2010, 2011 LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE QV ��'pN��l� �i41lEy f �cl TidN /
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PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for December 14, 2011 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill nue,_
West Springfield, MA.
Mr.James Vincent, Chairpersons
LPVEC Board of Governors
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01088 PHONE 413.735-2200 FAX 413-735-2280
StRVING AGAWAMOEAST LONGMEAT)ow*HAUPDEN-WILERAHAM4*LONGMEADOW+LUDLOWSOUTHWICK-TOLLAND•WEST SPRINGFIELD
Dec. 9. 2011, 3; 54PY LPVEC No, 6227 P. 1/4
PLVVE
Board of Governors Meeting
LPVEC CQnference Room
December 14, 2011
6.30 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equity in education.
The matters listed below are those reasonably anticipated by the Chair that may be discussed at the
meeting.Not all items listed may in fact be discussed and other items not lasted may also be brought
up for discussion to the extent permitted by law.
1, CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
A. Ramapogue Women's Club (Enclosure) ^'
3. ACTION ITEMS:
A. MEETING MINUTES: November 16, 2011 (Enclosure) ` ' _
B. ryii FUND BALANCE APPROPRIATION (Enclosure)
C. BID AWARDS
1) Kitchen Hood Installation (Enclosure)
2) Payroll Services
4, EXECUTIVE, DIRECTOR REPORT
A. GRANT UPDATES
1) Distance learning and Telemedicine Grant Program Awarded $499,970
2) Title 119 Submission S52,200
3) Innovative Educational Service Delivery Concept Paper
B. CALENDAR UPDATES (Enclosures)
5, DIRECTOR OF HUMAN SERVICE REPORT
A. EMPLOYEE COMPENSATION FOR LOST WAGES
6. DIRECTOR OF FINANCE REPORT
A. REVENUE AND EXPENDITURE REPORT
B. REVOLVING ACCOUNT ACTIVITY REPORT
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE.,WEST SPRINGFIELO, MA 01089 PHONE 413-735-2200 FAX 413.735-2280
SERVING AGAWAMsEAST LONGMIE:ADOW*HAMPDEN4VILBRAHANI•LONGMEADOWOLUDLoWo8OUTHWICK-TOLLAND•WEST SPRINGFIELD
Dec. 9. 2011 3 : 54PM EPVEC No. 6227 P. 2/4
LPVE[
Agenda/Board of Governors
December 14, 2011
Page Two
C. PURCHASE OF 384 SHOEMAKER LANE,AGAWAM PROPERTY, UPDATE
D. SCANTIC VALLEY HEALTH TRUST: PLAN CHANGES (Enclosure)
7. PERSONNEL CHANGES (Enclosure)
9. OTHER ENCLOSURES
A. STUDENT OF THE MONTH AWARD
R. SPED STUDENT CONTRIBUTION
9. EXECUTIVE SESSION to discuss potential litigation
10. NEXT MEETING JANUARY 18, 2012
UNwrooc91'%0A"*1 n mmz\,
Oct. 14. 2011 2: 13PM LPVEC No, 5M P. 2/4
PLEASE POST
N07ICE OF MEE `rING
The regular monthly meeting of the Board of Governors of the lower Pioneer Valley
Educational Collaborative has been scheduled for October 19, 2011 at 630 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
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Mr.James Vincent, Chairperson
LPVEC Board of Governors
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE rn
V4 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 PAX 413 735-2284
SERVING AGAWAM+EAST LONGMEADOW*HAMPDEN-WILBRAHAMaLONGMEADOW*LUDL,OWeSOUTHWICK-TOLLANDoWEST SPRINGPIELD
Oct. 14. 2011 2: 13PM PVEC No. 5602 K 3/4
LPVEC, '
JOINT MEETING
Board of Directors and Board of Governors
LPVEC Lecture Hall
OCTOBER 19, 2011
6.30 p.m.
AGENDA
The mission of the LPVEC is to improve
effectiveness, efficiency, and equity in education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. ACTION-DISCUSSION ITEMS
A. MINUTES: CORPORATION SEPTEMBER 21, 2011
B. UPDATE: 384 SHOEMAKER LANE, AGAWAM PROPERTY PURCHASE (Enclosure)
C. UPDATE: TRANSPORATION FACILITY MERGER. LUDLOW AND HAMPDEN--WILBRAHAM
D. CORPORATION BALANCE SHEET (Enclosure)
E. ADJOURNMENT OF CORPORATION MEETING
F. MINUTES: August 17, 2011 and September 21, 2011 (Enclosure)
G. JOB DESCRIPTIONS:
(I) BEHAVIOR INTERVENTIONIST
(2) BEHAVIOR SPECIALIST
(3) MENTAL HEALTH COUNSELOR/CRISIS COUNSELOR p D
H. APPOINTMENT OF ONLINE LEARNING FACILITATOR _-4 MSC
I. APPROPRIATION FROM FY11 FUND BALANCE r--
J. CTEC COSMETOLOGY PROGRAM CLINICAL ASSISTANT (.5 FTE) (Enclosure) Vni
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4. EXECUTIVE DIRECTOR'S REPORT tv na
A. MUNICIPAL REIMBURSEMENT PROGRAM s- -n
B. TWAIN PROGRAM APPROVAL
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C. TECHNOLOGY IN EDUCATION PROGRAM
D. LEGISLATION/POLICY UPDATE REGARDING EDUCATIONAL COLLABORATIVES
E, GRANT UPDATES
(1) DSAC DATA.SPECIALIST AWARDED $336,000
(2) SPECIAL EDUCATION IMPROVEMENT AWARDED $3,400
(3) EEC SERVING RURAL COMMUNITIES AFLLIED FOR $43,146
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01088 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMDEAST LONGMEADOW+HAMPOEN-WILBRAFIAM@LONGMEADOWiFLUDLOW■SOUTHWICK-TOLLOkND&WEST SPRINGFIELD
Oct. 14. 2011 2 : 13PM LPVEC No. 5602 P. 4/4
LPVEC
Agenda/Board of Governors-Directors
October 19, 2011
Page Two
5. DIRECTOR OF HUMAN RESOURCES REPORT
A. LEAVE OF ABSENCE REQUESTS:
(1) EMPLOYEE #5287
(2) EMPLOYEE #3948 (Enclosure)
6. DIRECTOR OF FINANCE REPORT
A, REVENUE AND EXPENDITURE REPORT: MONTHLY REVIEW (Enclosure)
B. REVOLVING ACCOUNT ACTIVITY REPORT (to be distributed)
7. PERSONNEL CHANGES (Enclosure)
8. OTHER
A. NATIONAL ACCREDITATION FOR CULINARY PROGRAM (Enclosure)
B. STUDENT OF THE MONTH AWARD (Enclosure)
9. NEXT MEETING: NOVEMBER 16, ZO11
Oct, 14. 2011 2 : 13PM LPVEC No. 5602 P. 1/4
LONER PIONEER VALLEY E13KATIONAL CORPORATION
174 Brush Hill Name Telephone: (413) 735-2200
West Springfield, MA 01089 Fax: (413) 735-2280
Anne S. Mckenzie.
Chief Operoting Officer
NOTICE OF MEETING
to
BOARD OF DIRECTOR MEMBERS
A meeting of the Board of Directors of the Lower Pioneer Valley Educational Corporation
(L.P.V.E.Corp.) will be held on Wednesday, October 19, 2011, at 6:30 p.m.
The meeting will take place in the Lower Pioneer Valley Educational Corporation Lecture Hall at
174 Brush Hill Avenue, West Springfield.
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Ms. Ro erta Doering, President
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Serving* Agawam East Longmeadow*Hampden-LUIlbrohom•Longmeadow*Ludlow 4 Southw[ch-Talland*West Springfield
Sep. 16. 2011 2: 26PM LPVEC No. 5213 P. 1/4
L-PVE-C
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PLEASE POST`
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer
Valley Educational Collaborative has been scheduled for September 21, 2011 at
6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill
Avenue, West Springfield, MA.
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dj�ames Vincent, Chairp so
LPVEC Board of Governor
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVL
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMAEAST LONGMEADOWHAMPDENWILBRAHAM*LONGMEADOW�LUDLOW■SOUTHWICI[TOLLANDOWESTPPRINGFIELD
Sep. 16, 2011 2;20M LPVEC ND. 5213 P. 3/4
LPVEC
,point
Board of Governors
Board of Directors Meeting
September 21, 201,E rn
6.30 p.m. �3
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AGENDA
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The mission of the LPVEC is to improve effectiveness, efficiency, and equity in eduction.
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1. CALL TO ORDER
2. PROFESSIONAL DEVELOPMENT: Glenn Kooc'her, Executive Director, MASC
3. PUBLIC FORUM/COMMUNICATIONS
4. ACTION-DISCUSSION ITEMS
A. CORPORATION ELECTION OF NEW PRESIDENT
B. CORPORATION ANNUAL AUTHORIZATION VOTES
C. MINUTES: August 17, 2011
D. BOARD OF EDUCATION RECOMMENDATIONS
E. MTRB INFORMATION GATHERING WORKSHEET
F. RENEWAL OF LEASE AGREEMENTS
G. CORPORATION BALANCE SHEET
H. IRS FEES AND INDEPENDENT AUDITOR RESPONSE
i. AWARD OF PROPOSAL AND CONTRACT FOR STATE AND FEDERAL LEGISLATIVE
ADVOCACY SERVICES
I TRANSPORATION FACILITY MERGER: LUDLOW AND HAMPDEN--WILBRAHAM
K. PURCHASE AND SALE AGREEMENT FOR 384 SHOEMAKER LANE, AGAWAM PROPERTY
L. LPVEC IRS CORRESPONDENCE: QUARTERLY FEDERAL TAX RETURNS
M. AWARD OF BID FOR PAYROLL ACCOUNTING SERVICES
N. POLICY RECOMMENDATI.ONS: C Deco#eau
1) Whistleblower Policy (Ethics and Conflict of Interest)
2) KCD: Public Gifts to the LPVEC
5. EXECUTIVE DIRECTOR'S REPORT
A, INSPECTOR GENERAL AUDITS OF EDUCATIONAL COLLASORATIVES
B. LPVEC SELECTION AS AN EARLY ADOPTER OF EDUCATOR EVALUTION REGULATIONS
C. RESPONSE TO RF'R FOR DSAC DATA SPECIALIST ($336,000)
D. DESE AWARD TO LPVEC OF FUND CODE 274 -SPECIAL EDUCATION IMPROVEMENT
GRANT ($3,400)
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE, WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM*EAST LONGMEADOW911AIIApDEN-WILBRAHAM&LQNGMEADOWdoLUDLOWSOUTHWICK-TOLLAND+WEST SPRINGFIELD
sev, lb. 2011 2 : 26PM LPVEC Na. 5213 P. 4/4
LPVECollaborative/Corporation
Meeting Agenda
September 21, 2011
Page Two
E. APPLICATION FOR FUND CODE 632 --ACADEMIC SUPPORT SERVICES (S6,300)
F. STATUS OF FY11 AUDIT
6, DIRECTOR OF HUMAN RESOURCES REPORT
A. REVIEW OF CONFLICT OF INTEREST SUMMARY AND ETHICS INFORMATION
Z DIRECTOR OF FINANCE REPORT
A. REVENUE AND EXPENDITURE REPORT. MONTHLY REVIEW
B. MAINTENANCE VEHICLE PURCHASE
S. PERSONNEL CHANGES
9. OTHER
10. NEXT MEETING: OCTOBER 19, 2011
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(I:\ADMINISTN.TI0Nj90AR05&1uPgMj?40b TNLY Mh j\4;PACKETS/FYl2(5E97EM#ER,Q0a I
Sep. 16. 2011 2: 26PN LPVEC Nc, 5213 P. 2/4
LOWER PIONW VALLEY EDUCATIONAL CORP RRTION
174 gush Hill Rvenue Telephone: (413) 735-2200
West Springfield,MR g084 Fox: (415) 735h29.80
flnne S. McHenzle,
Chief Operating Officer
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NOTICE OF MEETING ,C01)
to a' :--,-;C;)
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BOARD OF DIRECTOR MEMBERS Ca— -
A meeting of the Board of Directors of the Lower Pioneer Valley Educational
Corporation (L.P,V.E.Corp.) will be held on Wednesday, September 21, 2011, at
6-30 p.m.
The meeting will take place in our conference room, 174 Brush Hill Avenue, West
Springfield.
Mr. William Fonseca, President
(VADMINI&TRATIOWBOARD8 AND 6UPERJNMN0ENTfVC0RF0UT10N*Y7017lBeplFmpclQ j
Serving*Agawom*East Longmeadow'Harnpdon-Wilbrohom'Longmeadow'Ludlow*Southwick-Tolland s West Springfield
Aug, 11. 2011 10: 17AM LPVEC No. 4757 P. 1/1
LPVEC
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PLEASE POST
NOTICE QF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for August 17, 2011 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
Mr.,James Vincent, Cha' ers n
LPVEC Board of Governors
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMGEAST L.ONGMEADOWsHAMPDErN-WILBRAHAMeLONGMEADOWeLUDLOW@SOUTHWCK-TOLLANDoWESTSPRINGFIELD
Jul. 20. 2011 2: 53PV JPVEC No, 4542 P. 2/2
s
CLPVVEC�,
Joint Meeting of the
Board of Governors
and
Board of Directors CA
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LPVEC Conference Room v n Z
July 25, 2-011 o brn
6.30 p.m. ,�
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AGENDA
The mission of the LPVEC is to improve
effectiveness, efficiency, and equity in education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. MEETING MINUTES.
4. CORPORATION ANNUAL VOTES
A. Authorize president to Carry Out Board of Directors' Votes
The President will entertain a motion as delineated in the enclosed vote.
B. Authorize Chief Operating Officer to Carry Out Board of Directors' Votes
The President will entertain a motion as delineated in the enclosed vote.
5. DISCUSSION OF PROPOSED PURCHASE AND SALE OF
384 SHOEMAKER LANE, AGAWAM
Motion Required to Approve Purchase and Sale as Presented
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIEL.D, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM@EAST LONG1MEADOW*HAMPOEN-WILBRAICAM*LONGMEADOWLUDLOW4o3OUTHWICK-TOLLAND*WEST SPRINGFIELD
�u 1. K 2011 2:53PM LPVEC No. 4542 P. 1/2
LP ,
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PLEASTPOSP
NOTICE Or MEETING
A joint meeting of the Board of Governors of the Lower Pioneer Valley Educational
Collaborative and the Board of Directors of the Lower Pioneer Valley Educational
Corporation has been scheduled for -Monday,July 25, 2011 at 6,30 p.m.
The meeting will take place In the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
Mr. James Vincent, h I er n
LPV�C Board of Governors
Mr. William Fonseca, 'Pres ent
LPVEC Board of Directors
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL.AVENUE,WEST SPRINGPIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMOEASY LONGMFADOWqp HAM PDEN-WILL}PAHAMa LOW GMEADOWeLUDLOW6SOUTHWICKTOLLAND•W✓-ST SPRINGFIELD
J u I. )Z. 1U 1 1 1 U ; ]URM L}VLt No. 4h48 N. 1/1
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`-July 22, 2011
Notice of Meeting CANCELLATION
The joint meeting of the Board of Governors of the Lower Pioneer Valiey Educational
Collaborative and the Board of Directors of the Lower Pioneer Valley Educational
Corporation scheduled for Monday, July 25, 2011 has been CANCELED.
Mr.James Vincent, h er n
LPVEC Board of Governors
Mr. William Fonseca, Ares ent
LPVEC Board of Directors
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HIM-AVENUE,WEST SPR,INGFI ELD,1►MA 01088 PHONE 413-736-2200 FAX 413 735.2290
SERVING. AGAWAM- EASTLONGMEADOW- HAM PDENdUfLflRAHAM - LONOMEADOW• LUDLOW- 50UTHWICK-TOLLAND• WEST I PRINGF15LO
Ju 1, 1U. 201 l 2 , 3FM LNVEG No, 4J41 F. 112
LP.E
PLEASE POST
NOTICE Or MEETING
A joint meeting of the Board of Governors of the Lower Pioneer Valley Educational
Collaborative and the Board of Directors of the lower Pioneer Valley Educational
Corporation has been scheduled for Monday, July 25, 201.1 at 6,30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
Mr.james Vincent, h I er n
LPVEC Board of Governors
Mr. William Fonseca, 'Ares ent
LPVEC Board of Directors �.
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM.EAST LONGMEADOW.HAMPDEN-WILBPAHAM•LONGMEADOW*LUDLOWSOUTHWICK-TOLLAND•WEST SPRINGFIELD
Jur. 16. 2011 2:43PM LPVEC Nc, 4235 P. 1/5
L VE-C
PLEA E,POST
NOTICE OF MEETING
The meeting of the Board of Governors of the Lower pioneer'Valley Educational
Collaborative has been scheduled for Wednesday,June 22°4 at 6,45 p.m.
The meeting will take place in the LP VBC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
Mr. William Fonseca, Vice-Chair .
L'P'V''EC Board of Governozs
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM I EAST LONGMEADOW}HAMPDEN-WILBRAHAM I LONGMEADOW I LUDLOW I SOUTHWICK-TOLLAND I WEST SPRINGFIELD
Jun, 16. 2011 2 : 43PM LPVEC No, 4235 P. 2/5
4 L-P V. EC
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Meeting Board of Governors
LPVEC Conference Room -j
June 22n°,2011 ` It
6:45 p.m. �
Drs
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AGENDA -0 3
The mission of the LPVEC is to Improve effectiveness, efficiency, and equity in educati�Ni �cn
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1. Call to order tic►
2. Public forumJcornmunications M
3. Action items
a. Discussion and vote regarding disposition of surplus property
b. Discussion and vote of program calendars for FY12
c. Discussion and vote employee#5260 employee leave request
d. Discussion and vote to recommend custodial cleaning supplies bid to the
vendors as presented.
e. Discussion and vote to recommend custodial paper supplies bid to the
vendors as presented.
f. Discussion and vote custodial electrical supplies bid to the vendors as
presented.
g. Discussion and vote to recommend auditing services contract as presented.
h Discussion and vote to approve travel for Director of Finance to the
MASRO-Annual Institute in May 2011
i. Discussion and vote to approve travel for Executive Director to the MASS
Summer Institute as a panel presenter on educational collaboratives in July
2011.
j. Discussion and vote to approve travel for the Executive Director to the
NMLI in July 2011.
k. Discussion and vote to approve travel for the Executive Director to the
Building Learning Communities Conference in July 2011
1, Annual election of officers
i. Chairperson
ii. Vice-Chairperson
iii. Clerk
1. Nominations for the office of Chairperson will be made
from the floor. The Chairperson will be elected by a
majority roll-call vote of the members present and voting.
If no nominee receives a majority vote,the election will be
declared null and void and nominations will be reopened.
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL.AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM i EAST LONGMEADOW i HAMPDEN-WIL.BRAHAM I LONGMEADOW I LUDLOW ISOUTHWICK-TOLLAND I WEST SPRINGFI15LD
Jun, 16, 2011 2:43PM LPVEC No, 4235 P. 3/5
2. Upon election,the new Chairperson will preside, calling for
the election of a vice-chairperson and clerk in order. The
procedure used for these elections will be the sarne as that
for electing the chairperson.
3. Following election of officers, the Board will proceed into
such regular or special business as scheduled on the
agenda_
m. Annual vote
i, Authorize Chairperson to carry out Board votes
ii, Authorize Executive Director to carry out Board votes
iii. Authorize Executive Director or designee to appoint,terminate,
discipline, and reassign staff of the LPVEC according to the
programmatic and business interests of the LPVEC and in
accordance with Board approved policies.
n. Executive Director's Report
o. HR Director's Report
p. Director of Finance Report
q. personnel Changes
r. Next meeting
i. Superintendents/August 17, 2011/9 a.m.
ii. l3oard of Governors/August 17, 2011/630 p.m,
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL.AVENUE,WEST SPRIN+GFIELI], MA 01089 PHONE 413-735-2200 FAX 413-135-2280
SERVING AGAWAM!Fa1ST LONGMEADOW!HAMPDEN-WJLDRAHAM!L0NGMF_A00W!LUDLOW!SOUTHWICK-TOL LANDIWEST SPRINGFIELD
Jun. lb. 2011 2.43PM LPVEC Nc, 4235 P. 4/5
LOWER PIONEER VALLEY EDUCATIONAL CORPORATION
Anne S. MCKeazie, Chief Operating Officer
174 Brush Hill Avenue Telephone. (413) 735-2200
West Springfield,MA 01089 Fax: (413) 735-2280
PLEASE PO
NOTICE OF MEETING
The meeting of the Board of Directors of the Lower Pioneer Valley Corporation has been
scheduled for Wednesday, June 22ndat 6:30 p,m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue, West Springfield,
MA.
Mr. William Fonseca, president
LPVEC Board of Govemors
Serving * Agawam East Longmeadow * Hampden-WilbirRhato Longmeadow *Ludlow * Southwick-
Tolland * West Springfield
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Jun, 16, 2011 2 : 43PM LPVEC No. 4235 P. 5/5
LOWER PIONEER VALLEY EDUCATIONAL CORPORATION
Anne S.McKenzie, Chief Operating Officer
174 Brush Hill Avenue Telephone: (4I3) 735-2200
West Springfield,MA 01089 Fax: (413) 735-2280
Roavd of Directors' Meeting
June 22,2011
6:30 p.m.
AGENDA
1. Call to Order
2. 'Update regarding acquisition of property 384 Shoemaker Lane, Agawam to be used as a transportation garage
3. Annual Election of Officers
a. President
b_ Vice-President/Treasurer
c. Clerk
The election will proceed as follows:
Nominations for the office ofpresident will be made from the floor. The president will be elected by a
majority roll-call vote of the members present and voting. If no nominee receives a majority vote, the
election will be declared null and void and nominations will be reopened
Upon election, the new president will preside, calling for- the election of a vice-president and clerk; in
order_ The procedure usedfor these electrons will be the same as thatfor electing the president
Following the election of officers, the Board will proceed into such regular or special business as
scheduled on the agenda.
4. Annual Vote(Enclosure)
a. Authorize President to carry met Board of Directors' votes
b_ Authorize Chief Operating Officer to carry out Board of Directors' votes
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Serving ," Agawam * East Longmeadow * Hampden-Wilbraham * Longmeadow *Lxidlow *Southwick-
Tolland * West Springfield
May, 27, 2V 1 11 : 29AM LPVEC No. 4089 P. 1/4
L.PVEC
PLEASE POST
NOTICE. OF MEETING
The meeting of the Board of Governors of the Lower Pioneer Valley Educational Collaborative, has been
Scheduled for Thursday, June 2"dat 1:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue, West Springfield, MA,
Mr. William Fonseca, Vice-Cha'
LPVEC Board of Governors
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01009 PHONE 413-736-2200 FAX 413 735-2280
SERVING AGAWAMsEAST LONGMEADOWHAMPDEN-WILBRAHAMeLONGMEADOW+LUDLOW&SOUTHWICK-TOLLAND-WEST SPRINGFIELD
May, 27, 2011 11 : 29AM LPVEC No, 4089 P, 2/4
L L
Meeting Board of Governors
LPVEC Conference Room n'
,tune 2, 2011
1:30 pm
r- r
AGENDA —' 3
The mission of the LPY/.LC Is to improve effectiveness, efficiency, and equity in �
�N
education, r Y
,. -n
I. Call to order UA ran
2. Public forum/communications
3. Action Items
a. Discussion and vote regarding the acquisition of property 384
Shoemaker Lane, Agawam to use as a trarspoirtation garage
b. Discussion and vote on FY12 budget
c. Discussion and vote on reallocation of Future Project Reserves in the
LPVEC general fund
d. Discussion and vote to return)reserved funds from Capital Reserve
Projects in the enterprise fund to unrestricted fund balance
e. Discussion and vote to approve distribution of dividends to member
districts
f. Discussion and vote to approve reallocation of program, equipment,
and real estate reserves in the enterprise fund
g. Discussion and vote to rent space at the LPVEC 174 Brush Hill Ave,,
West Springfield property to Preschool Enrichment Team
h. Discussion and vote to approve health policies and procedures for
201.1-2012 school year
i. Discussion and vote to approve changes recommended by legal
counsel to LPVEC handbooks (special education, general employee,
transportation)
J. Discussion and vote to award Mierosoft licensing bid to the lowest
responsive and responsible bidder
4. Next meeting rune 22, 2011
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIEL,D, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM6EAST LONGMEA10 OWE HAMPDEN-WILBRAHAMOLONGMEAOOW+LUDLOW@SOUTHWICK TOLLANDoWEST SPRINGFIELD
May, 27. 2011 11 : 29AM LPVEC No- 4089 P. 4/4
L PVV
Meeting Board of Directors
L)?VEC Conference Room
June 2,2011
1:30 pm
AGENDA
The mission of the LPVLC is to improve effeceiveness, efficiency, and equity in
education.
1. Call to order
2. public forum/communications
3. Action Items
a. Discussion and vote regarding the acquisition of property 384
Shoemaker Lane, Agawam to use as a transportation garage
4. Next meeting June 22, 2011
Ts
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� A3
+ti �
CO
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM■EAST LONGMEADOW■HAM POEN-WILBRAHAM•L6NGMEADOWeLUDLOWSOUTHWICK-TOLLANUsWEST SPRINGFIELD
May. 31. 2011 10:47AY LPVEC No. 4094 P. 1/2
LOUDER PIONEER VALLEY EDUCRTIONAL CORPORATION
174 Brush Hill Rvenue Telephone: (413) 735-2200
West Springfleld, MR 01089 Fax: (413) 735-2280
Flnne S. McKenzle,
Chief Operating Officer
NOTICE OF MEETING
to
BOARD Or DIRECTOR MEMBERS
A meeting of the Board of Directors of the Lower Pioneer Valley Educational Corporation
(L_P.V.E.Corp.) will be held on Thursday, June 2, 2011, at 1:30 p.m.
The meeting will take place in our conference room, 174 Brush Hill Avenue, West Springfield.
Ui
=' Mr. William Fonseca, President
w
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a
Sanring 'fignwom feast Longmeadow'Hvmpdon-Uhlbrahom"Longmeadow"Ludlow Southwick Tolland'West Springfield
May. 31. 2011 10: 47AM LPVEC No. 4094 P. 2/2
LOWER PIONEER VALLEY EUUCRTIONRL CORPORATION
174 Brush Hill R+renue Telephone. (413) 735-2200
West Springfield, MA 01009. Fax: (413) 735-4250
Anne S. McKenzie;
Glef Operating Officer
Mtoting Board of Directors
[.PVEC Conference Room
J'uae 2,201 t
1.30 pan.
AGENDA
1. Cali to order-
2. Public forum/cominunications
3. ActrOn items
a. Discussion and vote regarding the acquisition of property 384 Shoemaker i.anc,Agawam to use as a transportation
yar-►ge
4. Next meotin,Mio 22,2011
SerAng i Agawam"Eost Longmeadow i Hampden-Wilbraham Longmeadow*Ludlow"'Southwlds-TallQnd+West SpringReld
May, 19. 2011 1 . 26PM LPVEC No. 4C06 P. 1/5
LP VE
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower
Pioneer Valley Educational Collaborative has been scheduled for Ray 25,
2011 at 6:30 p.m.
The meeting will take place in the LPVEC Conference aoam, 174 Brush Hill
Avenue, West Springfield, MA,
Mr, Geo ei nd, Chair er n
LPVEC Board o overnors
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413435-2200 FAX 413-736-2280
SERVING AGAWAMOEAST LONGMI=ADOW■HAM PDEN-WIL9RAHAM+LONGME:ADOW+LUDLOW&SOUTHWICK TOLLANDOWEST SPRINGFIELD
May, 19. N11 1 : 26PM LPVEC No. 4006 P. 2/5
VEC
Board of Governors Meeting
LPVEC Conference Room
May 25, 2011
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equity
in education.
I. CALL, TO ORDER
2. PUBLIC FORUMJCOMMUNICATIONS
3. FY10 AUDIT PRESENTATION: James A. George
4. MEETING MINUTES: April 27, 2011 (Enclosure) -
5. PRESENTATIONS
Executive Director
A. Fund Balance Analysis and Reserves (Handout)
B. Preschool Enrichment Team Partnership (Enclosure)
C. Grant Updates
i. New Literacies Institute (Enclosure)
ii. Dean Technical
D. Policy Updates and Revisions (Enclosure)
E. FY12 Handbooks: Personnel, SpEd, CTEC (Enclosure)
F. FY1Z Program Calendars (Enclosures)
G. FYI Last Day of School (Enclosure)
H. FY12 Schedule of Meetings (Enclosure)
Director of Finance
I. Procurement updates
,)I. Revenue and Expenditure Report
K. Travel Authorization: MASBO Annual Institute (Enclosure)
Director of Human Resources
L. Medical Information. Employee #8132 (Enclosure)
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH H(LI~AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-22e0
SERVING AGAWAIMf+F.fIST LONGMEADDWoNAMPDEN-WILBRAHAMoLONGMEADOWeLUDLOWaSOUTHWICK-TOLLANDsWEST SPRINGFIELD
May. 19. 2011 1 : 26PM �PVEC No. 4006 P. 3/5
LPVEC
Agenda/Board of Governors
May 2 5, 2011
Page Two
Occupational Education (Enclosures)
M. April CTEC Student of the Month Awards
N. FY11 Outstanding Vocational Student Awards
O. FY11 Most Improved Vocational Student Awards
P. Rotary Club Project
6. ACTION ITEMS (Enclosure)
7. PERSONNEL_ CHANGES (Enclosure)
8, EXECUTIVE SESSION: To discuss strategy with respect to collective bargaining or
litigation if an open meeting may have a detrimental effect on the bargaining or
litlgatlon position of the governmental body, and to conduct collective bargaining
sessions or contract negotiations with non-unlon personnel.
9. OTHER
10. Next Meeting: June 22, 2011
{L�WPOOCS��d►AnS�IrL .wfo11\. 1
May. 19. 201 I ; 26PV LPVEC No. 4005 P. 4/5
LOWER PIONEER VALLEY EDUCATIONAL CORPORATION
174 Brush Hill Rvanue Telephone_ (413) 735-9200
West SpringFleld, MR 01089 Fax- (413) 735 2280
Finn S. Mckenzie,
Chlef Opgroting Officer
NOTICE, OF MEETING
to
BOARD OF DIRECTOR MEMBERS
A meeting of the Board of Directors of the Lower Pioneer Valley Educational Corporation
(L.P.V.E.Corp.) will be held on Wednesday, May 25, 2011, at 6:30 p.m.
The meeting will take place in our conference room, 174 Brush Hill Avenue, West Springfield.
Mr. William Fonseca, President
serving•Hgaumm+East l,ongmeodouf 0 Hampden-Ullhrohom+tongmeadow*Ljdlow'Southwick Tolland West Springfield
May. 19. 20'1 1 1 : 26PM LPVEC No. 4006 P. 5/5
LONER PIONEER VALLEY EDUCKIONRL CORPORATION
174 Brush HIII Avanue Telephone. (413) 735-2200
West Springfield, MR 01089 Fax.. (413) 735-9280
Anne S.McKenzie,
Chief Operating Officer
Board of Directors' Meeting
of the
Lower Pioneer Valley Educational Corporation
May 26, 2011
6:30 p.m.
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. PRESENTATION OF FY10 AUDIT: James A. George
4. APPROVAL OF MINUTES
A. SEPTEMBER 22, 2010 (EliCiosure)
B. MARCH 16, 2011 (Enclosure)
S. DISCUSSION OF ACQUISITION OF PROPERTY; 384 SHOEMAKER LANE, AGAWAM
(ZW MINISTR1TI0"OAPD9*MvjPWWFNDEwrdvcopPORAT]oWFY761IMAY161ILdaaq
Serving a flgawam 4 fast tmgmec*w•Hampd"Ilbrohom I l.ongmeodow+ludkno 0 Southwidt Tolland 0 West SprINfield
Ap r. 21. 2011 2 ; 42PM LPVEC No. 3719 P. 1/3
L P
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative is scheduled for Wednesday, April 27, 2011 at 6:30 p.m.
The meeting will take place in the Lecture Hall, 174 Brush Hill Avenue, West
Springfield, MA.
Please note that the General Advisory Committee will make its annual presentation to
the Board at 5 p.m. with a light dinner to follow.
Mr. Geof rey eiga d, Chair ers n
W LPVEC Bo vernors
40
CD
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3
Q
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-135-2200 FAX 413-735-2280
SERVING AGAWAMeEAST LONGMEADOWsHAMPD'EN-WILBRAHAMeLONGMEADOW+I,UDLOW*SOUTHWICK-TOLlANDeWEST SPRINGFIELD
Ap r. 21. 2011 2:42PY LPVEC No. 3�19 P. 2/3
LL.P tc
"� V
Board of Governors Meeting
LPVEC Lecture Hall
April 27, 2011
5.00 P.M.
The mission of the LPVEC is to improve
effectiveness, efficiency, and equity in education.
AGENDA
1. GENERAL ADVISORY COMMITTEE PRESENTATION
2. GENERAL ADVISORY COMMITTEE DINNER ° nn
tv 3r t�
3. CALL TO ORDER
4. PUBLIC >=oRUM/CoMMUNICATIONS a
A. Employee Recognition (Enclosures) w >C�
C3
S. MEETING MINUTES (Enclosures) of
A. March 16, 2011 rn
B. March 23, 2011
6. PRESENTATIONS/NEW BUSINESS
Executive Director
A. Vision for the Future. Dr. Gagliarducci
B. FY12 Budget and Review of Ch. 70 Worksheet (Enclosure)
C. FY12 Calendars (Enclosure)
D. ASBO FYI I. Meritorious Budget Award (Enclosure)
E, MOEC Appointment (Enclosure)
F. GRANT UPDATES
1) INNOVATION
2) RUS
3) Dean Technical, Holyoke Public Schools
G. TECHNOLOGY CONFERENCES (Enclosure)
1) TEP Technology Conference
2) New Literacies Institute
H. CTFC (Enclosures)
1) OUTSTANDING VOCATIONAL STUDENT
2) ALLIED HEALTH STUDENT RECOGNITION
3) STUDENT OF THE MONTH AWARD
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,,WEST SPRINGFIELD,MA 01089 PHONE 413-735-2200 FAX 413-736-2280
SERVING AGAWAM9EAST LONGMEADOW.f{AfAPDEN-WILGRAHAMoLONGMEADOWOLUDLOW&SOUTHWICK-TOLLAND•WI~ST SPRINGFrELD
Apr, 21, 2011 2 :42W LPVEC Na. 3719 P. 3/3
LPVEC
Board Agenda
April 27, 2011
Page Two
Director of Finance
C. PROCUREMENT (Enclosure)
1) Wesel Fuel
2) Unleaded Gasoline
J. Appropriation for FY11 Salary Increases (Enclosure)
K. REVENUE AND EXPENDITURE REPORT
Director of Human Resources
L. Leave of Absence Requests (Enclosures)
7, EXECUTIVE SESSION: To discuss strategy with respect to collective bargaining or litigation if an
open meeting may have a detrimental effect on the bargaining or litigation position of the
governmental body, and to conduct collective bargaining sessions or contract negotiations with
non-union personnel_
8. Employment Agreements
9. ACTION ITEMS (Enclosure)
10. PERSONNEL CHANGES (Enclosure)
11. OTHER
12. Next Meetilhg; MAY 25, 2011
-ago c.Ds 3
ry �rC-1,-
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AP r, 25. 2011 3: 21 FN1 LPVEC No. 3�33 P. 2/3
LP,
kc .
Board of Governors Meeting
LPVEC Lecture Hall
April 27, 2011
s:00 P.M.
The mission of the LPVEC is to improve
effectiveness, efficiency, and equity in education.
AGENT)
1. GENERAL ADVISORY COMMITTEE PRESENTATION
2. GENLRAL ADVISORY COMMITTEE DINNER
3. CALL TO ORDER
4. PUBLIC FORUM/COMMUNICATIONS
A. Employee Recognition (Enclosures)
S, MEETING MINUTES (Enclosures) y
A. March 16, 2011
B. March 23, 2011 ,,
6. PRESENTATIONS/NEW BUSINESS fr
� nc7
Executive Director cr
A. Vision for the Future: Dr. Gagliarducci a 3
B. FY12 Budget and Review of Ch. 70 Worksheet (Enclosure) 7C 3u�
C. FY12 Calendars (Enclosure) �a
D. ASBO FY11 Meritorious Budget Award (Enclosure) � `n
E. MOEC Appointment (Enclosure) w
F. GRANT UPDATES
1) INNOVATION `•r'
2) RUS
3) Dean Technical, Holyoke Public Schools
G. TECHNOLOGY CONFERENCES (Enclosure)
1) TEP Technology Conference
2) New Literacies Institute
H. CTEC (Enclosures)
1) OUTSTANDING VOCATIONAL STUDENT
2) ALLIED HEALTH STUDENT RECOGNITION
3) STUDENT OF THE MONTH AWARD
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-736-220D
SERVING AGAWAMSEAST LONGMEADOWOKAMPDEN-WILSRAWAM+LONOMEADOWLUDLOWPSOUTHWJCK-7OLLANDoWEST SPRINGFIELD
Apr, 25, 2011 3:217'M LF'VEC No. 3733 P. 3/3
LPVEC
'Board Agenda
April 27, 2011
Page Two
Director offinance
I. PROCUREMENT (Enclosure)
1) Diesel Fuel
2) Unleaded Gasoline
J. Appropriation for FY11 Salary Increases (Enclosure)
K. REVENUE AND EXPENDITURE REPORT
Director of Human Resources
L. Leave of Absence Requests (Enclosures)
7. EXECUTIVE SESSION, To discuss strategy with respect to collective bargaining or litigation if an
open meeting may have a detrimental effect on the bargaining or litigation position of the
governmental body, and to conduct collective bargaining sessions or contract negotiations with
non-unlon personnel.
8. Employment Agreements
9. ACTION ITEMS (Enclosure)
10. PERSONNEL CHANGES (Enclosure)
11. OTHER
A. Strategic Alliance with Preschool Enrichment Team
B. Green Skies Power Purchasing Proposal
12. Next Meeting. MAY 25, 2011
,..ia'+.a.u.o49.KKw1P96hfY611 1 d'Mo6fianbo,wurnvuasa
Apr. 21. 2011 2:42PM LPVEC No. 3719 P. 1/3
PLEASE P05T'
NOTICE. OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative is scheduled for Wednesday, April 27, 2011 at 6:30 p.m.
The meeting will take place in the Lecture Hall, 174 Brush Hill Avenue, West
Springfield, MA.
Please note that the General Advisory Committee will make its annual presentation to
the Board at 5 p.m-'with a light dinner to follow.
Mr. Geof reyWelgd, Chair ers n
LPVEC Boernors
oo
U. Q
G�.3 Q CV
as �
a
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH WILL.AVENUE,WEST SPRINGFIELD, MA 01089 PBC)NE 413-735-2200 F'AX 413-•736-2280
ccotn*irs Ar_eweM.r;acT i rutnmF:AnnWeWANPnFN-Wkl_B1:tAHAMaLOHGMEADOWOW13LOW4,SOUTHWICK-TOLLANDoWEST SPRINGHELD
Ap r. 21. 2011 2.42PM LPVEC No. 3719 P, 2/3
L. CC
i .
:I
Board of Governors Meeting
LPVEC Lecture Hall
April 27, 2011
5.00 P.M.
The rnissr-an of the LPVEC is to improve
effectiveness, efficiency, and equity in education.
AGENDA
I. GENERAL ADVISORY COMMITTEE PRESENTATION a
2. GENERAL ADVISORY COMMITTEE DINNER yn
3. CALL TO ORDER ""
r-
4. PUBLIC E'URUM/COMMUNWATIONS 3C;,
A. Employee-Recognition (Enclosures) >C.'
S.` MEETING MINUTES (Enclosures)
A. March 16, 2011
B. March 23, 2011
6. PRESENTATIONS/NEW BUSINESS
Executive Director
A. Vision for the Future: Dr. Gagliarducci
B. FY12 Budget and Review of Ch. 70 Worksheet (Enclosure)
C. FY12 Calendars (Enclosure)
D. ASBO FYI Meritorious Budget Award (Enclosure)
E. MOEC Appointment (Enclosure)
F. GRANT UPDATES
1) INNOVATION
2) RUS
3) Dean Technical, Holyoke Public Schools
G. TECHNOLOGY CONFERENCES (Enclosure)
1) TEP Technology Conference
2) New Literacies Institute
H. CTEC {Enclosures)
1) OUTSTANDING VOCATIONAL STUDENT
2) ALLIED HEALTH STUDENT RECOGNITION
3) STUDENT OF THE MONTH AWARD
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILT.AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMwEAST LONG MEADOW0AMPI]EN-WILBRAHAMaLONGMEADOW■LUOLOWOSOUTHWICK-TOLLAND•WEST SPRINGRELD
Rpr, 21. 2011 2-.42PM JVEC No. 3710 P. 3/3
• LPVEC
Board Agenda
April 27, 2011
Page Two
Director of Finance
i. PROCUREMENT (Enclosure)
1) Diesel Fuel
2) Unleaded Gasoline
J. Appropriation for FY11 Salary Increases (Enclosure)
K, ' REVENUE AND EXPENDITURE REPORT
Director of Human Resources
L., leave of Absence Requests (Enclosures)
7. ' EXECUTIVE SESSION: To discuss strategy with respect to collective bargaining or litigation if an
open meeting may have a detrimental effect on the bargaining or litigation position of the
governmental body, and to conduct collective bargaining sessions or contract negotiations with
non-union personnel.
8. Employment Agreements
9, ACTION ITEMS (Enclosure)
10. PERSONNEL CHANGES (Enclosure)
11. OTHER
12. Next Meeting-. MAY 25, 2011
D
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f
I
Mar, 18, 2011 1 : 31PM LPVEC No. 3310 P. 1/2
LPI-
PLEASE PO
�3
N 3�
NOTICE OF MEETING 7o
cp
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for March 23, 2011 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
r. 1 fre eigand,,G-h`1 r mn,..__
LPVE of Govern �9�
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01088 PHONE 413-735-2200 FAX 413-7'35-2280
SERVING AGAWAM&EAST LDWGMEADOW&HAMPDEN-WILDRAHAMoLONSaMEADOWEL.Ui]LOWNSOUTHWICK-TOLLAND*WrzST SPR114GFIELD
Mar, 1 B. 2011 1 : 3'i PM LPVEC No, 3310 P. 2/2
L P E. C' ' .
=moth
Board of Governors Meeting
LPVEC Conference Room
March 23, 2011
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effec[iveness, efficiency, and equity in
education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS (Enclosure)
3. EXECUTIVE DIRECTOR EVALUATION (Enclosure)
4. MEETING MINUTES: February 16, 2011 (Enclosure)
S. PRESENTATIONS
Executive Director
A. GRANT UPDATES (Enclosure)
B. BUDGET DISCUSSION FY12
Director of Finance
C. REVENUE AND EXPENDITURE REPORT
Director of Human Resources
D. LEAVE OF ABSENCE REQUESTS (Enclosure)
6. ACTION ITEMS (Enclosure)
7. PERSONNEL CHANGES (Enclosure)
8. OTHER:
A. STUDENT OF THE MONTH AWARD, FEBRUARY 2011 (Enclosure)
B. POLICY: BOARD COMMUNICATIONS
9. UPCOMING MEETINGS:
A. April 27, 2011
i. Joint meeting Collaborative and Corporation
ii. Advisory Dinner
Ili. Audit Presentation
Iv. FIR Director Contract Renewal
V. Executive Director Contract
B. May 25, 2011
vi. Strategic Directlon
vii. Budget Adoption
LOWER PIONEER VALLEY EDUCATIONAL COLLA130RATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01069 PHONE 413-7355-2200 FAX 413-735-2280
SERVING AGAWAM*F-AST LONOMEAOOWFIAMPDENWILBRAHAMGLONGMEAOOW+LUDLOW*SOUTHMCK-TIOLUWDoWE3T SPRINGFIELD
PVEC
PLEASE POST
NOTICE OF MEETING
A meeting of the Board of Governors of the Lower Pioneer Valley Educational
Collaborative has been called for Wednesday, March 16, 2011 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill
Avenue, West Springfield, MA.
0 cbl�j'
Mr. eo e W 'ga I Chai rson
LPVEC Bo Governors
M
AGip
fV -�r1
CD
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735.2280
SERVING AGAWAMOEAST LONGMEADOWOHAMPDEN-WELBRAHAM*LONG MEADOW*LUOLOWOSOUTHWICK-TOLLANDeWEST SPRINGFIELD
LP
Board of Governors Meeting
LPVEC Conference Room
March 16, 2011
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equity in
education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. COMMUNICATION
A. MEDIA
B. BETWEEN BOARDS AND EXECUTIVE DIRECTOR
C. BETWEEN BOARD OF GOVERNORS AND BOARD OF DIRECTORS
4. INTERNAL CONTROLS (Enclosures)
5. PUBLIC RELATIONS (Enclosure)
6. OTHER
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM*EAST LONGMEADOWoHAMPDEN-WILBRAHAM*LONGMEADOWeLUDLOWOSOUTHWICK-TOLLAND*WEST SPRINGFIELD
LOWER PIONEER LL EDUCRTIONRL CORPORR11ON
174 Brush Hill Avenue Telephone: (413) 735-2400
West Springfield, MA 01089 Fax: (413) 735-2280
Rnne S. McKenzie,
Chief Operating Officer
NOTICE OF MEETING
to
BOARD OF DIRECTOR MEMBERS
A meeting of the Board of Directors of the lower pioneer Valley Educational
Corporation (L.P.V.E.Corp.) will be held on Wednesday, March 16, 2011, at 6.30 p.m.
The meeting will take place in the Lower Pioneer Valley Educational Corporation
Conference Room.
Mr. William Fonseca, President
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¢:\WPDQMCnrtr, wpd\l\ 1 C
Serving*Rgowam*East Longmeadow*Hnmpdan-M brahom*Longmeadow*Ludlow*Southwick-Tallond"West SpringReld
LOWEER PiONEEER VALLEY EDUCfITIO RL CQRPORFMON
174 Brush Hill Avenue Telephone: (413) 735-2200
West Springfield, MA 01089 Fox: (413) 735-I280
Anne S.McKenzie,
Chief Operating Officer
Board of Directors' Meeting
of the
Lower Pioneer Valley Educational Corporation
LPVEC Conference Room
March 16, 2011
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equity in education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. COMMUNICATION
A. MEDIA
B. BETWEEN BOARDS AND EXECUTIVE DIRECTOR
C BETWEEN BOARD OF GOVERNORS AND BOARD OF DIRECTORS
4. INTERNAL CONTROLS (Enclosures)
5. PUBLIC RELATIONS (Enclosure)
6. OTHER
MNWPDDmaw� \2% )
Serving*Agaworn*6ast Longmeadow*Horrtpderk-Wiloraham*Longmeadow*Ludlow*Southwick-Tollond*West Springfield
Feb, 21, 2011 11 :32AM LPVEC No. 2956 P. 1/4
PLEASE POST
NOTICE OF MEETING
An emergency meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for Wednesday, February 23, 2011 ,
at 7:00 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
AGCeBffrey eigand, hairperson
Board of Governors
_ n
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3
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD,MA 01089 PHONE 413-136-2200 FAX 413-735-2280
SERVING AGAWAM•EAST LONGMEADOW.HAM PDEN-WILBRAHAM•LONGMEADOW*LURLOWOSOUTHWICK-TOLLAND.WE3T SPRINGFIELD
Feb. 21. 2011 11 :32AM !PVEC No. 245b P. 2/4
_LP E
Board of Governors Meeting
LPVEC Conference Room
February 23, 2011
7,00 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equity in
education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. EXECUTIVE SESSION. To discuss the reputation, character, physical condition or mental health
rather than the professional competence of an individual.
4. OTHER
5. NEXT MEETING: March 23, 2011
(Z;\WPV0C$\%0AP05UP\ WPD\A. 1
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL.AVENUE, WEST SPRINGFIEL D, MA 01089 PHONE 413-735-2200 FAX 413-735-2200
SERVING AGAWAMNEAST LONGMEADOWO HAM POE NMI LBRANAMa LONG MEAOOWLUDLOWSOUTHWICK-TOLLAND•WEST SPRINGFIELD
Feb. 21. 2611 11 : 32AM LPVEC No, 2956 P. 3/4
LOWER PIONEER VAIN EDUCHTIQNRL CORPORATION
174 Brush Hill Avenue Telephone: (413)735-4200
West Springfield,MA 01089 Fax (413) 735-2280
Hnne S. McKenzie,
Net operating QfflCar
NOTICE OF MEETING
to
BOARD OF DIRECTOR MEMBERS
y
An emergency meeting of the Board of Directors of the Lower Pioneer Valley
Educational Corporation (L,P.V.E.Corp.) will be meld on Wednesday, February 23, 20111
at7p.m.
The meeting will take place in the Lower Pioneer Valley Educational Corporation
Conference Room.
Mr. William Fonse resident
M\WloocAcoptF\ ,WAI\
Sen mq*Rgawam+Enst Longmeadow"}wWdeo-WIIbmham I L nomeadow OLud oW 0 Scu1hw1d(TO1WW'6 Woot Spingfteb
Feb. 21. 2011 11 : 32AW LPVEC Nc. 2956 P. 4/4
R
LOWER PIONEER VALLEY EDUCRIONRL CORPOAATION
174 Brush Hill Rmnue Telephora: (413) 73S-9200
West*IngFlgld,MA 01089 Fox; (413) 735-2280
Anne,S. McHenzie,
Chief Operating Officer
Board of Directors` Meeting
of the
Lower Pioneer Valley Educational Corporation
February 23, 2011
7 p.m.
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. EXECUTIVE SESSION, To discuss the reputation, character, physical condition or mental health
rather than the professlonal competence of an individual.
4. OTHER
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Feb. 11. 2011 1 :55PM LPVEC No, 2810 P. 1/2
I .L EC
PJV:
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for Wednesday, February 16, 2011 at
6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
G r y igand; h irperson
LPVEC o r Governo
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LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL.AVENUE,,QUEST SPRINGFIELD, MA 01089 PHONE 413-135-2200 FAX 413-736-22BO
SERVING AGAWAMOEAST LONG MEADOWsHAMPDEN-WILBRAHAMsLONGMEADOWOLUDLOW'SOUTHW1CK TOLLANDoWEST SPRINGFIELD
Feb. 11. 20' 1 1 :55N LPVEC No, 2810 P. 2/2
1 A'
LPVEC
Board of Governors Meeting
LPVEC Conference Room
February 16, 2011
6.30 p,m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equity in
education.
11 CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. EXECUTIVE SE551ON to conduct collective bargaining sessions or contract negotiations with
non-union personnel.
4. MEETING MINUTES: JANUARY S AND JANUARY 26, 201.1 (Enclosure)
S. NEW BUSINESS/DISCUSSION
Executive Director
A. GRANT UPDATES (Enclosure)
B. TWAIN INCENTIVE PROGRAM
C. TECHNOLOGY CONFERENCE AND EXPOSITION (Enclosure)
D. REGISTRATION RENEWAL: Full delegation of prescription medication (Enclosure)
E. FY2011 SALARY INCREASES (Enclosure)
Director of Finance
F. PROCUREMENT (Enclosure)
G. REVENUE AND EXPENDITURE REPORT
Director of Human Resources
H. LEAVE OF ABSENCE REQUESTS (Enclosure)
6. ACTION ITEMS (Enclosure)
7. PERSONNEL CHANCES (Enclosure.)
8. OTHER
A. STUDENT OF THE MONTH AWARD,JANUARY 2011 (Enclosure)
9. NEXT MEETING: MARCH 26, 2011
(Z:A0M1NISYFAT[0Ni6OAR0SAN0 SUPERINTENDENTS/MONTHLY MEETING PACKET;/FY20I I/FReRUARY 201IWfVkAPAS)
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL.AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-736-2260
SERVING AGAWAMvEAST LONGMEADOWiHAMPDEN-WILBRAHAMeLONGMEADOWLUDLOW+SOUTHWICK TOLLAND*WEST SPRINGF'IELD
Jan. 20, 2011 2: 45PM LPVEC No. 2569 P. 1/1
ViF,
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for Wednesday, January 26, 2011 at
6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
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10. LPVEC Boar of Governo
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LOWER PIONEER VALLEY( EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMOEAS7 LONGMEADOWOHAMPDEN WILDRAHAM+LONGMEADOW&LUDLOWsSOUTHWICK-TOLLAND-WEST SPRINGFIELD
Dec. 30. 2010 2. 57PM LPVEC No, 2366 P. 1/2
P
VEC
Vj
M
PLEASE POST
NOTICE OF MEETING
A meeting of the Board of Governors of the Lower Pioneer Valley Educational
Collaborative has been scheduled for Wednesday, January 5, 2011 at 12:00 p.m., via
telephone conference call.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
k' Wk q,
Mr. a fr Wte nd, Chair erso
LPVE So rd overnors ,
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413.735-2200 FAX 413-736-2280
SERVING AGAWAMeFAST LONGMEAbOW&HAMPOEN-WILBRANAM*LONGMEADOWeLUDLOWeSOUTHWIGI(-TOL,IANDoWEST SPRINGFIELD
Dec, 30. 2010 2: 57PM LPVEC No, 2366 P. 2/2
LP VLk..C wjk
Board of Governors Meeting
LPVEC Conference Room
January S, 2011
IZ:00 P.M.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and equiry in
educa rion.
1, CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. BID AWARD TO TDBank TO FINANCE,VEHICLE PURCHASE
CLr\W?D0C5\60AR05u% WFD\2'. J
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFI)~LD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMOEAST LONGMEADOW*HAMPDEN-WILBRAHAM•LONGMFADQWLUDLOW6$OUTHWICK-TOLLAND*WEST SPRINGFIELD
c. 11. 2010 3:53PN LPVEC Na, 22] 111
:P
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower
Pioneer Valley Educational Collaborative has been scheduled for
Wednesday, December 22, 2010 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush
Hill Avenue, West Springfield, MA.
W
Mr. Geoffrey Weigand
Chairperson
LPVEC Board of Gov rno s
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-736-2200 FAX 413-736-2280
SERVINGAGAWAMrEAS7 LONGMEADOW@ HAM PDEN-WILBRAHAM•LONGME;APDW+LUDLOW-SOUTH1MCi(7GLLAND WEST SPRINGFIELD
Dec. 17. 2010 3 : 53PM LPVEC No. 2278 P. 2/3
LP iF.C
Board of Governors Meeting
LPVEC Conference Room
December 22, 2010
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness, efficiency, and
equity in education.
1. CALL TO ORDtR
2. PUBLIC FORUM/COMMUNICATIONS
A. West Springfield Lyons Club (Enclosure)
B. Ludlow Bus Driver (Enclosure)
EXECUTIVE SESSION
To discuss strategy with respect to collective bargaining or litigation if an open meeting
may have a detrimental effect on the bargaining or litigation position of the
governmental body
3. MEETING MINUTES: December 22, 2010
4. PRESENTATIONS
Executive Director
A. Strategic Visions (Enclosure)
1. EMI Curriculum
II. 170 Grant
Ill_ Innovation School Planning Grant. intent to apply
iv. NSF
B. Preliminary FY2012 Budget (Enclosure)
C. Policies (Enclosures)
i. gullying
ii. Social Media
iii. Credit Card Solicitation Procedure
D. Program Updates (Enclosures)
U CTEC Schedule Change
II. Transportation Consultation
iii, Transportation Merger
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIEL,D, MA 01089 PHONE 413.135-2200 FAX 413-735-2280
SERVING AGAWAM*EAST LONGMEADOWHAMPDEN-WILBRAHAM *LONGMEADOWELUDLOWoSOUTHWICK-TOLLAND*WEST SPRINGFIELD
Dec. 17. 201D 3:53PM OUEC No, 2278 P. 3/3
LPVEC
Agenda
December 22, 2010
Page Two
Director of Finance
E. REVENUE AND EXPENDITURE REPORT
F. PROCUREMENT UPDATES (Enclosure)
G. Capitalization Policy Revision (Enclosure)
Director of Human Resources
H. Leave of Absence Requests (Enclosure)
S. ACTION ITEMS
6. PERSONNEL CHANGES (Enclosure)
7. OTHER (Forlosures)
A. Student of the Month Award,November 2010
B. The School Administrator book review
8. NEXT MEETING
A. Superintendents/January 26, 2011/9,00 a.m./LPVEC
B. Board of Governors/January 26, 2011/6.30 p.m./LPVEC
I
7
LPVEC
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for Wednesday, November 17, 2010 at
6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
Mr. Geoff re ei a hai pers
LPVEC Board of G rno
1�
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE, WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM*EAST LONGMtl 7ADOWottAMPOEN-MLBRA#fAM*LONGMEADOW@,LUDLOW&SOUTHWiCK-TOLLAND*WEST SPRINGFIELD
LPVEC-...,J,,,.
Board of Governors Meeting
LPVEC Conference Room
November 17, 2010
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effectiveness,
efficiency, and equity in education.
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
A. East of the River Chamber of Commerce (Enclosure)
3. MEETING MINUTES: October 27, 2010 (Enclosure)
4. PRESENTATIONS
Executive Director
A. GRANT UPDATES
1) Fund Code 170
2) Innovation School Planning Grants --Acting as a Turnaround Partner
B. MASS/MASC Conference: LPVEC participation
C. Transportation Updates
D. POLICY Updates
E. Salary Increases
F. Strategic Planning
Director of Finance
G. CURRENT REVENUE AND EXPENDITURE REPORT
H. SCANTIC VALLEY DEPENDENT ELIGIBILITY AUDIT
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM*EAST LONGMEADOWa HAM PDEN-WILBRAHAMaLONGMF-ADOWeLLIDL.OWOSOUTHWICK-TOLLANDOWEST SPRINGFIELD
Nov. 15. 2010 11 : 52AM LPVEC Na. 1890 P. 1/2
L
L
Board of Governors Meeting
LPVEC Conference Room
November 17, 2010
6:30 p.m.
AGENDA
The mission of the LPVEC is to improve effecriveness,
efficiency, and equity in education.
1. CALL TO ORDER
2. PUBLIC FORUM/C0MMUNICATIONS
A. East of the River Chamber of Commerce (Enclosure)
EXECUTIVE SESSION: To discuss strategy with respect to collective bargaining or litigation if an
open meeting tnay have a detrimental effect on the bargaining or litigation position of the
governmental body, and to conduct collective bargaining sessions or contract negotiations with
non-union personnel.
3. MEETING MINUTES: October 27, 2010 (Enclosure)
4. PRESENTATIONS
Executive Director
A. GRANT UPDATES
1) Fund Code 170
2) Innovation School Planning Qrants -Acting as a Turnaround Partner
B. MASS/MASC Conference: LPVEC participation
C, Transportation Updates
D. POLICY Updates
E- Salary Increases
F. Strategic Planning
Director of Finance
G. CURRENT REVENUE.AND EXPENDITURE REPORT
H. SCANTIC VALLEY DEPENDENT ELIGIBILITY AUDIT
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD,MA 01069 PHONE 413-735-2200 FAX 413-735.2280
SERVING AGAWAM•EAST LONGMEAboW•HAMPOEN-wILIBRAHAM+LONGMEAODWOLUD].AWSOUTHWICK-TOLLANDOWEST SPRINGFIELD
Nov, 15, 2010 11 : 52AM LPVEC No. 1890 P. 2/2
LPVEC
Board of Governors Agenda
November 17, 2010
Page Two
S. ACTION ITEMS
A. Minutes
$. Policy: School and Personal Property Replacement/Restitution
G. PERSONNtL CHANGES (Enclosure)
7. OTHER
A. Student of the Month, October 2010 (Enclosure)
B. Strategic Planning - Dr. Gagliarducci
8. Next Meeting. December 22, 2010
(1\ADMINIMATION/BOARDS&SUPERS/MONTHLY MEETINC PACKETS/FY2011/N0VEM6ER-WPDI7-0/pa%)
Oct. 25. 2010 3: 23PM EPVEC No. 1607 P. 1/2
PliEC
Board of Governors Meeting
LPVLC Conference Room
October 27, 2010
6:30 p.m.
The mission of the LPVEC is to improve
effectiveness, efficiency, and equity in educarion.
AGENDA
1 CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS (Enclosures)
A. Teacher Appreciation
B. Chamber of Commerce Fund Raiser
3. EXECUTIVE SESSION to consider the discipline or dismissal of, or to hear complaints or
charges brought against, a public officer, employee, staff member or individual.
4. MELTING MINUTES: September 22, 2010 (Enclosure)
S. PRESENTATIONS
Executive Director
A. Grant Updates (Enclosure)
B. Policies. New (Enclosures)
1) ECAD: Property Replacement/Restitution
2) EEAJ; Motor Vehicle Idling
3) IHBAA: Observation of Special Education Programs
4) IJNDD. Facebook and Social Networking Sites
S) JICFB; Bullying Prevention
6) JJE: Student Fund Raising Activities
C. Professional Activity/Travel Requests (Enclosure)
D. Transportation
E. Member District Teacher Salary increases FY2011
R Credit Card Solicitations
Director of Finance
G. PROCUREMENT
H. REVENUE AND EXPENDITURE REPORT
I. MASBO Budget Committee
J. Flexible Spending Plan
K. Dependent Eligibility Audit
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413435-2200 FAX 413-7352280
RFRVING AGAWAMsFAST LONGMEADD► sHAMPDEN-WILBRAHAMaLONGMEADOW@LUDLOW*SOUTHWICK-TOLLANDAWEST SPRINGFIELD
Oct, 25, 2010 3: 23PM LPVEC No. 1607 P. 2/2
-LPVEC
Board of Governors Agenda
October 27, 2010
Paige Tw�p ,
Persftriel(Enclosures)
L. Leave of Absence Requests
M. Information Security Plan
N. unassigned Children Riding LPVEC Busses
O. Conflict of Interest
6. ACTION ITEMS (Enclosure)
7. PERSONNEL CHANGES (Enclosure)
S. OTHER
9. Next Meeting
A. Superintendents/ November 17, 2Q1 igm a.m./LPVEC
B. Board of Governors/November 17, 2010/6.30 p.m./LPVEC
(Z:AOMINISTRATIOKWARDS AND SUPERINTENDENTS\MONTHLY MEETING PACKET51FY2p11\0G701ER_WPD\6-7\PA%)
Sep, 17, 2010 2 : 28PM LPVEC No. 1183 P. 2/2
LOWER PIONEER WLLEY EDUCRTIONRL CORPORRTION
174 Brush Hill Avenue Telephone; (413) 735 P200
West Springfield, MA 01089 Fdx: (413) 735-9280
Anne S. McKenzie,
Chief Opomting Officer
NaTICE aF MEETING
to
BUARD OF DIRECTOR MEMBERS
A meeting of the Board of Directors of the Lower Pioneer Valley Educational Corporation
(L.P.V.E.Corp.) will be held on Wednesday, September 22, 2010 at 6 p.m.
The meeting will take place in our conference room, 174 Brush Hill Avenue, West
Springfield.
Mr, William Fonseca, Presider v
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Sep, if, 2UW l: 2�hyl L` tE iva. 1 M r, LI1
11.00m PIONEER VRIIEM EDUCHTIONRL CORPORRTION
174 Brush Hill Nenue 7'elephono, (413) 735 PROO
West Springfield,MA 01089 Fox., (413) 735-2280
It
Anne S. McKenzie,
Chief Operating Officer
NOTICE OF MEETING
to
BOARD OF DIRECTOR MEMBERS
A meeting of the Board of Directors of the Lower Pioneer Valley Educational Corporation
(L.P.V.P,.Corp.) will be held on Wednesday, September 22, 2010 at 6 p.m.
The meeting will take place in our conference room, 174 Brush Hill Avenue, West
Springfield.
Mr. William Fonseca, Presider
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LOWER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative has been scheduled for Wednesday, August 25, 2010 at 6:30
p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
Mr. Geof r eigan , Chairp rson
LPVEC Board o nors
�S
q
174 BRUSH HILL AVENUE,WEST SPRINGFIELD,MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMoEAST LONGMEADOWoHAMPDEN-WILBRAHAMeLONGMEADOW*LUDLOWSOUTHWICK-TOLLAND*WF-ST SPRINGFIELD
LP
Board of Governors Meeting
LPVEC Conference Room
August 25, 2010
6:30 p.m.
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
A. COMMUNITY SUPPORT/DONATION:WOMANSHELTER/COMPANERAS (Enclosure)
3. MEETING MINUTES: June 23, 2010 (Enclosure)
4. PRESENTATIONSINEW BUSINESS
PERSONNEL
A. CURRICULUM COMMITTEE STIPENDS
B. JOB DESCRIPTIONS (Enclosure)
C. SALARY SCHEDULE COLA INCREASE-UPDATES FROM MEMBER DISTRICTS
DEVELOPMENT
D. GRANT UPDATES
E. NEW LITERACIES INSTITUTE (Enclosure)
F. PRINCIPALS' INSTITUTE (Enclosure)
G. TEP TECHNOLOGY CONFERENCE Enclosure)
H. STRATEGIC BUSINESS PARTNERSHIPS (Enclosure)
POLICY
I. CAREER TEC HANDBOOK REVISIONS (Enclosure)
J. BULLYING (Enclosure)
K. INFORMATION SECURITY PLAN (Enclosure)
L. PROCUREMENT. BID AWARDS (Enclosure)
M. BUILDING USE REQUEST
N. TRANSPORTATION UPDATES
I. MERGE TRANSPORTATION FACILITIES
1i. LEASE/SALE AGAWAM SITE
lll. EPA COMPLAINT
O. PROFESSIONAL ACTIV(TYITRAVEL REQUESTS
P. ACCEPTANCE OF DONATION
Q. REVENUE AND EXPENDITURE REPORT
R. FUND BALANCE RESERVE REQUESTS (Enclosure)
5. ACTION ITEMS (Enclosure)
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMeEAST LONGMEADOWOHAMPDEN-WILBRAHAMNLONGMEADOWiLUDLOWaSOUTHWICK-TOLLAND*WEST SPRINGFIELD
LPVEC
Agenda/Board of Governors
August 25, 2010
Wage Two
6. PERSONNEL CHANGES (Enclosure)
7. OTHER
8. NEXT MEETING. September 22, 2010
(Z:edrninistrationl)oardslsuperWrnonthly meeting padcets/FY20117qugust 2.wpd)
Jun. 29. 2009 2:48PM LPVEC No. 5478 P. 2/2
LOWER '
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
SCHEDULE OF MEETINGS
CT Valley Roundtable LPVEC LPVEC
Superintendents Superintendents Board of Governors
August 20, 2009 August 26, 2009
September 1 1 , 2009 September 17, 2009 September 23, 2009
October 9, 2009 October 15, 2009 October 21, 2009
November 13 2009 November 12, 2009 November 18, 2009
December 11, 2009 December 15, 2009 December 16, 2009
January 8 , 2010 January 14, 2010 January 20, 2010
February 12, 2010 February 23, 2010 February 24, 2010
March 13, 2010 March 18, 2010 March 24, 2010
April 9, 2010 April 27, 2010 April 28, 2010
May 14, 2010 May 20, 2010 May 26. 2010
June 1 1, 2010 June 17, 2010 June 23, 2010
All meetings will be meld in the LPVEC Board Room
CT Valley!Roundtable meetings: typically second,Friday of the month
Superintendents'meetings: 9:00 a_m. on the Thursday following CVSR
Board of Governors'meetings: 6.30 p.m. on the Wednesday after
superintendents meeting - review or the warrant at 6:00 p.m.
Meeting dares and locations are subject to change or cancellation
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174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA,01089 PHONE 413-735.2200 FAX 413,736-2280
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8ERVING AOAWAMSEAST LONGMEADOW&HAMPDEN-WILBRAHAMO,�..ONGMEADOW+LUDLOWSOUTHWtCK-TOLLAND•WEST SPRINGFIELD
,lun. 18, 2010 11 :58AM LPVEC Nc. 0207 P. 1/7
LOWER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
PLEASE POSE
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative is scheduled for Wednesday,June 23, 2010 at 7:00 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA.
William Fonsec , irperson <P
LPVEC Board of Governors
174 BRUSH HILL AVENUE,WEST SPRINGFIELD,MA 01089 PHONE 413-735-2200 FAX 413-7355-2280
SERVING AGAWAMsEAST LONGMEADOW@HAMPDEN-WRLBRAHAMeLONGMEADOW•LUDLOWOSou7HWICK-TOLLAND9WEST SPRINGFIELD
Jun, 18, 2010 11 : 58AM LPVEC No, 0207 P. 2/7
LOWER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
Board of Governors Meeting
LPVEC lecture Hall
June 23, 2010
7.00 p.m.
AGENDA
1. CALL TO ORDER
2. PUBLIC FORUM/COMMUNICATIONS
3. EXECUTIVE DIRECTOR EVALUATION
4. UPDATES
A. Grant Updates
R. Procurement Update
C. Principals" Institute (Enclosure)
D, Handbooks: Employee and StuderntlTeacher
I-, FY09 Dividend Distribution (Enclosure)
F. Revenue and Expenditure Report
51 NEW BUSINESS
A. Facilities Reserve Study (Handour)
B. Travel Approval: Director of Finance JASHO International Annual Meeting
(Enclosure)
C. Budget Line Item Change (Enclosure)
D Leave of Absence Request (Enclosure)
E. Employee Compensation-Vocational Certification (Enclosure)
6. ACTION ITEMS (Enclosure)
7. ANNUAL ELECTION OFFICERS
A. Chairperson
B. Vice--Chairperson
C. Clerk
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413435-2280
SERVING AGAWAMOEAST LONGNIEADOWeHAMPDEN•WILBRAHAM9LaNGMEAD0W4FLUDLOW30UTHWICK-TOLLAN0wWF_ST SPRINGFIELD
Ln. 18, N10 11 :58AY PYN No. 02F F. 3P
LPVEC
AGENDA/BOARD OF GOVERNORS
JUNE 23, 2010
PAGE TWO
The-elec(lon will proceed as follows,
1) Nominations for the office of Chairperson will be made from the floor. The
Chairperson will be elected by a majority roll-calf Vote of the members
present and voting. if no nominee receives a majority vote, the election will
be declared null and void and nominations will be reopened.
2) Upon electron, the new Chairperson will preside, calling for the election of a
vice-chairperson and clerk, in order. The procedure used for their elections
will be the same as that for electing the chairperson.
Any Vacancy among the officers occurring between organizational meetings will be filled by a
member elected by the Board. The election will be conducted as described above,
Following election of officers, the Soatd wil) proceed into such regular or special business as
scheduled an the agenda-
s. ANNUAL VOTE
A. Authorize Chairperson to Carry Out Board Votes (Enclosure)
The Chairperson will entertain a motion delineated in the enclosed vote.
B. Authorize Executive Director to Carry Out Board Votes (Enclosure)
The Chairperson will entertain a motion as delineated in the enclosed vote.
9. PERSONNEL CHANGES (Enclosure))
10. OTHER
A. Student of the Month Award (Enclosure)
11, NEXT MEETING
A. Superintendents/August 18, 2010/9.00 a.rn./LPVEC
B. Board of Gavernors/August 181,20101630 p.m.1LPVEC
(Z WMIN110ARDSUPERS/MONTHLY MEET]NG PACHEYSIFY20 01JUNE 2010,WPO) 3-41pas}
Jun, 18, 2010 11 : 59AIV LPVEC Nc. 0207 P. 4/7
LOWER PIONEER VRLLEY EDUCHTIONRL CORPORRTION
174 Brush Hill Avenue Telephone: (413) 735-2200
West SpringReld,MA 01089 Fox: (41 S) 735-2280
Anne S.AkKenzle,
Chief Operating 01'Aicer
NOTICE OF MEETING
to
BOARD OF DIRECTOR MEMBERS
The annual meeting of the Board of Directors of the Lower Pioneer Valley
Educational Corporation (L.P.V.E.Corp.) will be held on Wednesday, June 23, 2010, at
6:30 p.m.
The meeting will take place in the Lower Pioneer Valley Educational Corporation
Conference Room, MA.
C
MK C Offr eig d, Presi e t
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Jun, 18. 2010 11 : 59AM LPVEC No. 0207 P. 5/7
LOWER PIONEER VALLEY EDUCATIONAL CORPORRTION
174 Brush Hill Avenue 'Telephone: (413) 735-9200
West Springfield, AM 01089 Fox; (413) 735-29,80
Rnn®S.McHenzle,
Chief Operating Officer
Board of Directors' Meeting
of the
Lower Pioneer Valley Educational corporation
June 23, 2010
6:30 p.m.
AGENDA
1 Call To Order
2. Agawam Transportation Facility
3. Approval Of Minutes
A. September 23, 2009 (Enclosure)
4. Annual Election of Officers
A. President
6, Vice-President/Treasurer
C. Clerk
The election will proceed as follows:
1) Nominations for the office of president will be made, from the floor, The president
will be elected by a majority roll-call vote of the members present and voting, If no
nominee receives a majority vote, the election will be declared null and void and
nominations will be reopened_
2) Upon election, the hew president will preside, calling for the election of a vice-
president and clerk, in order, The procedure used for their election will be the same
as that for electing the president.
Any vacancy among the officers occurring between organizational meetings will be filled by a
member elected by the Board. The election will be conducted as described above.
Following election of officers, the, Board will proceed into such regular or special business as
scheduled on the agenda.
Sarong a Rgowam"East Longmeadow'Hampden-Wilbraham r Longmeadow*Ludlow 0 SouthwWailond 0 West Sp INMeld
Jun. 18. 2010 11 : 59AM EPVEC No. 0207 P. 6/7
LPVECorp
Agenda
June 23, 2010
Page Two
S. Annual Vote (Enclosure)
A. Authorize President to Carry Out Board of D.ire4jors'Votes
The President will entertain a motion sd delineated in the enclond vote.
8, Authorize Chief Operating Officer to Carry Out and of Direct 'Votes
The President wIII entertain a motion as define in the e"M vote.
6. Other
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Jun. 18. 2010 11 : 59AM LPVEC f No, 0207 P. 7/7
OwER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
SCHEDULE OF MEE
2010--2011
CT Valley Roundtable LPVEC LPVEC
Superintendents Superintendent rd of Governors
August 18, 2010 ust 1s, 2010
September 10, 2010 September 22, 2010 ember 22, 2010
October 8, 2010 October 27, 2010 bet z7, z010
November 12 2010 November 17, 2010 {{ tuber 17, 2010
December 10, 2010 December 22, 2010 j tuber 22, 2010
January 14, 2011 January 26, 2011 � f ary 26, 2011
February 11, 2011 February 16, 2011 i wary 16, 2011
March 11, 2011 March 23, 2011 h 23, 2011
April 8, 2011 April 27, 2011 1 27, 2011
May 13, 2011 May 25, 2011 25, 2011
June 10, 2011 June 22, 2011 22, 2011
}
x
All meetings will be held in the LP
1
CT Valley Roundtable meetings: typically s d =rlda skonrh
Board of Governors'meetings: 6:30 p.m. on the d e month
- review of the warrant ar 6: p. ,
Superintendents'meetings: 9:00 a.m. ram u ng
E�
Meeting dates and locations are subject to Ion
i�
l
fi1wNWlIMImwW.wnntil�a�1E5,.5+¢lal .
174 BRUSH HILL,AVENUE,WEST SPRINGFIiELD, MA 07089 FAX 4J3-736-2780
SERVING AGAWAM•EAST LONGMEADOWHAMPDEN-WILBRAHAM•LONG MEAD •TOLLAND■WEST SPRINGFIfE]L,D
Mar, 19. 2010 2: 57PM LPVEC N6. 9058 P. 1/1
LOWER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower Pioneer Valley
Educational Collaborative is scheduled for Wednesday, March 24, 2010 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,.
West Springfield, MA.
William Fonseca, Chairperson
LPVEC Board of Governors
1741313I1SH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAM-EAST LONGMEADOWOHAMPDEN-WILBRAHAM+LONGME;ADOW*LUDLOW-SOUTHWICK-TOLLAND+WEST SPR(NGFIELD
LOWER
PIONEER
VALLEY -
EDUCATIONAL
COLLABORATIVE
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the Lower
Pioneer Valley Educational Collaborative is scheduled for Wednesday,
February 24, 2010 at 6:30 p.m,
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill
Avenue, West Springfield, MA.
William Fonseca, Chairperson
LPVEC Board of Governors
r
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMeEAST LONGMEADOW+HAMPDEN-WILBRAHAM*LONGMEADOWOLUDLOW*SOUTHWICK-TOLLAND*WEST SPRINGFIELD
Apr, 23. 2010 2: 59PM LPVEC No, 9448 P. 1/1
LOUKR PIONEER VRLLEY EDUCRTIONRI CORPORFITION
174 Brush HIII Hvenue Telophons: (413) 735 9200
West Springfield, MFI 01089 Fox; (413) 73S-2280
Hnne S, McKenzie,
Chief OperoUng Officer
NOTICE OF MEETING
to
BOARD OF DIRECTOR MEMBERS
A meeting of the Board of Directors of the Lower Pioneer Valley
Educational Corporation (L.P.V.E.Corp.) will be held on Wednesday, April
28 2010, at 7 p.m.
The meeting will take place in the Lecture Hall at the tower Pioneer Valley
Educational Collaborative.
6
Mr. G e o ey eigan , President
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Serving Agawam+East Longmeadow•Hampden-Wllbraham lnngmoodom*Ludlow`Southwldr Toftand•W st Springfleld
Apr, 23, 2010 9 ; 39AM LPVEC No- 9444 P. 1/4
LOWER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Governors of the lower Pioneer
Valley Educational Collaborative is scheduled for Wednesday, April 28, 2010 at
6:30 p.m.
The meeting will take place in the Lecture Hall, 174 Brush Hill Avenue, West
Springfield, MA.
Please note that the General Advisory Committee will make its annual
presentation to the Board at 5 p.m. with a light dinner to follow.
—W jjAa� ��S
William Fonseca, Chairperson
LPVEC Board of Governors
fW -
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAN19EAST LONG MEADOWHAMPDEN-WiLBRAHAM9LONGMEADOW*LUDLOWSSOUTHWICk-TOLLAND*WEST SPRINGFIELD
AP r. 23. 2010 9: 39AM LPVEC No. 9444 P. 2/4
LPI�E
Superintendents' Meeting
LPVEC Conference Room
April 27, 2010
9:00 a.m.
AGENDA
I. CALL TO ORDER
2. MEETING MINUTES: MARCH 22, 2010 (Enclosure)
3. PRESENTATION. "Global Education Opportunities for Your District"
E F EDUCATION
4. DISCUSSION
A. FY2011 CALENDARS (Enclosure)
B. FYZ011 SCHEDULE OF MEETINGS (Enclosure)
C. Health Service Protocol
D. Data Surnmit: Best Practice
E. NovaNet Summer Credit Recovery Program
F. Mentoring and Induction
G. Meeting Refreshments
S. BOARD ACTION ITEMS SCHEDULED FOR APRIL 28, 2010
A. Minutes
B. EMPLOYMENT AGREEMENT: TRANSPORTATION GENERAL MANAGER
C. FY2011 CALENDARS
D. FY2011 SCHEDULE OF MEETINGS
E. ACCEPTANCE OF FY09 AUDIT
6. NEXT MEETING
A. Superintendents/May 20, 2010/9:00 a.m./LPVEC
B. Board of Governors/May 26, 2010/6.30 p.m./LPVEC
(2:%WP00aN80AR0$UPSMInulcs 2010(Aprll 2D>Q.WPG151 pas 1
LOWER PIONEER VALLEY EDUCATIONAL COLLABORATIVE
174 BRUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735.2280
SERVING AGAWAM•EAS'T LONGMEADOW*HAM PDEN-WILDRAHAM+LONG MEADOW*LUDLOWaSOUTHWICKTOLLAND*WEST SPRINGFIELD
Ap r. 23. 2010 9: 390 LPVEC No. 9444 P. 3/4
LOWER
PIONEER
VALLEY/
EDUCATIONAL
COLLABORATIVE
Board of Governors Meeting
LPVEC Conference Room
APRIL 28, 2010
5:00 P.M.
AGENDA
I. GENERAL ADVISORY COMMITTEE PRESENTATION
2, GENERAL ADVISORY COMMITTEE DINNER
3. CALL TO ORDER
4. PUBLIC FORUM/COMMUNICATIONS
5. PRESENTATION. FY2009 AUDIT
6. Election of New Vice Chairperson
7. Executive Session, To discuss strategy with respect to collective bargaining or
litigation if an open meeting may have a detrimental effect on the bargaining or
litigation position of the governmental body, and to conduct collective bargaining
sessions or contract negotiations with non-union personnel.
8. MEETING MINUTES: (Enclosure)
A. MARCH 24, 2010
B. FEBRUARY 24, 2010
9. NEW BUSINESS
A. Grant Updates
B. FYZ01.1 CALENDARS (Enclosure)
C. FY2011 SCHEDULE OF MEETINGS (Enclosure)
D. Collaborative Audits by DESE
E. Health Service Protocol
F. data Summit
G. Toolbox for Education Program: Acceptance of Gift (Enclosure)
H. S) Services Contract Extension
1. Revenue and Expenditure Report (To be distributed)
J. Revenue and Expenditure Projections
K. Bid Participation and invitations to Bid: Buses and Parts
17413RUSH HILL AVENUE,WEST SPRINGFIELD, MA 01089 PHONE 413-735-2200 FAX 413-735-2280
SERVING AGAWAMeEAST LONG MEADOWHAMPDEN WIL9RAHAM*LONGpMEADOWLUDLOW*SOUTHWICK-TOLLAND*WEST SPRINGFIELD
Apr. 23. 2010 9: 39AM LPVEC No. 9444 P. 4/4
LPVEC
Board of Governors
April 28, 2010 Agenda
Page Two
L. Job Descriptions. (Enclosure)
1) On Line Course Developer
2) Cooperative Education Coordinator
3) Job Coach
M. Employment Agreement:Transportation General Manager
N. FLSA
O. Handbook Revisions (Enclosure)
P. Policy Revision.Accrued Time (Enclosure)
Q Leave of Absence Request (Enclosure)
R. Driver Reports Child Abuse
S. Executive Director Evaluation Tool and Process (Enclosure)
T. Meeting Refreshments
10. ACTION ITEMS (Enclosure)
A. Minutes
B. FY11 Calendars
C. FY11 Schedule of Meetings
D. Acceptance of Donation
E. Approval of Job Description
F. Approval of Employment Agreement
G. Acceptance of Handbook Revisions
H. Acceptance of Policy Revision
I. Approval of Leave of Absence
J. Approval of Evaluation Tool
11. PERSONNEL CHANGES (Enclosure)
12. OTHER
A. Student of the Month Award (Enclosure)
13. Next Meeting
A. Superintendents/May 20, 2010/9:00 a.m./LPVEC
B. Board of Governors/May 26, 2010/6.30 p.m./LPVEC
(Z:)WPD0CS�k0ARD5UP%MjnLAca 2010/April 2010_WPD13-4jpb)
Jan, 15. 2010 3: 20PM LPVEC No. 8171 P. 1/1
LOWER
PIONEER
VALLEY
EDUCATIONAL
COLLABORATIVE
PLEASE POST
NOTICE OF MEETING
The regular monthly meeting of the Board of Covernors of the Lower Pioneer Valley
Educational Collaborative is scheduled for Wednesday,January 20, 2010 at 6:30 p.m.
The meeting will take place in the LPVEC Conference Room, 174 Brush Hill Avenue,
West Springfield, MA-
William Fonseca, Chairperson
LPVEC Board of Governors
174 BRUSH HILL AVENUE,WEST SPRINGFIELD,MA 01089 PHONE 413-735.2200 FAX 413-7'35-2280
SERVING AGAWAMoEAST LONGMEADOWnHAMPDEN-WILBRAHAMeLONOMEADOWOLUDLOWSOUTHWICK-TOLLAND•WEST SPRINGFIELD
>>>>>>
Catalyst for Regional Progress
PVPC
Timothy W.Brennan,Executive Director
EXECUTIVE COMMITTEE MEETING
DATE: Thursday,January 28,2010
TIME: 4:00 p,m.
PLACE: Pioneer Valley Planniri�Commission
60 Congress Street—2" Floor Large Conference Room
Springfield, MA 01 104
AGENDA_
T Action Information
1. Chairman's Cal I to Order, Welcome and Approval of the Minutes of the 0
Executive Committee Meeting Held on October 29, 2009(these meeting
minutes are attached)
2. Warrant/Financial Reports(to be distributed)Including: An Update on the 0 0
Status of the Commission's Current FY2010 Budget Through l213l/09;
Local Assessment Payments for FY2010 and the Scheduled Initiation of the
CPA Audit for the Fiscal Year Which Ended 6/30/09
3. Review, Discuss and Act on a Proposed Extension of the PVPC's Existing 0
Contractual Agreement With CPA Firm Melanson Heath and Company P.C.
Encompassing Fiscal Years 2010-2014
4. Review, Discuss and Adopt a Resolution to Acknowledge That the Western 0
Massachusetts Enterprise Fund, Inc. is Working in Cooperation With the
Planning Commission and our Member Communities to Establish a Small
Business Revolving Loan Fund With the Assistance of a Funding Commitment
Being Sought From the Economic Development Administration (EDA)
5. Review, Discuss and Act on a Proposed $2,500 Contribution of PVPC Funds 0
to Support the Development of a Business Plan for a New Regional Leadership
Program in Concert With the Community Foundation of Western Massachusetts,
the Frank Stanley Beveridge Foundation and Other Partners
6. Authorization for the Executive Director to Negotiate and Execute a Mutually 0
Acceptable Contractual Agreement for$7,500 With the Town of Hadley for
FY2010 Planning Support Services as Requested by the Hadley Planning Board
City and Town Clerks: Please post this notice on the official bulletin board and file in your office pursuant to
Massachusetts General Laws, Chapter 39,Section 23,A-C
Pioneer Valley Planning Commission 60 Congress Street,Springfield,MA 01104-3419
phoRe413.781.6045 f-413.732.2593 rrr413.781.7168 www.pvpc.org
Executive Committee Meeting(Cont.)
January 28,2010
Page 2
Action Information
7. Authorization for the Executive Director to Negotiate and Execute a Mutually
Acceptable Contractual Agreement for$25,000 With the Town of East
Longmeadow to Undertake a Site Assessment and Concept Development for
Town-owned Property off Hampden Road,Utilizing Community Preservation
Act Funding
8. Authorization for the Executive Director to Negotiate and Execute a Mutually
Acceptable Contractual Agreement for$40,000 With the Town of Wilbraham
to Undertake a Sawmill Stream Watershed Management Plan, Utilizing Community
Preservation Act Funding
9. Personnel Issues Including a Progress Report on Recent Staff Recruitment Efforts Q
10. Executive Director's Report Including Noteworthy Staff/Agency Accomplishments G✓t
and New Initiatives(see relevant enclosures)
11. Other Business 0
ADJOURN
TwB/sm
Enclosures
cc: Section Heads
a-excmtc0l.28.10/admin/commissionlagendas