TR-2014-49 GRANT FOR APD 7 OLP3 -2�-NMI
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TR-2014-49
A RESOLUTION ACCEPTING A GRANT FROM COMMONWEALTH OF
MASSACHUSETTS STATE 911 DEPARTMENT
PURSUANT TO MASSACHUSETTS GENERAL LAWS
CHAPTER 44, SECTION 53A FOR AGAWAM POLICE DEPARTMENT
(Sponsored by Richard A. Cohen)
WHEREAS, the Town of Agawam applied for and received a grant from
the State 911 Department; and
WHEREAS, the Agawam Police Department desires to accept said grant;
and
WHEREAS, the grant is in the amount of twenty-seven thousand sixty-
three and 231100 ($27,063.23) dollars;
WHEREAS, the Agawam Police Department will use the funds as
authorized and awarded in compliance with the program guidelines and grantee's
approved application, as well as for any other lawful purposes said funds may be
used for; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
grant from the Executive Office of Public Safety and Security.
NOW THEREFORE, the Agawam City Council hereby resolves pursuant
to M.G.L. c.44, §53A to accept this grant from Executive Office of Public Safety
and Security.
DATED THIS DAY OF i , 2016
PER ORDER OF THE AGAWAM CITY COUNCIL
i Vts
Christopher G. J ty nson, President O K10
P VED S TO FORM AND LEGALITY
Vinc t . ioscia, Solicitor CE11
CC CotA RoLL
CC - Tr-eexs".er-
--TO-&IS-
MAYORAL, ACTION
Received this rjA day of JMRAA42015 from Council Clerk.
Signed by Council President this day of 15.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agaw er, as
d I ereby approve the passage of the above legislation on this��y of
2015.
Richard A. Cohen,Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter,as
amended, I hereby veto the passage of the above legislation on this day of
2015 for the following reason(s):
Richard A. Cohen,Mayor
RETURN OF LEGISLATION TO COUNCIL CLERK
Returned to Council Clerk this - day of�Lk& S.
TR-2014-49
A RESOLUTION ACCEPTING A GRANT FROM COMMONWEALTH OF
MASSACHUSETTS STATE 911 DEPARTMENT
PURSUANT TO MASSACHUSETTS GENERAL LAWS
CHAPTER 44, SECTION 53A FOR AGAWAM POLICE DEPARTMENT
(Sponsored by Richard A. Cohen)
WHEREAS, the Town of Agawam applied for and received a grant from
the State 911 Department; and
WHEREAS, the Agawam Police Department desires to accept said grant;
and
WHEREAS, the grant is in the amount of twenty-seven thousand sixty-
three and 231100 ($27,063.23) dollars;
WHEREAS, the Agawam Police Department will use the funds as
authorized and awarded in compliance with the program guidelines and grantee's
approved application, as well as for any other lawful purposes said funds may be
used for, and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
grant from the Executive Office of Public Safety and Security.
NOW THEREFORE, the Agawam City Council hereby resolves pursuant
to M.G.L. c.44, §53A to accept this grant from Executive Office of Public Safety
and Security.
DATED THIS DAY OF , 2014.
PER ORDER OF THE AGAWAM CITY COUNCIL
ti c
Christopher G. Johnson, President : n�
r--)
PR VED S TO FORM AND LEGALITY
Vince t ioscia, Solicitor
#005 P,001 /005
---7
ITo:
I. Fax number:
From: .
Agawam Police Fax number: 413-786-4821
Department
681 Springfield Street
Feeding Hills, MA 01030 Date:
A
(413) 786-4767 1
Regarding: er-lb I
IS'
Phone number for follow-up:
Comments:
FY IS 911 Trzk
CO kAeNcl:k mnioro\)eA.1 Move-
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MA
Total Pages Sent
This communication is intended only for the addressee(s) and may contain confidential or privileged
information. If you are not the intended addressee, any use, disclosure, copying or communication of the
content is prohibited. Ifyou receive this message in error,please notify this agency immediately.
11120?0 4 1U;23 #U05 €'.002/005
James Donovan
From: 911DeptGrants (EPS) <911deptgrants@state.ma.us>
Sent: Wednesday, November 26, 2014 8:57 AM
To: Eric Gillis
Cc: James Donovan
Subject: FY2015 Training Grant and EMD/Regulatory Compliance Grant
Attachments: AGAWAM.pdf
Good Morning Chief Gillis,
Attached you will find a scanned copy of your award letter and contract for your FY2015 Training Grant and
EMD/Regulatory Compliance Grant. Your contract was signed late yesterday afternoon.
Please be sure to make a copy of the award letter and contract for your grant file. I will not be mailing any copies to
you this year.
Your effective contract start date is: November 25, 2014
■ There shall be no reimbursement for costs incurred prior to the Effective Date of the
Contract.
■ All goods and services SHALL be received on or before June 30, 2015 to be eligible for
reimbursement.
• Reimbursement requests should be submitted tothe Department within thirty
(30)days of the date on which the cost is incurred. Reimbursement requests must include
expenditure and activity reports as well as supporting documentation, including but not limited
to, copies of receipts, proof of payment and/or payroll records. All requests for
reimbursement shall be submitted by December 31, 2015.
If you should have any questions, please feel free to contact me.
Marilyn Godfrey JGrants Specialistf
State 911 Department
1380 Bay Street—Bldg.C
Taunton, MA 02780
DIRECT: 508.821.7299
FAX: 508.828.2585
E-Mail 1911DeptGrants@state.ma.us
Forms I Applications I EMD Resources J Approved Trainings j www.mass-gov/E911
3
� +. 11/26/2014 10:24 #005 P.003/005
From: ocemf911C&mas5mail.state.ma.us fmailto:ocemf9iIarnassmail.state.ma.us]
Sent: Wednesday, NDVember 26, 2014 9:54 AM
To: 911DeptGrants (EPS)
Subject: Message from 35C-4
2
„v,,,. 11/26/2014 10:24 #005 P.004/005
The Commonwealth of Massachusetts
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY EiuEeiEarcr
* STATE 911 DEPARTMENT
1380 Bay Street, Building C -� Taunton, MA 02780-1088 0
Tel: 508-828 2911 _ TTY., 508-828-4572 -- Fax: 508-828-2585 Pollca.P4r..E34ft
www.rnass.gov/e91 I
DEVAL L. PATRICK ANDREA J. CABRAL
Governor Secretary of Public Safety
and Security
FRANK POZNLtK
Executive Director
November 25, 2014
Chief Eric P.Gillis
Agawam Police Department
681 Springfield Street
Feeding Hills MA 01030
Dear Chief Gillis,
The Commonwealth of Massachusetts,State 911 Department would like to thank you for participating in
the FY 2015 State 911 Department Training Grant and EMD/Regulatory Compliance Grant program.
For your files, attached please find a copy of the executed contract. Please note your contract start
date is November 25, 2014 and will run through June 30, 2015. Please keep in mind that there shall be
no reimbursement for costs incurred prior to the effective date of the contract and all goods and
services MUST be received on or before June 30, 2015.
Reimbursement requests should be submitted to the Department within thirty(30)days of the date on
which the cost is incurred. We have made the request for payment forms available on our website
www,mass.&oy1jt911. For any questions related to this process, please contact Michelle Hallahan at
508-821-7216. Please note that funding of reimbursement requests received more than six (6) months
after the dose of the fiscal year under which costs were incurred cannot be guaranteed,
If, in the future,you would like to make any changes to the authorized signatory,the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 911De tGranis state.ma.0 .
Grantees are strongly encouraged to submit final,year-end budget modification requests on or before
April 30,2015.
Sincerely,
rank P.Pozniak
Executive Director
cc: FY 2015 Training Grant and EMD/Regulatory Compliance Grant File
11/Z61?U14 1U:25 #005 P.005l005
FY 2015
CONTRACTOR LEGAL NAME: r WA gal COMMOHWFALTH PEPARTMENT NAME; State 911 Department
(and dlbra): Agawam Pollee Department MMARS DeJlartrrQnt Cadg: EPS
LeqLl gddregs:(W9,W 4,Tae): 3(, fee;n Sent{ I-r%,/U 9usiness Mailing Address: 13M Bay Street,Building C,Taunton,MA 0279D
i�q(ri=_[Atanagg,: 5aryeanl James i.Donovan Oir4 r Billing Aid ress(if different):
E-hw! jdonovarr@agawam.ma.us gpntract Nananer. Marilyn Godfrey
+'llonb: 413.726.975b r'ak.4s:•788.482t LYaii:PM1 -e tGr n s�ls�aie.ma.us
Contractor Vendor-Cqde:VC6000191692 hone.- 509421.7299 Fax: 508-28.25M
ftrioor Code ddrgss ID(e.g."AD001"): AD OD1 MMARS Doc ID(q): CT G R N T
(Note:The Address id Most be set up for FFT payments) H FtVi'rockgonn tD f4u,ntr;: FY2015 GRNT
X MESN.-CONTR CT _ CONTRACTAMENDMEIfi
?ROPVREMENJ OR UC EPT ION Y :(Check one option only) EnlerCurrent Contract End Date pig f to Amendment - 20_,
Sta ewi e gontCac (OSD or an DSO-designated Department) Enter Amandmerd Amount:$ . .. . .(or•no change)
_TCotlactive Purchase(Attach OSD approval,scope.budget) A_MENDMEN7 TY :(Check one option only.Attach details of Amendment changes.)
-Department Ptacur;.ijjq t(includes Slate arFederai grants 515 CMR 2.001 `Ar tindnlent to SF or BudgM{Attach updated soope and budgeQ
(Al>arh RFR and Response or other procurement supporting documentation) ,Interim Contract(Attach Justification for Interim Contract and updated scopelhudgett)
rn Elneencx Contract (Alfarh justification for emergency,scope,budget)
_Contract Emolovee(Attach Emofovmenl5tatus Form,scope,budget) on root Employee(Attach any apdates to scope or twdgef)
Legjslatty e a o e 7(Atach authorizing hanguagellusiAcalim,scope and e i r LNe i or :(Atach authorizing ianguage4wlificaW and updated scope
budget and budget)
The following CCM N�YEALTH TERfr15 AND CO'1'. iIONS(T&C)has been executed,filed with CTR and is Incorporated by reference into this Contract,
x Cammomeeallh Terms end Conditions _Commonwealth Terms and Conditions For Human and Social Servkes
CQMPENSATIQN (Check ONE option);The Department certifies that payments for authorized performance accepted in aoeordance wdh the terms or this Contract will be supported in
Me state accounting system by suffihenl appropriations or other non-appropriated funds,subject to intercept tar Cor monweadh owed debts under 815 CMR 9.00.
4 n gt Cc ntr (No Maximum Obligation. Attach details of an rates,units,calculations,oandibons or fem s and any charges f roles or temms are being amended)L
loos locum O1:IirauQn ton nacg Enter Total Ma drnum Obligation for Ical duration of this Contract(or new Total it Contract is being amended).d d 7.0�iS
PROMPT PAYMENT DISCOUNTSlt?PD-. CommorwwM payments are issued through J Fr d5 days from invaicc receipt.Contractors requesting accelerated paymttnls must identify a
PPO as follows: Payrnant Issued MMIn 1 D days_%PPO;Paymenl issued within 15 days %PPD;Payment issued within 20 days T%PPD.,Payment tssoed within 30 days_%
PPD. If PPD percentages ere left blank,identify reason:)(_agree to standard 45 day cycle_slalutoryllegal or Ready Payments(G L C_2 g=;,_ony inlliief payment(subsequent
rtts scheduled to standard EFT 45 day raymenLqcfe.See Prop P n PuL
�+CF DE$"RIPTtOf�OF COH7R4r;T pERfORMANCt or REASON FQlZ APAENDN}ENT:{Ertler the Contract title.prlrpose,fiscal years)and a detailec descdpBon of Ole scope of
performance orwhat is being amended for a Contrail Amendment Attach all supporting documentation and juslirications.)For disbursement of funds under the State 911
DVartimistril.FMIS Tralnr 'and ENII/Rejuiatol Compliance Grant as authorized and awarded in compliance with piraigrarn guideline3 andgrantee's aerng appRadon.
AN1 ICIPATED S1 ART DATE (Complete ONE option only)The Department and Cwvatdorcerlify for this Contract,or Conrad Amendment fhal Contract obfgakons;
1,may be irimrned as of the EReGrve Dale(latest signature date t dorw)and ng obligations have been inwmd Rr 2r to the Eftecyva Ddtg,
_2.may be incurred es of. .20^a dale LATER than the E§aiq Dale below aril N obrigalionis have been Incurred np�r to the)tp1ve.Date.
_3.were Incurred as of ,20 .a date PRIOR to the F I%KW.Lfbtp below.and the parties agree that payments for any obligations Incurred prior to the Effective Dal are
autforized to be made el[her as settlement payments or as authorized reimbursement payments.and that the details and larcetrtrslances of ail obligations under this ConUW are
attached and Inca led Into lhis Contrgcl Acceptance of peants forever releases the Commonwealth him further eiaena related to these atlons.
CQEMCT fiND QATg: Caelract performance shall terminate as of _Jurf.e 30 ,2015- with no new obligations being Incurred after Ihia date unkm$the Contract 13 property
mended,provided that the tams of this Cen trail and performance expectations and ohfgalions slkab survive ifs termination for the purpose of resolving any Haim or d wet,for oampleGng
ny negotiated terms and warranties,to allow any dose out or transition performance,reporting,inwicing or final payments,or during any lapse betarecn amendrtients.
Cf#TY ,AJVLS:ftwastandng�venial of oVrer represents!;o"by the parties,the`Efrecslve Hate"of this Car*acl or laaeodrrteat shall be Vte West da:e Ihal this Conlrad of Amendment has been a omrw
by an ei(knred srpnalory of tha Gonumtor,the Deda,vrift.or a later Conuwt or Amendment St.?'t Date specked above.subied to any mu red approvals.The Cm2actor makes an 4:e4ircatlons required UMV
the attached ConUeclvr mftw na{incorporated by reference tit nol attached Mrelo)under lne Gams and perta m or penury.agraes to prossie any ngwed dmumenlaton lemon request ho Support m malemca.
and agrees Mat all lemhs gDverr4nq pedonuance of this Conlrac)and dReg bomnless to Massachusetts we sawied or rrxgporaled by(e.Wena hmern aaord,ng to Ina lork)*n;h4relchy of document
p(ecedence.the eppufabte t'A3lftld}weigh Terms and Condrtrorrs.this Siar4aV Corbxl Form wjuaaV she Irtin=pM Q=QF .die Reqvest for Iesmise{RFR)or other sdrol Wrio the
Contractors Response,amd addUriar eegoWhM lemks,provded that add-bonai negotoled tons win lake precedence over The rebvanl twins m the RFR and fie Comranor's Respo so only d mace using the
lfut proceSS oved in J)1"SAP 71 n'_mcorporamd herein,provided lhal any ameWed RFR or Response terms rmswb in best value.to vwcostS.or a mom coal e8echve Con r;;cj
C.Si FOR fhECONTRACTOR:
X. = � ' Date: _ AJTiiC h NAT FQ THg,.CaMMC_V,' A T
(Signature te�i+luslBeblandwrrttenAtTlmeofSlgnatwe) ~
Prim eme: 'Ells Illis )t f " Data:
--.- .-- (Signature and Date Must Be Nantiwritten Al Time Signature
Print Title:_'Chief of-P_oJJce __ _ Print Name,. Frank Poxnlsk
Print ThW, ExtMIveDlr r
26