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TR-2014-43 CPA SHEA ROOF • q, Lo 3 i I i TR-2014-43 A RESOLUTION APPROPRIATING FROM THE COMMUNITY PRESERVATION FUND AND AUTHORIZING THE EXPENDITURE OF COMMUNITY PRESERVATION FUNDS FOR THE ROOF REPLACEMENT OF THE SHEA FIELD STORAGE/BATHROOM BUILDING Whereas,voters of Agawam chose to form a Community Preservation Committee (CPA);and Whereas,pursuant to Massachusetts General Law Chapter 4413, Section 5(2)allows the CPA Committee to make recommendations to the legislative body; and Whereas,pursuant to Massachusetts General Law Chapter 4413, Section 5(3)(d)states that the legislative body shall then take such action and approve such appropriations for the CPA Committee; and Whereas,The Community Preservation Committee has recommended appropriation and expenditure in the amount of twenty thousand three hundred dollars ($20,300.00)from the budgeted reserve balance; and Whereas,the expenditure will rehabilitate a structure owned by the Town of Agawam and located at Shea Field; NOW THEREFORE,THE AGAWAM CITY COUNCIL hereby further resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of twenty thousand three hundred dollars ($20,300.00) from the budgeted reserve fund balance for the roof replacement of the Shea Field storage/bathroom building in accordance with M.G.L. Ch. 44b, Sec. 2. THE AGAWAM TOWN COUNCIL hereby further resolves that the Mayor is authorized to expend said funds,as permitted by law, and to do all things necessary for the purposes so stated. Dated this day of 2014. D� SiTi l W-ce inn C; - PER ORDER OF THE AGAWAM CITY COUNCIL WrIL- cc.. aAAd� Christopher C. Jo n,President U—- `-y- APPROVED AS ITORIMAND LEGALITY 1 Vincent F. Gioscia, City Solicitor APPROVED AS TO APPROPRIATION r C/LLW/ 11(1 1A A eryl St.Jo4 Auditor MAYORAL ACTION Received this Ot day of �)Wmb 4 ,2014 from Council Clerk. Signed by Council President this ( A"N day of QUV-�'.�, 2014. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Aga arter, as amended, I h eby approve the passage of the above legislation on this day of 2014. Ric and A. Cohen,Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended,I hereby veto the passage of the above legislation on this day of 2014 for the following reason(s): Richard A. Cohen,Mayor RETURN OF LEGISLATION TO COUN CIL CLERK Returned to Council Clerk this day of b r- 2014. TR-2014-43 A RESOLUTION APPROPRIATING FROM THE COMMUNITY PRESERVATION FUND AND AUTHORIZING THE EXPENDITURE OF COMMUNITY PRESERVATION FUNDS FOR THE ROOF REPLACEMENT OF THE SHEA FIELD STORAGE/BATHROOM BUILDING Whereas, voters of Agawam chose to form a Community Preservation Committee (CPA); and Whereas,pursuant to Massachusetts General Law Chapter 44B, Section 5(2) allows the CPA Committee to make recommendations to the legislative body; and Whereas, pursuant to Massachusetts General Law Chapter 4413, Section 5(3)(d) states that the legislative body shall then take such action and approve such appropriations for the CPA Committee; and Whereas, The Community Preservation Committee has recommended appropriation and expenditure in the amount of twenty thousand three hundred dollars ($20,300.00) from the budgeted reserve balance; and Whereas,the expenditure will rehabilitate a structure owned by the Town of Agawam and located at Shea Field; NOW THEREFORE, THE AGAWAM CITY COUNCIL hereby further resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of twenty thousand three hundred dollars ($20,300.00) from the budgeted reserve fund balance for the roof replacement of the Shea Field storage/bathroom building in accordance with M.G.L. Ch. 44b, Sec. 2. THE AGAWAM TOWN COUNCIL hereby further resolves that the Mayor is authorized to expend said funds, as permitted by law, and to do all things necessary for the purposes so stated. Dated this day of , 2014. PER ORDER OF THE AGAWAM CITY COUNCIL Christopher C. Johnson, President APPROVED AS , jjD LEGALITY Vincent P. Gioscia, City Solicitor APPROVED AS TO APPROPRIATION C zryf St. Jo , Auditor 1 COMMUNITY PRESERVATION PROJECT APPLICATION COVER SHEET Project Title: Shea Roof Project Summary: Remove dilapidated roof at Shea Field storage/bathroom building. Replace with a metal roof. Once this is done the building will be renovated with remodeled bathrooms, new doors, and separate storage units. c•� J 1 Estimated start date: Fall 2014 Estimated completion date: Spring 2015 w CPA Program Area (check all that apply): Open Space _Historic Preservation _Community Housing X Recreation Information[I: Applicant/Developer Contact Person and or/primary applicant: Chris Sparks, Director of Parks & Recreation Organization (if applicable): Town of Agawam Parks & Recreation Mailing Address: 1000 Suffield Street, Agawam, MA 01001 Daytime phone# 821-0514 Fax #: 821-0637 E-mail address: recreation@agawam.ma.us Project Manager: Chris Sparks, Director of Parks & Recreation III: Budget Suniniai-y Total budget for project: $20,300 CPA funding request: $20,300 Other Funding Source: none $ Applicant's Signature: Date Submitted: 42�/��1 tv F COMMUNITY PRESERVATION ITEMIZATION OF FUNDS REQUESTED Cost # Item Rer unit of units Total Cost Comments Professional Fees (Design, Architectural, Legal, Permits, Fees Cost # Item per unit of units Total Cost Comments $ $ $ $ $ $ Site Work (Clearing Excavation Infrastructure & Landsca in Cost # Item per unit of units Total Cost Comments $ $ Construction Materials Labor CDA Quote $ $20 300 ,Total $ is Narrative: The Town of Agawam has a building at Shea Field that was used as the home to the DPW's Grounds Crew before they moved to their current home at 1000 Suffield Street in 2006. In 2001, two ADA complaint bathrooms were added to the building for use by the Skatepark that opened in 2001. Since 2006, the building was used for some storage but has essentially been vacated and abandoned. The leaking roof allowed water to be trapped in the insulation and interior ceiling creating a very moldy environment. The ceiling eventually collapsed and has been cleaned up exposing the rafters. The rafters are deteriorating and are infested with rot and mold. The collapsed ceiling and mold have also infested the two ADA compliant bathrooms. The entire roof needs to be removed and replaced. In the fall of 2013, Reinhardt Associates did inspect the interior block walls as well as the foundation and footing of the building and found them to be in good shape and to code. The removal and replacement of the roof will be phase one of the project. The new roof will have a steeper pitch and will be metal to discourage youth from going on the roof. An adjoining fence will also be removed to discourage roof access. Phase two will include the complete renovation of the building's interior. Phase two will include the replacement of the two access doors,blocking the broken windows, rehabilitating the ADA Bathrooms, and dividing the interior into separate storage units for Town sponsored organizations. Phase one will be funded by the Community Preservation Act (CPA) and phase two will be funded by the Agawam Parks & Recreation Department, the Agawam Building Maintenance Department, and the Agawam Dog Owners Group (ADOG). Project Budget: $20,300 see attached quotes Project Timeline: With timely CPA and City Council approvals this roof could be installed this fall and building renovations could begin over the winter. The entire project is projected to be completed by spring 2015 to coincide with the opening of the new Dog Park, ADA Compliance: The two public bathrooms are already ADA compliant and any interior renovations will be to code and approved by the Agawam Building Inspector. Site Control/Ownership: Shea Field is owned by the Town of Agawam. It is officially listed as part Robinson Elementary School's 38.6 acres of land. Property Record Card and GIS information are attached. Support: Attached are letters of support from Town organizations that will utilize the storage units within the building. What Community Preservation criteria does this project meet? Please try to answer those questions that apply and include program specific criteria found in the CPA Plan: • Does this project serve multiple needs and populations and/or addresses more than one focus area of CPA? Once completed the building at Shea Field will have ADA compliant bathrooms that will be open to the public while utilizing the various activities at Shea Field including, the Dog Park, the Skate Park, Baseball, Field Hockey, etc. The interior of the building will be divided into separate storage units for various Town Sponsored organizations including, Agawam Dog Owners Group (ADOG), The Agawam Cultural Council, The Agawam Beautification Committee, and The Agawam Park & Recreation Department. • Is ongoing maintenance and upkeep required? If yes, please explain how this will be accomplished and include detailed maintenance costs if applicable and funding and revenue sources, if any. The bathrooms will need to be cleaned on a regular basis. The Parks & Recreation Department will work with Building Maintenance to ensure these are cleaned and maintained. • Does this project preserves, utilizes, protects and/or enhances current town-owned assets? This project preserves a Town owned building that is currently unsafe due to a dilapidated roof and mold. • Does this project save resources that would otherwise be threatened? If left unprotected we will lose this building. • Does this project leverage additional or multiple sources of public and/or private funds? Although the roof(phase 1) does not leverage multiple sources of funding the renovation of the building(phase 2) will be accomplished with a combination of funding provided by the Parks & Recreation Department, the Building Maintenance Department, and ADOG. • Does this project receive endorsement by community groups, municipal boards and/or departments? Please include any letters of support or endorsement. ADOG, The Beautification Committee, and the Agawam Cultural Council all support this project. • Does this project demonstrate that other funding sources are not readily available or sufficient? There are no other funding sources available for the roof portion (phase 1) of this application. There are other sources of funding for the completion of the building renovation (phase 2). • Does this project use local contractors where possible? All contractors will be from the immediate area. Summary Page i of 1 I Printable Record Card I Previous Assessment I Condo Info I Sales R Zoning I Comments I WebPro Card 1 of 2 Next Card Last Card Location 65 BEGLEY ST Property Account Number Parcel ID H15 5 11 Old Parcel ID 1995-- Current Property Mailing Address Owner TOWN OF AGAWAM City AGAWAM ROBINSON PARK SCHOOL State MA Address 36 MAIN ST Zip 01001-1825 Zoning RA2 Current Property Sales Information Sale Date 10/10/1955 Legal Reference 2422-251 Sale Price 0 Grantor Seller Current Property Assessment Card 1 Value Total Parcel Value Year 2014 Building Value 2,575,500 Building Value 2,624,200 Xtra Features Value 3,700 Xtra Features 66 600 Value ' Land Area 38.591 acres Land Value 789,400 Land Value 789,400 Total Value 3,368,600 Total Value 3,480,100 Narrative Description his property contains 38.591 acres of land mainly classified as MUNICPL with a(n)SCHOOL style building, uilt about 1960 , having BRICK exterior and TAR+GRAVEL roof cover, with 1 unit(s), 0 total room(s), 0 total bedrooms , 2 total baths , 15 total half baths 0 total 314 baths . Legal Description Property Images ilr Nn ru h IM-I n frr•Fn i IM Ofr•fT1 FF Si, Y S71 FFk w� m u lu y2% WO ! M r n a 2r n rG a u a htto://auawam.natriotnronerties.com/Summary asn9AccountNumber=4685 9/2/2014 Agawam, MA- GIS Agav _ I� € ,: : , geographic inforniation systems Nia cale, 1"- `5 435 feet ®► t "�• ! films beQley st T � . . .. _ _._ _ .. ♦may _. _ .., _. ....._ .. ....-- - .- � ,._�.�y.• -..—r�..-._ .—r. ��. - r .. .. �.t.-.-_,1 .. �. .�...._ _�.,. ...�-...- .J It/r , AIO •. 1 �� !`+ �t. 10# do Z ILI • a / �MJ V ft ' * '� T''ra Map Caords: X = -80,56910.6625, Y = 5174768.0408 http://107.20.209.2 l 4/AgawamMA_Public/index.htmi October 20, 2014 Dear Members of the Community Preservation Act Committee, On behalf of the Agawam Dog Owners Group, Inc. (ADOG) I would like to pledge our full support for the renovation of the bathroom/storage building located at Shea Field. The completed building project will be a very beneficial component to the overall use of the dog park. The renovations will not only benefit ADOG, but the general public as well who utilize Shea Field for a variety of sporting events. Members of ADOG will be park monitors, spending many volunteer hours at the site. Restrooms will be a positive feature and a much needed service for those using the park. Also, use of allocated storage space within the building for our group to house various items will be an asset. We appreciate the CPA committee's time and attention to this matter and Dope you will vote favorably to fund the roof renovations. The Agawam Dog Owners Group is also continuing to fundraise to help support the park and we are willing to help with the building renovations as well once plans and construction costs are finalized with the dog park. Thank you for your consideration. Sincerely, Deborah Sanchez, president Agawam Dog Owners Group CDA Roofing and Siding Contractors 1775 Main Street Agawam Ma wom (413)786-4081 tele***(413)786-2196 fax Estimate September 17, 2014 Chris Sparks, Director Agawam Park & Recreation l000 Suffield Street Agawam, MA oloo1 SHEA'S FIELD BUILDING • Tear off existing roof down to block • Reinstall new wood nailer around existing building • Install 2'x4' truss rafters • Install new furring strips on trusses • Install new corrugated style metal roofing • Re-plywood gable ends • Install siding on gable ends • Removal & disposal of all debris • Electrical service needs to be turned off prior to commencement of job and turned back on upon completion —paid for by client • All permits furnished by CDA Roofing & Siding Contractors LLC We propose to furnish the material and labor-completion in accordance with the above specifications for the sum of. $20,300.00 Payment to he made upon completion of work stated. Authorized Signature: All material is guaranteed to be as specified.All work to he completed in a workmanlike manner according to standard practices.Any alterations or deviations from above specifications involving extra cost will he executed only upon written orders,and will become an extra charge over and above the estimate. Signature: Date: I A HANDYMAN MICHAEL MORRISSEY PROPOSAL AND ' 31 SUE STREET SPRINGFIELD, MA 01108 ACCEPTANCE (413)531-4251 MA #139538 CSL99955 WWW.THEA1 HANDYMAN.COM PROPOSAL SUBMITTED TTO7 PHONE AA _ / /•- / STREET JOB NAME CITY•STATE d ZIP CODE JOB LOCATION y7� Vv - ARCHIT T I DATE OF PLANS / � I J B PHONE .,....,. ..We hereby s Jubrq,[specl6Calion5 osUmal�or..........................r.._....._...............,._V............... ........................._..-_...... ....... . .................. ..... .,. _-�._...... 6G..•..! / -e� ..- Ie G:4.r �/ :r 1�C J2C �GL- �-C.�S _. _G�..S. - tE GK'CC/•_,.._... . . P. .. .... . _..... _"..L.,......_..... 5.I ,......,....._. ,/c....'7..�_..............._l� ..... ../ =..9. ._....CZ . .-.,.._..,.,... ._.. � L/,`e, ._ --- —�- ........... . _. Ali home improvement contractors and subcontractors shall be istered and that any inquiries about a contractor or subcontractor relating to a regls ra Ion should be directed to: Director,Home Improvement Contractor Registration Program P.O.Box 871,Taunton,MA 02780-0871 Phone:(800)231-9910 The owner's three-day cancellatior rights under MGL c.93,§48:MGL c.140D, ��- §10 or MGL C.255D§14 as may be applicable. WWe.Pl'DP05P hereby 6 'Urgiish male at a bar—complete in accordance with above specifications, for the sum Qf; dollars($ Payment to bp made as follows: f�All material is guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard practices,Any alSeretron or deviation from above specifications Autheri7 d� involving extra costs will be executed only upon written orders,and will become an extra Slip —` charge over and above the estimate.All agreements contingent upon strikes, accidents or delays beyond our control.Owner to carry tire,tornado and other necessary insurance. Note:This proposal may be Our workers are fully covered by Workman's Compensalion Insurance. withdrawn by us if not accepted within days. DO NOT SIGN THIS CONTRACT IF Arreptance of Proposal —The above prices,specifications THERE ARE ANY BLANK SPACES and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above, qa;e of Acceptance: Signature f f r Garland Construction Corporation General Contractors 40 Old dames Street Chicopee, Ma. 01020 (413)533 —7699p (413) 532—6046f 10/2/14 Chris Sparks, Director Town of Agawam Parks Department 1000 Suffield Street Agawam, Ma. 01001 RE: Agawam Shea Field Storage Building Truss & Roof Replacement Dear Mr. Sparks, Per your request, we met to discuss and review the proposed work to remove the existing failed and water damaged roofing and all trusses and replace with new. Based upon your input and our observations, it appears these projects are feasible and can be performed safely with minimal interruption to the park but complete shut down of the building. We propose the following for your consideration: Garland Construction Corporation proposes to supply all labor, materials and legal disposal of all debris to safely remove the existing shingle roof in its entirety, all plywood underlayment and accessories and all roof trusses and sill plates. Garland will order and install new wood trusses with a greater pitch than the old roof with all new sill plating, hurricane anchors, cross bracing and 5/8 plywood underlayment. We will install water and ice over the entire roof surface and install new Pabral metal roofing in the standard color of your choice. New fascia, cave plywood, soffits and drip edging will be installed at the full perimeter for a complete finish_ As discussed, the city will be responsible for all mechanical and electrical demo and installations in the space and through the roof. We will flash any vents as needed but will not install them and no painting is included of the soffits or plywood end panels. TOTAL ESTIMATE: $31,570.00 Add Alternate to Prime/Paint Soffits/End Panels: $2,980.00 This proposal is based upon prevailing wages and all applicable taxes and insurances as required by the Commonwealth of Massachusetts. All work is to be performed during normal business hours of Tarn to 4pm, Monday through Friday. Any alteration or deviation from the scope above will require further consideration. We hope this proposal fits your budget and should you have any questions, please do not hesitate to call. Thank you for your consideration of this matter and we look forward to hearing from you. Sincer y,, Michael T. Avis, roject Manager educate!engaged entertain Agawam Cultural Council Town Hall 36 Main Street Agawam, MA 01001 September 18, 2014 Chris Sparks, Director of Parks & Recreation 1000 Suffield Street Agawam, MA 01001 Dear Chris, As an active Town entity, the Agawam Cultural Council would definitely be interested in a storage unit in the storage/concession building at Shea Field. We understand that the building would be available to us at any time, and that our area would have our own lock on the door. Thank you for offering us this opportunity. Sincerely, Bob Kadis, Chair-Agawam Cultural Council Phone: 413-789-4814 Email: r.kadis comcast.net ACC web site: www.agawamcc.orq I agawam cultural council educate I engage I entertain isit son Facebook Agawam Beautification Committee c/o Planning Department Agawam Town Ball 36 Main Street Agawam, Ma 01001 September 17, 2014 Chris Sparks Park and Rec Director 1000 Suffield Street Agawam, Ma 01001 Dear Mr.Sparks, At our meeting of 9/16/2014 the committee discussed the proposed roof replacement of the building at Shea Field. As this work would preserve the building and provide much needed storage space for various town departments/committees we agreed that is a worthwhile project. Over the last years our seasonal items have had to be stored at committee member's homes. Having storage space in this building would alleviate this problem. Please accept this letter as our support of this project. Very truly yours, Vi Baldwin for the Agawam Beautification Committee Town of Agawam Law Department h ►; Memorandum To: Jennifer Bonfigho From: Vincent Gioscia Date: July 15,2014,2014 Subject: CPA Applications Shea Field Building Restoration 44B s. 5b(2) The community preservation committee shall make recommendations to the legislative body for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation,preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created as provided in this section; provided, however, that funds expended pursuant to this chapter shall not be used for maintenance. With respect to community housing, the community preservation committee shall recommend, whenever possible, the reuse of existing buildings or construction of new buildings on previously developed sites. With respect to recreational use, the acquisition of artificial turf for athletic fields shall be prohibited; provided, however, that any project approved by a municipality for the acquisition of artificial turf for athletic fields prior to July 1, 2012 shall be a permitted use of community preservation funding. (Emphasis added). M.G.L. 4413§2 defines Rehabilitation as , capital improvements, or the making of extraordinary repairs, to historic resources, open spaces, lands for recreational use and community housing for the purpose -of making such historic resources, open spaces, lands for recreational use and community housing functional for their intended uses, including, but not limited to, improvements to comply with the Americans with Disabilities Act and other federal, state or local building or access codes; provided, that with respect to historic resources, "rehabilitation" shall comply with the Standards for Rehabilitation stated in the United States Secretary of the Interior's Standards for the Treatment of Historic Properties codified in 36 C.F.R. fart 68; and provided further, that with respect to land for recreational use, "rehabilitation" shall include the replacement of playground equipment and other capital improvements to the land or the facilities thereon which make the land or the related facilities more functional for the intended recreational use. Capital improvements are under defined M.G.L. 4413§2 as, reconstruction or alteration of real property that: (1) materially adds to the value of the real property or appreciably prolongs the useful life of the real property; (2) becomes part of the real property or is permanently affixed to the real property so that removal would cause material damage to the property or article itself; and (3) is intended to become a permanent installation or is intended to remain there for an indefinite period of time. The replacement of the roof on the Shea Field building seems to go beyond maintenance. It would seem to be more akin to extraordinary repairs. Maintenance is defined under M.G.L. 44B§2 as "incidental repairs which neither materially add to the value of the property nor appreciably prolong the property's life, but keep the property in a condition of fitness, efficiency or readiness." This project in my opinion would be a proper use of Community Preservation Funds. COMMUNITY PRESERVATION ELIGIBILITY DETERMINATION FORM The purpose of this form is to make sure that all project applications applying for Community Preservation Act funding are eligible for funding. Please refer to Appendix-B in the Community Preservation Plan when filling out this form. This form must be approved in order for an application to be accepted. Project Title: Shea Field Building Restoration Project Sponsor/Organization: Agawam Park & Recreation Contact Name: Chris Sparks Mailing Address: 1000 Suffield Street Daytime phone#: 821-05 l4 Fax #: 821-0637 E-mail address: recreation@agawam.ma.us CPA Program Area (check those that apply): Open Space — Historic Preservation Community Housing _X_Recreation Project Purpose (check those that apply): _Acquisition _X_Creation _ Preservation Support _X_Rehabilitation/Restoration Project Summary: Please provide a brief description of the project. (provide additional pages if necessary) Replace the roof on the building at Shea Field. Once the roof is replaced the handicap accessible bathrooms can be restored and made available to patrons using Shea Field. The building will also be renovated to provide storage for the Dog Park, the Beautification Committee, the Rotary Club, the Parks & Recreation Department, and the DPW. For CPC Use Eligible: Not Eligible: Date: Reviewer: (01 COMPLETE AND SUBMIT THE PROJECT ELIBILIBITY FORM! DO NOT PROCEED UNTIL ELIGIBILTY HAS BEEN DETERMINED! • —TTL 1 COMMUNITY PRESERVATION PROJECT APPLICATION COVER SHEET 1: Project t Project Title: Shea Roof Project Summary: Remove dilapidated roof at Shea Field storage/bathroom building. Replace with a metal roof. Once this is done the building will be renovated with remodeled bathrooms, new doors, and separate storage units. Estimated start date: Fall 2014 Estimated completion date: S rin 2015 ca CPA Program Area (check all that apply): _ r _Open Space _Historic Preservation _Community Housing X Recreation Applicant/Developer Contact Person and or/primary applicant: Chris Sparks, Director of Parks & Recreation Organization (if applicable): Town of Agawam Parks & Recreation Mailing Address: 1000 Suffield Street, Agawam, MA 01001 Daytime phone#: 821-0514 Fax #: 821-0637 E-mail address: recreation@agawam.ma.us Project Manager: Chris Sparks, Director of Parks &Recreation Total budget for project: $20,300 CPA funding request: $20,300 Other Funding Source: none $ Applicant's Signature: Date Submitted: �� COMMUNITY PRESERVATION ITEMIZATION OF FUNDS REQUESTED Cost # Item per unit of units Total Cost Comments Professional Fees (Design,Architectural, Legal, Permits Fees Cost # Item per unit of units Total Cost Comments $ $ Site Work (Clearing Excavation, Infrastructure & Landsca in Cost # Item per unit of units Total Cost Comments Construction Materials, Labor CDA Quote $ $20 300 $ $ Total $ $ a Narrative: The Town of Agawam has a building at Shea Field that was used as the home to the DPW's Grounds Crew before they moved to their current home at 1000 Suffield Street in 2006. In 2001, two ADA complaint bathrooms were added to-the building for use by the Skatepark that opened in 2001. Since 2006, the building was used for some storage but has essentially been vacated and abandoned. The leaking roof allowed water to be trapped in the insulation and interior ceiling creating a very moldy environment. The ceiling eventually collapsed and has been cleaned up exposing the rafters. The rafters are deteriorating and are infested with rot and mold. The collapsed ceiling and mold have also infested the two ADA compliant bathrooms. The entire roof needs to be removed and replaced. In the fall of 2013, Reinhardt Associates did inspect the interior block walls as well as the foundation and footing of the building and found them to be in good shape and to code. The removal and replacement of the roof will be phase one of the project. The new roof will have a steeper pitch and will be metal to discourage youth from going on the roof. An adjoining fence will also be removed to discourage roof access. Phase two will include the complete renovation of the building's interior. Phase two will include the replacement of the two access doors,blocking the broken windows, rehabilitating the ADA Bathrooms, and dividing the interior into separate storage units for Town sponsored organizations. Phase one will be funded by the Community Preservation Act (CPA) and phase two will be funded by the Agawam Parks & Recreation Department, the Agawam Building Maintenance Department, and the Agawam Dog Owners Group (ADOG). Project Budget: $20,300 see attached quotes Project Timeline: With timely CPA and City Council approvals this roof could be installed this fall and building renovations could begin over the winter. The entire project is projected to be completed by spring 2015 to coincide with the opening of the new Dog Park. ADA Compliance: The two public bathrooms are already ADA compliant and any interior renovations will be to code and approved by the Agawam Building Inspector. Site Control/Ownership: Shea Field is owned by the Town of Agawam. It is officially listed as part Robinson Elementary School's 38.6 acres of land. Property Record Card and GIS information are attached. Support: Attached are letters of support from Town organizations that will utilize the storage units within the building. What Community Preservation criteria does this project meet? Please try to answer those questions that apply and include program specific criteria found in the CPA Plan: • Does this project serve multiple needs and populations and/or addresses more than one focus area of CPA? Once completed the building at Shea Field will have ADA compliant bathrooms that will be open to the public while utilizing the various activities at Shea Field including, the Dog Park, the Skate Park, Baseball, Field Hockey, etc. The interior of the building will be divided into separate storage units for various Town Sponsored organizations including, Agawam Dog Owners Group (ADOG), The Agawam Cultural Council, The Agawam Beautification Committee, and The Agawam Park & Recreation Department. • Is ongoing maintenance and upkeep required? If yes, please explain how this will be accomplished and include detailed maintenance costs if applicable and funding and revenue sources, if any. The bathrooms will need to be cleaned on a regular basis. The Parks & Recreation Department will work with Building Maintenance to ensure these are cleaned and maintained. • Does this project preserves, utilizes, protects and/or enhances current town-owned assets? This project preserves a Town owned building that is currently unsafe due to a dilapidated roof and mold. • Does this project save resources that would otherwise be threatened? If left unprotected we will lose this building. • Does this project leverage additional or multiple sources of public and/or private funds? Although the roof(phase 1) does not leverage multiple sources of funding the renovation of the building (phase 2) will be accomplished with a combination of funding provided by the Parks & Recreation Department, the Building Maintenance Department, and ADOG. • Does this project receive endorsement by community groups, municipal boards and/or departments? Please include any letters of support or endorsement. ADOG, The Beautification Committee, and the Agawam Cultural Council all support this project. • Does this project demonstrate that other funding sources are not readily available or sufficient? There are no other funding sources available for the roof portion (phase 1) of this application. There are other sources of funding for the completion of the building renovation (phase 2). • Does this project use local contractors where possible? All contractors will be from the immediate area. Summary Page 1 of 1 rHOME T SEARCH T SUMMARY T INIERIOR T EXTERIOR SALES T ABOUT Printable Record Card I Previous Assessment I Condo Info I Sales j Zoning I Comments , WebPro Card 1 of 2 Next Card Last Card Location 65 BEGLEY ST IF-Propeq Account Number Parcel ID H15 511 Old Parcel ID 1995-- Current Property Mailing Address Owner TOWN OF AGAWAM City AGAWAM ROBINSON PARK SCHOOL State MA Address 36 MAIN ST Zip 01001-1825 Zoning RA2 Current Property Sales Information Sale Date 10/10/1955 Legal Reference 2422-251 Sale Price 0 Grantor Seller Current Property Assessment Card 1 Value Total Parcel Value Year 2014 Building Value 2,575,500 Building Value 2,624,200 Xtra Features Value 3,700 Xtra Features 66 500 Value ' Land Area 38.591 acres Land Value 789,400 Land Value 789,400 Total Value 3,368,600 Total Value 3,480,100 Narrative Description his property contains 38.591 acres of land mainly classified as MUNICPL with a(n) SCHOOL style building, built about 1960 , having BRICK exterior and TAR+GRAVEL roof cover,with 1 unit(s), 0 total room(s), 0 total edroom s 2 total baths , 15 total half baths , 0 total 314 baths . Legal Description Property Images xa t.,•A—►r U6r m rn•e= iu UP-in rr ' a ni rn 4h �. xo u n x v m a u m httn://aL,awam.natriotnronerties.com/Summarv.asn?AccountNumber=4b85 9/2/2014 Agawam, MA — GIS geographic information systems L - 4 i q Map scale: 1"= 435 feed +4► � .�s;� 1 -�, ybe�leb�.et 1i. AL 40 400 000000 i p` r • ANN thy' �. iOP • i 40 Map Coons: x = -8036910.6625, Y = 5174768.0408 http://l 07.20.209.214/A gawamMA_Public/index.htmI October 20, 2014 Dear Members of the Community Preservation Act Committee, On behalf of the Agawam Dog Owners Group, Inc. (ADOG) I would like to pledge our full support for the renovation of the bathroom/storage building located at Shea Field. The completed building project will be a very beneficial component to the overall use of the dog park. The renovations will not only benefit ADOG, but the general public as well who utilize Shea Field for a variety of sporting events. Members of ADOG will be park monitors, spending many volunteer hours at the site. Restrooms will be a positive feature and a much needed service for those using the park. Also, use of allocated storage space within the building for our group to house various items will be an asset. We appreciate the CPA committee's time and attention to this matter and hope you will vote favorably to fund the roof renovations. The Agawam Dog Owners Group is also continuing to fundraise to help support the park and we are willing to help with the building renovations as well once plans and construction costs are finalized with the dog park. Thank you for your consideration. Sincerely, Deborah Sanchez, president Agawam Dog Owners Group CDA Roofing and Siding Contractors 1775 Main Street Agawam Ma wool (413)786-4081 tele***(413)786-2196 fax Estimate September 17, 2014 Chris Sparks, Director Agawam Park & Recreation woo Suffield Street Agawam, MA wool SHEA'S FIELD BUILDING • Tear off existing roof down to block • Reinstall new wood nailer around existing building • Install 2'x4' truss rafters • Install new furring strips on trusses • Install new corrugated style metal roofing • Re-plywood gable ends • Install siding on gable ends • Removal & disposal of all debris • Electrical service needs to be turned off prior to commencement of job and turned back on upon completion — paid for by client • All permits furnished by CDA Roofing & Siding Contractors LLC We propose to furnish the material and labor-completion in accordance with the above specifications for the sum of. $209300.00 Payment to he made upon completion of work stated. Authorized Signature: All material is guaranteed to be as specified.All work to be completed in a workmanlike manner according to standard practices.Any alterations or deviations from above specifications involving extra cost will be executed only upon written orders,and will become an extra charge over and above the estimate. Signature: Date: A HANDYMAN MICHAEL MORRISSEY PROPOSAL AND ' 31 SUE STREET SPRINGFIELD,MA 01108 ACCEPTANCE (413)531-4251 MA#139538 CSL99955 WWW.THEA1 HANDYMAN.COM PROPOSAL 5 BMITTED TO , PHONE DA 7 /4( STRE T J06 NAME CITY,STATE d VP CODE JOB LOCATION f� ARCHIT T fJ DATE OF PLANS / J A PHONE �f G�"'r �� �' �.✓[:�: �t A�•� � i' fir?Ct.T G� �1.� r( f We hereby subrFit sp"ification5 9siimalos for, 11 ------------- y--------- — rc;_T/ .......... r._.__._..._..................._,___._..-._-._..._..__...-__.______..._.__.... ...-..__.__._ __.._. ._.T_._ ___.__._...j. ._ - _ ___... ...--_------ --_.-__. l l Ail home improvement contractors and subcontractors shall be istered and that any inquiries about a contractor or subcontractor relating to a regls re ton should be directed to: Director,Home Improvement Contractor Registration Program P.O.Box 871.Taunton,MA 02780.0877 Phone:(800)231-9910 The owner's three-day cancellation rights under MGL c.93,§48:MGL c.140D, §10 or MGL c-255D§14 as may be applicable. MP PruPVIJe hereby 8 umish mate al a bor—complete in accordance with above specifications, for the sum ref: �c dollars(g Payment to bpinede as follows: r -AN material material i5 guaranteed to be as specilied. AN work to 6e completed in a workmanlike � manner according to standard practices.Any alteration or deviation from above specifications Auihorp „1 involving extra costs will be executed only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes, accidents or delays beyond our control.Owner to carry fire,tornado and other necessary insurance. Note:This proposal may be withdrawn b us it not accepted within I Our workers are fully covered by Worlman's Compensation insurance. Y p days. , DO NOT SIGN THIS CONTRACT IF AC�Ppt urr Of Vr CPO 9al The above prices,specifications THERE ARE ANY BLANK SPACES and conditions are satisfactory and are hereby accepted. You are authorized Signature to do the work as specified. Payment will be made as outlined above. Date of Acceptance: Signature � Garland Construction Corporation General Contractors 40 Old James Street Chicopee, Ma. 01020 (413)533 —7699p (413) 532--6046f 10/2/14 Chris Sparks, Director Town of Agawam Parks Department 1000 Suffield Street Agawam, Ma. 01001 RE: Agawam Shea Field Storage Building Truss & Roof Replacement Dear Mr. Sparks, Per your request, we met to discuss and review the proposed work to remove the existing failed and water damaged roofing and all trusses and replace with new. Based upon your input and our observations,it appears these projects are feasible and can be performed safely with minimal interruption to the park but complete shut down of the building. We propose the following for your consideration: Garland Construction Corporation proposes to supply all labor,materials and legal disposal of all debris to safely remove the existing shingle roof in its entirety,all plywood underlayment and accessories and all roof trusses and sill plates. Garland will order and install new wood trusses with a greater pitch than the old roof with all new sill plating, hurricane anchors, cross bracing and 5/8 plywood underlayment. We will install water and ice over the entire roof surface and install new Fabral metal roofing in the standard color of your choice. New fascia, eave plywood, sous and drip edging will be installed at the full perimeter for a complete finish. As discussed, the city will be responsible for all mechanical and electrical demo and installations in the space and through the roof. We will flash any vents as needed but will not install them and no painting is included of the soffits or plywood end panels. TOTAL ESTIMATE: $31,570.00 Add Alternate to Prime/Paint Soffits/End Panels: $2,980.00 This proposal is based upon prevailing wages and all applicable taxes and insurances as required by the Commonwealth of Massachusetts. All work is to be performed during normal business hours of lam to 4prn, Monday through Friday. Any alteration or deviation from the scope above will require further consideration. We hope this proposal fits your budget and should you have any questions, please do not hesitate to call. Thank you for your consideration of this matter and we look forward to hearing from you. Sincer y„ . Michael T. Avis, roject Manager educate I engage I entertain Agawam Cultural Council Town Hall 36 Main Street Agawam, MA 01001 September 18, 2014 Chris Sparks, Director of Parks & Recreation 1000 Suffield Street Agawam, MA 01001 Dear Chris, As an active Town entity, the Agawam Cultural Council would definitely be interested in a storage unit in the storage/concession building at Shea Field. We understand that the building would be available to us at any time, and that our area would have our own lock on the door. Thank you for offering us this opportunity. Sincerely, f, i Bob Kadis, Chair-Agawam Cultural Council Phone: 413-789-4814 Email: r.kadisCaD-comcast.net ACC web site: www.agawamcc.org agawam cultural council educate I engage I entertain isit Us on Facebook Agawam Beautification Committee c/o Planning Department Agawam Town Hall 36 Main Street Agawam, Ma 01001 September 17, 2014 Chris Sparks Park and Rec Director 1000 Suffield Street Agawam, Ma 01001 Dear Mr. Sparks, At our meeting of 9/16/2014 the committee discussed the proposed roof replacement of the building at Shea Field. As this work would preserve the building and provide much needed storage space for various town departments/committees we agreed that is a worthwhile project. Over the last years our seasonal items have had to be stored at committee member's homes. Having storage space in this building would alleviate this problem. Please accept this letter as our support of this project. Very truly yours, Vi Baldwin for the Agawam Beautification Committee r 1` Town of Agawam Law Department ' Memorandum To: Jennifer Bonfigho From: Vincent Gioscia Date: July 15,2014,2014 Subject: CPA Applications Shea Field Building Restoration 44B s. 5b(2) The community preservation committee shall make recommendations to the legislative body for the acquisition, creation and preservation of open space; for the acquisition, preservation, rehabilitation and restoration of historic resources; for the acquisition, creation, preservation, rehabilitation and restoration of land for recreational use; for the acquisition, creation,preservation and support of community housing; and for the rehabilitation or restoration of open space and community housing that is acquired or created as provided in this section; provided, however, that funds expended pursuant to this chapter shall not be used for maintenance. With respect to community housing, the community preservation committee shall recommend, whenever possible, the reuse of existing buildings or construction of new buildings on previously developed sites. With respect to recreational use, the acquisition of artificial turf for athletic fields shall be prohibited; provided, however, that any project approved by a municipality for the acquisition of artificial turf for athletic fields prior to July 1, 2012 shall be a permitted use of community preservation funding. (Emphasis added). M.G.L. 4413§2 defines Rehabilitation as , capital improvements, or the making of extraordinary repairs, to historic resources, open spaces, lands for recreational use and community housing for the purpose -of making such historic resources, open spaces, lands for recreational use and community housing functional for their intended uses, including, but not limited to, improvements to comply with the Americans with Disabilities Act and other federal, state or local building or access codes; provided, that with respect to historic resources, "rehabilitation" shall comply with the Standards for Rehabilitation stated in the United States Secretary of the Interior's Standards for the Treatment of Historic Properties codified in 36 C.F.R. Part 68; and provided further, that with respect to land for recreational use, "rehabilitation" shall include the replacement of playground equipment and other capital improvements to the land or the facilities thereon which make the land or the related facilities more functional for the intended recreational use. Capital improvements are under defined M.G.L. 4413§2 as, reconstruction or alteration of real property that: (1) materially adds to the value of the real property or appreciably prolongs the useful life of the real property; (2) becomes part of the real property or is permanently affixed to the real property so that removal would cause material damage to the property or article itself; and (3) is intended to become a permanent installation or is intended to remain there for an indefinite period of time. The replacement of the roof on the Shea Field building seems to go beyond maintenance. It would seem to be more akin to extraordinary repairs. Maintenance is defined under M.G.L. 44S§2 as "incidental repairs which neither materially add to the value of the property nor appreciably prolong the property's life, but keep the property in a condition of fitness, efficiency or readiness." This project in my opinion would be a proper use of Community Preservation Funds. COMMUNITY PRESERVATION ELIGIBILITY DETERMINATION FORM The purpose of this form is to make sure that all project applications applying for Community Preservation Act funding are eligible for funding. Please refer to Appendix-B in the Community Preservation Plan when filling out this form. This form must be approved in order for an application to be accepted. Project Title: Shea Field Building Restoration Project Sponsor/Organization: Agawam Park & Recreation Contact Name: Chris Sparks Mailing Address: 1000 Suffield Street Daytime phone#: 821-0514 Fax#: 821-0637 E-mail address: recreation@agawam.ma.us CPA Program Area (check those that apply): _Open Space _ Historic Preservation Community Housing _X_Recreation Project Purpose (check those that apply): _Acquisition _X_Creation _Preservation Support _X_Rehabilitation/Restoration Project Summary: Please provide a brief description of the project. (provide additional pages if necessary) Replace the roof on the building at Shea Field. Once the roof is replaced the handicap accessible bathrooms can be restored and made available to patrons using Shea Field. The building will also be renovated to provide storage for the Dog Park, the Beautification Committee, the Rotary Club, the Parks & Recreation Department, and the DPW. Elk For CPC Use Eligible: Not Eligible: Date: Reviewer: COMPLETE AND SUBMIT THE PROJECT ELIBILIBITY FORM! DO NOT PROCEED UNTIL ELIGIBILTY HAS BEEN DETERMINED!