TR-2016-33 FY17 BUDGET ■ y
� _ �
Mayor Richard Cohen
From: Laurel Placzek
Sent: Monday,June 20,2016 2:54 PM
To: Douglas White
Cc: Mayor Richard Cohen
Subject: Three Year Average Utility Costs
Attachments: munistempl6062014052964424900042968.xlsx
Hi Doug,
Here is the worksheet with the 3 year averages for utility accounts.
Laurel
i
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Org Object Description B 2016 Budget 2016 Actual 2015 Actual 2014 Actual 3 Year Average
11222 52110 RESERVE FOR UTILITIES 50,000.00 0.00 22,802.40 5,858.77 9,553.72
11229 52110 RESERVE FOR UTILITIES C/O 84,733.75 38,201.88 14,220.88 13,432.13 21,951.63
38,201.88 37,023.28 19,290.90 31,505.35
11922 52110 BLDG MAINT ELECT&HEAT 1,245,617.00 541,318.25 888,425.08 1,002,924.90 810,889.38
11929 52110 BLDG MAINT ELECT& HEAT 357,191.92 357,049.38 242,684.20 167,258.84 255,664.14
898,367.53 1,131,109.28 1,170,183.74 1,066,553.52
12202 52110 FIRE ELECTRICTY&HEAT 45,000.00 29,832.43 39,991.26 34,626.94 34,816.88
12209 52110 FIRE ELECTRICTY&HEAT 2,659.46 2,659.46 1,493.21 2,430.81 2,194.49
32,491.89 41,484.47 37,057.75 37,011.37
14202 52110 HGWY tLECTRICITY&HEAT 25,000.00 22,974.64 25,000.00 24,837.04 24,270.56
14209 52110 HGWY ELECTRICITY&HEAT 0.00 0.00 0.00 1,109.02 369.67
22,974.64 25,000.00 25,946.06 24,640.23
14902 52110 MV MAINT ELECTRICITY&HEAT 25,000.00 22,974.51 25,000.00 24,759.89 24,244.80
14909 52110 MV MAINT ELECTRICITY&HEAT 0.00 0.00 0.00 1,109.04 369.68
22,974.51 25,000.00 25,868.93 24,614.48
15412 52110 COA ELECTRICITY&HEAT 65,000.00 53,862.73 65,000.00 65,000.00 61,297.58
22542 52110 WASTEWATER ELEC& HEAT 28,750.00 22,974.63 25,000.00 24,759.71 24,244.78
22549 52110 WASTEWATER ELEC&HEAT 0.00 0.00 0.00 2,950.17 983.39
22,974.63 25,000.00 27,709.88 25,228.17
60142 52110 WATER DEPT ELECTRITY&HEAT 28,750.00 23,277.09 25,000.00 24,961.46 24,412.85
60149 52110 WATER DEPT ELECTRITY&HEAT 0.00 0.00 0.00 2,951.43 983.81
23,277.09 25,000.00 27,912.89 25,396.66
65262 52110 MUN GOLF ELECTRICITY&HEAT 36,650.00 22,79S.84 25,191.41 29,132.17 25,373.14
65269 52110 MUN GOLF ELECTRICITY&HEAT 5,432.48 5,432.48 622.47 0.00 2,018.32
28,228.32 25,813.88 28,132.17 27,391.46
1,143,353.22 1,400,430.91 1,427,102.32 1,323,628.82
1,323,628.82
Mayor Richard Cohen
From: Douglas White
Sent: Monday,June 20,201612�7 PM
To: Mayor Richard Cohen
Subject: Electric/Heat
Attachments: SKM_364e16062012070,pdf
Mayor Cohen.
In the aftermath of last Thursday's City Council Workshop meeting I!feel compelled to send the attached letter.
Doug
i
June 20,2016
Mayor Cohen
In preparation of my FY17 budget I viewed the Electric/Heat line Item as a Third Bail of the Building
Maintenance Budget. After the Council work shop meeting I am now aware this is not true.The Council
asked me why I had over budgeted this account for which I had no answers and for that I apologize. I
have since researched this line Item and determined the following.
The Town's energy cost in the last 9 years has ranged from a high of$1,411,793.11 in 2007 it a low of
$1,078,351.03 In 2013.
Years 2007 Through 2011 the Building Maintenance Account was supplemented by the Mayor's Account
to supply adequate funding for energy.
Year 2012 the energy account was funded at $1,120,167.00 and total energy payments were
$1,120,616.92.This was a breakeven year with only$0.08 end balance.
In year 2013 an amount of $125,000.00 was added to the previous years $1,120,617.00 to bring the
account to Its current $1,245,617.00 funding. This is also the year where the least was paid out for
energy which resulted in the first carryover to the amount of$267,265.97,
Since the year of 2013 the account has seen consecutive funds being carried over as the result,I believe,
Of you stabilizing our energy costs through your negotiations with our suppliers. I must also take into
consideration this past winter which was exceptionally warm.
1 am now going to suggest that these funds being carried over not to be considered as an OVER BUDfT
but rather an ENERGY SAVING. I feel a portion of these SAVINGS should be placed In a Revolving
Investment fund as suggested by the Commonwealth of Massachusetts DOER where they may be '
i
directly applied to financing much needed upgrades to our facility's energy management systems,
boilers, air conditioning units, lighting, and other energy consuming appliances. These SAVINGS If
applied to our energy infrastructure would ensure the Town has done its due diligence to ensure our !
energy consumption Is maintained at its lowest level.
Respectfully.
Douglas White
w�
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Agawam
Departmeni
Memo
Ta Agftmn City Councilors
Cc: Mayor Richard A Cohen,City Solicitor Patrick Toney,
Fmm Stephen J.Buorficonti
Daft 612IW2017
Re: Budget line Itern-Blight
Councilors:
Additional information has been requested on the FY 2018 budget line item regarding
blight and how monies are planned to be used. In FY 2017, $100,000 was appropriated for a
line item to address blighted properties. A figure of$75,000 is part of the Mayor's proposed
FY 2018 budget
Efforts to combat blighted properties are handled mainly two ways, the Law
Department in conjunction with the Massachusetts Attorney General's Abandoned Housing
Initiative C AG's 16tiative'l and the Law Department and other Town Depwtments as its
own. The AG's Initiative is focused on the receivership process on properties in violation of
the State Sanitary Code-l05 CMR 410. The program and the staff at the AG's Office deserve
to complimented. When utilized,it a tremendous resource and costs nothing to the Town.The
Town continues to work with the AG's Office and is now in the process of woridng with the
new representative from the AG's Office on a new priority list.
There are limitations however to the AG's Initiative that does not address all the issues
faced with bligbW properties in Town The AG's Office focuses on the receivership process
only,which means that properties that have little rehab value or on the verge of collapse tend
to fall outside the program. If it is unrealistic for a receiver to be interested in acquiring a lien
after work is performed,then it is unproductive to pursue that legal course.The properties also
need to be vacant, and residential. The AG's Office demurs on commercial and/or
residentially occupied properties.Therefore,it does not cover all the housing stock in Town.
The Law Department has utilized the line item as a tool to compel action on various
properties. With those monies,there is a direct option for the Town to pursue condemnation
orders following by razing of the structure.That option,in its least form,can pressure a private
owner to demolish a sh=ft r$or bring into code compliance without the Town having to take
forrnal court action. If the Town has no funds to proceed to demolition on its own,then there
is less impetus for the owner to take action.
i
1
ti
The line item also provides the means to pursue commercial properties that are
blighted. If a commercial owner violates the Blight Ordinance(TOR-2015A,or even fails to
register the property, legal enforcement or court complaints must be pursued by the Town.
And having a budgeted line item that lets an owner know the Town has the resources for
litigation encourages action by the private party.
The combination of the AG's Initiative and the budgeted monies has benefited the
public good.It has contributed to a reduction of the number of properties on the blight list and
given the Town flexibility to handle blight properties various ways. When the AG's Initiative
does not govern a specific response to property in Town,the Town has utilized the line item to
compel action. The elimination of the line item will hamper action by the Law Department to
pursue enforcement of code violations on commercial properties or residentially occupied
properties. The number of properties on the blight list may swell,rather than continuing to be
reduced.
0 Pap 2
Town of Agawam Law Department
June 20,2017
MEMORANDUM
TO: Councilors Johnson &Letellier
Cc: Full Council,Mayor's Office
FROM: Patrick M.Toney
SUBJECT: Fiscal Budget 2018
The Agawam Town Charter Section 5-2 (b) states: "The City Council shall adopt
the budget, with or without amendments, within forty five days following the day the
budget is received by it." The proposed 2018 Fiscal Year Budget was transmitted to all
pertinent parties on Thursday May It, 2017 at 1:42 pm (see attached email from Rebecca
Santaniello). Accordingly,the forty five day period runs out on Tuesday,June 27, 2017 at
1:42 pm.
Furthermore, Section 5-2 (b) of the Town Charter is very specific the City
Council cannot vote against the Fiscal Year Budget. Section 5-2 of the Town Charter
states the actions that the Council can take regarding the budget.
(a) Public Hearing—The City Council shall publish in one or more newspapers of
general circulation in the town the general summary of the proposed budget as
submitted by the mayor and a notice stating: 1) the times and places where copies
of the proposed budget are available for inspection by the public, and 2) the date,
time and place not less than two weeks after such publication, when a public
hearing on said proposed budget will be held by the City Council.
(b) Adoption of the Budget—The City Council shall adopt the budget with or
without amendments, within forty five day following the day the budget is
received by it. (Emphasis added) In amending the budget, it may delete or
decrease any programs or amounts except expenditures required by law or for
debt service. Except on recommendation of the Mayor, it shall not increase any
amount in, or the total of,the proposed budget.
If the City Council fails to take action with respect to any item in the budget
within forty-five days after the receipt of the budget, such amount shall, without
any action by the City Council,become part of the appropriations for the year and
available for the purposes specified.
The emboldened and emphasized language above removes any discretion
regarding passage. The language in Section 5-2 of the Town Charter is consistent with
M.G.L. c.44 §32. The language in the charter requires passage of the budget as submitted
by the Mayor,with or without amendments. Furthermore, amendments can only decrease
a program or amount except amounts required by law or for debt service.
The Town Charter is stricter than M.G.L. c.44 §32 with regards to any action the
Council may take regarding the budget. The Charter states the Council "shall pass" and
M.G.L. c.44 §32 (attached) is permissive stating"may by majority vote."The Town may
adopt provisions within its charter that carry a more strict interpretation than similar
provisions in the General Laws, provided these provisions are not "inconsistent with the
constitution or laws enacted by the general court."Bloom v. City of Worcester, 363 Mass
136, 145 (1973). Generally, municipalities have considerable latitude in creating
regulations involving their own governance, barring the state creating an explicit
statutory system that pre-empts local regulation.Id. at 154.
In the event of situations beyond Agawam's control M.G.L. c. 44 §32 further states:
"Notwithstanding any provisions in the section to the contrary,the Mayor may submit to
the Council a continuing appropriation budget on a month to month basis for a period not
more than 3 months if the City hasn't approved an operating budget for the Fiscal Year
because of circumstances beyond its control."
In the instant situation passing the FY 2018 Budget is in the control of the City Council
and as Section 5-2 of the Charter states: The City Council shall adopt the budget with
or without amendments, within forty five day following the day the budget is
received by it. To reiterate, the 45 days since the FY2018 Budget has been hm mitted
expires at l:47 pm on June 27, 2017.
The Agawam City Council follows Robert's Rules of Order as to the procedural aspect of
running its Council Meetings. At the City Council Meeting held on June 19, 2017.
Robert's Rule Motion to Reconsider was mentioned regarding the vote on the FY2018
Budget. However, Robert's Rule is very specific as to how a Motion to reconsider is
handled. A Motion to Reconsider can be made only on the day of the vote or the next
succeeding day, a legal Holiday or a recess not being counted as a day. The Motion must
be made by one who voted on the prevailing side and any member of the Council may
second the motion. It appears the window to reconsider the vote on the FY2018 Budget is
closing or is closed.
Also, it is important to note that two and half million dollars from"free cash" was used to
reduce the tax burden on the taxpayers. This money will be closed out to "free cash" at
the end of the Fiscal year; at the close of the day on June 30, 2017, if it is not
appropriated prior to this date and time. This will leave a two and a half million dollar
shortfall in the budget that was proposed. This would cause an increase to the tax payers
or a severe cut in services to our residents.
Town of Agawam,AM
Tuesday,June zo,2or7
Chapter C. Charter
Article 5. FINANCIAL PROCEDURES
Section 5-2. Action on the Budget
(a) Public hearing—The town council shall publish in one or more newspapers of general circulation in the town
the general summary of the proposed budget as submitted by the mayor and a notice stating:(i)the times and
places where copies of the proposed budget are available for inspection by the public,and(z)the date,time,
and place not less than two weeks after such publication,when a public hearing or said proposed budget will be
held by the town council.
(b) Adoption of the Budget--The town council shall adopt the budget,with or without amendments,within forty-
five days following the day the budget is received by it, in amending the budget,it may delete or decrease any
programs or amounts except expenditures required by law or for debt service. Except on recommendation of
the mayor,it shall not increase any amount in,or the total of,the proposed budget.
If the town council fails to take action with respect to any item in the budget within forty-five days after
receipt of the budget,such amoun:shall,without any action by the town council,become a part of the
appropriations for the year and be available for the purposes specified.
Jaffe, Margaret 6/20/2017
For Educational Use Only
§32.Submission of city budget to city council;procedure for...,MA ST 44§32
Massachusetts General haws Annotated
Part I.Administration of the Government(Ch,1-182)
Title VII,Cities,Towns and Districts(Ch.39-49a)
Chapter 44.Municipal Finance(Refs&Annos)
M.G.L.A.44§32
§32.Submission of city budget to city council;procedure for approval,rejection or alteration
Currentness
Within one hundred and seventy days after the annual organization of the city government in any city other than Boston,
the mayor shall submit to the city council the annual budget which shall be a statement of the amounts recommended
by him for proposed expenditures of the city for the next fiscal year. The annual budget shall be classified and
designated so as to show separately with respect to each officer.department or undertaking for which an appropriation
is recommended:--
(1)Ordinary maintenance,which shall also include debt and interest charges matured and maturing during the next fiscal
year,and shall be subdivided as follows:--
(a)Salaries and wages of officers,officials and employees other than laborers or persons performing the duties of laborers;
and
(b)Ordinary maintenance not included under(a);and
(2)Proposed expenditures for other than ordinary maintenance,including additional equipment the estimated cost of
which exceeds one thousand dollars.
The foregoing shall not prevent any city,upon recommendation of the mayor and with the approval of the council,from
adopting additional classifications and designations.
The city council may by majority vote make appropriations for the purposes recommended and may reduce or reject any
amount recommended in the annual budget.It shall not increase any amount in or the total of the annual budget nor add
thereto any amount for a purpose not included therein except on recommendation of the mayor,and except as provided
in section thirty-three;provided,however,that in the case of the school budget or in the case of a regional school district
assessment,the city council,on the recommendation of the school committee or on recommendation of a regional district
school committee,may by a two-thirds vote increase the total amount appropriated for the support of the schools or
for the regional district schools over that requested by the mayor;and provided, further,that no such increase shall be
voted if it would render the total annual budget in excess of the property tax limitations set forth in section twenty-one
C of chapter fifty-nine.Except as otherwise permitted by law,all amounts appropriated by the city council,as provided
in this section, shall be for the purposes specified. In setting up an appropriation order or orders based on the annual
budget,the council shall use, so far as possible, the same classifications required for the annual budget. If the council
... 1. r. %' 'r' .. •7 rl' i. �s� . .r .�._.:___.'., i I.. ...__-..-.._._....-.�........._...f
Jaffe,Margaret 6/2012017
For Educational Use Only
§32.Submission of city budget to city council; procedure for...,MA ST 44§32
fails to take action with respect to any amount recommended in the annual budget,either by approving, reducing or
rejecting the same, within forty-five days after the receipt of the budget, such amount shall without any action by the
council become a part of the appropriations for the year,and be available for the purposes specified.
If,upon the expiration of one hundred and seventy days after the annual organization of the city government,the mayor
shall not have submitted to the city council the annual budget for said year,the city council shall,upon its own initiative,
prepare such annual budget by June thirtieth of such year, and such budget preparation shall be, where applicable,
subject to the provisions governing the annual budget of the mayor.
Within fifteen days after such preparation of the annual budget,the city council shad]proceed to act by voting thereon and
all amounts so voted shall thereupon be valid appropriations for the purposes stated therein to the same extent as though
based upon a mayor's annual budget,but subject, however,to such requirements,if any,as may be imposed by law.
If the council fails to take action with respect to any amount recommended in the budget,either by approving,reducing
or rejecting the same,within fifteen days after such preparation,such amount shall,without further action by the council,
become a part of the appropriations for the year,and be available for the purposes specified.
Notwithstanding any provisions of this section to the contrary,the mayor may submit to the city council a continuing
appropriation budget for said city on a month by month basis for a period not to exceed three months if said city has
not approved an operating budget for the fiscal year because of circumstances beyond its control.
Nothing in this section shall prevent the city council,acting upon the written recommendation of the mayor,from voting
appropriations, not in excess of the amount so recommended,either prior or subsequent to the passage of the annual
budget.
The provisions of this section shall apply,in any city adopting the Plan E form of government under chapter forty-three,
only to the extent provided by section one hundred and four of said chapter.
Neither the annual budget nor appropriation orders based thereon shall be in such detail as to fix specific salaries of
employees under the direction of boards elected by the people,other than the city council.
The city council may, and upon written request of at least ten registered voters shall, give notice of a public hearing
to be held on the annual budget, prior to final action thereon, but not less than seven days after publication of such
notice,in a newspaper having general circulation in the city.At the time and place so advertised,or at any time or place
to which such public hearing may from time to time be adjourned, the city council shall hold a public hearing on the
annual budget as submitted by the mayor, at which all interested persons shall be given an opportunity to be heard for
or against the proposed expenditures or any item thereof.
Credits
Amended by St.1938,e. 175,§ 1.St.1938.c.378,§ 16;St.1941,c.473,§2;St.1953,c. 5%St.1953,c, 79; St.1969,c. 949,
§§59,60;St.1975,c.26,§§1,2;St.1985,c.9,§§2,3;St,1987,c.329,§1;St.1995,c. 20,§§ 1 to 3.
M.G.L.A.44§32,MA ST 44§32
Current through Chapter 20 of the 2017 1st Annual Session
Nadine Porfilio
From: Rebecca Santaniello
Sent: Thursday, May 11, 2017 1:42 PM
To: Nadine Porfilio
Subject: FW:Proposed Fiscal Year 2018 Budget
Attachments: SMYR-MIN-C317051111340.pdf
-----Original Message-----
From:Rebecca Santaniello
Sent:Thursday, May 11,201712.56 PM
To:Administrator;Alan Sirois;Anthony Roberto;Cheryl StJohn;Christopher Golba; Christopher Sparks;Coleen Gruska;
Daniel Shay; Douglas White; Eric Gillis;Erik Wight;Jeffrey Hulbert;Joan Linnehan;Judy Clini; Kevin Baldini;Laurel
Placzek;Marc Strange;Mayor Richard Cohen; Patrick Toney; Randall White; Rebecca Santaniello; Richard Girard;Vince
Gioscia;Anthony Suffriti;Anthony Suffriti;barbara bard;Cecilia Calabrese;Cecilia P.Calabrese;Christopher C.Johnson;
Christopher C.Johnson;Donald M.Rheault; Donald Rheault;George Bitzas;George Bitzas;Gina Letellier;Gina M.
Letellier;James Cichetti;lames P.Cichetti;Joseph Mineo;Joseph Mineo; Paul C.Cavallo; Paul Cavallo; Richard Theroux;
Robert E. Rossi;Robert Rossi;Anthony Bonavita; Brian Burbank; Carmino Mineo; Diane Juzba;Shelley Reed;Wendy Rua
Cc:Agawam Advertiser(aan turley.com); Michael Ballway(mballwav(Mturley.com);`chrisM@thereminder.com; Kathy
Shepard(kshep873091(@verizon.net];ksheo873091CMcomcast.net;William Sapelli;Alexis Fe6oli;
'robin @westofthe rive rchamber.com'
Subject: Proposed Fiscal Year 2018 Budget
Good afternoon,
Attached you will find the Proposed FYi8 Budget.Kindly print a copy for your records unless you have already requested
a hard copy.
A scanned copy of the Proposed FY18 Budget will be available on the website, along with a copy for public viewing
available at the Clerk's Office,Senior Center and the Agawam Library.
Please let me know should you have any questions.
Thank you kindly,
Rebecca Santaniello
Executive Assistant to the Mayor
36 Main Street
Agawam, MA 01001
(413) 726-9729 Direct
(413) 786-9927 Fax
Rsantaniella a awam.ma.us
-----Original Message-----
From: Mayor's_Oifrce@agawam.ma.us(mailto:Mayor's_Office@agawam.ma.us)
I
Sent:Thursday, May 11,2017 6:38 AM
To: Rebecca Santaniello
Subject:scan
please see attached scan
2
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TR 2016-33
A RESOLUTION ADOPTING THE
FISCAL YEAR 2017 ANNUAL OPERATING BUDGET
FOR THE TOWN OF AGAWAM
WHEREAS, Under the provisions of Chapter 44,Section 32 of the Massachusetts
General Laws and Section 5-1 of Article 5 of the Agawam Home Rule Charter,the proposed
FY2017 Annual Operating Budget was submitted on May 12, 2016; and
WHEREAS, Under the provisions of Section 5-2(a) of Article 5 of the Charter, a
public hearing on the proposed annual operating budget was held on June 20,2016, notice
thereof having been published in one issue of a newspaper of general circulation in the Town
of Agawam more than fourteen (14)days before such hearing; and
WHER6AS, It is in the best interests of the Town of Agawam to adopt the attached
Fiscal Year 2017 Annual Operating Budget; and
NOW 'WHEREFORE, THE AGAWAM TOWN COUNCIL HEREBY
RESOLVES AS FOLLOWS:
1. That pursuant to the provisions of Chapter 44 of the Massachusetts General Laws and
Article 5 of the Agawam Home Rule Charter,the Annual Operating Budget for Fiscal
Year 2017 which begins July 1, 2016, a copy of which is attached hereto and
incorporated herein by reference,is hereby adopted,and the several sums therein set
forth to be raised by the levy of a tax upon all taxable property within the corporate
limits of the Town of Agawam, Massachusetts, all other funds and receipts are
hereby appropriated for the several purposes therein stated.
2. The Fiscal Year 2017 Annual Operating Budget is adopted according to the
departmental and line item categories contained therein. Se'
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3. There is hereby appropriated in the Line Item - Contributory Retirement an
appropriation to the credit of the Hampden County Retirement Board to satisfy the
Town ofAgawam's share of the Pension and Expense Credit Funds.
4. Consideration has been given for anticipated receipt of funds from the
Commonwealth of Massachusetts for street reconstruction purposes as set forth in the
Highway portion of the budget which is attached hereto.
5. In addition to any specific appropriation,revolving,gift and grant funds are hereby
established under Massachusetts General Laws Chapter 40, S 3 and Chapter 44 S
53A, S 53D and S 53 E112 for the fiscal year beginning July 1, 2016, with the
specific receipts credited to each fund, the purposes for which each fund may be
spent and the maximum amount that maybe spent from each fund for the fiscal year,
as described in Exhibit A.
6. There is hereby appropriated all money from the Commonwealth of Massachusetts,
the United States of America,as well as, from any grants or donations received for
public purposes.
7. There is hereby appropriated all money received from the interest income on short
term investments including the interest earned on funds in interest bearing bank
accounts.
8. There is hereby appropriated $735,000.00 from "Excess Overlay" as has been
determined by the Assessor for Capital Improvements.
9. That the Assessor use not more than$2,500,000 of"Certified Free Cash" to reduce
the Fiscal 2017 Tax Rate.
10. The Agawam City Council hereby resolves,authorizes and appropriates $342,174
from the Wastewater Retained Earnings, account 22500-31510 to funda balance
appropriations account 22510-48500 and $520,117 from the Water Retained
Earnings, account 60100-31510 to Fund Balance Appropriations, account 60110-
48500.
11. The Fiscal Year 2017 Annual Operating Budget for the Town of Agawam is hereby
adopted as follows:
GENERAL OPERATING BUDGET
Council - $
Mayor $ 322,320
Administration Building $ 24", 96 °g;M(,P
Law Department $ 137,150
Auditor $ 153,680
Clerk/Elections $ 225,796
Assessor $ 254,562
Data Processing $ 271,326
Treasurer/Collector S 357,038
Police Department $ 5)619,686
Fire Department S 3,979,631
Inspection Services $ 288,774
Health Department $ 697,704
Community Development $ 165,690
Library S 1,067,004
Parks&Recreation $ 215,471
Council on Aging $ 388,048
DPW Administration $ 112,792
Motor Highway 2,21
r Vehi le Maintenance $ 69y,s4 Y55- L/$L40
Engineering S 208,983
Building Maintenance $ 4A4_ i 3,$Le5;0Z2 5
0
Agawam Public Schools $ 42,365,720
Emergency Management $ 36,200
Line Items9$'aD04 ��+'S�(a1 OOW
TOTAL-GEN.OPERATING BUDGET 17 '7 9 17
CAPITAL IMPROVEMENT BUDGET S 975,987
TOTAL GENERAL FUND I
SELF SUSTAINING DEPARTMENTS
Wastewater Department S 3,403,148
Wastewater Capital Improvement Budget S 47,174
TOTAL-WASTEWATER $ 3,450,322
Water Department S 4,866,794
Water Capital Improvement Budget $ 69,117
TOTAL-WATER S 4,935,911
Golf Course $ 575,742
Golf Course Equipment $ 0
TOTAL-GOLF S 575,742
TOTAL- SELF SUSTAINING DEPTS S 1,961,275
TOTAL-ALL DEPARTMENTS q7 L41(1,`I3
- 1
11. There is hereby levied upon all taxable property within the corporate limits of the
Town of Agawam,Massachusetts upon each dollar of assessed value thereof,taxes in
an amount to be determined.
12. The following available funds are transferred/appropriated for use in the Fiscal Year
2017 Annual Operating Budget to help reduce the tax burden:
Ambulance Fees $ 160,788
13. Authorize the Western Hampden District Veteran's Service to exceed its assessment
limitation by $8,000 (A.gawam's share) pursuant to Massachusetts General Laws,
Chapter 59, Section 20B.
Dated this day of .2016.
P R O EWAGAWAM TOWN COUNCIL
JIJA
J es Cichetti,President
APPROVED AS TO FORM AND LEGALITY
A00J . -;-
Patrick Toney, City Solicitor
MAYORAL ACTION
S�
Received this day of . Cup—Q, ,2016 from Council Clerk.
Signed by Council President this day of ,2016.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Ag Flarter, as
am I ereby approve the passage of the above legislation on this T day of
2016.
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended, I hereby veto the passage of the above legislation on this day of
,2016 for the following reason(s):
Richard A. Cohen,Mayor
RETURN OF LEG_IS�LJATION TO COUNCIL CLERK
Retumed to Council Clerk this `x't day of JW'� ,2016.
TOWN OF AGAWAM - FISCAL YEAR-2017 BUDGET
DEPARTMENT 111: COUNCIL
Org Object Fiscal2016 Fiscal2017 Fiscal2017
Account Description Code Code Appropriated Recommended Adopted
PERSONNEL
REGULAR PERMANENT 11111 51010 $ 157,011 $ 157,011 $ 157,011
REGULAR TEMPORARY 11111 51020 $ 800 $ 800 $ 500
LONGEVITY 11111 51400 $ 5,700 $ 6,300 $ 6,300
PERSONNEL TOTAL $ 163,511 $ 164,111 $ 163,811
PURCHASED SERVICES
EQUIP- REPAIR,MAINT. &REPL 11112 52030 $ 600 $ 600 $ 600
DUES & SUBSCRIPTIONS 11112 52170 $ 5,500 $ 5,500 $ 5,500
PROFESSIONAL SERVICES 11112 52190 $ 7,000 $ 5,000 $ 3,500
PRINTING©ING 11112 52280 $ 500 $ 500 $ 500
TRAVELITRAINING 11112 52390 $ 2,000 $ 4,000 $ 4,000
PURCHASED SERVICES TOTAL $ 15,600 $ 15,600 $ 14,100
SUPPLIES
OFFICE SUPPLIES 11113 52230 $ 500 $ 500 $ 500
SUPPLIES TOTAL $ 500 $ 500 $ 500
DEPARTMENT 111: COUNCIL TOTAL $ 179,611 $ 180,211 $ 178,411
Of
TR-2016-33
A RESOLUTION ADOPTING THE
FISCAL YEAR 20,17 ANNUAL OPERATING BUDGET
FOR THE TOWN OF AGAWAM
WHEREAS, Under the provisions of Chapter 44, Section 32 of the Massachusetts
General Laws and Section 5-1 of Article 5 of the Agawam Home Rule Charter,the proposed
FY2017 Annual Operating Budget was submitted on May 12, 2016; and
WHEREAS, Under the provisions of Section 5-2(a) of Article 5 of the Charter, a
public hearing on the proposed annual operating budget was held on June 20, 2016, notice
thereof having been published in one issue of a newspaper of general circulation in the Town
of Agawam more than fourteen (14) days before such hearing; and
WHEREAS, It is in the best interests of the Town of Agawam to adopt the attached
Fiscal Year 2017 Annual Operating Budget; and
NOW THEREFORE, THE AGAWAM. TOWN COUNCIL HEREBY
RESOLVES AS FOLLOWS:
l. That pursuant to the provisions of Chapter 44 of the Massachusetts General Laws and
Article 5 of the Agawam Home Rule Charter,the Annual Operating Budget for Fiscal
Year 2017 which begins July 1, 2016, a copy of which is attached hereto and
incorporated herein by reference, is hereby adopted,and the several sums therein set
forth to be raised by the levy of a tax upon all taxable property within the corporate
limits of the Town of Agawam, Massachusetts, ,all other funds and receipts are
hereby appropriated for the several purposes therein stated.
2. The Fiscal Year 2017 Annual Operating Budget is adopted according to the
departmental and line item categories contained therein. Said adoption allowing
administrative transfer of funds from any line item within any category of any
departmental or the line item budget to any other line item within the same category
of the same departmental or line item budget.
3. There is hereby appropriated in the Line Item - Contributory Retirement an
appropriation to the credit of the Hampden County Retirement Board to satisfy the
Town of Agawam's share of the Pension and Expense Credit Funds.
4. Consideration has been given for anticipated receipt of funds from the
Commonwealth of Massachusetts for street reconstruction purposes as set forth in the
Highway portion of the budget which is attached hereto.
5. In addition to any specific appropriation, revolving, gift and grant funds are hereby
established under Massachusetts General Laws Chapter 40, S 3 and Chapter 44 S
53A, S 53D and S 53 E1/2 for the fiscal year beginning July 1, 2016, with the
specific receipts credited to each fund, the purposes for which each fund may be
spent and the maximum amount that may be spent from each fund for the fiscal year,
as described in Exhibit A.
6. There is hereby appropriated all money from the Commonwealth of Massachusetts,
the United States of America, as well as, from any grants or donations received for
public purposes.
7. There is hereby appropriated all money received from the interest income on short
term investments including the interest earned on funds in interest bearing bank
accounts.
8. There is hereby appropriated $735,000.00 from "Excess Overlay" as has been
determined by the Assessor for Capital Improvements.
9. That the Assessor use not more than $2,500,000 of"Certified Free Cash" to reduce
the Fiscal 2017 Tax Rate.
10. The Agawam City Council hereby resolves, authorizes and appropriates $342,174
from the Wastewater Retained Earnings, account 22500-31510 to funda balance
appropriations account 22510-48500 and $520,117 from the Water Retained
Earnings, account 60100-31510 to Fund Balance Appropriations, account 60110-
48500.
11. The Fiscal Year 2017 Annual Operating Budget for the Town of Agawam is hereby
adopted as follows:
GENERAL OPERATING BUDGET
Council $ 180.211
Mayor $ 322,320
1 •
Administration Building $ 230,096
Law Department $ 137,150
Auditor $ 153,680
Clerk/Elections $ 225,796
Assessor $ 254,562
Data Processing $ 271,326
Treasurer/Collector $ 357,038
Police Department $ 5,619,686
Fire Department $ 3,979,631
Inspection Services $ 288,774
Health Department $ 619,813
Community Development $ 165,690
Library $ 1,067,004
Parks & Recreation $ 238,371
Council on Aging $ 388,048
DPW Administration $ 112,792
Highway& Grounds $ 2,214,819
Motor Vehicle Maintenance $ 677,840
Engineering $ 208,983
Building Maintenance $ 4,093,025
Agawam Public Schools $ 42,365,720
Emergency Management $ 36,200
Line Items $ 23,583,004
TOTAL - GEN. OPERATING BUDGET $ 87,791,879
CAPITAL IMPROVEMENT BUDGET $ 975,987
TOTAL GENERAL FUND $ 88,767,866
SELF SUSTAINING DEPARTMENTS
Wastewater Department $ 3,403,148
Wastewater Capital Improvement Budget $ 47,174
TOTAL - WASTEWATER $ 3,450,322
Water Department $ 4,866,794
Water Capital Improvement Budget $ 69,117
TOTAL - WATER $ 4,935,911
r
Golf Course $ 575,742
Golf Course Equipment $ 0
TOTAL - GOLF $ 575,742
TOTAL- SELF SUSTAINING DEPTS S 8,961.975
TOTAL- ALL DEPARTMENTS S2Z22Q 541
11. There is hereby levied upon all taxable property within the corporate limits of the
Town of Agawam,Massachusetts upon each dollar of assessed value thereof,taxes in
an amount to be determined.
12. The following available fiends are transferred/appropriated for use in the Fiscal Year
2017 Annual Operating Budget to help reduce the tax burden:
Ambulance Fees $ 160,788
13. Authorize the Western Hampden District Veteran's Service to exceed its assessment
limitation by $8,000 (Agawam's share) pursuant to Massachusetts General Laws,
Chapter 59, Section 20B.
Dated this day of , 2016.
PER ORDER OF THE AGAWAM TOWN COUNCIL
James Cichetti, President
APPROVED AS TO FORM AND LEGALITY
Patrick Toney, City Solicitor
6/6/2016
Chapter 90 Funding and Spending for FY2O1O (July 2009-June 2010)
F:::�Ch.90 previously allocated In FY O8(July 2007-June 2008) $1,739,005.45 $1,739,005.45
Ch.90 previously allocated In FY 09(July 2008-June 2009) $626,037.001 1 $626,037.00
Ch.90 funds allocated in FY 10 $624,053.001 1 $624,053.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR` PAVEMENT SIDEWALK ITOTAL NOTES
FY 10 Cooper Street(Mill to Suffield) Overlay/Drainage $328,521 $0 $328,521
FY 10 Doane Avenue(All) Overlay $72,054 $0 $72,054
FY 10 Elbert Road(All) Overlay $25,629 $0 $25,629
FY 10 Silver Street(Suffield to Shoemaker) Mill/Overlay $428,271 $0 $428,271
FY 10 South Park Terrace(All) Overlay $86,406 $0 $86,406
FY 10 South West Street(Barry to Southwick) Overlay $66,OW $0 $66,000
FY 10 Various Street Leveling Projects Leveling Course 905, 775 Sol $40,276
Total Road Paving Costs for FY 10 52,047,156 1,047,156
FY 1Q Salt Shed lConstruction 1 $406,5261 $01 $406,5261
Total CH 90 Funding Spent In FY 10 1 $2,453,68ZI I 51,453,bBZI
Reported costs for this year are only approximate.
6/6/2016
Chapter 90 Funding and Spending for FY2011 (July 2010-June 2011)
Ch.90 funds allocated in FY 11 $651,254.00 5651,254.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT SIDEWALK TOTAL NOTES
FY 11 Adams Street(Stream Crossing to Main) Shim $6,825 $0 $6,825
FY 11 Barry Street(By two culvert crossings) Overlay $6,369 $0 $6,369
FY 11 Barry Street(Old railroad new Pine) Overlay $8,829 $0 $8,829
FY 11 Barry Street(S.West to CT State Line) Overlay $77,073 $0 $77,073
Resurface of street was part of water line
FY 11 Channel Drive(River Rd to House#51) Mill/Overlay $12,952 $0 $12,952 replacement project.
FY 11 Federal Street(Near hill to curve in street) Shim $6,783 $O $6,783
Resu ace of street was part o water line
FY 11 Harvey Johnson Drive(All) Mill/Overlay $36,028 $O $36,028 replacement project.
FY 11 Line Street(All) Mill/Overlay $66,096 $0 $66,096
FY 11 Springfield Street(Bessbrook to Greenock) Mill/Overlay $4,597 $0 $4,597
FY 11 Poplar Street(#365 Poplar to Garden) Mill/Overlay $23,725 $0 $23,725
,Resurface of street was part of water line
FY 11 Silver Lake Drive(Mill to House#115) Mill/Overlay 1 $47,577 $0 $47,577 replacement project.
Total Road Paving Costs for FY 11 $296,855, 296,855
FY 11 Pavement Management Design Services $11,600 $0 $11,600
Total CH 90 Funding Spent in FY 11 $308,4551 1 $308,455
Reported costs for this year are only approximate.
6/6/2016
Chapter 90 Funding and Spending for FY2012 (July 2011-June 2012)
Ch.90 funds allocated in FY 12 $823,726.001 1 $823,716.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT SIDEWALK TOTAL NOTES
FY 12 Bridge Street(All) Mill/Overlay $42,944 $Q $42,944
FY 12 Hendom Drive(All) Overlay $66,991 $0 $66,991
FY 12 North Street(Springfield to Maynard) Mill/Overlay $43,615 $0 $43,615
FY 12 Oneifby Lane(Al I) Overlay $11,770 $0 $11,770
FY 12 ITwolfby Street(All) Overlay $12,430 $0 $12,430
FY 12 Poplar Street(Mill to Springfield) Overlay $32,839 $0 $32,839
FY 12 Springfield Street(Mill to#245 Springfield St.) Mill/SAMI/Overlay $487,758 $0 $487,758
FY 12 Losito Lane(All) Leveling Course/Overlay $50,599 $0 $50,599
Total CH 90 Funding Spent in FY 12 $748,947 $748,947
6/6/2016
Chapter 90 Funding and Spending for FY2013 (July 2012-June 2013)
Ch.90 funds allocated In FY 13 $822,994.001 $922,994.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT SIDEWALK TOTAL NOTES
FY 13 Adams Street(Suffield to Stream Crossing) Mill/SAMI/Overlay $232,300 $232,300
FY 13 Briar Hill Road(All) Reclamation $43,475 $0 $43,475
FY 13 Carr Avenue(Nile to House#76) Reclamation $46,656 $0 $46,656
FY 13 Clover Hill Drive(N.Westfield to Forest Hill) Mill/Overlay $63,517 $0 $63,517
FY 13 Leonard Street(House#137 to River Road) Mill/SAMI/Overlay $86,853 $0 $86,953
FY 13 Nile Avenue(All) Reclamation $19,714 $0 $19,714
FY 13 River Road(Century to#584 Meadow St.Ext.) Mill/Overlay $23,700 $0 $23,700
FY 13 Wagon Wheel Drive(Anvil to House#75) Reclamation $44,398 $0 $44,398
Total Road Paving Costs for FY 13 $560,613 $560,613
FY 13 Design Services for Route 187 $37,298 $37,298
Total CH 90 Funding Spent in FY 13 1 $597,9111 1 $597,911
6/6/2016
Chapter 90 Funding and Spending for FY2014(July 2013-June 2014)
Ch.90 funds allocated In FY 14 $921,068.001 1 $821.068.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT 51DEWALK TOTAL NOTES
FY 14 Carr Avenue(House#76 to Lealand) lReclarnation $41,4531 $0 $41,453
FY 14 North Street(Maynard to Colemore) Mill/SAMi/Overlay $141,2641 $0 $141,264
FY 14 Pheasant Run Court(All) Mill/Overlay $17,689 $0 $17,689
FY 14 Red Fox Drive(All) MITI/Overlay $51,638 $0 $51,638
FY 14 South Westfield Street(House#703 to State Line) Reclamation $166,977 $0 $166,977
FY 14 lWhite Fox Road(South West to Partridge) Mill/Overlay $42,253 $0 $42,253
Total Road Paving Costs for 2013 $461,274 1 $461,274
FY 14 River Walk Bike Loop-Design Services 1 $117,600 $117,600
FY 14 River Walk Bike Loop-ROW $20,475 $20,475
FY 14 River Walk Bike Loop-Easements $97,450 $97,450
Total Funding Spent for Design Services in FY 14 $235,S251 $235,525
FY 14 Tractor with Mower $136,990 $136,990
FY 14 Sidewalk Paver and Curb Machine $44,621 $44,621
Total Funding Spent for Equipment in FY 14 $182,611 1 $181,611
Total CH 90 Funding Spent In FY 14 $878,4101 1 $878,410
6/6/2016
Chapter 90 Funding and Spending for FY2015 (July 2014-June 2015)
Ch.90 funds allocated In FY 15 $1,224,252.00 $1,224,252.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT ISIDEWALK TOTAL NOTES
FY 15 Franklin Street Entension{AII) Reclamation $53,299 $0 $53,289
FY 15 North West Street(N.Street Ezt to N.Westfield) lReclamation $456,816 50 $456,816
Total Road Paving Costs for FY 15 $510,1051 $510,105
FY 15 Track Loader $50,4121 1 $50,412
Total CH 90 Funding Spent in FY 15 1 $560,5171 1 $560,517
FY 15 Elm Street(All) Mill/SAMI/Overlay $150,100 $0 $150,100
FY 15 Silver Street(Suffield to Maim Mill/SAMI/Overlay $58,826 $0 $58,826
Winter Recover Funds Spent in FY 15(Separate from CH 90 Funds) $208,926 $208,926
6/6/2016
Chapter 90 Funding and Spending for FY2016(July 201S-June 2016)
Ch.90 funds allocated in FY 16 $813,205.00 1 S813,205.00
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT SIDEWALK ITOTAL NOTES
FY 16 North Street(Colemore to N.Westfield) Mill/SAMI/Overlay $226,389 $0 $226,398
FY 16 North Street Extension(All) Mill/SAMI/Overlay $167,978 $0 $167,978
FY 16 North Westfield Street(Springfield to North) Mill/Overlay $96,724 $o $96,724
FY 16 Provin Mountain Drive(All) Reclamation $59,074 $0 $59,074
FY 16 lColemore Street(All) Mill/Overlay $65,117 $0 $65,117
Cost of paving Century Street to be
confirmed after DPW receives invoice
FY 16 Century Street(All) Overlay $12,000 $0 $12,000 from Palmer Paving.
Total Road Paving Costs for FY 16 S627,281 $627,281
FY 16 Walnut Street Extension Design Services $140,000 $140,000
FY 16 School Street-Bike Loop Design and Construction Overrun $150,000 $150,000
Total Funding Spent for Design Services In FY 16 $290,000 $290,000
Total CH 90 Funding Spent In FY 16 $917,281 $917,281
Street repair paid for with Winter
FY 16 Poplar Street(Garden to Mill) Mill/Overlay $77,518 $0 $77,518 Recoveryfunds.
Street repair paid for with Winter
FY 16 Maynard Street(North to State Pool) Mill/Overlay $43,034 $0 $43,034 Recoveryfunds.
Winter Recover Funds Spent in FY 16(Separate from CH 90 funds) $120,553 $120,553
6/02016
Chapter 90 Funding and Spending for FY2017(July 2016-June 2017)
NOTE:THIS SPREADSHEET DOES NOT REFLECT A FINAL LIST OF STREETS TO BE PAVED. THIS LIST 15 SUBJECT TO CHANGE DUE TO BUDGET
AVAILABILITY OR IF ENGINEERING ASSESSES OTHER ROADS TO BE IN WORSE CONDITION OR IF THERE ARE SCHEDULING CONFLICTS WITH
THE CONTRACTORS AND/OR OTHER TOWN PROJECTS.
Ch.90 funds aaotated in FY 17 1 $814,318.1)D 5814,318.D0
Includes carryover from previous year and
Current Ch.90 available funds for FY 17 S1,790,3B6A6 51,790,386-06 kftwer funds from completed projects.
W/ADA CURB CUTS W/COW—S.W.
FY 2016 Preventative Maintenance
YEAR PAVEMENT SIDEWALK TOTAL NOTES
FY 17 Adams Street A8 Fog Seal&Cock Seal $33,0611 $o $33 D61
FY 17 Clover Hill Drive(N Westfield to Forest H Crack Seal $4223 $o $6,223
FY 17 Southwick Street A Crack Seal $30,935 $0 $30 985
FY 17 Bowles Road AI Crack Seal&Mlcvosurface $117,749 $o S117 749
FY 17 General Abrams Drive A Crack Seal&Mkrosurface $41,912 SO $41912
FY 17 Akngrwo Drive AI Crack Seal&Mkrosurface $39,409 $o $39 69
FY 17 Maple Street(AID Crack Seal $72,984 So S22 984
FY 17 Shoemaker Lane AI Crack Seal&Cape Seal $368,6W $o $368,690
FY 17 South West Street(B&ffy to Southwick Crack Seal $33360 $0 $33 60
Total PreveMattve Malntenante Coos far FY 17 5694,433 5694 9
Remaining FY 201T Ch.90 Funds $1,095,953 $1,095,953
YEAR PAVEMENT SIDEWALK ITOTAL NOTES
FY 17 Rid evlew Drive Air Ml $30 814 $17100 $47 14
FY 17lquirs Lane AI Mf Overta $15,571 $8,550 $24 121
FY 17 Raymond Chle JAIQ Reclamation $135,071 $39,900 $174,971
FY 17 Suffield Street r to 50ver w/o RTE 57) IMWSAMI/Oveday $275 622 $33,250 $308 872
Total CH 90 Road Paving Costs for FY 17 5457,077 $SSS,B77
Remaining FY 2017 Ch.90 Funds $638,876 $540A76
This Job to be paid for through leftover CH
90 funds from a FY 15 Project.this Job Is
FY 17 North West Street lNorth St Eat to Southwick Mill/Overlay 5114 15 5o 5114,315 not included In FY27Ch 90 cost estimates. .
This job to be paid for through the
contract bond for Robin Ridge Drive. This
job is not V4kW*d in FY17 Ch 90c0st
FY 17 Robin Ridge Drive(High Meadow to End Overla 13,129, $o $13 129 estimates.
This Job to be paid for through local
funding, This job is not Included in FY17
FY 17 E ewater Drive AI MI Overia S45 824 $D $
45,874 Ch 90 oust estimates.
Total Funds Spent an Road Pavkq and Maintenance In FY 17 $1,324 777 $1423,577
Total CH 90 Funds Spent an Road Paving in FY 17 $1,151,510 S1,250,310
FY 17 DPW Dump Truck Purchase $146601 $146602
Additional S700,000 from Casino
Mitigation funds to be spent on design
FY 17 RowicylSufflOd/Cooper Intersection Redesliln 5150,000 SISOA00 services for this project,
iY 17 Complete Streets Design Comuhant $1S0,0DD $ISOADO
FY 17 Future Projects!ROW tokl2e Mo n Sullivan Bridge&F.H.Center ipartlal est. 5150 $1SOA00
Total CH 90 Funds Spent on Egy4wisent and Design Setvk&I In FY 17 $596,601 $S96 601
Total CH 90 Funds Spent In FY 17 $1,748,111 S7r646,911
Estfrnated Rema CH 90 Funds at the end of FY 17 $42,273 -556,S2S
Estlnuted Cha tr 90 Furl' for FY 18(Received Late July/Early July/Early Aug.2011 $810 000 $810,000
[urrent Ch.90 ava8ablefords far 2027 IFY 201g) 1 $n3,47S.23
6/6/2016
Chapter 90 Funding and Spending for FY2018(July 2017-June 2018)
NOTE:THIS SPREADSHEET DOES NOT REFLECT A FINAL LIST OF STREETS TO BE PAVED. THIS LIST IS SUBJECT TO CHANGE DUE TO BUDGET
AVAILABILITY OR IF ENGINEERING ASSESSES OTHER ROADS TO BE IN WORSE CONDITION OR IF THERE ARE SCHEDULING CONFLICTS WITH
THE CONTRACTORS AND/OR OTHER TOWN PROJECTS.
Current Ch.90available funds for FY 18 1 $852,275131 1 $753,475.23
W/ADA CURB CUTS W/CONC.S.W.
FY 2017 Preventative Maintenance
YEAR PAVEMENT SIDEWALK TOTAL NOTES
FY 18 Hendom Drive(All) Fog Seal&Crack Seal $16,775 $0 $16,775
FY 18 Silver Street(All) Fog Seal&Crack Seal $48,373 $0 $48,373
FY 18 Leonard Street(All) Fog Seal&Crack Seal $23,416 $0 $23,416
FY 18 South Westfield Street(Pine to#702) Fog Seal&Crack Seal $11,975 $0 $11,975
FY 18 South Street(Al I) Crack Seal $16,677 SD $16,677
FY 18 Poplar Street(Shoemaker to Garden) Crack Seal $3,843 $0 $3,843
FY 18 Lancaster Drive Crack Seal $6,945 $o $6,945
FY 18 Abbey Lane Crack Seal $2,337 $0 $2,337
FY 18 Silver Lake Drive Crack Seal $6,834 $0 $6,834
FY 18 Bar Street(S west to CT Line) Crack Seal&Microsurface $56,322 $0 $56,322
E18Garden Street{R7E 57 to Silver) Crack Seal&Microsurface $57,191 $O $57,191
Ro-1 Street(Ap) lCrack Seal&Microsurface $84,616 $0 $84,616
Total Preventative Maintenance Costs for 2016 1 $33S,301i $335,301
Water main must be replaced bevore
FY 18 MW�13 Reclamation $104,656 $32,300 $136,956 street can be paved.
Water main must be replaced bevore
FY 18 Reclamation $24,834 $0 $24,834 street can be paved.
Street Is currently unaccepted. Town to
accept street before paving.Water main
must be replaced bevore street can be
FY 18 •. . Reclamation $17,530 $0 $17,530 paved,
Water main must be replaced bevore
FY 18 .CO Mill/overlay $18,461 $9,500 $27,961 street can be paved.
Water main must be replaced bevore
FY 18 ftO�M O-3 Reclamation $45,969 $4,275 $50,244 street can be paved.
Water main must be replaced bevore
FY 18 C u 0 Fj�r,1�" Reclamation $49,206 $0 $49,206 street can be paved.
Water main must be replaced bevore
FY 18 M• Reclamation $53,924 $0 $53,924 street can be paved.
Water main must be replaced bevore
FY 18 . mo MV Reclamation $94,727 $0 $84,727 street can be paved.
Total Road Paving Costs for FY 18 $399,307 $445,382
Total CH 90 Funds Spent in FY 18 $734,6081 $780,683
Estimated Remaining CH 90 Funds at the end of FY 18 $117,6671 1 -$27,208
Estimated Chapter 90 Funding for FY 19(Received Late July/Ea rty Au .2018) $810,0001 I $810,000
Estimated Ch.90 available funds for FY 19 $927,667.25 $782,792.25
6/6/2016
Chapter 90 Funding and Spending for FY2019(July 2018-June 2019)
NOTE: THIS SPREADSHEET DOES NOT REFLECTA FINAL LIST OF STREETS TO BE PAVED. THIS LIST IS SUBJECT TO CHANGE DUE TO BUDGET
AVAILABILITY OR IF ENGINEERING ASSESSES OTHER ROADS TO BE IN WORSE CONDITION OR IF THERE ARE SCHEDULING CONFLICTS WITH
THE CONTRACTORS AND/OR OTHER TOWN PROJECTS.
Current Ch.90 available funds for FY 19 $927,667.25 1 $782,792.25
W/ADA CURB CUTS W/CONC.S.W.
FY 2018 Preventative Maintenance
YEAR PAVEMENT SIDEWALK ITOTAL NOTES
FY 19 Springfield Street(Jr High to Mill) Crack Seal&Microsurface $57,720 $0 $57,720
FY 19 Franklin Street(AII) Crack Seal&Microsurface $36,879 $0 $36,879
FY 19 Cooper Street(Mill to Suffield) Crack Seal&Cape Seal $113,027 $0 $113,027
Total Preventative Maintenance Costs for FY 19 i $207,626 $207,626
Section of Corey Street from Janelle to
Alhambra cannot be paved if sewer line is
FY 19 Corey(Albert to Janelle) Mill/Overlay $86,999 $76,000 $162,999 to be installed for Russo property.
Columbia Gas to install new gas main in
FY 19 Walnut Street(Ali) Mill/SAMI/Overlay $174,748 $37,050 $211,798 street. Timeline for project unknown.
FY 19 Barry Street(east of Pine) Reclamation $208,414 $0 $208,414
FY 19 Forest Hill Road(All) Reclamation $181,494 $43,700 $225,194
FY 19 Valley Brook Road Mill/Overlay $103,171 $61,750 5164,921
FY 19 Strawberry Hill Road Mill/Overlay $57,829 $32,300 $90,129
Total Road Paving Costs for FY 19 $812,656 $1,063,456
Total CH 90 Funds Spent on Road Paving in FY 19 $1,020,282 $1,271,082
Estimated Remaining funds at the end of FY 19 -$92,615 -$488,290
Estimated Chapter 96 Funding for FY 20(Received Late July/Early Aug.2019) $810,000 $810000
Estimated Ch.90 available funds for FY 20 $717,385251 1 $321,710.25
6/6/2016
Chapter 90 Funding and Spending for FY2020 (July 2019-June 2020)
NOTE:THIS SPREADSHEET DOES NOT REFLECT A FINAL LIST OF STREETS TO BE PAVED. THIS LIST IS SUBJECT TO CHANGE DUE TO BUDGET
AVAILABILITY OR IF ENGINEERING ASSESSES OTHER ROADS TO BE IN WORSE CONDITION OR IF THERE ARE SCHEDULING CONFLICTS WITH
THE CONTRACTORS AND/OR OTHER TOWN PROJECTS.
Current Ch.90 available funds for 2017(FY 2018) 1 $717,385.2SI 1 $321,710.25
W/ADA CURB CUTS W/CONC.S.W.
YEAR PAVEMENT SIDEWALK TOTAL NOTES
Water main must be replaced bevore
FY 20 a• ftl= Reclamation $69,833 $20,520 $90,353 street can be paved.
water main must be replaced bevore
FY 20 ftM Reclamation $22,630 $5,700 $28,330 street can be paved.
water main must be replaced bevore
FY 20 12990SW@ft Reclamation $82,211 $24,700 $106,911 street can be paved.
FY 20 Stoney Hill Road Reclamation $99,029 $24,700 $123,729
FY 20 Tanglewood Lane Reclamation $44,S14 $12,350 $56,864
FY 20 Robin Ridge Drive(N Wstfld to High Meadow) Mill/Overlay $87,492 $51,300 $138,792
FY 20 Beech Hill Road(All) Mill/Overlay $39,287 $22,230 $61,517
FY 20 High Meadow Road(All) Mill/Overlay $45,922 $26,220 $72,142
FY 20 Pleasant Valley Road(All) Mill/Overlay $38,740 $24,130 $62,870
Water main must be replaced bevore
FY 20 ft@ qQ Mill/Overlay $73,693 $42,9401 $116,633 street can be paved.
water main must be replaced bevore
FY 20 @WG [a Mill/Overlay $18,089 $10,450 $28,539 street can be paved.
Water main must be replaced bevore
FY 20 ftOMw Mill/Overlay $71,964 $44,840 $116,804 street can be paved.
Total Road Paving Costs for FY 20 $693,404 $1,003,484
Estimated Remaining CH 90 Funds at the end of FY 20 $23,981 -$681,774
Estimated Chapter 90 Funding for FY 21(Received Late July/Early Aug.2020) $810,0001 1 $810,000
Current Ch.90 available funds for FY 21 1 $833,981.491 $128,226.49
6/6/2016
Cost Comparison of Preventative Maintenance and Road Reconstruction
YEAR STREET CRACK SEAL MICROSURFACE CAPE SEAL MILL/OVERLAY RECLAMATION
FY 17 jAdams Street(All) $ 5,580.00 $79,050 $111,6001 $198,850 $469,900
FY 17 Clover Hill Drive(N Westfield to Forest Hill) $ 3,600.00 $38,250 $54,000I $81,300 $188,500
FY 17 Southwick Street(All) $ 14,500.00 $123,250 $174,0001 $295,800 $743,300
FY 17 Bowles Road(All) $ 17,155.56 $91,139 $128,6671 $190,900 $474,250
FY 17 General Abrams Drive(All) $ 8,266.67 $29,278 $41,3337 $$62,600 $153,600
FY 17 JAIrngren Drive(All) $ 4,266.67 $30,222 $42,6671 $66,250 $160,100
FY 17 I Maple Street(All) $ 15,633.33 1, $47,458 $67,0001 $111,800 $258,450
FY 17 IShoemaker Lane(All) $ 42,311.11 $211,556 $298,6671 $491,800 $1,145,800
FY 17 South West Street(Barry to Southwick) 1 $ 15,333.33 $130,3331 $184,0001 $263,900 $670,000
FY 18 Hendom Drive(All) ; $ 2,133.33 $45,333 1 $64,0001 $110,850 $252,750
FY 18 Silver Street(All) $ 6,573.33 $139,683 $197,200 $297,250 $731,150
FY 18 Leonard Street(All) $ 5,351.11 $56,856 $80,267 $130,550 $306,300
FY 18 South Westfield Street(Pine to#702) $ 1,711.11 $29,089 $41,067 $60,000 $150,700
FY 18 South Street(Al 1) j $ 7,800.00 1 $66,3001 $93,600 $150,750 $360,450
FY 18 Poplar Street(Shoemaker to Garden) 1 $ 2,560,00 $21,7601 $30,720 $54,200 $124,600
FY 18 ILancaster Drive $ 5,527.50 $42,7131 $60,300 $102,750 $234,650
FY 18 Abbey Lane $ 1,666.67 $14,167 $20,000 $17,500 $39,400
FY 18 Silver Lake Drive $ 5,646.67 $43,633 $61,600 $89,800 $227,200
FY 18 Barry Street(S West to Cr Line) $ 5,610.00 $43,350 $61,200 $89,3001 $224,400
FY 18 Garden Street(RTE 57 to Silver) { $ 6,240,00 $44,200 $62,400 $93,4501 $230,950
FY 18 Rowley Street(All) $ 9,700.00 $68,708 $97,000 $165,8501 $378,450
FY 19 ISpringfield Street(Jr High to Mill) $ 6,200.00 $43,917 $62,000 $102,100 $238,350
FY 19 Franklin Street(All) $ 5,226.67 $27,767 $39,200 $58,500 $144,750
FY 19 Cooper Street(Mill to Suffield) $ 10,850.00 $65,875 $93,0001 $146,400 $350,950
Non-Paving Chapter 90 Expenses over Previous 5 Years
YEAR Design Services&Non-Paving CH 90 Projects Cost
2009 Salt Shed $406,526.00
2010 Pavement Management $11,600A0
2013 River Walk Bike Loop-Design Services $117,600.00
2013 River Walk Bike Loop-ROW $20,475.00
2013 River Walk Bike Loop-Easements $97,450.00
2015 School St-Bike Loop Design work and construction overun $150,000.00
2016 Walnut Street Extension $140,000.00
Route 187 Phase 1 $228,202.39
TOTAL $1,171,853.39
YEAR Money Reserved for Future Projects Cost
TBD Morgan-Sullivan Bridge Project-ROW Takings $150,000.00
TBD Complete Streets Design Consultant $150,000.00
TBD Rowley/Suffield/Cooper Intersection $150,000.00
TOTAL $450,000.00
YEAR Equipment Cost
2013 Tractor with mower $136,990.00
2013 Sidewalk Paver and curb machine $44,621.00
2014 Track Loader $50,411.50
2016 Dump Truck $146,601.00
TOTAL $378,623.50
TOTAL $2,0 00,476. 91
LEGAL NOTICE-PUBLIC HEARING-AGAWAM CITY COUNCIL
c Agawam City Council will conduct a public hearing on Monday,June 20,2016,at 7:00pm,at a Regular Meeting of
the Agawam City Council, at the Roberta G. Doering School, 68 Main Street, Agawam, MA on the proposed Annual
Operating Budget for Fiscal Year 2017 as submitted to the City Council by the Mayor on May 12, 201'6. The Annual
/ Operating Budget for Fiscal Year 2017 is available for public inspection at the City Clerk's Office,36 Main Street,Agawam,
MA between the hours of 8:30am to 4:30pm,Monday through Friday. The Annual Operating Budget for Fiscal Year 2017 is
also available at the Agawam Public Library, 750 Cooper Street; Agawam, MA and the Agawam Senior Center, 954 Main
Street,Agawam,MA.
BY ORDER OF:James P.Cichetti City Council President
CHART OF APPROPRIATIONS FISCAL YEAR 2017 BUDGET
DEPARTMENT Pesonnel Purchased Capital
Services Services Supplies Outlay TOTAL
GENERAL OPERATING BUDGET
Council $164,111 $15,600 $500 $0 $180,211
Mayor $320,820 $1,500 $0 $0 $322,320
Administrative Building $26,521 $203,575 $0 $0 $230,096
Law Department $68,650 $68,500 $0 $0 $137,150
Auditor $152,880 $800 $0 $0 $153,680
Clerk/Elections $222,641 $3,155 $0 $0 $225,796
Assessor $184,562 $70,000 $0 $0 $254,562
IT Department $170,320 $84,006 $0 $17,000 $271,326
Treasurer-Collector $322,738 $29,500 $0 $4,800 $357,038
Police Department $5,074,936 $337,674 $82,476 $124,600 $5,619,686
Fire Department $3,811,081 $120,800 $47,750 $0 $3,979,631
Inspection Services $288,444 $330 $0 $0 $288,774
Health Department $689,854 $5,100 $2,750 $0 $697,704
Community Development $165,120 $570 $0 $0 $165,690
Agawam Public Library $909,752 $6,800 $150,452 $0 $1,067,004
Parks&Recreation $173,666 $36,705 $1,000 $4,100 $215,471
Council on Aging- ` - $300,448 $87,600 $0 $0 $388,048
Public Works Administration $108,942 $3,800 $50 $0 $112,792
Highway&Grounds $1,487,164 $316,580 $411,075 $0 $2,214,819
Motor Vehicle Maintenance $139,405 $63,815 $474,620 $0 $677,840
Engineering $189,491 $18,292 $1,200 $0 $208,983
Building Maintenance $2,247,746 $1,699,757 $145,522 $0 $4,093,025
Agawam Public Schools $42,365,720
Emergency Management $19,700 $16,500 $0 $0 $36,200
Line Items $23,598,004
TOTAL-GENERAL OPERATING BUDGET $87,861,570
CAPITAL IMPROVEMENT BUDGET $975,987
TOTAL GENERAL FUND $88,837,557
SELF SUSTAINING DEPARTMENTS
Agawam Municipal Golf Course $293,542 $135,800 $146,400 $0 $575,742
Agawam Municipal Golf Course Equipment $0 $0
Agawam Municipal Golf Course Total $575,742
Water Department $944,687 $3,553,024 $369,083 $0 $4,866,794
Water Capital Improvement Budget $69,117 $69,117
Water Total $4,935,911
Wastewater Department $578,022 $2,767,421 $57,705 $0 $3,403,148
Wastewater Capital Improvement Budget $47,174 $47,174
Wastewater Total $3,450,322
TOTAL-SELF SUSTAINING DEPARTMENTS $8,961,975
TOTAL-GENERAL FUND AND SELF SUSTAINING DEPARTMENTS $97,799,532
5/26,6/2/16
LEGAL NOTICE-PUBLIC HEARING-AGA WAM CITY COUNCIL
;*Agawam City Council will conduct a public hearing on Monday,June 20,2016,at 7:00pm,at a Regular Meeting of
the Agawam City Council, at the Roberta G. Doerna..School, 68 Main Street, Agawam, MA on the proposed Annual
Operating Budget for Fiscal Year 2017 as submitt( &Anvnr_on M�� , 2016. The Annual
/ Operating Budget for Fiscal Year 2017 is available fi I t,Agawam,
MA between the hours of 8:30am to 4:30pm,Monda J fl �-1; Year 2017 is
also available at the Agawam Public Library, 750 C f l�Ei" " -'" I �t br, 954 Main
Street,Agawam,MA. I
�0 V /� � U��j�,(�
CHART OF APPROP) �
�/ tom" Lil President
�'
DEPARTMENT �j 00 TOTAL
GENERAL OPERATING BUDGET
Council 0 d $180,211
Mayor $322,320
Administrative Building ,��, $230,096
Law Department ( YJ $137,150
Auditor 00 $153,680
Clerk/Elections 0 $225,796
Assessor $254,562
IT Department �, I?rt '271,326
Treasurer-Collector 1�"' $357,038
Police Department 10() 1000
1 $5,619,686
Fire Department 1 $3,979,631
Inspection Services] E h $288,774
Health Department $697,704
Community Development $165,120 $570 $165,690
Agawam Public Library $909,752 $6,800 $150,452 $0 $1,067,004
Parks&Recreation $173,666 $36,705 $1,000 $4,100 $215,471
Council on Aging $300,448 $87,600 $0 $0 $388,048
Public Works Administration $108,942 $3,800 $50 $0 $112,792
Highway&Grounds $1,487,164 $316,580 $411,075 $0 $2,214,819
Motor Vehicle Maintenance $139,405 $63,815 $474,620 $0 $677,840
Engineering $189,491 $18,292 $1,200 $0 $208,983
Building Maintenance $2,247,746 $1,699,757 $145,522 $0 $4,093,025
Agawam Public Schools $42,365,720
Emergency Management $19,700 $16,500 $0 $0 $36,200
Line Items $23,598,004
TOTAL-GENERAL OPERATING BUDGET $87,861,570
CAPITAL IMPROVEMENT BUDGET $975,987
TOTAL GENERAL FUND $88,837,557
SELF SUSTAINING DEPARTMENTS
Agawam Municipal Golf Course $293,542 $135,800 $146,400 $0 $575,742
Agawam Municipal Golf Course Equipment $0 $0
Agawam Municipal Golf Course Total $575,742
Water Department $944,687 $3,553,024 $369,083 $0 $4,866,794
Water Capital Improvement Budget $69,1I7 $69,117
Water Total $4,935,911
Wastewater Department $578,022 $2,767,421 $57,705 $0 $3,403,148
Wastewater Capital Improvement Budget $47,174 $47,174
Wastewater Total $3,450,322
TOTAL-SELF SUSTAINING DEPARTMENTS $8,961,975
TOTAL-GENERAL FUND AND SELF SUSTAINING DEPARTMENTS $97,799,532
5/26,6/2/16