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TR-2016-59
A RESOLUTION ACCEPTING A GRANT IN THE AMOUNT OF$1,500.00
PURSUANT TO M.G. L. c.44,§53A FROM THE COMMONWEALTH OF
MASSACHUSETTS SECRETARY OF STATE'S OFFICE TO THE TOWN OF
AGAWAM
Sponsored by Mayor Richard A Cohen
WHEREAS, the Town of Agawam applied for a grant to offset the costs of early
voting in the upcoming Presidential election;and
WHEREAS,the Town of Agawam desires to accept said grant;and
WHEREAS, the grant is in the amount of one thousand five-hundred dollars and
no cents($1,500.00);and
WHEREAS,the Town of Agawam will use the grant funds to defer some of the
costs associated with the eleven day period of early voting to take place between October 24
and November 4, 2016;and
WHEREAS,it is in the best interests of the Town of Agawam to accept the grant
from the Secretary of State's office.
NOW THEREFORE, the Agawam City Council resolves, pursuant to M. G. L.
c.44, §53A, to accept this grant from the Commonwealth of Massachusetts, Office of the
Secretary of State in the amount of$1,500.00.
Dated this day of ,2016.
PER ORDER OF THE AGAWAM CITY COUNCIL
James P. Cichetti,President
APPROVED AS TO FORM AND LEGALITY
Patrick M. Toney, City Solicitor
r
The Commonwealth of Massachusetts
William Francis Galvin,Secretary of the Commonwealth
Elections Division
MEMORANDUM
TO: Local Election Officials
FROM: Ramon Trinidad, Elections Specialist
Michelle K.Tassinari, Director/Legal Counsel
DATE: September 19, 2016
RE: Early Voting Grant Program: Application Process
We are writing to provide information relative to the process for applying for a
grant for the 2016 Early Voting Weekend Hours Incentive. As you are aware, Secretary
of the Commonwealth William Francis Galvin created a municipal grant program to
encourage cities and towns to provide early voting hours on the only weekend during
the early voting period.
City and town election offices could receive from $250 to $2,000, depending on
the amount of registered voters and the early voting hours offered during the weekend
of October 29t', 2016 and October 3e, 2016. To receive such grant, please complete
the enclosed application and sign the enclosed Early Voting Agreement and return to:
Ramon Trinidad, Elections Specialist
Office of the Secretary of the Commonwealth
Elections Division
One Ashburton Place, Room 1705
Boston, MA 02108
Once the application and agreement are reviewed and a determination is made
that the municipality is eligible, the grant will be provided.
Please do not hesitate to contact the Elections Division at 617-727-2828 for more
information or with any questions.
One Ashburton Place, 17th Floor,Boston, Massachusetts 02108•(617)727-2828
I
2016 EARLY VOTINGWEEKENUOURS GRANT APPLICATION
Name of Municipality: ov �dl- Date: Q 2l v
Name of Election Official Completing this Application: 4 6� Cld`�'
Current Number of Registered Voters in your Municipality: y
Weekend Hours:
DATE CIRCLE ONE HOURS
Saturday,October 29,2016 es No A
r
Sunday,October 30,2016 Yes No
TOTAL weekend hours for Early Voting:
PLEASE READ BEFORE SIGNING:
By signing below,I agree that the municipality named above will be open for the hours mentioned
above on the days m"oned above for the purpose of providing Early Voting to all voters in this
municipality.The Board of Registrars or Election Commissioners further agree to advertise the
Iocatlo%dates)and hours,Including weekend hours,of all Early Voting sites as required by
Massachusetts General Laws Chapter 54,Section 25B,subsection(S).We further agree to submit
cerMization as to the actual hours the municipality was open after the early voting period ends.
We understand that If the Beard of Registrars or Election Commissk wwrs are unable to make the
stated number of hours available for Early V the munidpaihy will be required to retum the
the
unt funding.
Signature of Election Official: 4��rzvx�
Date:Printed Name of Election Official: f rr)i ce r**%- 109.CrII�-
Mailing Address: t0 1 irk /W 5;4 r1 e 7—
*P A., 0± o/uv�
Email Address: i ,att - 0. 0-
Mid VS
Telephone Number: — 104 ' 00
Early Voting Grant Agreement
2016 Eady Voting Weekend Hours Incentive Grant
All or portions of grant funds may be used for spending relating to the implementation of Early Voting for the
2016 State Election.To be eligible to receive grant funding, a municipality must agree to be open a minimum
number of hours on either Saturday, October 29'h or Sunday, October 3Wn.
Grant Ellgibility:
#of Registered Minimum nd Minimum Grant Eligible Amount Per 2
Voters Hours Amount Additional Hours Total Eligible Amount'
Hour
Less than 5.000 3 $250 — $250
Over 5,000 but
less than 4 $500 $50 $600
10,000
Over 10,000 but
less than 4 $1.000 $100 $1,200
20,000
Over 20,000 4 $1,500 $250 $2,000
"The maximum amount is capped for an 8 hour period"
Municipalities applying for the Grant must include their Early Voting weekend hours in the notice that is
provided to the Secretary of the Commonwealth as required by 950 CMR§47.04 Section(2), subsection(c).
The hours must also be published as required by M.G.L. c. 54, §25B(g). In order to be eligible for a Grant,the
2016 Early Voting Weekend Hours Grant Application, along with a signed copy of this agreement, must be filed
with the Elections Division no later than October 7 h,201 S.
CERTIFICATION
�tq(!N� �1t0.,.
I _ . certify that will cerrrpiy wtri the
(Nwm of Ebcbm Offidel) ( of Municipality)
Early Voting Grant Agreement, 1 further certify that grant funds will be used for the implementation of Early
Voting for the 2016 State Election. I further agree to comply with the notification and advertising of the Early
Voting weekend hours as required by the Massachusetts General Laws and Code of Massachusetts
Regulations.
t
Date :g- 2f-- a
5 n ture
Printed Name of Authorized Signatory Name of Muniapality
Title/Positian
Early Voting Update Page I of 1
early Voting Update
Trinidad, Raman (SEC)
Sent; Monday,September 19,2016 9:10 AM
To: TrinEdad,Ramon(SEQ
Or. Adowd, VvOmas*audborough-ma.gov
Attechnmrdm G7ard Program intro Menw.pdf(25K13);Early Voting Grand Applka-l.pol(68 KB);Early voting Grant Awwrient.pdi
(19 KB)
Dear Election Official,
Attached,please find the paperwork for the 2016 Early Voting Weekend Hours incentive Grant.Please complete
the application and the agreement,and return to this office as soon as possible.You may scan and email or fax
the documents for us to review them,but please mail us the original documents as well.Please let us know if
you have any questions.
We are glad that many of you are taking advantage of this opportunity to offer Early Voting hours on the
weekend of October 29u'and October 3e.We will continue to find ways to help make the launch of Early
Voting in Massachusetts as successful as we can.We will be contacting you soon with more Information about
the signs we are working to make available to you to help you with the advertising of Early Voting in your
community.Also,for those communities which have asked for help with the acquisition of poll pads In order to
successfully open multiple Early Voting sites in your municipality,we continue to work on making that happen.
We know that we have been seeing,and will continue to see, many of you at different conferences throughout
the commonwealth,but if you have any questions or concerns that you would like to discuss,we are here to
help—please let us know.
Hope you're well,
Ramon E.Trinidad
Election Specialist
One Ashburton Place, Room 1705
Boston, Massachusetts 02108
617-878-3445
fax:617-742-3238
http://ct-mail l/owaPae=Item&t=IPM.Note&id=RgAA►A,A,B03EUPGf ymRryVKF6wCno... 9/19/2016
The Commonwealth of Massachusetts
William Francis Galvin, Secretary of the Commonwealth
Elections Division
September 26, 2016
Vincent Gioscia
36 Main Street
Agawam, Massachusetts 01001
Dear Mr. Gioscia:
I am writing to confirm receipt of the application and signed agreement for
the 2016 Early Voting Weekend Hours Incentive Grant. The application has been
reviewed and approved.
Accordingly, the amount of the grant is$1,500, based on the number of
registered voters in your municipality and the amount of hours you have agreed
to open for early voting during the weekend of October 29t', 2016 and October
30t', 2016. The grant amount of$1,500,will be disbursed to your municipality
soon. Please note that after the early voting period ends, you will need to submit
certification as to the actual weekend hours the municipality was open.
Thank you for participating in this program to expand voting opportunities.
Please do not hesitate to contact me with any questions.
Very truly yours,
r -
Michelle K. Tassinari
Director and Legal Counsel
Elections Division
One Ashburton Place, 17th Floor, Boston,Massachusetts 02108 9 (617)727-2828