TR-2016-58 GRANT fjs-oc)��
TR-2016-58
A RESOLUTION ACCEPTING A GRANT IN THE AMOUNT OF$1,500.00
FROM THE MASSACHUSETTS DEPARTMENT OF ENVIROMENTAL PRO-
TECTION SUSTAINABLE MATERIALS RECOVERY PROGRAM TO THE
CITY OF AGAWAM FOR A SMALL SCALE INITIATIVE
Sponsored by Mayor Richard A Cohen
WHEREAS, The Massachusetts Department of Environmental Protection's Sus-
tainable Materials Recovery Program (herein "MassDEP") has awarded The City of
Agawam a Small Scale Initiatives grant of$1,500.00 and
WHEREAS,the Town of Agawam desires to accept the award of$1,500.00; and
WHEREAS, the Town of Agawam will use the award of$1,500.00 pursuant to
§6 of the Grant Agreement's list of pre-approved uses or obtain approval MassDEP for
proposed use of funds prior to returning the Grant Agreement;and
WHEREAS, it is in the best interests of the Town of Agawam to accept the
award of$1,500.00.
NOW THEREFORE, the Agawam City Council resolves, pursuant to G. L.
c.44, §53A to accept this donation of$1,500.00 from MassDEP.
Dated this day of ,2016.
PER ORDER OF THE AGAWAM CITY COUNCIL
James Cichetti,President
APPROVED AS TO FORM AND LEGALITY
/04�1 el'_.
Patrick M. Toney, City Solicitor
OFFICE OF THE GOVERNOR
` COMMONWEALTH OF MASSACHUSETT'S
STATE HOUSE ` BOSTON. MA 02133
(617) 725-4000
CHARLES D. BAKER KARYN E. POUTO
GOVERNOR UEUTENAW GOVERNOR
September 7,2016
Dear Mayor Richard A. Cohen,
Congratulations! I am pleased to notify you that the Town of Agawam has been awarded a Small
Scale Initiatives grant of$1,500 through the Sustainable Materials Recovery Program. I want to
thank you for your commitment to reducing waste and increasing recycling for the benefit of our
communities and the environment.
Enclosed you will find further instructions from the Department of Environmental Protection on
next steps. Please feel f=to contact Tina Klein if you have any questions.
Governor Charles D. Baker Lt. Governor Karyn E. Polito
r
lCommonwealth of Massachusetts
Executive Office of Energy&Environmental Affairs
Department of Environmental Protection
One Winter Street Boswn, MA 0210E 617-292-55M
Charles D.Baker A,latlhew A.Beaton
Governor Secretary
Karyn E Ponto Martin Suuberg
Lieutenant Governor Commissioner
September 7,2016
Mayor Richard A.Cohen
Town of Agawam
36 Main Street
Agawam,MA 01001
Dear Mayor Cohen,
Congratulations! It is my pleasure to inform you that the Massachusetts Deparunent of Environmental Protection
(MassDEP)has awarded the Town of Agawam a Sustainable Materials Recovery Program Muncipal Grant.The
Town ofAgawam will receive up to$1,500 for a Small-Scale Initiative.
Please note,awards for the following grant categories are being evaluated(Mattress Recycling Initiative,
SMART/PAYT,Curbside Recycling/Food Waste Carts,Drop off Equipment,School Recycling Assistance,Waste
Reduction Enforcement Coordinator,Waste Reduction Projects,Organics Capacity Projects)and will be armounced
separately.
The Sustainable Materials Recovery Program(SMRP)was created under 310 CMR 19-300-303 and the Green
Communities Act,which directs a portion of the proceeds from the sale of Waste Energy Certificates to recycling
programs approved by MassDEP. The SMRP solicitation,issued April 4,2016,offered funding to cities,towns and
regional entities-as well as certain non-profit organizations that provide services to them-for recycling,composting,
reuse and source reduction activities that will increase diversion of municipal solid waste and household hazardous
waste from disposal.
The key dates and deadlines specific to your award are summarized in the enclosed Checklist. The detailed terms and
conditions are specified In the Grant Agreement which has been mailed to the Recycling Contact of record far your
municipality,copied below. The Recycling Contact will facilitate getting this document signed by an Authorized
Signatory and will return it to MassDEP. Should you have any questions,please call Tina Klein at 617-292-5704.
Thank you for your commitment to advancing recycling and waste reduction in Massachusetts. Together our efforts
will reduce greenhouse gas emissions,conserve natural resources and save energy,while also supporting jobs and
reducing disposal costs for waste generators and municipalities.
Sincerely,
A4 '�
Martin Suuberg
Commissioner
cc: Tracy M.DeMaio,Solid Waste Coordinator
This Information Is available in alternate fannat Call the MassDEP Diversity Office It 617456.1139.TTYA A1a"Relay Service 1400-439.23r0
MMDEP Wabsite.www.rness.yov/dep
Pnrftd on Recycled Paper
imp
Massachusetts Department of Environmental Protection
Bureau of Waste Prevention
Sustainable Materials Recovery Program
Checklist for Small-Scale Initiatives Grant Award
Instructions:
• Note the following deadlines and requirements for this grant.
• Retum an oristinal signed cop of the Grant Agreement (sent to the municipal Recycling
Contact)to Dawn Quirk, MassDEP no later than February 1. 017.
• Do not expend funds for which you intend to seek grant reimbursement until AFTER a
Grant Agreement has been executed.
II funds mull be spent aj3d Invoices Malved by MassDEEby June 30.2017,
STEP ONE: Use of Grant Funds
A copy of the Grant Agreement has been sent to the municipal Recycling Contact copied on the
enclosed award letter. Section 6 of the Grant Agreement lists pre-approved uses of Small Scale
initiative grant funds. If your municipality intends to spend its grant funds on an item or service
not listed in Section 6,you must contact Down Quirk(contact info below)to obtain approval for
the proposed use of funds,prior to returning the Grant Agreement.
STEP TWO: Grant Agreement
The Grant Agreement must be signed by one of the individuals listed on nacre 1 of the
Authorized Signatory Listing form, which your municipality filed with MassDEP. For reference, a
copy of your Authorized Signatory Listing has been sent to the municipal Recycling Contact. if
the person(s)listed on the form has changed(for example, a new Mayor has been elected), the
municipal official with the same title may sign the Grant Agreement.A new Authorized
Signatory Listing form IS NOT REQUIRED.
The signed original Grant Agreement must be returned to the address listed below no later than
February 1, 2017.
Contact Dawn Quirk with any questions: 617-292-5557 or Dawn.Quirk@state.ma.us
Return completed documents to:
Dawn Quirk
MassDEP, Municipal Waste Reduction
One Winter Street, 7u' Floor
Boston, MA 02108
Checklist for Small-scale Initiatives Grant Award Page 1 of 1
GRANT AGREEMENT
BETWEEN THE COMMONWEALTH OF MASSACHUSETTS
DEPARTMENT OF ENVIRONMENTAL PROTECTION("MassDEP")
AND THE Town of Agawam("Grantee")
Pursuant to the Green Communities Act,relevant provisions of which are codified at M.G.L.c.
25A, Section 11 F(d)and the regulations promulgated thereunder at 310 CMR 19.300 and in support of
the Massachusetts Solid Waste Master Plan developed pursuant to M.G.L.c. 16,Section 21,MassDEP
has awarded the Town of Agawam a Sustainable Materials Recovery Program Grant for Small Scale
Initiatives("Grant")valued at up to$1,500. The Town of Agawam shall comply with the specific terns
and conditions described below in the performance of the Grant.
RESPONSIBILITIES OF THE GRANTEE
1. on : The Signatory of this Grant Agreement is authorized by the governing body of the
Grantee to enter into this Grant Agreement on behalf of the Grantee and accept and utilize this
Grant.
2. CgMmgmmalth T&ms md.Conditions: The Grantee shall comply with the Commonwealth Terms
and Conditions and other requirements set forth in the Grantee's executed Master Service
Agreement.
3. Failure to Comply: If, in the judgment of MassDEP,the Grantee fails to comply with any of its
responsibilities identified in this Grant Agreement,then,at the election of MassDEP,(a)the Grantee
shall repay the grant funds to MassDEP within 90 days;and/or(b)title to all grant materials
purchased with these grant funds immediately and without any further steps shall be transferred to
MassDEP;and/or(c)MassDEP may find the Grantee not eligible to seek another Sustainable
Materials Recovery Program Grant for up to three years. MassDEP may provide written notice to
the Grantee of any such failure to comply. Such notice may provide a time period and manner for
the Grantee to cease or remedy the failure. Such notice from MassDEP of any such failure by the
Grantee is not a precondition to MassDEP's right to select options(a),(b),and/or(c)above. The
Grantee shall follow the instructions of MassDEP regarding possession of the grant materials. The
Parties hereby agree to execute any and all documents necessary to accomplish said transfer.
Furthermore,the Grantee shall transfer or arrange to transfer actual possession of said materials to an
authorized representative of the Commonwealth of Massachusetts or its designee.
4. Recycling in Practice:_The Grantee has established paper,bottle and can recycling in all municipal
offices and meeting spaces,excluding schools. The grantee shall continue such paper,bottle and can
recycling during the term of the Grant.
S. BMdng.Mvcledj!roducts: The Grantee has established a written policy which promotes a
preference for the purchase of recycled products in lieu of non-recycled products and all staff with
purchasing authority are aware of and are following the established policy during the term of the
Small Scale Contract.Proof of annual buy recycled policy staff notification is required for all SMRP
grant applications.
6. Use of Grant Funds:
Approved,Equipment and Activities(See Grant Guidance for details and examples):
a. Recycling carts,bins,and/or other recycling collection containers and signage;
b. Compost bins,kitchen scrap buckets,carts and other collection containers for food
wastetorganics;
c. Environmentally Preferred Products including rain barrels and purchases from state contract
FAC85 Categories: 1,2,3,5C,5E,5F,5H,and 7.Compostable foodservice ware may be
purchased from GRO29;
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d. Incremental operating costs for a new organics diversion program;
e. Roll-off containers,compactors and balers for the collection of materials for reuse or
recycling;
f. Costs associated with a second or subsequent household hazardous waste collection event;
conditions apply(see Grant Guidance);
g. Dedicated Waste Reduction Enforcement Coordinator(must spend designated time each week
on enforcement).Mandatory recycling must be codified in regulation,ordinance or bylaw and
must include a fine for non-compliance. Municipalities receiving a Waste Reduction
Enforcement Coordinator(WREC)SMRP grant may not use RDP funding as part of the
matching funds requirement;
h. Costs associated with the collection and recycling of materials listed in the CHARM section of
the RDP grant application;
i. Establishing and/or maintaining a municipally operated swap shop;
j. Recycling collection infrastructure and recycling site improvements at schools and drop-off
locations with prior approval from MassDEP;
lc Recycling outreach and educational tools and materials listed and described in the Approved
Equipment and Activities section of the Recycling Dividends Program(RDP)Grant Guidance;
1. Costs associated with implementing or maintaining a Pay-As-You-Throw(PAYT)program;
m. Funds to enhance school recycling and composting programs;
n. School chemical disposal;
o. Reusable trays for cafeterias,small compostable cups,reusable bags,reusable water bottles;
p. Funding up to$750 annually for recycling related conferences and memberships.
7. Procurement: The Grantee is responsible for all aspects of the procurement process.Grantees are
encouraged to purchase equipment from State Contracts whenever possible. Environmentally
Preferred Products purchased under this Grant must be purchased from State Contract FAC85
(Massachusetts State Contract for Environmentally Preferable Cleaning Products,Programs,
Equipment and Supplies). For more information on FAC85 visit:httn:Nwww.mass.gov/anf/budget-
taxsp-and-procurement/pp2gmment-info-and-reslprg2=ent-nrgg-and-serv/ rocuremem-
progij men-products-and-servlsnecific-epp-statewide-corrtracts/green-cleaning,-j o um,html.
S. Invoicing: All grant funds are disbursed on a reimbursement basis only. The Grantee shall submit
one request for reimbursement,no later than June 30,2017,to MassDEP for approved expenditures
accompanied by the following documentation:
a. proof of purchase in the form of an invoice which lists the vendor name and address, item
purchased,item price,extended price and shipping costs if any.Pro forma invoice and quotes
are not proof of purchase;
b. digital photos of the installed equipment,if equipment is purchased(e.g.,public space containers
or universal waste shed);and
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c. copies of all outreach materials and publicity tools developed(hard copy and in an editable
electronic format).
9- Plublicily andOutreach:
a. Custom outreach materials and all publicity tools(i.e.,press releases,media advisories,etc.)
issued by the Grantee in conjunction with or as a result of this grant shall be printed double-
sided on 300/6 post-consumer recycled paper.
b. MassDEP shall retain the right to utilize and disseminate all printed outreach materials and
publicity tools and artwork produced by the Grantee or the Grantee's contractor as a result of
this Grant. The Grantee shall provide MassDEP with copies of all outreach materials and
publicity tools developed(in hard copy and an editable electronic format).
10. Environmental Compliance: The Grantee understands receipt of a Grant from MassDEP does not in
any way imply that the Grantee is in full compliance with all applicable environmental regulations.
This Grant Agreement shall not be construed as,nor operate as,relieving the Grantee or any other
person of the necessity of complying with all applicable federal,state,and local laws,regulations
and approvals.The Grantee's facility(ies)are subject to inspection at any time by MassDEP and
noncompliance with applicable environmental regulations will result in formal enforcement actions,
including penalties.
11. Addendums: Should MassDEP award additional grant funds,an addendum to the Grant Agreement
shall be provided to the Grantee. The same terms and conditions apply to the addendum.
IN WITNESS WHEREOF,MassDEP and the Grantee hereby execute this Grant Agreement.
COMMONWEALTH OF MASSACHUSIETTS
By:
Greg Cooper,Division Director (Date)
Bureau of Air and Waste
Department of Environmental Protection
Town of Agawam
By:
(Signature and Title) (Date)
(Print Name)
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