TR-2016-40 GRANT APD / , J \
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TR-2016-40
A RESOLUTION ACCEPTING A GRANT IN THE AMMOUNT OF$36,682.99 FROM
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY STATE 911
DEPARTMENT TO THE CITY OF AGAWAM POLICE DEPARTMENT FOR FY 2016
STATE 911 DEPARTMENT TRAINING GRANT AND EMD/REGULATORY
COMPLIANCE GRANT PROGRAM
Sponsored by Mayor Richard A. Cohen
WHEREAS, The Executive Office of Public Safety and Security has approved a grant to the City
of Agawam in the amount$36,682.99; and
WHEREAS, said grant is to be delivered to the City of Agawam Police Department for the
reimbursement of funds under the State 911 Department FY2016 Training and ENID/Regulatory
Compliance Grant;and
WHEREAS,said grant is authorized and awarded in compliance with grant guidelines and
grantee's approved application; and
WHEREAS,The City of Agawam desires to accept said grant; and
WHEREAS,The City of Agawam will use the grant for its intended purposes; and
WHEREAS, it is in the health, safety and best interest of the City of Agawam and its citizens to
accept the Grant from The Executive Office of Public Safety and Security.
NOW THEREFORE,The Agawam City Council resolves pursuant to M.G.L. c. 44 §53A to
accept this grant of$36,682.99 from The Executive Ofce of Public Safety and Security.
Dated thiy of 016.
PER ORDER OF THE AGAWAM CITY COUNCIL
Jima f JLPV �-
4P QY f Ce - -Tn C#-
J es Cichetti President wUJ �
nn
APPROVED AS TO FORM AND LEGALITY Poi l
4*- . ;%;-
Patrick M. Toney, City Solicitor
MAYORAL ACTION
Received this day of J-U� ,2016 from Council Clerk.
Signed by Council President this �/�(-�'� day of �'-Tu 2016.
APPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawatrj q: xter, as
ameu4ad,I h y approve the passage of the above legislation on this�—day of
Lk 2016.
�;o d zz_
Richard A. Cohen, Mayor
DISAPPROVAL OF LEGISLATION
By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as
amended,I hereby veto the passage of the above legislation on this day of
,2016 for the following reason(s):
Richard A. Cohen,Mayor
RETURN OF LEGccIISLATION TO COUN
CIL CLERK
Returned to Council Clerk this cJ� 5+ day of_ ,2016.
From: 05/16/2016 17:47 #748 P.0021003
The Commonwealth of Massachusetts Etl gt
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURYPY
STATE 911 DEPARTMENT �a1.�
151 Campanelh Drive, Suite A -Middleborw9k MA 02346
Tel:508-828-2911 - =..- 508.828-4572 -Fax:508-828-2585
ujuw.mass.gov/e911
CHAmms D.SAmM DAmn BzNm P
Governor Secretary of Public Sgfy
and Seaurdy
FRANK POZNIAK
Executive Director
April 19,2016
Chief Eric P.Gillis
Agawam Police Department
681 Springfield Street
Feeding Hills,MA 01030
Dear Chief Gillis,
The Commonwealth of Massachusetts,State 911 Department would like to thank you for participating in
the FY 2016 State 911 Department Tralydng Grant and BAD/Regulatory Compliance Grant program.
For your flies,attached please find a copy of the executed contract and the final approved Appendix A:
Listing of Certified Telecommunicators for your grant. Please note your contract start date is
April 19, 201E and will run through June 30, 2016. Please keep In mind that there shall be no
reimbursement for costs incurred prior to the effective date of the contract and all goods and services
MUST be received on or before June 30,2016.
Reimbursement requests should be submitted to the department within thirty(30)days of the date on
which the cost Is Incurred. We have made the request for payment forms available on our website
www.mass.eov/e911. For any questions related to this process, please contact Michelle Hallahan at
508-921-7216. Please note that funding of reimbursement requests received more than three (3)
months after the close of the fiscal year under which costs were Incurred cannot be guaranteed.
If,In the future,you would like to make any changes to the authorized signatory,the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 911De Grants sta e.ma us.
Grantees are strongly encouraged to submit final,year-end budget modification requests on or before
April 30,2016.
sin cprel ,
tic P. Pozniak
Executive Director
cc: FY 2016 Training Grant and EMD/Regulatory Compliance Grant File
Fray; 05/1612016 17:48 #748 P.0031G03
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TR-2016-40
A RESOLUTION ACCEPTING A GRANT IN THE ANOOUNT OF $36,682.99 FROM
EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY STATE 911
DEPARTMENT TO THE CITY OF AGAWAM POLICE DEPARTMENT FOR FY 2016
STATE 911 DEPARTMENT TRAINING GRANT AND EMDI REGULATORY
COMPLIANCE GRANT PROGRAM
Sponsored by Mayor Richard A. Cohen
WHEREAS, The Executive Office of Public Safety and Security has approved a grant to the City
of Agawam in the amount $36,682.99; and
WHEREAS, said grant is to be delivered to the City of Agawam Police Department for the
reimbursement of funds under the State 911 Department FY2016 Training and EMD/Regulatory
Compliance Grant; and
WHEREAS, said grant is authorized and awarded in compliance with grant guidelines and
grantee's approved application; and
WHEREAS, The City of Agawam desires to accept said grant; and
WHEREAS, The City of Agawam will use the grant for its intended purposes; and
WHEREAS, it is in the health, safety and best interest of the City of Agawam and its citizens to
accept the Grant from The Executive Office of Public Safety and Security.
NOW THEREFORE, The Agawam City Council resolves pursuant to M.G.L. c. 44 §53A to
accept this grant of$36,682.99 from The Executive Office of Public Safety and Security.
Dated this_day of , 2016.
PER ORDER OF THE AGAWAM CITY COUNCIL
James Cichetti, President
APPROVED AS TO FORM AND LEGALITY
Patrick M. Toney, City Solicitor
1 From: 05/16/2016 17:47 #748 P.002/003
The Commonwealth of Massachusetts E1111111111Eicy
* EXECUTIVE OFFICE OF PUBLIC SAFETY AND SECURITY
STATE 911 DEPARTMENT 19-11
151 Campanelli Drive, Suite A - Middleborough, MA 02346
Tel: 508-828-2911 - TTY: 508-828-4572 -- Fax: 508-828-2585 B
unvw.mass.9ov/e91 I
CHAf2LEs D.BAKER DAmzL BExaE'I'r
Governor Secretary of Public Safety
and Security
FRANK POZNTAK
Executive Director
April 19, 2016
Chief Eric P.Gillis
Agawam Police Department
681 Springfield Street
Feeding Hills, MA 01030
Dear Chief Gillis,
The Commonwealth of Massachusetts,State 911 Department would like to thank you for participating in
the FY 2016 State 911 Department Training Grant and EMD/Regulatory Compliance Grant program.
For your files, attached please find a copy of the executed contract and the final approved Appendix A:
Listing of Certified Telecommunicators for your grant. Please note your contract start date is
April 19, 2016 and will run through June 30, 2016. Please keep in mind that there shall be no
reimbursement for costs incurred prior to the effective date of the contract and all goods and services
MUST be received on or before June 30,2016.
Reimbursement requests should be submitted to the Department within thirty(30) days of the date on
which the cost is incurred. We have made the request for payment forms available on our website
www.mass.gov/e911. For any questions related to this process, please contact Michelle Hallahan at
508-821-7216. Please note that funding of reimbursement requests received more than three (3)
months after the close of the fiscal year under which costs were incurred cannot be guaranteed.
If,In the future,you would like to make any changes to the authorized signatory,the contract manager,
and/or the budget worksheet, please e-mail those proposed changes to 911DeytGrantsPstate.ma-Tus.
Grantees are strongly encouraged to submit final, year-end budget modification requests on or before
April 30,2016.
�Inl:
el ,
K"�7
Frank P. Pozniak
Executive Director
cc: FY 2016 Training Grant and EMD/Regulatory Compliance Grant File
,r From: 05/16/2016 17:48 #748 P.0031003
FY 2026
COMMONWEALTH OFMASSACHUSETTS STANDARD CONTRACT FORM
This form is Jointly lssr►ed and published by tine Fxeprtive Offlca(ar Administration andFinrnnoe fANFI.ft f the Co.mplro' r TR and the Dymbonal �' .�„•
Services Division Mp4 as the detauft contract for at Commonwealth Departments when another form is not prescribed by regulatlon or pocky. Any changes to the
oft)printed language of this form shall be void.Additional non-conflicting t8mrs may be added by Attachment,Contractors may not require any adclaoral agreements,engagement
letters,contract form or other additional barns as part of this Contract without prior Department approval. Click on hyperilnks for definitions,instructions and legal requirements that are
Incorporated by refeence into his Contract An electronic copy of this farm is available at M-mase.eovfosc under Guidance For Von0ns-_Forms or www,mass.aovload under QSQ
t2m•
CONTRAF31 LEGALNAM. dW1r2 -of COMMONWEALTH DEPART NAME: State 911 Department
(and dVat 4&0 cL,,, to 1 e-e 2:>e :, sL+...e ,,.j4` MtAARS Department Coda EPS
L4eal AddrQi :(YW9,1k 4,T6C):36 `h Business Maliing Address: 1380 Bay Street,Building C,Taunton,MA 02780
CantraC4Manaeei liadaiiant James F.Donoiran Bllifno Address(It different):
fAa Ljdririovan@againiain.niaiui CAntracl Manatrer. Cindy Reynolds
Phurie'Ab-7264756 Fniht:1191854821 j 1 ; 911DeotGranls�ls#ate ma.us
Contractor Vendor Co .1VC6000191692 ftn£: 5084M-?299 Fax: 5034n-25E5
YamdQr-Code Addren I (e.g.6AD001"): AD 001 ILIN64RS Doc rDfs): CT EPS GRNT
(Note:The Address Id Must be set up for La payments.} RFRIP[gnL rgla ID FY0 Trion [t t QrE tXRsyo rimy Compsancc Drsrtt
X NEW CONTRACT � CONTRACT AMENDMENT
PROCUREMENT OR EXCEPTION TYPE:(Check one option only) Enter Current Contract End Date Ito Amendment 20_
Statewide Cantracl(OSD or an OSD4asignated Department) Enter Amendment Amount:$ .(or`no dtangey
_ ;offective Purchase(Attach OSD approval,scope,ltudgel) AMENDMENT TYPE:(Check one option only.Attach daulls of Amendment changes.)
J( Department Procurement(Includes State or Federal grants B15 CMR 2.00i _Amrn�g�h�tgAV oe�r Bud gj(Altath updated soaps and midget)
(Attach RFR and Response or other prmunementsuppoRYsg documentation) _In)grlln Contract(Atach Justification for Inlerim Contract and updated smpeiUget)
�rrmjganqy Contra (Attach justification for enrergency,scope,budget) _Contract Emnlgyee(Attach any updates to scope or budget)
Contract Employe--e(Attach Emotoymert Status Farm,sorts,budget) Leglskllveflecal_orQther;(Attach authorizing languagefjustitkation and updated scope
LanislafivelLeoat or Other(Attach authorWrg larguage"Mcation,scope and and budget)
�budgaQ
The following COMMOW4EALTH TERMS AND CONDITIONS(TSC)has been executed,filed with CTR and is facoTorated by reference into this Contract
x Commonwwfth Terms and Conditions _.Commonwealth Tents and Conditions For Human and Social SeNtm
C,OMEENSATION:(Check ONE option);The Department ceaft fiat payments for authorized performance accepted in accordance wdh(he terms of this Conbret will be supported in
ilia state accounting system by sufficient appropriations or other non-approprialed funds,Subject to Intercept for Commonwealth owed debts under 815 CYR 9.00.
_Role Contract(No Madmum ObIlgallon.Attach dale3s of all rotes,units,calculations,conditions or tarns and any changes If rates or lams are being amended.)
is[daze um Ob9gatlon Contraol Enter Total Maximum Obligallon for total duration of this Contract(or new Total if Contract Is being amended)-d xg .,let
PROMPT PAYMENT OISCLDVES(PPD17 Commonwealth payments am Issued through EE 45 days from invDlce moafpt Contractors requesting accelerated payments must identity a
PPD ss follows; Payment Issued within 10 days_%PPD;Payment issued within 15 days_%PPD;Payment Issued within 20 days—%PPD;Payment Issued within 30 days_%
PPD. if PPD percentages are M blank,Identtly reason*. agree to standard 45 day cyde_,statutorylllegal or Ready Payments(G.l.,c.29.6 23A1;_only initial payment(subsequeol
payments scheduled to support standard EFT 45 day payment cycle.See?ramgrt Pay Discounts Policy.)
6RtEF DESCRIPTION OF CONTRACT PERFORMANCE or RFA2QN FOR AMENDMENT:(Enter the Contract We,purpose,fiscal ycor(s)and a detailed description of the scope of
performance or what is being amended for a Contract Amendment Attach all supporting documentation and Justifications.)Contract is for the reimbursement of funds under the
State g11 Deparbnent FY2016 Training and EMDIRagulatory Compliance Grant as authorized and awarded in compliance with grant guidelines and grantee's approved
application.
6NTICIPATED START PATE: (Complete ONE opbon only)The Depadmenl and Cantractorcertify for this Contract,or Contract Amendment,that Contract obligations;
1.maybe Incurred as of the Effective Data(Isles(signature date below)and M obligations have been Incurred rpu to the gffedve Date
2.may be Incurred as of 20,_,,,,a date LATER than the EffectNe-D_ale below and W obligations have bean incurred rp jqr•to the Effective Dale
�3.ware Incurred as of _20 ,a date PRIOR fo the F_ff0j ive Dala below,and the parties agree that payments for any ob546ons incurred prior to the E[fedive Date are
authorized to be made ether ss setdarnant payments or as aultw&.ed reeirrbursemerri payments,and that the details and cbmmstanees of all obligations under this Contract are
attached and Incorporated Into this Contract Acceptance of payments forever releases the Commonwealth from further claims related to these obfgalions.
CONTRACT END DATE: Contract performance shall terminate as of June 30,2016.with no new obligations Wig Inrxrned after this date urieis the Contmol is properly amended,
provided that the terms of this Contract and perlonnance expectations and obligations shall survive Its termmalion for the purpose of resolving any claim or dispute,for eornpMng any
negotiated tame and warranties,to slow arty dose out or transition performance,reporting,invoicing or final payments,or during any Was between amendments.
CERTiFiCATIONS: Notwithstanding verbal or other representations by this parties,the"Effective Date'of this Contract or Amendment shall be the latest date ghat this Contract or
Amendment has boar executed by an authorized signatory of the Contractor,the Department.or a later Contract or Amendmeni Start Date specified above,subject to arty mqA*
approvals. The Conbattx makes all cerCntratlons required under the attached Contac qr Qerl+ficaliQ_nj(incorporated by reference ti not atached hereto)under the palms and penalties of
Perjury,agrees to provide any required documentation upon request to suppod compQance,and agrees that all terms governing performance of this Contract and doing buatness in
Massachusetts are attached or Incorporated by reference herein awwdlhg to to following hierarchy of document precedence,the applicable Commorwvealth Temts_and Ccndilt2ms,this
Standard Contrad Farm Including this the Request for Response(RFR)or other soltdtsfi n, the ContradDr's Response,and sdMarial
negotiated terms,provided that a0diflonal negotialed terms wIB take precedence over the relevant temp in the RFR and the Contractors Response only I made usInf;the process
oulfined In 301 1 f Dialed herein,pnavidad that any amended RFR or Response terms result in best value,Iowercasts,or a more cost effective Conlrad
rA ORII NG 5 G A7 R E ONT CTO U1UTTN SfGNATU O E DMM N L H:— Date: X: Date:(Signature a ate Must Be Handwritten At Time of Signature) (Signature and Date Must Be Handwritten At Time o Signt Martha;.mcP Gr_ts Print Name:_ Frank Poznlak_
Print Tide: Chief of Police Print Tide: Ehce