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TR-2016-43 GOLD APPROP - IRRIGATION 1,Q l'o J 1 r l Jennifer Bonfiglio t 1 From: Jennifer Bonfiglio f, Sent: Thursday, June 02, 2016 1:46 PM To: Mayor Richard Cohen; Patrick Toney Cc: Jeffrey Hulbert Subject: FW: Toro Network VP Attachments: Agawam CC - Control system update - upd See attached. Quote has actually increased by$1,795.90 but the cost of the support package has decreased$25,637.81 for one year plan and $49,187.81 for the 5 year option with state contract pricing. This was not included in Dan's initial request but may be something to consider. He will need it eventually. (See comments below) Total price without the support package is$44,916.90 Jennifer Bonfiglio, MCPPO Town of Agawam Chief Procurement Officer 'bonfi lio a awam.ma.us (413)726-9742 (Direct Line) (413)786-9927 (FAX) From: Daniel Shay Sent: Thursday,June 02, 2016 9.23 AM To: Jennifer 8onfigho Subject: FW: Toro Network VP Not sure if Pete sent you copy its to bad we don't have enough funds for lynx software and NSN support with central computer hopefully in future it is insurance for town all new software updates replacement of any central computers and interface units 24 hour help line they replace any hardware within 24 hours also I realize we can get computer for a better price but the insurance and support is very beneficial will speak with Jeff in near future From: Pete Hull<PHull2turfproductscorp.com> Sent:Wednesday,June 1, 2016 5:06 PM To: Daniel Shay Subject: RE:Toro Network VP Dan - 1 Here is the quote updated to reflect the State Contract discount. I spoke with Jennifer Bonfigli and based on the 2013 pricing she was using, determined the contract pricing was using a discount of 35 percent off Toro List Price. I applied a 36 percent discount, to be sure to cover it based on current list pricing, You will also see the new NON NSN deal plus a separate line item for the 5 year NSN Essentials plan as well as a comparison price for a single year. I hope all goes well at the meeting. Let me know if you have any questions or need anything else. Sincerely, Peter From: Daniel Shay [mailto:DShax@agawam.ma.us] Sent: Wednesday, June 01, 2016 2:16 PM To: Pete Hull Subject: RE: Toro Network VP Hi pete have you had a chance to ck municipal pricing on new VP Thanks Dan From: Pete Hull<PHuII@turfproductscorp.com> Sent:Tuesday, May 31, 2016 3:15 PM To: Daniel Shay Subject: Re:Toro Network VP She is probably correct. My quote form does not have a State Contract matrix, but I will verify and make whatever adjustment is necessary. Thanks- Pete Peter Hull Golf Irrigation Project Manager Turf Products, LLC (860) 305-2525 phull@turfproductscorp.com www.turfproductscorp.com appreciate your business! On May 31, 2016, at 3:02 PM, Daniel Shay<DSha a awam.ma.us>wrote: Hi Pete meet with Mayor and Procurement officer Jen Bonfiglio she looked upstate contract if contract correct the price was listed at $4,127.00 per unit could you ck we are putting together a resolution for Thursday June 2. At present we would have to wait until after July 1 to upgrade with Toro lynx central package. Thanks Dan 2 tPC WK Ppaducts QUOTE 157 Moody Road-PO Box 1200-Enfield.CT 06083 Tat•Rnn-?A3-4.'15.5 Far•RRr1.7A1-SS.Rn Date: 6/1/2016 (Revised from previous quote dated 5-27-16) To: Dan Shay Agawam Municipal Golf Club Project: Control System Update-Replace obsolete NW8000 satellites and Site Pro Central Item Part Number Descrit ion Unit Price Extended Toro Network VP SateQites 1 201-32P6M4 TOR NETWORK VP 32 ST W/;MODEM 10 $4,416,00 4,160.00 2 3 Toro L Central with 1 YEAR NSN suppW packs 4 LYNX-NONNSN�TAN LYNX UPGRADE STANARD PC-.1 YEAR NSN 1 $12,893.44 $12'893.44 5 6 -Include 5 r EsserWals Plan 7 NSWESSENTIALS SRV 5N1 ESSENTIALS PLAN; 1 $9.450.00 $9,450.00 8 Note- 1 Standard Annal renewal-$2369.00 9 10 11 Trade In-1 for 1 NW6000 for VP 12 NONSTOCK-I 1 FOR 1 TRADE IN-NW8000 FOR VP -10 $300.00 -$3,000.00 13 14 hurt 15 66-2 JSRV IRRIGATION REPAIR;ROAD WORK 30 $105.00 3 150.OD 16 18 Milift m Additional -Per L medun-0 needed 19 TPC-1-219A ELE SW X 1V GROUND RO;D W125'#6 PAIGE 10 $58.75 $587.50 20 PAIGE-181999 PAG#6 BRASS SPLIT BOLT; 10 S3.50 35.00 21 TV8-6RND TOR b ROUND VALVE BOXXFTH GREEN COVER 10 $1.44 $14.40 22 23 24 Notes - Pricing is for listed materials _Total labor hours 25 quoted is o an estimate and rnay yaq.dependirKI 26 1 on site conditions,etc.The grounding materials 27 Quoted is recommended.but addWonai urounding 28 could be required to get resistance below 25-30 29 ohms. 30 otGt! Loy or t rdwctrc -� `/5! 91(,.9a SUBTOTAL wl 1 year NSN package: $58,277,84 SUBTOTAL w15 year NSN Essentials Plan Included: $67,290.34 Appolca6le Shipping and Sales Tax Not Induded rs effectivV for 30 days o recwmervded to a to materials arc purchasW after quote expiration.Labor or applicable tax is not rnduded unless noted otherwise,This quote is for the Bsted items only,at is r000mmended to budget tot miscellaneous materials that may be required.Invoices from Turf Products are due and payable upon receipt and invoices will be subject to a finance charge 4 unp6ld for 30 days,unless prior arra is have been made. Quoted by: Peter Hull Golf Irrigation Project Sales Manager hull turf roductscor .cam �erfor� 1305 Springfield Street Suite 1 Agawam Public Schools Feeding Hills, MA 01030-2198 WILLIAM P. SAPELLI, C.A.G.S. ALLISON LECLAIR, Ed. D. Superintendent of schools ROBERT CLICKSTEIN, M.B.A. Assistant Superintendent for Curricutum, (413)821-0548 instruction,&Human Resources Fax(413)789-1835 School Business Administrator (413)821.0568 www.agawampublicschools.org (413)821-0550 MEMORANDUM TO: James Cichetti, President ity Council FROM: William P. Sapelli vyP DATE: June 17, 2016 ' SUBJ: Resolution Withdrawal I respectfully request that TR2016-48, regarding the replacement of boilers at the Roberta G. Doering School, be removed from the June 20, 2016, City Council meeting agenda. MSBA has informed the school department that this resolution will not be necessary until January of 2017, because the replacement boilers will not be installed until the spring/summer of 2017. However, MSBA requires that the funding for the Feasibility Study/Schematic Design Phase of the project be allocated now. Consequently, I am respectfully requesting that the transfer of $15,000.00 within the Building Maintenance Department be approved and encumbered for the Feasibility Study/Schematic Design Phase of the project in order for the MSBA process to move forward. The cost for a Feasibility Study/Schematic Design is approximately $30,000.00. The transfer of$15,000.00 within the Building Maintenance Department line items would allow us to meet the $30,000.00 requirement. As you are aware, these boilers are over 50 years and in dire need of replacement. I truly appreciate your continued support and cooperation in this matter relating to the schools. of c: R. Cohen, Mayor P. Toney, City Solicitor B. Bard ct P7.r.t t'�►i�.frvvr �trct" TOWN OF AGAWAM y Department of Public Works r� 1000 Suffield Street - Agawam, MA 01001 Tel (413) 8210600 - Fax (413) 8210631 Christopher J.Golbe - Superintendent MEMORANDUM To: Chris Golba—DPW Superintendent CC: File From: Engineering Division Date: June 17,2016 Subject: Possible 2016 and Long-Term Sidewalk Improvements Per your request, Engineering has prepared the following list of proposed sidewalk improvements for the coming years(lengths and costs are estimated). The timeline for construction will be dependent on budget, DPW crew work load, installation of other utilities, and proposed Chapter 90 road work. Also, in the coming months, the Town will be hiring a consultant to prepare a Complete Streets Prioritization Plan. This plan will look at the Town as a whole and determine which projects should be funded through MassDOT's Complete Streets Program. Our Chapter 90 and locally funded sidewalk work will also likely be coordinated with this prioritization plan. The extent of asphalt sidewalk improvements will also depend on whether or not the DPW can get their sidewalk paver working properly. 1. The general focus is to piggy back onto streets that are slated for Chapter 90 work (as shown in the attached spreadsheet). Also,we plan to bring certain high profile locations up to current ADA standards (signalized intersections, etc.). We also intend to focus on sidewalks on routes where students are required to walk to and from school. It should be noted that we will be avoiding areas that are slated for improvement projects in the near future. 2. Mill Street(North side only)—(approx. 3,650 feet): Over the coming years the DPW and Engineering Division plan to bring the sidewalks new the High School property up to current ADA standards. It has yet to be determined whether the sidewalks will be entirely made of concrete or be asphalt with concrete curb ramps and detectable panels at each street intersection. The first phase consists of 3,800 feet of sidewalk on Mill Street from Line Street to the Poplar Street intersection. Engineering is working on plans for sidewalks down to Suffield Street on Mill Street. However,this section will be much more complicated as there are no pre-existing sidewalks and the ROW area will need to be delineated to ensure there is no encroachment onto private property. Utility,right of way research and coordination with MassDOT will likely be required. 3. Silver and Suffield Street intersections—(approx. 100 feet)- Improvements are needed at several of the corners of this intersection to meet current ADA accessibility standards. 4. Cooper Street — (approx. 800 feet) Extending from the High School to the east as much as time and budget will allow. 5. Maple Shwt/Begley Street/Robinson School (approx. 2,500 ft) -- In 2011 and 2012, the DPW made some improvements to the sidewalk on Maple Street. Additional work is needed to connect this sidewalk to Robinson School. This will include both bituminous and concrete sections of sidewalk. 6. O'Brien's Corner Intersection — This intersection is in need of upgrades to the accessible ramps, crosswalks, pedestrian signals, and adjacent sidewalk. The sidewalk should be extended along the western edge of McGrath Park to the new walk in front of Wisteria Lane. Also,the sidewalk needs to be extended west from the CVS property to the Rowley StreettSpringfield Street intersection so students will have a safe path to walk to and from Robinson School. 7. Cooper St, Rowley St, and Suffield St Intersection (approx. 300 ft at intersection, approx. 900 ft along east side of Suffield St) — This intersection is in need of improvements to meet the current ADA Standards. Sidewalk needs to be extended south along Suffield Street to existing walk located just south of SWSC transmission line. Limited right of way and utility issues may require additional design and easementtland takings. Work in this area may be limited as the DPW plans to begin a complete intersection redesign/construction through the State Transportation Improvement Program. 8. Springfield Street— (length to be determined): There are sections of sidewalk along Springfield Street (between O'Brien's comer and Mill Street) that need to be replaced. Improvements in this area were originally scheduled for reconstruction as part of a Community Development Block Grant. However, Agawam did not receive that grant in 2012. The Planning Department is currently working with PVPC to apply again for this grant. If Agawam does not receive this grant, it may be in the best interest of the Town to make the improvements with a different funding source. 9. Elm Street/Silver Street — (7,500 ft) —The DPW will work to connect the new network of concrete sidewalk on Main Street to Elm and Silver Streets. 10. Reed Street—(approx. 1,500 ft): This sidewalk is in need of significant repair. However, work cannot be completed until a new water main and water laterals are installed. This work is anticipated to begin in the coming weeks but will likely not he completed until 2017. This list is subject to change based on condition of sidewalk and priority updates. If you have any questions or concerns,please do not hesitate to contact us. Sincerely, ./ W Michael F. Albro, P.E. Michelle C. Chase, P.E. Assistant Town Engineer Town Engineer s.-*M392 sidewalk study and g6 pwjectU016 udewalb.d= r. r 6/17/2016 Concrete Sidewalk and ADA Curb Cut Repair List THIS SPREADSHEET IS A LIST OF ASPHALT SIDEWALKS TO BE REMOVED AND REPLACED WITH CONCRETE SIDEWALKS, UNLESS OTHERWISE NOTED. IT IS NOT A FINALIZED LIST. THIS LIST IS SUBJECT TO CHANGE DUE TO BUDGET AVAILABILITY OR IF ENGINEERING ASSESSES OTHER SIDEWALKS TO BE IN WORSE CONDITION OR IF THERE ARE SCHEDULING CONFLICTS WITH OTHER TOWN PROJECTS. CONCRETE concrete ADA YEAR SIDEWALK Curb Cuts TOTAL NOTES FY 17 1 Rid eview 00" All S27,OW $1200 $28 Z00 FY 17 ISQuIreLane $13 $0 $13 FY 17 IRayMnd Circle(Aiq $63,000 $1 zoo $64 2W FY 17 ISuffleld Street to COOPP4 S27,000 S2,400 $29AOO FY 17 Isumeld Street r to Sever w/o RTE 5 $66 000 S4,800 $70 800 FY 17 ISuffleld Street(Silver to South) $144,000 $4 800 $148.800 FY 17 Robin R1 Drive(High Meadow to End $151001) $D $15 000 FY 17 Reed St I $51 S4 800 $55 800 FY 17 VIrginla Street 16500 $0 $16,50o New sidewalks. FY 17 Washington(Suffield to Reed $7,500 $o FY 17 Provin Mountain Drive Wq $33 $2,400 FY 17 North Street(McGrath Perk to Wisteria) $4,875 $0 TOTAi $468,3T5 $21,600��g FY 18 Haskell Street A< $13 00 S1,200 $14 7W FY 18 North Street n to N.Westfield $59,500 6 000 $64.500 FY 18 Maynard Street jNorth to Seta Pool SS1,000 S4,800 $SSAW FY IS Mill Street(SpringMeld to Pe $1IL4AS0 $13,200 S177ASO FY 18 Elm Street(All) $51.750 $ SSd.1S0 FY 18 Silver Street Elm to Suffield $ 50 $1" S34 650 FY 18 North wa ftW Street ngfteld to North 66 $13 200 S79,5U0 TOTAL 1 $438401 $42AIIII $40,750 Corn for new skis""to be added to FY 29 bert to Janelle S320 S4 200 $124,200 Street If sum data allows. FY19 Walnut Street All $5 $10,zoo 700 FY 19 Forest HUI Road A]* $69 $1 $70,200 FY 19 Vailay Brook Road All $97 $4 $10 FY 19 Strmtervy Hill Road SSIAW 52;400 $53AM FY 19 Clover hill Drive S73 $4AWI $78,3001 FY 19 Fox Farm Road M 1 S4S,(W Sl $W",2 0 FY 19 Fieldstone Qrde $7,S00 $0 $7 IT(-TAL $516,D00 $28AW1 SS44,800 FY 20 Depalmo Street $32,400 534,800 FY 20 Phil Street 9 000 SO S9 FY 20 MemorlalDrlve ,Doo $41A00 FY 20 StoneV Hill Road $39,000 $ 54 FY 20 Ta ewood Lane S19 $0 S39 FY 20 Robin Rid a DriveN Wstfld>b HI h Meadow $81,000 $S b FY 20 Beech Hltl Rwd 300 $0 $35 100 FY20 H Igh Meadow Road I $41400 $0 $41,400 FY 20 Pleasant Valley Road All S38,100 S $40,S00 FY 26 Thalia DrWe AI $67 $3,600 $7 FY 20 Carol Avenue(Ail) Sib S00 18 FY 20 Parkviow Drive AI 570.800 $ S73.200 +Torru 5489r600 S23,400 $S13.000 d�� t Mai� 0P -�� r� F c GAWAM f COUNCIL 36 MAIN STREET ;, • � � �AGAWAM, MASSACHUSETTS 01001 REGULAR CITY COUNCIL MEETING E tt►Q` 4�Q ROBERTA G.DOERING SCHOOL 4 68 Main Street,Agawam,Massachusetts ***Monday,Jane 20, 2016 ` 7:00 P.M. y„Q AGENDA PRESIDENT )k. Roll Call James C. Cicheui Moment of Silence and the led a of Allegiance c VICE PRESIDENT Joseph Mineo d. Citizen's Speak Time COUNCILORS Minutes Y n i 1 Jp George Bitzas Cecilia P. Calabrese 1. Regular Council Meeting—June 6,2016 l rr ` C Paul C. Cavallo tr Christopher Johnson If6c `Declaration from Council President Q I�So- { Gina M. Letellier Donald M. Rheault a' gsv (A {' Robert E. Rossi 1. AHS Athletic Facility update C/ Anthony R. Suffriti VO Richard M. Theroux Presentation of Petitions and Resolutions ADMINISTRATIVE t N TRI01 -26 - A Resolution requesting the $g2awam City ASSISTANT r•Q�,� Council Petition for the Enactment of Special Municipal Legislation Barbara A. Bard i 1 i 0 f�L7�S2 changing the process to fill a vacancy on the School Committee (Mayor�.N CQ�'� Cl-OW �";Cohen with Councilors Bitzas, Cichetti, Theroux, Mineo and Calabrese) (Referred to Legislative Committee)(Tabled 616/16) n ua mt; TR-2016-35 J - A Resolution to authorize0th use qo -Qlngfh� t� U). machines pursuant to M.G.L. Chapter 54 § 34 (Mayor and Councilor�ha�' t {!� he oux)(Referred to Finance Committee)(Tabled 6/6/16) t �� TR-2016-36 - A Resolution authorizing the Mayor to enter t%i. 0.S �� CG�'t- f Q 0. into a lease agreement between the Town of Agawam and Tanto Mane O P. S d 0 v� d/b/a Moolicious Farm (Mayor)(Referred to Finance Committee) a cif' 0 Cyr L 91- 3. Sk TR-2016-37 - A Resolution confirming the appointment'of1R% S5 - ff, '0�-P� James Crosby, 9F Castle Hills, Agawam, MA to the Agawam Municipal Golf Commission for a term expiring on December 31, 2019 TELEPHONE (Mayor) (413) 726-9716 W1d_ 0 6-5. TR-2 8 - A Resolution confirming the�appoointment of p= FAX ��A Chris Quatrone, 12 Haskell Street, Agawam, MA to the Agawam (413) 726-9717 L4.,�Housing Committee to a term expiring May 31, 2018 (Mayor) (see withdrawal letter sent by Mayor on June 16,2016) EMAIL bhard,agawam.ma.us 1 t TR-2016-39 - A Resolution confirming the appointment of 4�; ��- Sue Drumm, 14 Edward Street, Agawam, MA to the Agawam Housing Committee to a term expiring May , 2017 (Mayor) p � �. TR-2016-40 - A Resolution accepting a grant in the amountfq'� d _ of$36,682.99 from the Executive Office of Public Safety and Security State 911 Department to the City of Agawam Police Department for FY2016 State 911 Department Training Grant and EMD/Regulatory Compliance Grant Program(Mayor)(Referred to Finance Committee) '14 TR-2016-41 - A Resolution adopting the City of Agawam Xocal Natural Hazards Mitigation Plan Update 2016(Mayor) '9, TR-2016-42 -A Resolution to amend TR-2016-13 and TR-2016-14 to appropriate additional funds from the Community Preservation Fund to meet the unforeseen shortfall of $35,386.00 to complete the Wade and Borgatti Park Projects (CPA) (Referred to `D1a Finance Committee) lam. TR-2016-43 - A Resolution to appropriate $43,151.10 fromll' the Agawam Golf Course's Retained Earnings Account to fund repairs to obsolete irrigation system at the Agawam Golf Course (Mayor) (Referred to Finance and Ad Hoc Golf Committee) 1 Report of Council Committees Elections JQ 1. Public Hearings r 1. (PH-2016-4)TR-2016-33 - A Resolution adopting th 4'• S�LLV-- (A �C.c1C)r Fiscal Year 2017 Annual Operating Budget for the Town of Agawam --, t rv-uo(Oa,MAXKt (Mayor)(Tabled 6/20/16) J. Old Business aguy 4 TO-2016-20 - Budgetary Transfer of$50,000.00 from DPW,(kry Equipment Rental (#14202-52071) to DPW Streetllnfrastructure q,,,a' Improvement Program (#16610-52460) (Mayor) (Referred to Finance Committee) 2. TO-2016-21 - Order granting or renewing a Junk Dealer's, r PERMIT for T's Jewelers, 559 Springfield Street, Feeding Hills, MA a j ' (Clerk)(Referred to Administrative Committee) K. New Business Itr�n +V . -��Va*v 1. TO-2016-22 -Voucher$1,188.00 y TO-2016-23 - Voucher$288.93 2 r t W ALk , 3. TO-2016-24 - Budgetary Transfer of $150,000.00 from �►4 Police Permanent Salary (#12101-51010) to Police Motor Vehicle (#12104-58500)(Mayor) 4. TO-2016-25 - Budgetary Transfer $15,000.00 from Building Maintenance Building Improvements (#11922-58250) to Building Maintenance Professional Services (#11922-52190)(Mayor) 5. TR-2016-44 - Resolution accepting a grant in the amount of $15,000.00 pursuant to M.G.L c44, §53A from the Massachusetts Housing and Community Development to the Town of Agawam (Mayor) 6. TR-201645 - Resolution authorizing the Posting of the Warrant for the State Primary Election on September 8, 2016 and the State Election on November 8, 2016. (Mayor) Q_ 7. TR-2016-46 - Resolution accepting payments from MA U�5 (, Solar Highway Phase 2 LLC in accordance with Massachusetts General Laws Chapter 59, § 3 8H(b)to the Town of Agawam(Mayor) p 8. TR-201647 - Resolution to rescind the unissued balance on 7. 4QV��IJ� certain debt authorizations(Mayor) 9. TR-2016-48 - A Resolution authorization accepting "Project Funding Agreement Accelerated Repair Program" for the Roberta G. �b Doering School (Mayor on behalf of the School Committee) L. Any other matter that may legally come before the City Council. M. Adjournment. Revise Paragraph 2 of budget resolution to read: 2. The Fiscal Year 2017 Annual Operating Budget is adopted according to the departmental and line item categories contained therein. Any transfer of funds from any one line item to any other line item shall require advance approval by the Agawam Town Council. Line Item Description Org Code Object Code Amount of Proposed Cut Council Temp Salaries 11111 51020 $300 Council Professional Services 11112 52190 $1,500 Admin Equip- Repair, Maint & Rep 11222 52030 1 $4,000 g^lr?— Admin Equip Rentals 11222 52070 I $2,000 ® Bldg Maint Electric& Heat 11922 52110 0 I91 ;6@o q I I Bldg Maint Telephone 11922 52150 $3,000 1+ 2 Police Court Time 12101 51080 — s. ,998S- Highway Regular Permanent 14201 51010 4+941 ;�- MV Maintenance Fuel 14903 52130 $125,000 66 Line Items Overtime 16602 51030 $2,000 Line Items Damage to Persons 16602 52001 $2,000 J- Line Items Advertising 16602 52010 $3,000 Line Items Unemployment 16603 57020 $15,000 TOTAL $677,800 � 1-IS1 goo U� 1�f�,� TR-2008-,'5Z5— � �( A RESOLUTION ADOPTING THE �o TOWN OF AGAWAM LOCAL NATURAL HAZARDS MITIGATION PLAN WHEREAS, the Town of Agawam established the Agawam Natural Hazards Mitigation Planning Committee to prepare its Local Natural Hazards Mitigation Plan; WHEREAS, the Town of Agawam Local Natural Hazards Mitigation Plan contains several potential future projects to mitigate potential impacts from natural hazards in the Town of Agawam; WHEREAS, federal FEMA regulations provide that the local mitigation plan is the representation of Agawam's commitment to reduce risks from natural hazards, serving as a guide for decision makers as they commit resources to reducing the effects of natural hazards. The plan also serves as the basis for the state and federal governments to provide technical assistance and to prioritize project funding; WHEREAS, federal FEMA regulations require that the plan be formals adopted b the governing body of the town Y P Y 9 g Y WHEREAS, a d ly oticed public meeting was held by the Agawam ' City Council on C y NOW THEREFORE, the Agawam City Council hereby resolves to adopt the Town of Agawam Local Natural Hazards Mitigation Plan which is attached / hereto and incorporated herein by reference. J DATED THIS DAY OF Ce , 2008. PER ORDER OF THE AGAWAM CITY COUNCIL ,�I- �rx IV - h yza Letellier, sident C0 - off. APPROVED AS TO FORM AND EGALI1 Y Christopher C. o nson, Solicitor o �- r is c .... (/) `T G7 --1 1 l �- MAYORAL ACTION Received this 1 �YLL day of 1/QC'D rit .1r1.Q� _ , 2008 from Town Council Clerk. µIL Signed by Council President this l J ` day ofC� 1"12aa8. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawan Charter, as amended, I hereby approve the passage of the above legislation on this I � _— day of , 2008. Q Gi � Susan R. Dawson, Mayor } DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Articld 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2008 for the following reason(s): Susan R. Dawson, Mayor RETURN OF LEGISLATION TO COUNCIL CLERK 4�( t Returned to Council Clerk this _ (0 ' day of , 2008. 1 . :Sf"' a.. .'y i �3�'•{':'�', �:S t� � } .r�,,�•r7?{'�Y`Tr'i l ia:' I:��l{,I t{[.7'� �f}",-' f?yt„w'ntl TrIP �`, '+7�'r.5?.' !" tr'}t5 j ', :,r - r - e �yi{,� It'4 i y ry lrt� 1��1 sY i IV --{F'�!��. T ft�� _� fit•� �+ j��l s y f�} J� �t, rl•1 y e v rc- *' l�'(+ a f F t 1 .s {zl. - �,q.'3^ ,1 t CJ t,t`;AS � � rr3 � ,r ,�F i�r 9�'�S -I v'rll ar' I- =Pr tsytT�4 l ,f Y y •,r�ri-II I.. < - -4 •.. � - y - I.'. it t. _'. w +t_ t z.t { ��j� lt�,yyr 7e' V rrlr' I5 f •* at >i`Y - r' � 1�' y o c _rt{ ry. - is t �tF �r r�.+r •_-1 n4 � :.A. h} ( `it jt r ;3 ('i.u�E '� - tV Jt t-� %- I �7 P _ a f yf,iir,� 2�s� 1�. ��t e�� -r� � twrlRiS'f�,t.r�SYt��:, -eA�Lif• � :v� ` �r s,* {' it ��r 'E { xl y4 i�' jd t-,R':L'4 tw ;Iti t i-- - 5 tk I �t r rl• _— .. ...- ,lit , � i >, a• }v i r t r +?i -'rr'� 'ty p r _I r:'`IV rr I'�I�t r F. _ r -,( - - -�,� y'�3•} ^ ilt �-1 ��t t r�� ,r f V � � F ! T t r ! t r"y^iV Rt�- .t= r1 ` Yt t kn b r _s ,,t: r �,,,}t -. _ ly . t <4s ,r .�� r I�f '! I I•� t� � �F;j.9+� T' F�smw p''`w'�1 T`t t � u r L :. r ' ' •° �' r �lr�(+-•t 5 -r •Sr'ftit lr t..� l�� t 'r � �1.. r • 1 1 1 1 1 11 1 � r I 1 1 • II � 1 f REGULAR CITY COUNCIL MEETING AGAWAM MIDDLE SCHOOL 68 Main Street,Agawam, Massachusetts Monday,December 15,.2008 7:30 P.M. AGENDA 1. Citizen's Speak Time 2. Roll Call 3. Moment of Silence and the Pledge of Allegiance 4. Minutes (a) Regular Council Meeting—December 1,2008 5. Declaration from Council President None 6. Presentation of Petitions.Memorials& Remonstrances (a) Resolutions l. TR-2008-53 -A Resolution Confirming the Appointment of Priscilla Peterson, 51 Monroe Street,Agawam, MA. 0 100 1 to the Agawam Veterans Council as an Honorary Lifetime Member(Mayor)(Majority of those present and voting) 2. TR-2008-54 -A Resolution Authorizing an Appropriation and Loan Order in the Amount of$400,000.00 for the Repair, Reconstruction or Replacement of the Sanitary Sewer Force Main Crossing of the Westfield River in the Town of Agawam. (Mayor)(Referred to the Finance Committee) (213 Majority Vote of the Full Council or 8 votes) 3. TR-2008-55 -A Resolution Adopting the Town of Agawam Local Natural Hazards Mitigation Plan.(Mayor) (Majority of those present and voting) 7. Report of Council Committees None 8. Elections 1. TE-2008-6 -Election of two members of the Zoning Board of Appeals,one being an alternate position,with a Term Expiring January 1, 2012. (Council) (Majority of those present and voting) 9. Public Hearin None 10. Old Business 1. TO-2008-66 -Transfer-$45,000.00 from Reserve Fund(16605-57300)to Veterans' Benefits(16604-57100) (Mayor)(Referred to the Finance Committee) (Majority of Full Council or b votes) 2. TO-2008-67 -Transfer-$12,803.63 from Council on Aging—Regular Temporary Salaries(1 54 1 1-5 1 020)to Building Maintenance—Regular Permanent Salaries(11921-51010) (Mayor)(Referred to the Finance Committee) (213 Majority Vote of the Full Council or 8 votes) 3. TO-2008-68 -Order Granting or Renewing a LICENSE for a Weekly Amusement Device(s)—Springfield Turnverein,Inc., 176 Garden Street, Feeding Hills, MA. (Clerk)(Referred to the License Committee) (Majority of those present and voting) 4. TO-2008-69 -Order Granting or Renewing a LICENSE for an Automatic Amusement Device(s)—FSF, Inc. d/b/a Riverboat Bar& Grill, 11 South End Bridge Circle, Agawam, MA. (Clerk)(Referred to the License Committee) (Majority of those present and voting) 5. TO-2008-70 -Order Granting or Renewing a LICENSE for an Automatic Amusement Device(s)—West Springfield Fish& Game Club, Inc., P.O. Box 25, 329 Garden Street, Feeding Hills, MA. (Clerk)(Referred to the License Committee) (Majority of those present and voting) 6. TO-2008-71 -CLASS 11 LICENSE for renewal— Auto Kraft, 119 Walnut Street,Agawam, MA. (Clerk) (Majority of those present and voting) 7. TO-2008-72 -CLASS 11 LICENSE for renewal— Chris Auto South, Inc.,207 Main Street,Agawam, MA. (Clerk) (Majority of those present and voting) 8. TO-2008-73 -CLASS 11 LICENSE for renewal— Elias Auto, 1123 Suffield Street,Agawam, MA. (Clerk) (Majority of those present and voting) 9. TO-2008-74 -CLASS 1I LICENSE for renewal— RNK Auto Sales,28 Moylan Lane,Agawam, MA.(Clerk) (Majority of those present and voting) 2 10. TOR-2008-6 -An Ordinance Amending Section 180- 813 of the Code of the Town of Agawam Governing the Height of Fences within the Setback Area of Comer Lots(Councilor Simpson) (Majority of those present and voting) 11. New Business 1. TR-2008-56 -A Resolution Adopting Special Speed Regulation#7290-A(Council) (Majority of those present and voting) 2. TR-2008-57 -A Resolution Adopting Special Speed Regulations#946-A(Council) (Majority of those present and voting) 3. TO-2008-75 -Order Granting or Renewing a LICENSE for an Automatic Amusement Device(s)—American Legion Post 185,478 Springfield Street, Feeding Hills, MA. (Clerk) (Majority of those present and voting) 4. TO-2008-76 -Order Granting or Renewing a LICENSE for an Automatic Amusement Device(s)—Ray-Mor, Inc.d/bla The Elbow,386 Walnut Street Ext.,Agawam, MA. (Clerk) (Majority of those present and voting) 5. TO-2008-77 -Order Granting or Renewing a LICENSE for an Automatic Amusement Device(s)— Scoreboard Restaurant& Bar, 15 King Street,Agawam, MA. (Clerk) (Majority of those present and voting) 6. TO-2008-78 -CLASS II LICENSE for renewal— A-C-E Auto Sales, 1363 Main Street,Agawam,MA.(Clerk) (Majority of those present and voting) 7. TO-2008-79 -CLASS II LICENSE for renewal— Malkoon Motors, 1039 Springfield Street, Feeding Hills, MA. (Clerk) (Majority of those present and voting) 8. TO-2008-80 -Voucher List($60.00) 12. Any other matter that may legally come before the City Council. Adioumment. 3 ROLL CALL—9 Yes, 0 No, 2 Absent(Councilors Mineo and Messick) President Letellier—With nine yes and two absent, we've unanimously tabled the item and I will re-refer it to the Finance Committee. 3. TR-2008-55 -A Resolution Adopting the Town of Agawam Local Natural Hazards Mitigation Plan.(Mayor)(Majority of those present and voting) President Letellier—Do we have a motion? Moved by Councilor Bitzas, seconded by Councilors Simpson and Perry. Do we have any discussion? Councilor Rossi? Councilor Rossi—I would like to know what this is! Does anybody know what this is? ...Just exactly what does it do? Does anybody know? President Letellier—In addition to the materials in the packet you mean? Councilor Perry? Councilor Perry—Thank you Madam President. Through the chair to Councilor Rossi, the Natural Hazard Mitigation Plan was basically a project that took place, it actually started in 2006. It didn't cost the town anything, it was funded through a grant to prepare this plan through the various boards, FEMA and things of that nature, and what this plan is just that, it's a hazardous mitigation plan that was put together as part of the committee that put this together as appointed back by our previous mayor, Mayor Cohen, to be on the board and really what this plan is is a plan that really breaks the town down in case of natural disasters. This is a plan in place to react to any type of natural disasters that may occur be it flooding, be it an earthquake, whatever. We looked at you know everything and what we did was we identified the basic,we developed a map with all the critical areas that need to be looked at in case of a natural disaster, the emergency operation centers. We looked at and identified nursing homes, daycares,different facilities, we looked at the pumping stations and put together a plan in case there is a natural disaster of some sort in how the town is going to handle it and that's what this plan is all about. What it does is it really opens the door for the community having this plan in place for not only state but federal funding through grants for improvements on different things such as the migration route out of town in case we have to evacuate the town for whatever reason, to improve the infrastructure of the town. This plan is really, this is the plan that we're adopting. There's no committee, it's a plan that we're saying that we're adopting. It's gonna go to the state. It's gonna go to the federal government, FEMA, and basically it's gonna open the door for us for any type of funding for you know, you'd be surprised at how dams there is actually in town. 1 was amazed when we went through this whole plan, those things may need upgrading. We can apply for funding for that, grant money, where it's not gonna cost the town anything for this, by adopting this plan here. So, there's a lot to it but it hasn't cost us anything. It's a plan we need to adopt which is helping Emergency Management Planning and will help us in funding any future projects in regards to the infrastructure of the community when it comes to natural disasters. President Letellier—Thank you Councilor Perry. Councilor Rossi does that answer your questions? Councilor Rossi—Well, yea it does, but we had these plans before,we've had this for quite some time,we've had these evacuation routes and other stuff through our civil defense and through our naval offices have taken this over, I know because I was the coordinator of their program and I have been for probably the last twenty years on the department but the monies that are granted through these plans generally to towns,the town accepts the grant money and we have to assume the responsibility of this program and my question is what is it gonna cost us in the end by accepting the money and by adopting this plan? Generally when you adopt a plan somewhere down the line, there's an expense there somewhere because when the state tells you that there's regulations that they require that you finally adopt... Councilor Perry -...and for natural disasters. In order to be available to apply for any of the state or federal funding for infrastructure improvement in regards to emergency mitigation which may fit under those categories, you have to have this plan adopted or you can't apply for those funds. There's one area right now that I know we're looking at and that's on Suffield Street heading towards Suffield, heading south, southerly by Tennessee Gas,there's a, that's one of the migration routes out of the emergency evacuations. There's a brook that goes through there,there's a cul de sac that goes under Suffield Street that really needs to be improved and it's gonna cost about anywhere from $250,000.00 to $300,000.00 to repair that. We could get funding to offset the cost of that project by having this plan. President Letellier—Councilor Rheault you had your light on? Councilor Rheault—Yes. 1 just have a question through the Chair to Councilor Perry. It appears that a fair amount of work went into the putting together of that brochure or portfolio, how long ago was that completed? And why are we just adopting it now? Councilor Perry— It's been in process,the committee was formed in basically two years ago, it was December of'06. We've had a number of meetings basically I think we've had five or six meetings over the course of those two years. I do want to recognize that the Pioneer Valley Planning Commission has been involved in this also and has done a lot of the writing of this. Katherine Miller and Jessica Jo Allen were present at our meetings. They facilitated a lot of the state regulations in regards to putting this plan together and working with the various committee members, myself included, Jack Stone, Chet Nicora,Nick Urbinati and Debbie Dachos were on the committee also. So it's been ongoing for two years now. We had our last meeting finalized the plans back in June based on submittals to the state and the state committees and they kicked back some suggestions to us in regards to maybe some improvements into the plan which we finally finalized I believe it was in June and the final version has been written and submitted to the Council. So it's been ongoing for about two years. Councilor Rheault—Thank you. President Letellier—Thank you. Any other questions? Councilor Calabrese? I'm sorry. Councilor Simpson? The water jug is blocking your light so I didn't see it. Councilor Cavallo just move it just a wee bit. Thank you. Councilor Simpson—Just a quick question through the chair to Councilor Perry, we have it,we're all set with it but I assume I'm correct and if we don't formally adopt it and then say a hurricane, earthquake,whatever should happen,we could not go for any type of aid, is that what it is even though it has to be officially adopted? Councilor Perry—I believe we, even if we didn't have it, if there was a state of emergency, the community would be privy to state emergency funding,there's no question, any community in the Commonwealth would, I would imagine. What this does is it not only puts us one step ahead in this type, if that type of disaster ever happened,we have this plan in place, we have the personnel in place and how we're going to react to these types of situations. The main thing that it does is(1) if it could save one life or whatever it's well worth the effort that we put into it. Financially what it does is it opens the door for grants. It's what it does for the community also. Councilor Simpson—So that would be like on top of like you were saying how the states always kick in if there's some kind of natural disaster but that would give us some extra? Councilor Perry—Yes. President Letellier—Thank you. Any other—Councilor Calabrese, sorry. Councilor Calabrese—Yea, hi, Councilor Perry, 1 just want to know, are there other surrounding towns that are adopting similar types of measures? Councilor Perry—There is,through the chair, and it does state in the beginning that they've you know you are looking at the Pioneer Valley Planning Commission has worked with several communities in the area. I'm trying to figure out where it lists those but there's several communities. I know Tolland, Granville, you know some of the hill towns have been involved, so yea, they've worked this plan with probably about seven other communities in Western Massachusetts. Councilor Calabrese—Okay, thank you. President Letellier—Any further discussion? No? Barbara, could you please call the roll? Five votes are needed. ROLL CALL—9 Yes,0 No,2 Absent(Councilors Mineo and Messick) President Letellier—With a vote of nine yes,two absent, you've adopted the Natural Hazards Mitigation Plan. Item 7. Report of Council Committees None Item 8. Elections 1. TE-2008-6 -Election of a member of the Zoning Board of Appeals with a Term Expiring January 1,2012. (Council) (Majority of those present and voting) President Letellier—The floor is open for nominations. Councilor Calabrese? Councilor Calabrese—I'd like to nominate Peter McNair. President Letellier—Peter McNair's name is in nomination. Seconds are not needed. Do we have any other nominees for the full time position? Councilor Young? Councilor Young—Yes, I'd like to nominate Paul Wakem. President Letellier—Paul Wakem's name is in nomination. Councilor Bitzas? Councilor Bitzas—I'd like to nominate Doreen Prouty. President Letellier—Doreen Prouty's name is in nomination. Councilor Cavallo? Councilor Cavallo—Yes, I'd like to nominate Tony Franco. President Letellier—Mr. Franco's name is in nomination. Councilor Perry? Councilor Perry—Yes, I'd like to nominate Michael Mercadante. President Letellier—Michael Mercadante's name is in nomination. Any further nominees? Councilor Rheault—This is just for the full time position? President Letellier—This is for the full time position. Five votes will be needed and if one person does not get five votes the first time, we will continue to vote until someone receives five votes. When Barbara calls the roll you will indicate the last name of the person you wish to have the position and the first person to get to five votes will get the position. You may absolutely have discussion; you can go into Committee as a Whole if you'd like to to ask questions of the nominees,whatever is the Council's pleasure. Councilor Bitzas? .gyp prav-ed-, TR-2016-43 qql. FROM THE AGAWAM GOLF COURSE'S A RESOLUTION TO APPROPRIATE$ , RETAINED EARNINGS ACCOUNT TO FUND REPAIRS TO OBSOLETE IRRIGATION SYSTEM AT THE AGAWAM GOLF COURSE WHEREAS,The Agawam Golf Course's current irrigation control system,the NW8000 satellites and Site Pro Central Irrigation System,has been rendered obsolete and is in much need of repair; and WHEREAS,Turf Products, LLC.has been awarded a state wide contract to update irrigation control systems by the Commonwealth of Massachusetts' Operational Services Division; and *Kq,gy7,vo WHEREAS,Turf Products, LLC has quoted the amount of$43,t 5 t.t0 to repair the irrigation control system at the Agawam Golf Course;and WHEREAS,The City of Agawam is an eligible entity to contract with Turf Products, LLC through the Commonwealth of Massachusetts Operation Service Division pursuant to M.G.L.c. 7 §22, M.G.L. c. 30 §§51, 52: ky ,4u7.00 WHEREAS, appropriations in the amount of Sr . from the Agawam Golf Course's Retained Earnings Account will be required in order to repair the irrigation control system at the Agawam Golf Course; and WHEREAS,the appropriation shall be used to repair the obsolete irrigation control system at the Agawam Golf Course; and WHEREAS,the necessary funds to repair the obsolete irrigation control system at the Agawam Golf Course must be appropriated from the Agawam Golf Course's Retained Earnings Account; and * 4 q,g47,pp WHEREAS,the certified amount of443—,V,+-,1$in the Agawam Golf Course's Retained Earnings Account is available for the purposes stated herein; and WHEREAS, it is in the best interests of the tax payers and the City to appropriate said yk�q�c? �4 ,rs-l'8 from Agawam Golf Course's Retained Earnings Account to repair the obsolete irrigation control system at the Agawam Golf course. NOW THEREFORE BE IT RESOLE N. TH,,�F AGAWAM CITY COUNCIL hereby resolves,authorizes and appropriates am the Agawam Golf Course Retained Earnings Account to the Agawam Golf Course Irrigation Account(65264-5 843 1)to repair the obsolete irrigation control system at the Agawam Golf Course. DATED THISA�A C OF 2016 OY, (e e - 7)1 — Co u,r ei ce - a" Cc- TK-ea.su-rie amen dP. Cichetti, Council President/A Vic_ �ocurt� Patrick M. Toney,Solicitor MAYORAL ACTION Received this 0 day of , V f/�- � ,2016 from Council Clerk_ Signed by Council President this ox4VN day of U u , 20I6. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Aga garter, as arnendo,1 hereby approve the passage of the above legislation on this _day of 2016. 7e 44V� Richard A. Cohen, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended,I hereby veto the passage of the above Iegislation on this day of 2016 for the following reason(s): Richard A. Cohen,Mayor RETURN OF LEGISLATION TO COUNCIL CLERK Returned to Council Clerk this �� S� day of T� � 2016. Jennifer Bonfiglio From: Jennifer Bonfiglio Sent: Thursday, June 02, 2016 1:46 PM To: Mayor Richard Cohen; Patrick Toney Cc: Jeffrey Hulbert Subject: FW: Toro Network VP Attachments: Agawam CC - Control system update - updated.pdf See attached. Quote has actually increased by$1,795.90 but the cost of the support package has decreased $25,637.81 for one year plan and$49,187.81 for the 5 year option with state contract pricing. This was not included in Dan's initial request but may be something to consider. He will need it eventually. (See comments below) Total price without the support package is$44,916.90 Jennifer Bonfiglio, MCPPO Town of Agawam Chief Procurement Officer Lonfielio@a�awam.ma.us (413)726-9742 (Direct Line) (413)786-9927 (FAX) d From: Daniel Shay Sent: Thursday, June 02, 2016 9:23 AM To: Jennifer Bonfiglio Subject: FW: Toro Network VP Not sure if Pete sent you copy its to bad we don't have enough funds for lynx software and NSN support with central computer hopefully in future it is insurance for town all new software updates replacement of any central computers and interface units 24 hour help line they replace any hardware within 24 hours also I realize we can get computer for a better price but the insurance and support is very beneficial will speak with Jeff in near future From: Pete Hull<PHull turf roductscor .com> Sent:Wednesday,June 1, 2016 5:06 PM To: Daniel Shay Subject: RE:Toro Network VP Dan - 1 `Here is the quote updated to reflect the State Contract discount. I spoke with Jennifer Bonfigli and based on the 2013 pricing she was using, determined the contract pricing was using a discount of 35 percent off Toro List Price. I applied a 36 percent discount, to be sure to cover it based on current list pricing. You will also see the new NON NSN deal plus a separate line item for the 5 year NSN Essentials plan as well as a comparison price for a single year. I hope all goes well at the meeting. Let me know if you have any questions or need anything else. Sincerely, Peter From: Daniel Shay Emailto:DShay@agawam.ma.us] Sent: Wednesday, June 01, 2016 2:16 PM To: Pete Hull Subject: RE: Toro Network VP Hi pete have you had a chance to ck municipal pricing on new VP Thanks Dan From: Pete Hull<PHull@turfprod_uctscorp.com> Sent:Tuesday, May 31, 2016 3:15 PM To: Daniel Shay Subject: Re:Toro Network VP She is probably correct. My quote form does not have a State Contract matrix, but I will verify and make whatever adjustment is necessary. Thanks- Pete Peter Hull Golf Irrigation Project Manager Turf Products, LLC (860) 305-2525 phull@turfproductscorp.com www.turfproductscorp.com I appreciate your business! On May 31, 2016, at 3:02 PM, Daniel Shay<DShav@agawam;ma.us> wrote: Hi Pete meet with Mayor and Procurement officer Jen Bonfiglio she looked up state contract if contract correct the price was listed at $4,127.00 per unit could you ck we are putting together a resolution for Thursday June 2. At present we would have to wait until after July 1 to upgrade with Toro lynx central package. Thanks Dan 2 r turfproductst C QUOTE 157 Moody Road-PO Box 1200-Enfield,CT 06083 Tnt•Rn6-74'A-d7r,5 Fat•Rrn-7F1-5.r,;n Date: 611/2016 (Revised from previous quote dated 5-27-16) To: Dan Shay Agawam Municipal GoK Club Project: Control System Update-Replace obsolete NW8000 satellites and Site Pro Central Item Part Number Descrit ion Oty Unit Price I Extended Toro Network VP Satellites 1 201-32P6M4 TOR NETWORK VP 32 ST W/;MODEM 10 $4,416.00 $44,160.00 2 3 Toro L Central Package wqh 1 YEAR NSN s 4 LYNX-NONNSNSTAN LYNX UPGRADE STANARD PC;1 YEAR NSN 1 $12,893.44 12,$93.44 5 6 Option-Include 5 year Essentials Plan 7 NSN-ESSENTIALS SRV 5N1 ESSENTIALS PLAN; 1 $9,450.00 $9.450.00 8 Mote- Standard Annal renewal-T2 369.00 9 10 11 Trade In-1 for i NW8000 for VP purchased 12 NONSTOCK4 1 FOR 1 TRADE 1N-NW8000 FOR VP -10 $300.D0 -$3,000.00 13 14 1 tr&tion 15 66-2 1SRV IRRIGATION REPAIR;ROAD WORK 30 $105.00 3 150.00 16 18 MWmum AddftiorW -Per Location-if needed. 19 TPC-1 219A ELE SW X W GROUND ROD W/25'#6 PAIGE 10 $58.75 $587,50 20 PAIGE-181999 PAG#6 BRASS SPLIT BOLT; 10 $3.50 35.00 21 TVB-6RND TOR 6"ROUND VALVE BOX;WITH GREEN COVER 10 $1.44 $14.40 22 23 24 JNotes - Pricing is for listed materials only.Total labor hours 25 quoted is only an estimate and may very.depending 26 on site conditions,etc.The grounding materials 27 quoted is recommended but additional grixinding 28 could be required to get resistance below 25-30 29 ohms. 30 L OLb o r t 6t&i Q rC yy 91&.q o ,SUBTOTAL w/1 year NSN package: $58,277.84 SUBTOTAL w/5 year NSN Essentials Plan Included: $67,290.34 Applicable Shipping and Sales Tax Not Included Pricing rs effeCtive for 30 days unless indGWo rwrse.It is recommended to budget for possible adjustments to dv prices 11 materials are Pmi@ after quote expiration.Labor or applicable tax is not hiduded urdess noted otherwise.This quote is for the listed items ordy.It is recommended to budget for miscellaneous materials that may be required.Invoices from Turf Products are due and payable upon receipt and invoices wdl be subject to a rmanoe charge if u id for 30 da unless prior arr2r4ements have been made. Quoted by: Peter Hull Golf Irrigation Project Sales Manager phull(@turfproductscorp.com a+ TR-2016-�"✓ A RESOLUTION TO APPROPRIATE $43,151.10 FROM THE AGAWAM GOLF COURSE'S RETAINED EARNINGS ACCOUNT TO FUND REPAIRS TO OBSOLETE IRRIGATION SYSTEM AT THE AGAWAM GOLF COURSE WHEREAS, The Agawam Golf Course's current irrigation control system, the NW8000 satellites and Site Pro Central Irrigation System, has been rendered obsolete and is in much need of repair; and WHEREAS, Turf Products, LLC has been awarded a state wide contract to update irrigation control systems by the Commonwealth of Massachusetts' Operational Services Division; and WHEREAS, Turf Products, LLC has quoted the amount of$43,151.10 to repair the irrigation control system at the Agawam Golf Course; and WHEREAS, The City of Agawam is an eligible entity to contract with Turf Products, LLC through the Commonwealth of Massachusetts Operation Service Division pursuant to M.G.L. c. 7 §22, M.G.L. c. 30 §§51, 52: WHEREAS, appropriations in the amount of$43,151.10 from the Agawam Golf Course's Retained Earnings Account will be required in order to repair the irrigation control system at the Agawam Golf Course; and WHEREAS,the appropriation shall be used to repair the obsolete irrigation control system at the Agawam Golf Course; and WHEREAS, the necessary funds to repair the obsolete irrigation control system at the Agawam Golf Course must be appropriated from the Agawam Golf Course's Retained Earnings Account; and WHEREAS, the certified amount of$43,151.10 in the Agawam Golf Course's Retained Earnings Account is available for the purposes stated herein; and WHEREAS, it is in the best interests of the tax payers and the City to appropriate said $43,151.10 from Agawam Golf Course's Retained Earnings Account to repair the obsolete irrigation control system at the Agawam Golf course. NOW THEREFORE BE IT RESOLVED BY THE AGAWAM CITY COUNCIL hereby resolves, authorizes and appropriates $43,151.10 from the Agawam Golf Course Retained Earnings Account to the Agawam Golf Course Irrigation Account (65264-58431) to repair the obsolete irrigation control system at the Agawam Golf Course. DATED THIS _DAY OF , 2016 James P. Cichetti, Council President Patrick M. Toney, Solicitor P • r turf Arad cU QUOTE 157 Moody Road-PO Box 1200•Enfield,CT 06088 Tat-VM2AA-AARS Car 4M7FMRq n Date:W7=16 To: Dart Shay Agawam Municipal Golf Club project: Control System Update-Replace obsolete NW8000 satellites and Site Pro Central ' Item Part Number Desvi on Unit Price. Extended Toth Nehvork VP SatWflites 1 201-32P6M4 TOR NETWORK VP 32 5T WI•MODEM 110 :.t 230.00 -`!: 2 00.00 2 ... 3 TWO! Central v fth 8 4 LX-01-5-07 ILYNX CE VP STANDARD 5 YEAR NSN 1 531.25 531.25 5 6 Toro Lynx Central Pacitew with 1 YEAR M oupport 7 tX-01-1-07 TOR LYNX NETWORK VP,;STAND.,1-YR NSN 1 Ei "Ewoo 33 000.00 8 9 Trade In-1 for 1 NW8000 for VP rdtased 10 NONSTOCK4 1 FOR 1 TRADE IN-NW80W FOR VP 11 12 1 13 66-2 ISRV IRRIGATION REPAIR•ROAD WORK ::30.; :::::: ~106.00 14 is Minhnunt Additlowl Grou -Per Location-ff needed. 16 TPC-1-219A ELE SW X 1d GROUND RO'D W/25'#6 PAIGE �-10 ;`; .'S0 83.45 a`� 18 PAIGE-181999 'FAG ar6 BRA55 SPLIT BOLT 0 ! 3.78 7.80 19 TVB-BRND TOR 6'ROUND VALVE BOX;WITH GREEN COVER 58 'a'::`.„. 5.80 20 21 22 Was - Pricing Is for listed materials only.Total labor hours 23 quoted is oall an estimate and may vary, in 24 on site conditions etc.The grounding materials 25 quoted Is recommended but additional rounds 26 could be Mquired t0 got resistance below 25-30 27 ohms. 28 29 30 SUBTOTAL wl 5 year NSN package: $81,94.55 SUBTOTAL w/1 year NSN package: $76,122.30 'AAWlkw6/e Shlpp/ng and Sales Tax/Von Inds ded to SMiNt are Quota expitrjtiort.Labor or a 0lci le tax is not kdudw mikes nded otherwise.Ttds Quota le far dts UW slants ordy.tl Is memmoxW to budget nor mlaodlaaeous mahniats that tray be required.kwriue*w TWI Products are due and payabk upon moeigt and itrvoioea wt1 be s i**b a dr mrra charge if u Id for 30 da eats have made. Quoted by: Peter Bull Golf irrigation Project Sales Manager j2hul1&M fproductsccrp corn I s i t COMMONWEALTH OF MASSACHUSETTS-STANDARD CONTRACT FORM This form is 1*4 i9 ued and published by the ExecuM Oft forAdmbNtation and Fktenoa fAfdF7,the Q&91 fie CampaoterfC7 I and fie as the default contact for ell Cor monwestOt Departmis when wow form Is not prescribed by ragtMn orpollcy.Any io&Owd of ids tarn shaft be void.Additimal nmmvL l*v tarn may be added by Attechrnent Contractors may mot requee any add ionaf epreerertb,engagornouter a"lional terms as part of this ConbWv4thmrt prior Department approval. Choi on hyperlink for defhtUm it*udons end legal requirernentsranee rota this Contract An akcbardc cagy of th6 form b ovatablo d�under V rxtrww,��aorvltr� OMIRMOXIMM Turf Product LLC qQMNINEALTH 29PARTMEwr :owavanarsaWsk b vivion } (and dAgat OSO i fi(Wr9,*4,T&Ck PO Box 1200,1 57 Moody Rd Bustnese Mafltne Addmesa: 1 Achbu nfL=,Room 017,Besten,ERA 02108 F.tdleld,Ct 0608E John R dlHerant. ` gnitulpm ducfsomp,corn rAotractManoner Body Femam o4 Strategic Sourcing Sorvtees Lead(ML) + $00 243 4365 J 1t807491foo €AW ElobFermndozoltalem.us Contractor Vgndorggde: nl: 617720 913E 1 Fax:617 727 4W Vamlpr q2dg&droa ID(e.g.°AD001"X ADNI MMMS D (Qiek FAC88080000000000000 (Note:The Address Id Must be set up for gL payrmerds.) BEBfProourementof Other Number:FAC68 X NEW COMIRALC — CONIRACTAMENDMEN1 PROUREMENT OR E%CEP M TifPE:(Check an option only) EnbrCtrnand Contract Fnd Date M/toAmendrnea -jL,fslevddeContr r>t(OSD oran 00-de4onalad Depar6ment) EnlarAmendmoxt Amou t:S ' (ar'nochangel _Colhcttv_e Purchase(Attach OSD appmaL scope,bur aQ AfdEND61 K TYPE:(Check one option only.Attach detach of Amendment changes.) _,g�garbraerst Pragriemerri(xtudes State or Federal grants (i CMR 2 ODl _Amen0gsdto coos or Want(Attach updated soope and budget) (A"RFR and Response or ottkrprommwt supportbmg documentation)mentation) InWh Confrecl(Auxh(usfl calm br Inteft Centred tmd updated scepelbudget) _FgyanmL Communal(Attach)mrsllia*n for emerpertry.scope, —gMM_ Employn(Attach any updates b scope or budget) _Camino tbnatvves(Atlanta�ttmkrvmegk sus Form.scope,bodes$ _Las!' ! at ar9tber(Atadh mdhcrltkmg fangUaQ0%0 cajm,scope and _Leafshthrefleasd or Other.{Attach euthortttrhg iermgtragef)ustrTicatoncrnd updated met) scope and Wool) The following CQMMONWEALTN TERms AND CONDRiONS(T&C)has been executed,filed with CTR and Is incorporated by reference Into this Contrail ,L Corrrno ve 0r Terms and Cortdito ns _Commumweatth Tama and cv4lam For Nomtrah aid Sodas Sur din 20UPENSAT)ON:(Chock ONE opt mo The Depattmeni undies that wets br a t oted perfommnm aomjged tan a000rdeus wlg%the tarts of 11 Carload wA be supported 1 in time state accounting system by sulllclmt appropriations or other rronapproprtatad funds,subject to lntemaept for Corn>oravealth owed debts under 8 CtAR 4.00. _ Rato Cortfct(No Maxknum Obtatlon.AOach detafb of all rates,LWK conc5ons at terms and any changes tf rates ortenns are amended.) Maximum 4h5aatlon Contract Enier Total Maximum Oblgalan for total duration of thus Central(ornewTotaf If Contract is behg emended).i kQ i,,W- fSMUI3fSMIR 3M110PDf) Comrnonweafih payrnertts are Issued 0unugh Eff 45 days from hook*receipt Contractors rawaslIng scoelenrted paprsenls must Idrrt6 a PPD as idiom. Payrnanl Issued within 10 days_QL%PM.Prin dd blued wft 15 days_,%PPD;Payment Issued wkWn 20 days r%PPD;Payment issued tvtM 30 days _%PPD. t PPD ptatentagaa ere left Mark idantffy reason:_agree b standard 45 ley ...� Y�Od or Ready Psy ments(P L a29,1 ZM�, INN a subs t a h scheduled to 8 standard EFT 45 dayant e.See B EF DES&KT1D1(0F C0KMC_T P FOOANCii or REASON FOR AVENDMEHT:(Echer die Carrbad We.purpose,fiscal yom(s)and a delaUeddesuom of On scope of performance or what Is being amended for a Contrad Amsndrnett Attach all supporting doanmentaim and Justffketlons.) two 5 Grounds Equipment,Parts d Semvlcss FAC88 statewide contract for the perbd December 1,2014 through November 30,2016 vAlh options to renew through November Ell,2020 ANTICIPATED START DATE (Completo ONE opSon o*)The Department aW Contractor oetify for fMs Centred.orContrad kwWmenl,thatConlrad oft enom: 1.may be hwed as of the EffjrM Date(blast somture date bebw)and BQ obtl Oons have been Incurred gft to tutu Mbft We. 2 pray be incurred as of 20-__,a dale LATER than the EMKM Datg below and ng obilgotims have barn trammed gliff b the Ellesit+te Data. 3.ware Itarrred as of .2k ,aft PRIOR to the below,and the parries agree that payments for any obligations incurred prior to mho gmIft Dell are authorized to be made auroras settlement payments ores aulhod¢ed refmbursemant payment and that the deters and twoes;of at oblgators under tits Contract are atladtod and hoomrated Into this Co nbad. Arxe forma or Paimuft forever releases the Conrnomemo from lunar*km related to these obMation CONTRACT END DATi= Contract pedpmence aha9 temdrrsts as of ,Ftovernber 30,all,wk h no rrew obtgatlom bainQ Iro ed ailer Ns date unless IN Contract Is propedy antanded,pnovlded that the terror of this Central and peformance expectations and ohlbatbns shall survive Its tam p dnadon for the pt of r wMV arty dakn or dispsro,for axnplalkg any netolisted tarts and wanantiss,to otca any dose out or transition pedwner oa,reporIM,krvatdng or(hat payments,or dtalhp any lapse betum rnnendments, CERTIFiCAWNS NoMI hstandhg verbal or otter representotlone by the parties,fha"E koM Date"of tics Contract or Amendrent shall be the latest date that lhfs Conrad or Amendntext has been w:ecuted by an eulwzed signebry of the Contactor,the D%mtr ant are later Con tact or Amendment Stan Date spedGed above,s ub)ed In any required approvals. The Contractor"as all certticatlams required under tlrh aWed Conks&Wficafral(fncorpaatad by reference 9 not attached hereto)under the pate and Penalties of perhrry,agoras to provide any required doarrnenMW upon request is supporl oorMbnce,and agrees that all terrors grnernlhg performance of 26 Contract and dosing buskress in Massachusetts are attached or incorporated by reference herein ac=dtng io the following hierarchy of document preosdawt the applicable Common meth Tema and Cgs It Standard Contract Form Induding the limh4KM And QOa= th Request for Response(RFR)or curer sotdtation,the ConbactVa Rospons% and additbiat negotialed tarn,provided that aditnal nagoiated terms WM take precederm over gee relevarl terms In the RFR and the Contactors Response o*I made w tg @he prooess oohed In 501 CMR 21.07.Iscarporated herein,provided that any amended RFR or Rose se tenor result In best value,lowerc>sts,or a more cost effectNe Corrred, X. /f EntAt nature and D us ni t Be fie dwntten At T of Signature) Ire rat me na(S tore end O .e n I8 � ) (SIg a eMTim S lure)oh a Pdr t N rrt3f(UT* We President of(`� Print �o to i (Updated 3121 ) Page 1 of 6 l June 2, 2016 Mr. James Cichetti c/o Town Council Town of Agawam 36 Main Street Agawam, MA 01001 RE: Agawam Municipal Golf Course Irrigation Dear Mr. Cichetti: We are writing to you in regards to our Irrigation system at the golf course. The efficient consistent distribution of water is the biggest challenge that most golf courses face, but irrigating your turf most cost effectively requires a lot of interrelated steps along the way before it reaches the sprinklers. Our current system is over thirty years old and the wear and tear on the system is starting to catch up to us. In the past month, we have experienced issues with our satellites and electrical components of the system. With the help from the electricians/building& maintenance staffs from the Town, we have been able to repair and remedy the problem short-term. To apply the right amount of water to the turf at the right time, every time, the two major components responsible are the irrigation pump station and the irrigation control system. These two have to be up to the task, day after day. Integrating the operation of the pump station with the irrigation control system makes managing them both easier and more effective. With the two working together, we can ensure proper sprinkler performance and prevent wasted energy. We can optimize the playability and aesthetics of the course while using less water. This in turn will allow us to gain better use of our time and lower our energy costs. The present system is in dire need of maintenance upgrades. We currently need to replace forty-five satellites. The parts & labor to install these items are a crucial part of our continued playability and success at the course. To replace one green due to inefficient irrigation and death of the plant is well over thirty-thousand dollars per green surface. By repairing and upgrading the irrigation we know that we can offer a complete and smooth running irrigation package that you can count on for years of hard work and dependable performance. Thank you for your consideration in regards to our irrigation issues. Sincerely urs XA ny A. oberto /PGA Director of Golf 91�4,j Dan Shay Golf Course Su rintendent/GCSAA Dan Michael Golf Commission Representative