TR-2016-16 GOLF RE TO TO GOLF ACCTS. r -- - --- C'C�'S
TR-2016-16
A RESOLUTION TO APPROPRIATE$61,698.58 FROM THE AGAWAM GOLF COURSE'S RETAINED EARNINGS
ACCOUNT TO VARIOUS GOLF COURSE OPERATING ACCOUNTS
(SPONSORED BY RICHARD A COHEN)
WHEREAS,the Agawam Golf Course had an extended season due to exemplary weather conditfons and
did not suspend operations until December of 2015;and
WHEREAS,the Agawam Municipal Golf course is approaching the upcoming spring golf season;and
WHEREAS,funds are required for the initial startup of the upcoming season;and
WHEREAS,appropriations from the retained earnings account will be required in order to provide a quality
golf experience for patrons of the Agawam Municipal Golf Course; and
WHEREAS, appropriations will be used to provide Food Services, to purchase water, electricity and heat
as well as to maintain staffing levels;and
WHEREAS,the necessary funds for the Agawam Golf Course must be appropriated from the Agawam Golf
Course Retained Earnings Account;and
WHEREAS,the certified amount of$139,178.00 in the Agawam Golf Course's Retained Earnings account
is available for the purposes stated herein;and
WHEREAS, it is in the best interests of the tax payers and the City to appropriate said $61,698.59 from
Agawam Golf Course's Retained Earnings Account to meet the Agawam Golf Course Budget.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM CITY COUNCIL hereby resolves, authorizes and
appropriates $61,698.58 from the Agawam Golf Course Retained Earnings Account, as follows:
$24,981.58 to Municipal Golf Food Services Supplies(65263-52220);$16,217.00 to Municipal Golf Water
Purchase (65262-56670); $10,850.00 to Municipal Regular temporary (65261-51020) and $9,650.00 to
Municipal Golf Electricity& Heat(65262-52110).
DATED THIS DAY OF "2016. C3Y �.CCU Tlctt-
PER ORDER OF THE AGAWAM TOWN COUNCIL /I /1,1��M , f
CC -
es P.Cichetti, sident
AIfOV AS T RM AND LEGALITY
T
Vincent 0.Glos a,City Solicitor
V L-r
MAYORAL ACTION
Received this 22nd day of March ,2016 from Council Clerk.
Signed by Council President this 21 st day of_ Mamb-2016.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby approve the passage of the above legislation on this 22nd day of
March,_.
xiel� ez—,
Richard A. Cohen,Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter,as
amended, I hereby veto the passage of the above legislation on this day of
2016 for the following reason(s):
Richard A. Cohen,Mayor
RETURN OF LEGISLATION TO COUNCIL CLERK
Returned to Council Clerk this 23rd day of March.2016.
J
TR-2016-16
A RESOLUTION TO APPROPRIATE $61,69858 FROM THE AGAWAM GOLF COURSE'S RETAINED EARNINGS
ACCOUNT TO VARIOUS GOLF COURSE OPERATING ACCOUNTS
(SPONSORED BY RICHARD A COHEN)
WHEREAS, the Agawam Golf Course had an extended season due to exemplary weather conditions and
did not suspend operations until December of 2015; and
WHEREAS,the Agawam Municipal Golf course is approaching the upcoming spring golf season; and
WHEREAS,funds are required for the initial startup of the upcoming season; and
WHEREAS, appropriations from the retained earnings account will be required in order to provide a quality
golf experience for patrons of the Agawam Municipal Golf Course; and
WHEREAS, appropriations will be used to provide Food Services, to purchase water, electricity and heat
as well as to maintain staffing levels; and
WHEREAS,the necessary funds for the Agawam Golf Course must be appropriated from the Agawam Golf
Course Retained Earnings Account; and
WHEREAS, the certified amount of$139,178.00 in the Agawam Golf Course's Retained Earnings account
is available for the purposes stated herein; and
WHEREAS, it is in the best interests of the tax payers and the City to appropriate said $61,698.58 from
Agawam Golf Course's Retained Earnings Account to meet the Agawam Golf Course Budget.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM CITY COUNCIL hereby resolves, authorizes and
appropriates $61,698.58 from the Agawam Golf Course Retained Earnings Account, as follows:
$24,981.58 to Municipal Golf Food Services Supplies(65263-52220); $16,217.00 to Municipal Golf Water
Purchase (65262-56670); $10,850.00 to Municipal Regular temporary (65261-51020) and $9,650.00 to
Municipal Golf Electricity& Heat (65262-52110).
DATED THIS DAY OF February, 2016.
PER ORDER OF THE AGAWAM TOWN COUNCIL
James P. Cichetti, sident
AP ROV AST RM AND LEGALITY
� J
Vincent 0. Gios a,City Solicitor
J
February 16, 2016
Mr. Christopher Johnson
Chairman C
Town of Agawam—Finance Committee v
36 Main Street
Agawam, MA 01001
Dear Mr.Johnson:
As we approach the upcoming Golf season this spring we would like to appropriate the following
amounts from Retained Earnings to cover us until the next fiscal year begins:
• $24,981.58 into Municipal Golf Food Service Supplies(65263 52220)
• $ 16,217.00 into Municipal Golf Water Purchase(65262 56670)
• $10,850.00 into Municipal Golf Reg Temp(6526151020)
• $9650.00 into Municipal Golf Electricity& Meat(65262 52110)
The transfer into the Food Service Supplies is based on our budgeted purchases for Food/Snacks&
Beverages for the period from April 4, 2016--June 30, 2016. 1 have enclosed Exhibit "A" and Exhibit "B"
that indicates the amounts to be expensed in the respective categories on a weekly basis.
The transfer into the Water Purchase account is based on the most updated bill received.The past
spring/summer&fall watering programs were utilized with the past golf season being very dry. Dan
Shay monitored and set the irrigation timers to best utilize the water, with most importantly being cost
conscious where he could save the Town monies wherever possible in his water applications.
We have also included the Budgetary transfer form attached.We are looking for transfers from other
golf accounts into the following categories:
• $ 11,458.00 into Municipal Golf Regular Temp(65261 51020)
• $150.00 into Municipal Golf Overtime (6526151030)
3
• $1058.00 into Municipal Golf Grounds& Maintenance (65262 52020)
• $3,000.00 into Municipal Golf Materials & Equipment ( 65262 52370)
• $230.00 into Municipal Golf Telephone (65269 52150)
• $137.00 into,Municipal Golf Miscellaneous( 65262 52290)
These transfers are to cover the anticipated costs for this upcoming spring.Thank You for your
cooperation.
Sincerely,
Anthony A. oberto III
GM/PGA Director of Golf
AGAWAM MUNICIPAL GOLF COURSE
FOOD & SNACK SPRING PURCHASING
Exhibit A:
Date Hamburg. Hot Dos Crackers Snic/Chip Pretzels Bread Potatoes Total
4/4/16 $36.00 $185.00 39.96 66.00 16.00 $27.00 $59.15 18.72 $447.83
4 11 16 36.00 185.00 16.00 59.15 $296.15
4 18 16 36.00 185.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
4 25 16 36.00 185.00 16.00 59.15 $296.15
5 2 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
5 9 16 72.00 371.00 16.00 59.15 $296.15
5 16 16 72.00 371.00 39.96 66.00Z 16.00 27.00 59.15 18.72 $447.83
5 23 16 72.00 371.00 16.00 59.15 $296.15
5 30 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
6/6/16 72.00 371.00 16.00 59.15 $296.15
6 13 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
b 20 16 72.00 371.00 16.00 1 59.1 1 $296.15
6/27/16 0 0 1 0 0 0 0 0 0
7VTAL $720.00 $3708.00 1 $239.76 $784.00 $162.00 $709.80 $112.32 $6435.58
BEVERAGES SPRING PURCHASING
Exhibit B:
Date Williams Commercial Pepsi Coke Coffee Total
4/4/16 $750.00 375.00 $187.50 $187.50 $150.00 $1650.00
4/1 1 16 750.00 375.00 187.50 187.50 0 1500.00
4 18 16 750.00 375.00 187.50 187.50 66.00 1566.00
4 25 16 750.00 375.00 187.50 187.50 0 1500.00
5 2 16 750.00 375.00 187.50 187.50 66.00 1566.00
5/9/16 750.00 375.00 187.50 187.50 0 1500.00
5116116 750.00 375.00 187.50 187.50 66.00 1566.00
5 23 16 750.00 375.00 187.50 187.50 0 1500.00
5 30 16 750.00 375.00 187.50 187.50 66.00 1566.00
6/6/16 750.00 375.00 187.50 187.50 0 1500.00
6113 16 750.00 375.00 187.50 187.50 I 66.00 I 1566.00
fi 20 16 750.00 375.00 187.50 187.50 66.00 1 1566.00
6 27 16 0 0 0 0 0 1 0
717TALS $9000.00 $4500.00 1 $2250.00 $2250.00 $546.00 18 546.00
TOTAL for Exhibit"A" & Exhibit"B.........................................................$24,981.58