TR-2015-17 GRANT TO EMERG MNGMT a - a
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TR-2015-17
A RESOLUTION ACCEPTING A GRANT FROM COMMONWEALTH OF
MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY
PURSUANT TO MASSACHUSETTS GENERAL LAWS
CHAPTER 44, SECTION 63A TO AGAWAM EMERGENCY MANAGEMENT
(Sponsored by Richard A. Cohen)
WHEREAS, Agawam Emergency Management applied for and received a
grant from the Massachusetts Emergency Management Agency; and
WHEREAS, Agawam Emergency Management desires to accept said
grant; and
WHEREAS, the grant is in the amount of twelve thousand four hundred and
thirty-five and 00/100 ($12,435.00) dollars;
WHEREAS, the Agawam Emergency Management will use the funds to
purchase a base and portable radio system, as well as for any other lawful
purposes said funds may be used for; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
grant from the Massachusetts Emergency Management Agency.
NOW THEREFORE, the Agawam City Council hereby resolves pursuant to
M.G.L. c.44, §53A to accept this grant from Massachusetts Emergency
Management Agency.
DATED THIS DAY OF , 2015.
�x r
PER ORDER OF THE AGAWAM CITY COUNCIL a
vok of ,
Christopher ohnson, President y4s
APPROVED TO FORM AND LEGALITY
ud4j- - -
Vincen F. Gioscia, Solicitor
C f CC. -TiA
C'C - P
MAYORAL ACTION
Received this �ri day ofap�4------- 2015 from Council Clerk.
Signed by Council President this dL l Se day of ,2015.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Carter, as
am ded,I hereby approve the passage of the above legislation on this�0 �tR day of
2015.
Richard A. Cohen,Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
2015 for the following reason(s);
Richard A. Cohen,Mayor
RETURN OF LEGISLATION TO COUNCIL CLERK
d
Returned to Council Clerk this 3r day of 2015.
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(Updai9d=1=14) Page l x g RECEIVED NOY 2 d 2014
Chet Nicora
From Estridge, Kathleen(CDA) <kathleen.estridge@state.ma.us>
Sent: Tuesday, December 02,2014 2.49 PM
To: Chet Nicora
Cc laurel Placzek;Carnevale,Patrick (CDA)
Subject Agawam finalized 2013-2014 EMPG contract
Attachment Agawam finalized 2013-2014 EMPG contractpdf
Good afternoon Chet,
Your FFY 2013-2014 EMPG contract has been finalized and a copy has been attached to this email. Please let me know if
you do not receive this copy.
1. The start date for program activities(Including purchasing)is December 2,2024,the date the contract was
signed by MEMA. NO GOODS/SERVICES MAY BE PROCURED BEFORE THE CONTRACT START DATE.
2. The end date of your contract Is June 30,2015;no goods/services maybe procured after this date.ALL GOODS
AND SERVICES PROCURED MUST BE RECEIVED OR COMPLETED BY THE CONTRACT END DATE.
MEMXs Grant Policies may be found on our webslte here: http.-awww.mass.govLeoass/aeencies/mema/empg-and-
cca-a nd-h mea-ara nts.ht ml
This is a reimbursement-based grant program and completed reimbursement requests—with adequate back-up
documentation-must be submitted to my attention no later than July 31,2015.
Grant close-out reports must be submitted to my attention no later than 8/31/1S.
The Reimbursement Request form,Reimbursement Request Instructions,and Close-out Report form are on MEMXs
website(see link above).
Please contact me with any questions you may have regarding this contract For your records,the Catalog.of Federal
Domestic Assistance(CFDA)number of the FFY 2012 EMPG is 97.042
Thank you,
Kathleen Estridge
Project Management Office Coordinator
MEMA
400 Worcester Road
Framingham,MA 01702
Phone: 508-820-1447
Fax: 5SN-82G-2030
K hl emestrid a 0 StIte.ma.us
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TR-2015-17
A RESOLUTION ACCEPTING A GRANT FROM COMMONWEALTH OF
MASSACHUSETTS EMERGENCY MANAGEMENT AGENCY
PURSUANT TO MASSACHUSETTS GENERAL LAWS
CHAPTER 44, SECTION 53A TO AGAWAM EMERGENCY MANAGEMENT
(Sponsored by Richard A. Cohen)
WHEREAS, Agawam Emergency Management applied for and received a
grant from the Massachusetts Emergency Management Agency; and
WHEREAS, Agawam Emergency Management desires to accept said
grant; and
WHEREAS, the grant is in the amount of twelve thousand four hundred and
thirty-five and 001100 ($12,435.00) dollars;
WHEREAS, the Agawam Emergency Management will use the funds to
purchase a base and portable radio system, as well as for any other lawful
purposes said funds may be used for; and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
grant from the Massachusetts Emergency Management Agency.
NOW THEREFORE, the Agawam City Council hereby resolves pursuant to
M.G.L. c.44, §53A to accept this grant from Massachusetts Emergency
Management Agency.
DATED THIS DAY OF , 2015.
PER ORDER OF THE AGAWAM CITY COUNCIL
Christopher C. Johnson, President
APPROVED TO FORM AND LEGALITY '
Vincen F. Gioscia, Solicitor -
COMMONWEALTH OF MASSACHUSETTS -- STANDARD CONTRACT FORM
1,
This fern is jointly issued and published by the Ereailve Off ce for gdmin-sterion end Finance.(Aim'F),the 05ca of he COMD'MEW(CTR;and ttte O)eraj,aial Senic-Division QSC1
as the default contract far A Commonwealth Departments when anDther form is not prescribed by regulation or policy. Any changes to the official printed language of this form shall be
+raid. Additional noa-con0isding[emu may be added by Attachment Contractors may not require any additional agreements,engagement letters,contrac;forms or other additional lerns
as part of this Contract without prior Departrneni approval. Click on hyparfnks for definitions,instructions and legal requirements that are incorporated by reference imc this Contract An
electronic copy of this farm is available at Hwrr.nsass-eov$rs:under Guidance For Vendor-Forts or Wwa•.rnass.9avla5e under OLD Forms.
CONTRACTOR LEGAL NA ME;TOWN OF AGAWAM COMMONWEALTH DEPARTMENT NAV : MA Emergency Management Agency
(and dlali): 14%kRE Dcca nment Code: CDA,EMERGENCY MANAGEMENT AGENCY
Legal Address:(W-9,W-4,TBC):36 MAIN ST Business Mailino 4ddress: 40D Worcester Raad,Framingham,MA 01702
Contract htanaeer, Director Chester Nico:a Bittin Address(H different):
E'Maih amdirector Agswam.ma.us Contract Manager, Kathleen Estridge
Phone Fax: E-Mail: Ksthleen.Estridgs@statLma.us
Contractor Vendor Code:\C600019iliK Phone: (508)820•t447 I Fax: (5081820.2030
Vendor Code Address ID(e.g."AD001"): ADS MNAR:Doc EDls1:FY15E1RPG1314000AGAWA
(Note:The Address Id Must be set up for EFT payments.) RFR/Procurement or Other ID Number. FFY 2013.2014 EMPG
X NEW CONTRACT _ CONTRACT AMENDIn1EUR
PROCUREMENT OR EXCEPTIDN TYPE:(Check one option only) Enter Currant Cordrae End Date Prior to Amendment_,20_
Statewide Contract(OSD on an OSDAesignated Department) Enter Amendment Amount 5 .(or'no cfhangel
Collective Purchase(Attach OSD approval,scope,budge!} AMEI-MMENT TYPE(Check one option only.Attach details ofAmendmentchanges.)
_&Dena ttmment Procurement(nckhdes State or Federal grants 915 CMR 2.001 Amendment to S-ZinpLor Bud et Abch updated scope and budget)
(Attach RFR and Responseoc other procurement supporting documentation)
Emergency Contract(ABacdh justffirathn for emergency,scope,budget) interim Contract(Altadaustifny tionupdates
fee Interim a or Contract and updated sCopeibrrdgef)
_T Contract Emolee(ACarri EmNoymen Status Form,scope,budget) —Control Flrhoiovee(Afiecth any updates to scope on budget)
_LenislativOl-ecial or Other.(Attach aullhortring languagelfustilication,scope and ^Lie fslatiaa&e4al or Other.(Attach euthorWrig Iangm geF)uskbcatfon and updated
budget) she arts budge
The following COMMDNWFALTH TERMS AND CONDITIONS(CRC)has been executed,filad with CTR and is Incorporated by reference into this Contract
X Comr pmweatth Terms and Conditions Commonwealth Terms and Conditions For Human and Social Services
COMPENSATION:(Check ONE options The Department certifies that payments for authorized performance accepted in accordance with the terms of this Contradwil be supported
in the state aocounling system by sufficient apprcpriaAons or other non-appropriated funds,subject to intarnept for Commonwealth owed debts under 615 CMR 9.00.
Rate Coptract(No Ma)urmm Ohfigaim. Attach details of sit rates,units,calculations,conditions or terms and arty citangas F rates or terms are being amended.)
X Maximum Obli ation Contract Enter Tolal Maximum Obligation for total duraton of{his Contract(or now Total if Contrad is being amended).i12,43M
PROMPT PAYMENC DISCOUNTS fPPDJ: Commonwealth payments are issued ffua#j=FT 45 days from invoice receipt Contnx3as requesting accelerated psis must
identify a PPD as follows: Payment issued within 1 D days_%PPD;Payment issued within 15 clays _%PPD;Payment issued within 20 days_%PPD;Payment tssuad within 30
days_%PPD. If PPD percentages are Left b[enk,identify rassm:_agree to standard 45 day cycle_statutoryllegal or Reedy Payments(G.L.c.29,4 23A1;Z(only Initial payment
[sLb=ent parients scheduled to support standard EFT 45 dU pant cycle.See Prompt Pay Discounts Pal'
BBfEF DESCRIPTION OF CONTRACT PkRFORMANCE or REASON FOR AMENDMENT;(Enter the Corind We,purpose,fiscal year(s)and a detailed description of the scope of
pedonnance or what is being amended for a Contract Amendment Attach at supporting doaimentatim and justTrcatons.) Funding IT this grant Is provided through the FFY2013
and FFY2014 Emergency Management Prrb rmance Grant(EWG). The catalog of Federal Domestic/ssidanoe(CFDA)number is 97.D42.
• SF-"Y15 spending from dart of contract to June 30,2015 wl be;FFY2013 EMPG$5.975 and FFY2D14 EMPG$6,460.
The community intends to purchase a base and a portable radio.Per the application submitted,the required match will be a cash match met from emergency management related
personnel Costs.
AMIPATED START DATE: (Cemplsta ONE option only)The Department and Contractor catty for this Contract or Contract Amendment that Contract obligations:
X 1.maybe inarrred as of the Effec Jw Dots(safest signature date below)and no obligations haw,been marred p&to the Effective Date.
_ 2.maybe incurred as of!a date LATER than the Effective Date below and no obligations haws been incurred Ln:or to the Effajve Data.
_3.were incurred as of .20_.a date PRIOR to the Effec$ve Date below,and the parties agree that payments for any obligations Incurred priorto the Effedwe Data are
authorzed to be made ether as settlement payments or as authorized reimbursement paymerb,and that the details and circumstances ref all obligations under this Contract are
attached and incorporated into this CorhtradAcceptance of payments forever releases the Ctxnmonivealfh from further claims refatad to these obficiations.
CONTRACT END DATE: Contrad performance shall terminate as of June 30,2015,wlth no new obligations being Incurred after this date unless the Contract is properly amended,
provided that the terms of this Contract and performance expelboos and obligations&hell survive its tenminabon for the purpose of resolving any claim or dispute,for completing any
negotiated terms and warranties,to allow arty dose Out or transition pefornance,reporting,invoicing or final psymenis,or during any*a between amendmenls,
CERTIFICATiDNS: NoWthstandmg verhnt or other representations by the parties,the'ESemlva Date"of this Contract or Amendment shall be the lated date fiat this Contract or
Amendment has bean executed by an authorized signatory of the Contractor,the Department or a later Contract o-Amendment Start Date spwTied above,Subject to any required
approvals. The Contractor makes all certffiations required under the attached CMWoor,Certifiations(incorporated by reference if not attached hanato)under the pairs and
penalties on perjury,agrees to provide any required doarrffintation upon raqumst to support compEaaca,and agrees that all terms governing performance of this Contract and doing
business in Niassachusem are attached or incorporated by reference herein according to the following hierarchy of document preeDdence,the applicable CQmmCpwWll h Terms acid
Conditions this Standard Contract Form nduding the Inssrvcto_ns and C trador Certifications.the Request for Response(RFR)or other soGatation,the Cantrattor's Response,and
ao>d5onal negotiate terns,pmvfdW that additional negotiated terms will take precedence over the relevant terms in the RFR and the Cantraces Response only if made using the
pro=outlined in 801 C%1R 21.0',incorporated herein,provided that any amended RFR or Response terms caeca In has.value,lower costs,or a more cost effective Contract
AUTHDft1ZiNGStGNA`rt1RE-FOR THE CONTRACTOR: AUTHORCING SIGNATURE FOR T HF-COMMONWEAL i H:
X: =. ! . ,_. r i s Date: y —, X: /�/.f� �.��-i7
Si nature and Date Must BeHandwritten At Time of Signature] Data/� x' f
( 9 - g ) (Signature and Date Mast!;e Handwritten At time of Signature)
Print Name' �- ~�; — `-
J� Print Name: David Mahr
Print Title: PrintThle: Chief Administrative Officer
(Updated 3121l2014) Page i c''5 RECEIVED NOV 2 4 2014
r
Chet Nicora
From: Estridge, Kathleen (CDA) <kathleen.estridge@state.ma.us>
Sent: Tuesday, December 02, 2014 2:49 PM
To: Chet Nicora
Cc: Laurel Placzek; Carnevale, Patrick (CDA)
Subject: Agawam finalized 2013-2014 EMPG contract
Attachments: Agawam finalized 2013-2014 EMPG contract.pdf
Good afternoon Chet,
Your FFY 2013-2014 EMPG contract has been finalized and a copy has been attached to this email. Please let me know if
you do not receive this copy.
1. The start date for program activities (including purchasing) is December 2, 2014,the date the contract was
signed by MEMA. NO GOODS/SERVICES MAYBE PROCURED BEFORE THE CONTRACT START DATE.
2. The end date of your contract is June 30,2015; no goods/services maybe procured after this date. ALL GOODS
AND SERVICES PROCURED MUST BE RECEIVED OR COMPLETED BY THE CONTRACT END DATE.
MEMA's Grant Policies may be found on our website here: http://www.mass.pov/eopss/agencies/mema/empg-and-
cco-and-h mep-gra nts.html
This is a reimbursement-based grant program and completed reimbursement requests—with adequate back-up
documentation-must be submitted to my attention no later than July 31,2015.
Grant close-out reports must be submitted to my attention no later than 8/31/15.
The Reimbursement Request form, Reimbursement Request instructions,and Close-out Report form are on MEMA's
website(see link above).
Please contact me with any questions you may have regarding this contract. For your records,the Catalog of Federal
Domestic Assistance(CFDA) number of the FFY 2012 EMPG is 97.042
Thank you,
Kathleen Estridge
Project Management Office Coordinator
MEMA
400 Worcester Road
Framingham, MA 01702
Phone: 508-820-1447
Fax: 508-820-2030
Kathleen.estridge@state.ma.us
1