are used by the public,the Agawam High School Athletic Department,Agawam High School Physical Education Department and Agawam Parks and Recreation Department. The vast majority of tennis and basketball court use is community based. New, lighted courts would provide a safe environment for all who use the facility. The present condition of the tennis and basketball courts is poor. Cracks are visible throughout the facility and the fence and gates are damaged and in need of replacement. Replacement of these courts would have a lasting Impact on school and community based activities. The relocation of the baseball diamond from its present location,to the rear of the school property, will increase the safety of the overall athletic facility. Presently,the close proximity of the baseball diamond to the tennis courts, basketball courts and the visiting bleachers of Harmon Smith Field increase the risk of injury due to foul balls when events are held simultaneously. By relocating the baseball field to the rear of the school property,the risk to participants and spectators drops significantly and the field space adjacent to the tennis courts can be used for other activities without risk of injury to spectators and participants. The high school diamond is utilized not only by the Agawam Athletic Department, but by many of our community based baseball programs for children and adults. I believe that the improvements and construction proposed for the Agawam High School athletic facility will strengthen our community and add to the pride we all share as citizens of Agawam. As the Agawam High School Athletic Director and a life-long resident of Agawam, I ask for the C.P.A. Committee's support of this project. Sincerely, David J.Stratton Director of Athletics, P.E. and Student Activities. Agawam Public Schools ... <. w4 r ,e qY k` b S ry ° m�� . ..... ... xxxx ... ....:...:..: :... .. .:: .. y Ilk! :..I....� AL v. >..::. . ... . ...: .... .,.x.., .. .. ......11lllll.11llll ::. .!:::l'� . .......... >... ...:::.:�.::. a:.�:::x:.::!:!.!:!�h II I..I S III :...:x.t.. I!'I F . ...:".....,ilk:. . ..� x ;.I I GA. x III F? ..i:; ..:xxx... :.:.�..�. ... .. .:I:..vx.::.:.. .x.:: .............::..:':::x .... .... ............:.:..'. .... ... ...... .... . .. ...: ...................x..:: ........................ .. .. j I ::......... :... 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COMMUNITY PRESERVATION PROJECT APPLICATION COVER SHEET 1: Project Information Project Title: Agawam High School Athletic Facility improvements Project Summary: See attached Estimated start date: Spring 2015 Estimated completion date: CPA Program Area(check all that apply): Open Space _ Historic Preservation — Community Housing _x_Recreation Applicant/Developer1 Contact Person and or/primary applicant: Track Exploratory Committee Lou Conte; Chairman Organization (if applicable): Town of Agawam Mailing Address: 36 Main Street Daytime phone #: 413-726-9742 E-mail address:jbonfiglio@agawam.ma.us Project Manager: Jennifer Bonfiglio; Track Exploratory Committee Secretary III: BudgetSummary Total budget for project: $1,035,000 CPA funding request: : $1,035,000 Other Funding Source: $ Applicant's Signature: Date Submitted: The Agawam Track Facility Exploratory Committee has received support from the Mayor and City Council to move forward with the design and construction of the athletic facility at Agawam High School (AHS). A previous award of$20,000 by CPA provided the committee with a conceptual plan and an Opinion of Anticipated Costs. (See attached). It has been determined that the improvements at the AHS will include a new track and multi-purpose artificial turf field, new lighting, bleachers, concessions, ADA restrooms, tennis courts, baseball field, basketball court, ticket window as well as Title IX improvements to the High School locker rooms. The total anticipated cost of the project is $7.7 Million (see attached). It is the intention of the Mayor to bond the project, although it has been suggested CPA funds be used to the extent allowed to further reduce the amount of the bond as well as reduce the burden to the taxpayer. , We are asking for CPA funds in the amount of $1,035,000. The amount will cover the estimated cost of the tennis/basketball courts, lighting of the court, new baseball field and grassing and removal of old baseball field. Any further costs above and beyond what has been estimated will be paid through the bond with the remainder of the project. A Request for Quote (RFQ) is being prepared for the architectural and construction documents which will then be used to go out to bid. This project has received unanimous support from the City Council through a resolution passed on July 14, 2014. (see attached) What Community Preservation criteria does this project meet? Please try to answer those questions that apply and include program specific criteria found in the CPA plan: • Does this project serve multiple needs and populations and/or addresses more than one focus- area of CPA? This all-purpose facility will serve multiple needs and populations and will provide multiple sources of recreation. All of the proposed items are used by students of Agawam High School as well as the public. The tennis courts are used by people of all ages and are in extremely poor shape and need to be replaced. The tennis team is in jeopardy of losing their home courts due to cracks in the surface. The basketball courts are also cracked and in poor shape. These are also used by people of all ages when school is not in session. The current track is in a state of disrepair. A new artificial surface will provide a safe surface for people of all ages that can be used on an ongoing basis. • Is ongoing maintenance and upkeep required? If yes, please explain how this will be accomplished and include detailed maintenance costs if applicable and funding and revenue sources, if any. There will be no added maintenance costs as this facility is already being maintained by the Town. There may be reduced maintenance costs because the track and field will be artificial turf and will no longer need to be mowed or lined by DPW. • Does this project preserves, utilizes, protects and/or enhances current town-owned assets? The project will enhance and utilizes current town owned assets. The AHS athletic facility has been used for many years and due to age is in need of rehabilitation. It is located in an area of town that has many people pass it on a daily visit and is somewhat of a showcase. • Does this project leverage additional or.multiple sources of public and/or private funds? Yes There are additional components to this project which will be funded through the Town by a bond. • Does this project receive endorsement by community groups, municipal boards and/or departments? Please include any letters of support or endorsement. See attached. • Does this project demonstrate that other funding sources are not readily available or sufficient? This funding, if awarded by CPA, will reduce the burden to the taxpayer by reducing the amount of the bond. COMMUNITY PRESERVATION ITEMIZATION OF FUNDS REQUESTED Cost # Item per unit of units Total Cost Comments Tennis & Basketball Courts $440,000 6 post tension courts Lighting for Tennis & Basketball Courts $150,000 New Baseball & GrassinglRemoval of Old Baseball Field for Practice fields $445,000 Professional Fees (Design,Architectural, Legal, Permits, Fees Cost # Item per unit of units Total Cost Comments $ $ $ is Site Work(Clearing Excavation, Infrastructure & Landscaping) Cost # Item per unit of units Total Cost Comments $ $ $ $ Construction (Materials, Labor Total $I,035.000 { �lMW Y{M ovrRw. A•M,CR 1Rr �M �AROIAtU AAIA MYNAL D anwA A'AMSAIID ROX 1. TS Aj R" G AR[lN Kp� r1 MM MWAALL ftuj AAOM 1 ' nm �RnO6 i CdOAARRC'Mi ' > WOf 1Vf O C]RCL AMD lIOMI � ��llY1pGG AAN/' Imrt6 1 IMrIID �}rMG OINOIR ,�•, - lP Mf.CMAv1 um M037M r f. Acc"nneRcun ' 46—Mw*4 r 1 m RCM noun j pr�a� ;I i ,'I I I A 'o f I Muyr Ai=m rtowe f 4 r r raxr rRA eevaac I!k r 1 „ennp 4 A Ic"WL MIDI r *am U ra.{•Rr.oww avQ I _ AAo,Ma nm/n Lr AY[fvM a - RC+RIIP A716lifA s,1flMRL 1VIF I I•. _ tr",*WC1�il R00M! . C9l+AM61RN+uRwVoRM 9uY1ulcuM¢uwiaa I{ Row w uxymrn + PAM WR91R MTWI+R l7G40C ' I .,1T,94AN SPRWr ■rm xew cauMrs�oanMCA � t ____-- Lumilmlifown LOW"Ofmkt IWM 1 AM vmae¢,•v*m& rARCMDAM Ir r i J SCHEMATIC DESIGN 6uLct a.m&cxoow AGAWAM HIGH SCHOOL , TRACK FACILITY IMPROVEMENTS 760 COOPER STREET AGAWAM,MASSACHUSETTS APRIL,2014 0 •o Myau M 10 ib�d,'-Cost Veft ' e t . 'An' titipZ ffem Cast General Conditions,Site Removals.Site Pte $225.000 Track an 100 ar e 12T Radius With 0 Lane S 'nt $540.000 S hetic Turf Feld 240'wide X 390 9a $800.000 Track and Field Events Shot Put.Longnple Jump,Pale Vault Nettie $60.000 Bleachers 1500 Seat $375,000 Press Box with Lift $100.000 Field Li inq 4 Pale far Track and Turf Field $325.000 TennisMasketball Courts 8 Courts Past Tension Concrete $440,000 Li in $150,000 Other Sitework HardscapS§wfaces 2dewalky Fencing $200.000 DrainM and Mllity Iggnments $100.000 Plaza Area $75.000 HC Parki Lot $40.000 Pat Lighting $30,000 New Baseball.GrassinqTemmW Old Baseball $445.000 Buildimis Restroon Concession 3501SF X 2.200$ $770.000 5100 $100.000 Locker Room Renovation $930.000 2251SF X 4.130 Architecture! 'neeri Services 8% 3400.000 f �.. meted ToW Praged Budget n $6,225,000 a l a • t cowed Pied cow -y(±`[M6) $622,500 t. Final budget to be developed after project is destgrted.TW9 budgo is based upon 5did-Malic I Caolo & Bieniek Ameciaics, Inc. design wdh rm site documentation. �,MILONE&MAcBRoom Z Budgetary mmftts based upon preserd day east.Cast a{escala ow due to it wia.l t#fmW be budgeted 7 3 'Agawam Public Schools 1305 Springfield Street Suite 1 � � �� Feeding Hills, MA 01030 -2198 WILLIAM P.SAPELLI,C.A.G.S. ALLISON LECLAIR, M.Ed. Superintendent of Schools ROBERT CLICKSTEIN,M.B.A. Assistant Superintendent for Curriculum, (413)821.0548 School Business Administrator Instruction,&Human Resources Fax(413)789-1835 (413)821-0550 (413)821-0568 www.agawampublicschools.org August 20, 2014 Jennifer Bonfiglio CPA Administrator Town of Agawam 36 Main Street Agawam, MA 01001 RE: CPA Funds Dear Ms. Bonfiglio: Please accept this letter of support for the use of CPA funds to help defray the cost of constructing a New Track Field, and School Locker Facility at Agawam High School. The use of these funds would also greatly improve the school's tennis courts and baseball/practice fields, which are in desperate need of attention/renovation. Not only would students benefit from these improvements, but also town residents who, for years, have expressed their desire for a well- groomed track facility on which to walk as well as access to adequate tennis courts. Moreover, the appearance of the school grounds would be greatly enhanced with these upgrades. Presently, our high school students, who compete on the girl's and boy's track teams, must travel to other districts for their "home games", as our present track facility is not suitable for competitions. The CPA has always been a strong supporter of our schools, and our district appreciates their financial assistance throughout the years. For all of the above reasons, it is our hope that the CPA will give careful consideration to our request for funding for these worthwhile and much needed projects. Sincerely, r William P. Sapelli Superintendent of Schools of .t. T1t 2014-26 A RESOLUTION ENDORSING THE TRACK MASTER PLAN AS PRESENTED AND THE ADMINISTRATION'S INTENTION TO CONTINUE WITH THE PROJECT,WITH SUPPORT FROM THE EXPLORATORY COMA TTEE,AND SEEK BIDS FOR CONSTRUCTION DOCUMENTS Sponsored by Mayor Richard A Cohen WHEREAS, the Track Facility Exploratory Committee seeks the support of the City Council before moving forward with the second phase of this project; and WHEREAS, the Town of Agawam commissioned the creation of a Master Plan layout the renovation of the Track&Field Facility at the High School;and WHEREAS, said plan was presented to the City Council and School Committee at a joint meeting its April where it received positive feedback;and WHEREAS, the next phase of the project would involve a bid for a firm to create construction drawings which would be used to bid for the construction of the facility; and WHEREAS, it is in the best interests of the Town of Agawam to continue with this project in seeking bids for the creation of construction documents. NOW THEREFORE, the Agawam City Council resolves to endorse the Track Master Plato as previously presented and encourage the Administration and Track Facility Exploratory Committee to continue with the project and pursue a firm for the creation of construction drawings for the final phase of the project. Dated this F'D-day ofA 2014. PER ORDER OF THE AGAWAM CITY COUNCIL Christopher C. Jo on, President PROVE TO FORM AND LEGALITY by o- vo 1 t o-F 04 S © Ka , i A-bsw4- Vinc�t roscia, City solicitor e MAYORAL ACTION J � Received this + day of �� 2014 from Council Clerk. Signed by Council president this 14 day of TU 2014. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Aga4%Darter, as am d , I hereby approve the passage of the above legislation on this day of 2014. x�d �a Richard A. Cohen,Mayor DISAPPROVAL OF LEGISLAATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2014 for the following reason(s): Richard A. Cohen,Mayor RETURN OF LEGISLATION TO COUNC IL CLERK Returned to Council Clerk this J day of ur 2014.