TR-2016-19 APPROP FUNDS FROM GOLF COURSE TO GEN FUND 1
TR-2016-19 awvv&u
A RESOLUTION APPROPRIATING FUNDS FROM GOLF COURSE
RETAINDED EARNINGS TO THE GENERAL FUND
Sponsored by Mayor Richard A.Cohen
Whereas, the Town of Agawam owns and operates the Agawam Municipal Gulf;
and
Whereas,the Town recently replaced the fleet of Golf Carts via TR 2014-3; and
Whereas,the Agawam City Council approved funding via TR-2014-3 in the
amount of Three Hundred Thousand dollars($300,000.00); and
Whereas,there is currently before the City Council TR-2016-16 transferring
$61,698.58 for operations for the spring season opening;and
Whereas,there is currently before the City Council TO-2016-6 transferring
$16,033.00 from various Golf Course Accounts to various other Golf Course Accounts,
which will not have an impact on the FY 2016 budget,for operations for the spring
season opening; and
Whereas, the remaining amount in the Agawam Golf Course Enterprise Retained
Earnings Fund will be$77,479.42 upon approval of TR-16-16; and
Whereas, the City Council has informally requested that the Amount of
$25,000.00 be reimbursed to the General Fund.
NOW,THEREFORE,BE IT RESOLVED that the Agawam City Council
hereby appropriates the sum of twenty-five thousand dollars$25,000.00 from the
Agawam Municipal Golf Course Enterprise Retained Earnings Fund to the General Fund
to partially reimburse the General Fund for the subsidization of the Golf Carts in FY
2014.
Dated thisS day of 2016.
14T
PER ORDER OF THE AGAWAM CITY COUNCIL
ce - Cludrtvv
C� - 7r�asczr�-
ec &Hk
J P. Cichetti, President
APPROVED AS TO FORM AND LEGALITY
X-44W
Patrick M. Toney, City Solicitor
MAYORAL ACTION
Received this 22nd day of March , 2016 from Council Clerk.
Signed by Council President this 21st day of M2rchL2016.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby approve the passage of the above legislation on this 22nd day of
March, 201.¢.
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
,2016 for the following reason(s):
Richard A. Cohen,Mayor
RETURN OF LEGISLATION TO COUNCIL CLERK
Returned to Council Clerk this 23rd day of March,2016.
T
• TR-2016-19
A RESOLUTION APPROPRIATING FUNDS FROM GOLF COURSE
RETAINDED EARNINGS TO THE GENERAL FUND
Sponsored by Mayor Richard A. Cohen
Whereas, the Town of Agawam owns and operates the Agawam Municipal Golf,
and
Whereas, the Town recently replaced the fleet of Golf Carts via TR-2014-3; and
Whereas, the Agawam City Council approved funding via TR-2014-3 in the
amount of Three Hundred Thousand dollars ($300,000.00); and
Whereas, there is currently before the City Council TR-2016-16 transferring
$61,698.58 for operations for the spring season opening; and
Whereas, there is currently before the City Council TO-2016-6 transferring
$16,033.00 from various Golf Course Accounts to various other Golf Course Accounts,
which will not have an impact on the FY 2016 budget, for operations for the spring
season opening; and
Whereas, the remaining amount in the Agawam Golf Course Enterprise Retained
Earnings Fund will be $77,479.42 upon approval of TR-16-16; and
Whereas, the City Council has informally requested that the Amount of
$25,000.00 be reimbursed to the General Fund.
NOW, THEREFORE, BE IT RESOLVED that the Agawam City Council
hereby appropriates the sum of twenty-five thousand dollars $25,000.00 from the
Agawam Municipal Golf Course Enterprise Retained Earnings Fund to the General Fund
to partially reimburse the General Fund for the subsidization of the Golf Carts in FY
2014.
Dated this day of , 2016.
PER ORDER OF THE AGAWAM CITY COUNCIL
James P. Cichetti, President
APPROVED AS TO FORM AND LEGALITY
X' 4�/ �� _�
Patrick M. Toney, City Solicitor
TR-2014-3
A RESOLUTION APPROPRIATING THREE-HUNDRED THOUSAND
DOLLARS ($300,000) FROM FREE CASH FOR THE PURCHASE OF SIXTY-
SIX (66) MOTORIZED GOLF CARTS AND CORRESPONDING SERVICE
PLAN FOR THE AGAWAM MUNICIPAL GOLF COURSE
Sponsored by Mayor Richard A Cohen
Whereas, the current motorized golf carts at the Agawam Municipal Golf Course
are fourteen (14) years old, purchased in 2000; and
Whereas, the average life cycle of a motorized golf cart at similar courses is
between five and seven years; and
Whereas, the Agawam Municipal Golf Course is unable to continue servicing the
needs of their golfers because of the poor condition of the cart fleet; and
Whereas, the cost to repair the current cart fleet would far exceed its value which
could be sold after new carts are purchased; and
Whereas, as funds become available the Agawam Municipal Golf Course will
repay the funds to Free Cash; and
Whereas, it would be in the best interest of the Town and the Golf Course to
purchase a new fleet of motorized golf carts for the Agawam Municipal Golf Course.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM CITY
COUNCIL that Three-hundred thousand dollars ($300,000) shall be appropriated from
free cash to fund the purchase of sixty-six (66) new motorized golf carts for the Agawam
Municipal Golf Course following the completion of the requisite bidding procedures "d-
5a,.ci1�a�mc.,L,)�-t s^haiI }�� oepd4`d tG the Ce.�m( �.r1c. 6� tka. Gaol?
L n'l"Q.I�P i�t .S e -ru a w 1 fi$.r`1 C f�'� L j *,a f-�'.
d
Dated this J day of ,.2014.
PER ORDER OF THE AGAWAM CITY COUNCIL t"�r Th
Christopher C. Johns , President G�
CC j rPlsGc.r6r
PROVED TO FORM AND LEGALITY
Vincent ioscia, City Solicitor
MAYORAL ACTION
Received this day of ' 2014 from Council Clerk.
Signed by Council President this day of Rb , 2014.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawagi Charter, as
amended, I hereby approve the passage of the above legislation on this day of
L , 2014.
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
2014 for the following reason(s):
Richard A. Cohen, Mayor
RETURN OF LEG�I]SLATION TO COUNCIL CLERK
Returned to Council Cleric this r day off , 2014.
TR-2016-16
A RESOLUTION TO APPROPRIATE $61,698,58 FROM THE AGAWAM GOLF COURSE'S RETAINED EARNINGS
ACCOUNT TO VARIOUS GOLF COURSE OPERATING ACCOUNTS
(SPONSORED BY RICHARD A COHEN)
WHEREAS, the Agawam Golf Course had an extended season due to exemplary weather conditions and
did not suspend operations until December of 2015; and
WHEREAS, the Agawam Municipal Golf course is approaching the upcoming spring golf season; and
WHEREAS, funds are required for the initial startup of the upcoming season; and
WHEREAS,appropriations from the retained earnings account will be required in order to provide a quality
golf experience for patrons of the Agawam Municipal Golf Course; and
WHEREAS, appropriations will be used to provide Food Services, to purchase water, electricity and heat
as well as to maintain staffing levels; and
WHEREAS,the necessary funds for the Agawam Golf Course must be appropriated from the Agawam Golf
Course Retained Earnings Account; and
WHEREAS, the certified amount of$139,178.00 in the Agawam Golf Course's Retained Earnings account
is available for the purposes stated herein; and
WHEREAS, it is in the best interests of the tax payers and the City to appropriate said $61,698.58 from
Agawam Golf Course's Retained Earnings Account to meet the Agawam Golf Course Budget.
NOW THEREFORE, BE IT RESOLVED BY THE AGAWAM CITY COUNCIL hereby resolves, authorizes and
appropriates $61,698.58 from the Agawam Golf Course Retained Earnings Account, as follows:
$24,981.58 to Municipal Golf Food Services Supplies(65263-52220); $16,217.00 to Municipal Golf Water
Purchase (65262-56670); $10,850.00 to Municipal Regular temporary (65261-51020) and $9,650.00 to
Municipal Golf Electricity& Heat (65262-52110).
DATED THIS DAY OF February, 2016.
PER ORDER OF THE AGAWAM TOWN COUNCIL
James P. Cichetti, sident
AP ROV AS RM ACID LEGALITY
Vincent . Gios a, City Solicitor
February 16, 2016
Mr.Christopher Johnson
Chairman C f" "DY
Town of Agawam—Finance Committee �J
36 Main Street
Agawam, MA 01001
Dear Mr.Johnson:
As we approach the upcoming Golf season this spring we would like to appropriate the following
amounts from Retained Earnings to cover us until the next fiscal year begins:
• $24,981.58 into Municipal Golf Food Service Supplies(65263 52220)
• $ 16,217.00 into Municipal Golf Water Purchase (65262 56670)
• $10,850.00 into Municipal Golf Reg Temp(6526151020)
• $9650.00 into Municipal Golf Electricity& Heat (65262 52110)
The transfer into the Food Service Supplies is based on our budgeted purchases for Food/Snacks&
Beverages for the period from April 4, 2016—June 30,2016. 1 have enclosed Exhibit "A" and Exhibit "B"
that indicates the amounts to be expensed in the respective categories on a weekly basis.
The transfer into the Water Purchase account is based on the most updated bill received. The past
spring/summer&fall watering programs were utilized with the past golf season being very dry. Dan
Shay monitored and set the irrigation timers to best utilize the water, with most importantly being cost
conscious where he could save the Town monies wherever possible in his water applications.
We have also included the Budgetary transfer form attached. We are looking for transfers from other
golf accounts into the following categories:
• $ 11,458.00 into Municipal Golf Regular Temp (6526151020)
• $150.00 into Municipal Golf Overtime (6526151030)
• $1058.00 into Municipal Golf Grounds & Maintenance (65262 52020)
• $3,000.00 into Municipal Golf Materials & Equipment ( 65262 52370)
+ $230.00 into Municipal Golf Telephone (65269 52150)
• $137.00 into Municipal Golf Miscellaneous ( 65262 52290)
These transfers are to cover the anticipated costs for this upcoming spring.Thank You for your
cooperation.
Sincerely,
Anthony A. oberto III
GM/PGA Director of Golf
AGAWAM MUNICIPAL GOLF COURSE
FOOD & SNACK SPRING PURCHASING
Exhibit A:
Date Hamburg. Hot Dos Crackers Snic/Chip Pretzels Dread Potatoes Total
4/4/16 $36.00 $185,00 39.96 66,00 16.00 $27.00 $59.15 18.72 $447.83
4 11 16 36.00 185,00 16.00 59.15 $296.15
4Z 18116 36.00 185.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
4 25 16 36.00 185.00 16.00 59.15 $296.15
5 2 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
5 9 16 72.00 371.00 16.00 59.15 $296.I5
5/16/16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
5 23 16 72.00 371.00 16.00 59.15 $296.15
5 30 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
6/6/16 72.00 371.00 16.00 59,15 $296.15
6 13 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
6 20 16 72.00 371.00 16.00 59.15 $296.15
6/27/16 0 0 0 0 0 0 0 0
70TAL $720.00 $3708.00 $239.76 $784,00 1 $162.00 1 $709.80 $112.32 S6435.58
BEVERAGES SPRING PURCHASING
Exhibit B:
Date Williams Commercial Pepsi Coke Coffee Total
4/4/16 $750.00 375.00 $187.50 $187.50 $150.00 $1650.00
4 11 16 750.00 375.00 187.50 187.50 0 1500.00
4 18 16 750.00 375.00 187.50 187.50 66.00 1566.00
4 25 16 750.00 375.00 187.50 187.50 0 '1500.00
5/2/16 750.00 375.00 187.50 187.50 66.00 1566.00
519116 750.00 375.00 187.50 187.50 0 1500.00
5 16 16 750.00 375.00 187.50 187.50 66.00 1566.00
5 23 16 750.00 375.00 187.50 187.50 0 1500.00
5 30 16 750.00 375.00 187.50 187.50 66.00 1566.00
6 6 16 750.00 375,00. 187.50 187.50 0 1500.00
6 13 16 750.00 375.00 187.50 187.50 66.00 1566.00
6 20 16 750.00 375.00 187.50 187.50 66.00 1566.00
6 27 16 0 0 0 0 0 0
TOTALS $9000.00 $4500.00_1 $2250.00 $2250.00 $546.00 $18 546.00
TOTAL for Exhibit"A" & Exhibit"B.........................................................$24,981.58
TO-201L-
ep ment: Golf BUDGETARY TRANSFER FORM
Amount: $ 16,033.00 Date: 2-5-16
From: Municipal Golf Adv & Promotion 65262 52010 $ 1,200.00
Municipal Golf Eq Rep Maint Rep 65262 52030 $ 2,000.00
Municipal Golf Telephone 65262 52150 $ 639.00
Municipal Golf Dues & Subscript 65262 52170 $ 137.00
Municipal Golf Contractual Sery 65262 52360 $ 2,320.00
Municipal Golf Fuel & Oil 65262 52130 $ 6,500.00
Municipal Golf Chemicals& Lab 65262 52310 $ 3,237.00
Title of ccount Account T Tu—m- er Amount
To: Municipal Golf Regular Temp 65261 51020 $11,458.00
Municipal Golf Overtime 65261 51030 $ 150.00
Municipal Golf Grds & Bld Maint 65262 52020 $ 1,058.00
Municipal Golf Miscellaneous 65262 52290 $ 137.00
Municipal Golf Materials & Equip 65262 52370 $ 3,000.00
Municipal Golf Telephone 65269 52150 $ 230.00
Title of Account Account Number Amount
Reason for Transfer:
To cover anticipated costs for fiscal year 2016 which end u 0,
,�cpaftment bread
I hereby certify that funds are available to make the above-stated transfer.
Date: � I.5 I to
eryl St. o , Au ' or
I hereby approve placement of the above-stated transfer on the Council agenda.
Date: /6 ZES '&16 _
Richard Cohen ayor
Approved as to form and legality. a —
Date: 141L Jr�
Vincent , Solicitor
PER ORDER OF THE AGAWAM TOWN COUNCIL—APPROVED ON , 2016
Date:
James Cichetti, President
APPROVAL OF LEGISLATION: Pursuant to Section 3-6 of the Agawam Home Rule Charter, I
hereby approve the Council passage of the above-stated transfer.
Date:
Richard Cohen, Mayor
BUDGETARY TRANSFER FORM TO-201L-
Department: Golf
Amount: $ 16,033.00 Date: 2-5-16
From: Municipal Golf Adv & Promotion 65262 52010 $ 1,200.00
Municipal Golf Eq Rep Maint Rep 65262 52030 $ 2,000.00
Municipal Golf Telephone 65262 52150 $ 639.00
Municipal Golf Dues & Subscript 65262 52170 $ 137.00
Municipal Golf Contractual Sery 65262 52360 $ 2,320.00
Municipal Golf Fuel & Oil 65262 52130 $ 6,500.00
Municipal Golf Chemicals & Lab 65262 52310 $ 3,237.00
Title of Account Account Number Amount
To: Municipal Golf Regular Temp 65261 51020 $11,458.00
Municipal Golf Overtime 65261 51030 $ 150.00
Municipal Golf Grds & Bid Maint 65262 52020 $ 1,058.00
Municipal Golf Miscellaneous 65262 52290 $ 137.00
Municipal Golf Materials & Equip 65262 52370 $ 3,000.00
Municipal Golf Telephone 65269 52150 $ 230.00
Title of Account Account Number Amount
Reason for Transfer:
r
To cover anticipated costs for fiscal year 2016 which end u 01
ep ment bread
I hereby certify that funds are available to make the above-stated transfer.
Date:
Meryl St. o , Au or
1 hereby approve placement of the above-stated transfer on the Council agenda.
Date: /� �E,B ,wk_
Richard Cohen ayor
Approved as to form and legality, -
1
Date: f G l'6
),U�t Jr__<�
Vincent , Solicitor
PER ORDER OF THE AGAWAM TOWN COUNCIL—APPROVED ON , 2016
Date:
James Cichetti, President
APPROVAL OF LEGISLATION: Pursuant to Section 3-6 of the Agawam Home Rule Charter, I
hereby approve the Council passage of the above-stated transfer.
Date:
Richard Cohen, Mayor
DISAPPROVAL OF LEGISLATION: Pursuant to Section 3-6 of the Agawam Home Rule
• Charter, I hereby disapprove the Council passage of the above-stated transfer.
Date:
Richard Cohen, Mayor
a
February 16,2016
Mr. Christopher Johnson
Chairman cc '�Y
Town of Agawam—Finance Committee �,J
36 Main Street
Agawam,MA 01001
Dear Mr.Johnson:
As we approach the upcoming Golf season this spring we would like to appropriate the following
amounts from Retained Earnings to cover us until the next fiscal year begins:
• $24,981.58 into Municipal Golf Food Service Supplies(65263 52220)
• $ 16,217.00 into Municipal Golf Water Purchase (65262 56670)
• $10,850.00 into Municipal Golf Reg Temp (6526151020)
• $9650.00 into Municipal Golf Electricity& Heat(65262 52110)
The transfer into the Food Service Supplies is based on our budgeted purchases for Food/Snacks&
Beverages for the period from April 4, 2016—June 30, 2016. 1 have enclosed Exhibit "A" and Exhibit "B"
that indicates the amounts to be expensed in the respective categories on a weekly basis.
The transfer into the Water Purchase account is based on the most updated bill received.The past
spring/summer&fall watering programs were utilized with the past golf season being very dry.Dan
Shay monitored and set the irrigation timers to best utilize the water,with most importantly being cost
conscious where he could save the Town monies wherever possible in his water applications.
We have also included the Budgetary transfer form attached. We are looking for transfers from other
golf accounts into the following categories:
• $ 11,458.00 into Municipal Golf Regular Temp (65261 51020)
• $150.00 into Municipal Golf Overtime (6526151030)
a $1058.00 into Municipal Golf Grounds& Maintenance (65262 52020)
• $3,000.00 into Municipal Golf Materials& Equipment ( 65262 52370)
• $230.00 into Municipal Golf Telephone (65269 52150)
• $137.00 into Municipal Golf Miscellaneous ( 65262 52290)
These transfers are to cover the anticipated costs for this upcoming spring. Thank You for your
cooperation.
Sincerely,
A thony AFoberto III
GM/PGA Director of Golf
AGAWAM MUNICIPAL GOLF COURSE
FOOD & SNACK SPRING PURCHASING
Exhibit A:
Date Hamburg. Hot Dos Crackers Snic/Chip Pretzels Bread Potatoes Total
4 4 16 $36.00 $185.00 39.96 66.00 16.00 $27.00 $59.15 18.72 $447.83
4 11 16 36.00 185.00 16.00 59.15 $296.15
4 18 16 36.00 185.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
4 25 16 36.00 185.00 16.00 59.15 $296,15
5 2 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
5 9 16 72.00 371.00 16.00 59.15 $296.15
5 16 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
5 23 16 72.00 371.00 16.00 59.15 $296.15
5 30 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
6 6 16 72.00 371.00 16.00 59.15 $296.15
6 13 16 72.00 371.00 39.96 66.00 16.00 27.00 59.15 18.72 $447.83
6 20 16 72.00 1 371.00 1 16.00 59.15 1 $296.15
6/27/16 Q 1 0 1 0 0 0 0 0 1 0
7t7TAL $720.00 1 $3708.00 1 $239.76 $784.00 $162.00 $709.80 $1I7.32 1 $6435.58
BEVERAGES SPRING PURCHASING
Exhibit B:
Date Williams Commercial Pepsi Coke Coffee Total
4 4 16 $750.00 3 75.00 $187,50 $187.5Q 1 $150.00 $1650.00
4 11 16 750.00 375.00 187.50 187.50 0 1500.00
4 18 16 750.00 375.00 187.50 187.50 66.00 1566.00
4 25 16 750.00 375.00 187.50 187.50 0 1500.00
5 2 16 750.00 375.00 187.50 187.50 66.00 1566,00
5 9 16 750.00 375.00 187.50 187.50 0 1500.00
5 16 16 750.00 375.00 187.50 187.50 66.00 1566.00
5 23 16 750.00 375.00 187.50 187.50 0 1500.00
5 30 16 750.00 375.00 187.50 187.50 66.00 1566.00
6 6 16 750.00 375.00 187.50 187.50 0 1500.00
6 13 16 750.00 375.00 187.50 187.50 66.00 1566.00
6 20 16 750.00 375.00 187.50 187.50 66.00 1566.00
6 27 16 0 1 0 0 0 0 0
717TAL4 $9000.00 $4500.00 $2250.00 $2250.00 $546.00 $18,546.00
TOTAL for Exhibit"A" & Exhibit"B.........................................................$24,981.58