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COMMUNITY PRESERVATION COMMITTEE (MINUTES) CJO J Town of Agawam Community Preservation Committee Minutes August 27,2014 Members Present: Henry Kozloski; Chair, Louis Russo, Richard Bennett, Ray Moreau, and Doreen Prouty Members Absent: Violet Baldwin, Richard Maggi, George Galiatsos, Corinne W ingard Others Present: Jennifer Bonfiglio; CPA Administrator, Lou Conte; Track Committee Chairman, William Sapelli; Superintendent of Schools, Dave Stratton; Athletic Director Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve corrected minutes of June 25, 2014 by Member Moreau. Second by Member Russo. All in favor. 2. Application for funding: Agawam High School Athletic Facility-$1,035,000: Lou Conte,Track Committee Chairperson, provides a background on the track committee's progress. The conceptual plan which was funded by the CPA committee was completed and it is anticipated the project will cost approximately$7,000,000. The committee is seeking funding for tennis courts, baseball field, basketball courts and lighting. The baseball fields wi 11 he moved to the rear of the school due to the safety of foul balls. Mr. Conte states the project is centrally located in town and is very visible to traffic. William Sapelli; Superintendent states the Baseball Field was appropriate in 1975. It is not ADA accessible. New design will be ADA accessible. The tennis courts are in a state of disrepair. Tennis Courts are multipurpose use by the community. Surrounding communities have upgraded their athletic facilities. Member Russo asks what specifically the track committee is applying for CPA funds for, Jeri Bonfiglio explains the CPA application, the reason for applying for CPA funds and that bonding is not being considered because the City treasurer was opposed bonding CPA revenues. Member Moreau asks if lie baseball and softball fields will be light. Committee feels it should be considered and everyone agrees. Member Bennett asks wfint the existing stadium capacity is. 2500 people. It will be reduced to 1500 with the new design and the Athletic Director feels it will be sufficient. Member Bennett also ,isl:.s about MASBAC funds being recently denied for a new school and if a new school is ever be hu i 1 r i I'i t will be. feasible to construct it on the site around the athletic facility. Mr. Sapelli states MASl3AC has denied the High School 3 years in a row due to good maintenance. This year they have applied for renovations only. There is plenty of room for a new school if it is ever approved. Jennifer Bonfiglio explains the CPA fund balance. The state has not certified the fund balance yet; therefore funds cannot he appropriated from the fund until that is done next month. Member Moreau mati011s to table the application until all members are present and the state has certified the fund balance. m)er I,2nnett seconds. All in favor. 3. Application for fundhig: School Street Barn $447,502: Deborah Dachos; Director of Planning and Community Development has submitted an application for$funding for Phase 1 of the barn. Member Bennett states that the ,rl-hoc committee has not met in a year. There is a difference of opinion as to whether the barn will be or 4 season. Member Bennett also feels that the project description should state Phase 1 for res!,+r:!tioii +;0 open the barn to the public. He also st Cposs�e -0t -,ir�digMgd a 4 Page 1 of 2 season barn on the cost summary and that should be changed as well. Chairman Kozloski believes CPA committee should co-sponsor the application for funding. Member Moreau motions to table the application until all members are present and the state has certified the fund balance. Member Bennett seconds. All in favor. 4. Application for fmidWo: Agawa n Housing Authority-Preservation of Danahy Schoolhouse- $37,850: Jennifer Bon 1 io states that a response was received from the solicitor and a letter has been sent to the applicant regtiesti n�� additional information. Member Moreau motions to table the application until a response is received from applicant. Second by Member Prouty. All in favor. 5. Motion by member Prouty to close appropriation for the Agawam Housing Authority in the amount of$4,566.10. Second by Member Russo. All in favor. 6. Motion to adjourn at 7:_,)O i11%1 by Member Bennett. Second by Member Russo. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes of Public Meeting and Public Hearing May 28,2014 Members Present: Henry Kozloski; Chair, Richard Maggi, Richard Bennett; Vi Baldwin;�Lbiig usso, Ray Moreau, George Galiatsos, Doreen Prouty, Corinne Wingaard Others Present: Jennifer Bonfiglio; CPA Administrator Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of March 26, 2014 by Member Russo. Second by Member Baldwin. All in favor. 2. Budget: • Motion by Member Russo to recommend that$54,388.27 of the estimated revenues should be reserved for Open Space from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Maggi. All in favor • Motion by Member Maggi to recommend that$54,388.27 of the estimated revenues should be reserved for Historic Resources from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Russo. All in favor • Motion by member Moreau to recommend that $54,388.27 of the estimated revenues should be reserved for Community Housing from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Russo. All in favor • Motion by Member Baldwin to recommend that$353,523.75 of the estimated revenues should be reserved for Community Preservation Budgeted Reserve from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Prouty. All in favor • Motion by Member Wingaard to recommend that$27,194.13 of the estimated revenues should be reserved for Community Preservation Administrative Costs from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Bennett. All in favor 3. Correspondence: Motion by Member Russo to allow Jennifer Bonfiglio to attend MCPPO procurement training in Boston and allow any associated costs such as lodging,meals ans travel expenses. Second by member Baldwin. All in favor. 4. Motion to go into Public Hearing by Chairman Kozloski. Second by Member Maggi. All in favor. Chairperson Kozloski introduced the committee members and CPA Administrator Jennifer Bonfiglio, explains the agenda and begins the PowerPoint presentation • Purpose and Accomplishments of the Community Preservation Act(CPA)reviewed. • Local and statewide accomplishments • Financial Report provided via Power Point Presentation. Total fund balance is $2,480,791.00 through 6/30/14. Undesignated fund balance use is clarified. Revenues and spending are reviewed. CPA fund designations are explained and reviewed. Sample tax bill is explained. Average cost to Agawam homeowner is $28.62 a year. • Open Space: Review of open space purpose and accomplishments provided via Power Point Presentation. Open Space goals and possibilities as outlined by the CPA committee are reviewed. Allowable spending is defined. Discussion opened to the public Page 1 of 3 ♦ Attendees indicate interest in the town purchasing Fini Farm and/or Boglish Farm if available. ♦ Agricultural Preservation Restrictions (APR's) are defined and explained. ♦ Committee supports preserving and rehabilitating the land the town currently owns with APRs and by adding walking and bike trails. ♦ An ice skating rink is suggested for any area of town. ♦ Tuckahoe Turf options are discussed. Many people question what can be done there and if there is a plan. If CPA funds are used it does not restrict use because it is already owned by the town. Community gardens are also suggested for that site. ♦ Chairperson Kozloski references the open space plan as a valuable resource. The open space plan is reviewed every five years. The survey results are used to assist CPA. 3. Community Housing: Review of Community Housing purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Discussion opened to the public • Median income for a family of four is $65,700 which qualifies a family for CPA fiends. • There are 242 total units in the Agawam Housing Authority, 227 units are occupied and 414 individuals or families are on a waiting list. • Maintenance vs. support of the Agawam Housing authority is explained. • A housing committee was recently formed. Housing Trust will hopefully be the next step. CPA can assist with funding a trust so more can be done. • Donna Jaco expressed a need for more senior housing. • Corinne Wingard states that affordable housing is a complex issue to address and the first step to move forward was the creation of the housing committee. 4. Historical Preservation: Review of Historical Preservation purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Rehabilitation must comply with Secretary of Interior Standards. Discussion opened to the public • Goals of the committee were formed and prioritized with the help of the historical commission. • School Street Barn progress update provided and mentioned as a priority. • A signage program to identify historic places in Agawam was also listed as a goal and supported by members in attendance • It is stated that archival space is still needed • Jennifer Bonfiglio states that CPA funds can be used to hire an archivist and preservation of documents although cannot pay for the place to store them. 5. Recreation: Review of Recreation purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Discussion opened to the public • It is a primary goal of the committee to rehabilitate existing recreational assets and also provide handicap accessibility. • Maureen Cayer asks if Wade Park has ever been discussed. It is eligible for funding, although no application has ever been submitted. • High School Track and athletic facility is discussed. CPA has paid for the conceptual plan. Plans are to move forward and CPA funding may be considered for the master plan and/or a small portion of the project. • Bocce Court and Shuffleboard courts at School Street Park needs improvements and shade shelter. A CPA application can be submitted for restoration and rehabilitation of both. Page 2 of 3 . s s 6. Administrative Expenses: 5% of annual estimated revenues may be used for administrative expensed. Agawam has used an average of 1.2% annually. Unspent funds are returned to the fund. 7. Application Process: CPA eligibility, application process and CPA website are reviewed. 8. Motion to close public hearing at 8:30 PM by Member Bennett, second by Member Moreau. All in favor. 9. Motion to adjourn public meeting at 8:30 PM by Member Moreau. Second by Member Maggi All in favor Page 3 of 3 Town of Agawam A Community Preservation Committee Minutes March 26, 20 4 2014 S-L Pil 3� 24 Members Present: Henry Kozloski; Chair, Louis Russo, Richard Bennett, Corinne Wingaard, Vi Baldwin, Ray Moreau, George Galiatsos, Doreen Prouty Others Present: Jennifer Bonfiglio; CPA Administrator, Deborah Dachos; Director of Planning and Community Development Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve corrected minutes of March 6, 2014 by Member Baldwin. Second by Member Moreau. All in favor. 2. School Street Barn Progress: Jennifer Bonfiglio presented a memo to the committee from Deborah Dachos; Director of Planning and Community Development. 3. Ms. Dachos states that a previous CPA award for the School Street Barn was conditional on a Mass Historical Grant of$100,000. The grant was not awarded. The barn committee met last summer and agreed to wait until March 2014 to re-apply to CPA for the full funding. The figures are now one year old. She is asking the committee to spend$500 of the previously awarded grant to update the cost estimates by Bill Crosskey. Chair Kozloski had suggested going out to bid instead. Ms. Dachos states bid specs will cost approximately $27,250 which is a significant amount of money to spend to apply for CPA funds. The opinion of probable costs will cost $500 to update and she will still go to bid if CPA funds are awarded which is required by procurement laws. Ms.Dachas feels it is more responsible to spend the$500 to update the costs, especially if the council defeats the project. She suggests updating the cost estimates and submitting a CPA application to CPA for the full amount. If the council awards the funding, she will include a member of CPA and the City Council on the selection committee. Member Moreau asks if funds have already been awarded. Ms. Dachos states that$61,750 was awarded for design and bidding. $40,300 is remaining in the account. The conceptual plan is completed. The opinion of probable costs is also complete but needs updating. Final plans and bid specs are next. The funding for the bid specs has already been approved so if CPA and the council approve it,the funding is already there. Chairperson Kozloski is concerned that the bids may come in higher that what is applied to CPA for. Member Bennett states changes will have to be made if the bids come in too high which is what happened to School Street Park. Chairperson Kozloski suggests going to the council first to see if there is support. Ms. Dachos feels that informal setting with the council may not get you the information you need. Member Baldwin feels going to the council without all the information may not get the best result. Chairperson Kozloski asks who will decide what gets changed if there is not enough money. Ms. Dachos states the barn committee, which has two members of CPA, will decide. Member Wingaard asks why not spend the $500 to update the cost estimate and then have a workshop with the council with the updated information. Ms. Dachos states the opinions of probable costs are prepared by a professional architect. Member Bennett states the barn committee will see the project through. Chairperson Kozloski is states if the cost comes in higher he is concerned with what the barn committee will decide to cut. Page 1 of 2 Member Bennett is confident the price by Crosskey will be close and accurate. If adjustments have to be made it will be brought back to the committee. Member Wingaard makes a motion to allow Ms. Dachos to spend the $500 to update the cost and then decide how to proceed. Second my Member Galiatsos. Chairperson Kozloski states that once the cost is updated the committee shall have a workshop with the council. All in favor. 4. CPA Plan: Motion to accept final version of the 2014-2015 CPA plan by Member Russo. Second by Member Baldwin. All in favor. 5. Annual Public Hearing: Copy of slide show provided to members. It is suggested that Jennifer add the CPA goals to the presentation, contact Channel 15,provide copies of brochure to CPA members. Create a flyer and postcard and distribute to members and post where appropriate. It is also suggested that we hold the hearing at the Senior Center. Copies of the PowerPoint will be made for attendees. Pictures and easels will be brought. 6. Budget Surplus: • Motion by Member Russo to reserve $13,399 from the FY2014 undesignated fund balance to the Open Space fund as a result of surplus funds from the state. Second by Member Moreau. .All in favor. • Motion by Member Prouty to reserve $13,399 from the FY2014 undesignated fund balance to the Historical Resource fund as a result of surplus funds from the state. Second by Member Russo. All in favor. • Motion by Member Bennett to reserve $13,399 from the FY2014 undesignated fund balance to the Community Housing fund as a result of surplus finds from the state. Second by Member Galiatsos. All in favor. 7. Motion to adjourn at 7:59 PM by Member Bennett. Second by Member Russo. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes March 5,2014 2114 u y 3 Z Members Present: Henry Kozloski; Chair, Louis Russo, Richard Bennett, Corinne Wingard,Vi Baldwin, Ray Moreau, George Galiatsos, Richard Maggi Others Present: Jennifer Bonfiglio; CPA Administrator, Also Mancini; Veterans Council Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve January 22, 2014 minutes as amended by Member Wingard. Second by Member Moreau. All in favor. 2. Financial Report: Jennifer Bonfiglio provided a report of the current balances in the CPA fund and the current expenditures outstanding. Motion to close Phelps playground account and Memorial Field irrigation account by Member Russo. Second by Member Baldwin. All in favor 3. Application for funding; Replacement of Benches (Phase 1) Veterans Green and Feeding Hills Center- $35,979.60: Motion to accept application for discussion by Member Russo. Second by Member Wingard. Letters of support submitted to the committee by Superintendent's Sapelli, Principals at Granger School and Phelps School, and the Veterans Council. Member Bennett, Aldo Mancini, Frank Pignatare and Jennifer Bonfiglio are sponsoring the application. Member Bennett states that all 72 benches in town were rebuilt eight years ago. They are currently in poor shape and in a state of disrepair. The beautification committee and the town do not have the resources to restore the benches again. Aldo Mancini, Frank Pignatare and Dick Bennett inventoried the existing benches and begin looking at other options. This project will be split into multiple phases. This application is for phase 1, and includes replacing benches in high-traffic areas at the Veterans Green and Feeding Hills Center. The hope is to expand this project and replace the remaining benches in town in the future. The total number of benches currently needed is 22. There will also be six trash receptacles ordered. Member Bennett states that the group is hoping to complete the installation of the benches at Veterans Green by Memorial Day. Aldo Mancini states that cement pads will be poured by DPW and will be larger than the benches to allow for easy maintenance. He also provides an explanation of the benches that will be purchased. They are steel, weigh 354 pounds and have an epoxy Dura-coat finish which is rust free. Member Baldwin states that she has visited the veterans Cemetery which has a similar bench to compare to and she is pleased with the product. The trash receptacles are double receptacles that allow to split the recyclables from the regular trash. Tracy DeMaio; recycling coordinator for the town, approved the chosen receptacles. The memorial plaques that are on the current benches will be transferred. There are three plaques missing that the group hopes to find who they belong too so that they can also be replaced. DPW has stated that they will supply the labor to install the benches. The existing benches will also be saved for parts. Member Baldwin states that she is pleased with the application and feels it is very timely considering Main Street has recently been beautified. Member Moreau asks if style solid steel is better than cast arms. Aldo Mancini states yes the benches are made and delivered put together and are made of solid steel. Member Moreau also ask if the trash receptacles will be covered. Yes Chairperson Kozloski opens the meeting to the public. Page 1 of 2 Rick Ballico of 51 Park Edge Dr. in feeding Hills thanks the committee for considering this application. He asked if the plaques will be drilled into the benches. Mr. Mancini states that they will not be drilled into the bench,there is a fastener that will attach the plaques to the benches without having to drill so that there will be no concern about rusting. Member Baldwin motions to approve the funding. Second by member Russo. All in favor. Chairman Kozloski adds that he has spoken with Superintendent Sapelli and he suggests the next phase of the bench project include the Town Hall and the Middle School. Member Bennett suggests that the group consider speaking with the Mayor, DPW director,and Park and Recreation director prior to beginning the next phase. Member Wingard agrees. A discussion regarding the memorial plaques and where they will be placed continues. This will be decided at a later date. 4. Motion to adjourn at 7:05 PM by Member Bennett. Second by Member Maggi. All in favor. Page 2 of 2 Town of Agawam _ Community Preservation Committee Minutes January 22,2014 2C14 .' 11: 2 5 �, Members Present: Henry Kozloski; Chair, Richard Bennett, Corinne Wingard, Vi Baldwin, Ray Moreau, George Galiatsos, Richard Maggi, Doreen Prouty Others Present: Jennifer Bonfiglio; CPA Administrator, David Cecchi; Historical Commission Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve October 23, 2013 minutes by Member Baldwin. Second by Member Bennett. All in favor. 2. Discussion: Historical Plan: Jennifer Bonfiglio provides a draft of the Historical plan to the members. Jennifer Bonfiglio states all materials have been sent to the committee. She states she has reviewed the minutes of the CPA public hearing, information on the CPA coalition website and has also reviewed the text of the new CPA legislation to prepare the plan. In addition a letter has been submitted from the Historical Commission to all members including the commission's goals and objectives. The CPA plan as a whole will be revised in its entirety, but only the historical piece will be addressed today. The committee supports all of the historical commission's goals and would like to include them in the CPA plan. The goals are ranked in order of priority by the historical commission: 1. RestorationlPreservation/Rehabilitation of the School Street Barn for use by the public 2. Update the 1985 portion of the town's Inventory of Historic Structures to meet current Massachusetts Historical Commission standards 3. A signage program identifying historic homes/places/waterways in Agawam 4. Nomination of Feeding Hills Center, North Agawam, and other identified historical resources to the National Register of Historic Places 5. Survey/Inventory/Restoration of town's historic graveyards 6. Revision of town's Demolition Delay Ordinance to more effectively protect the town's historical resources 7. Documentation of threatened structures 8. Establishment of student liaison position between the historical commission and the Agawam High School 9. Assist property owners with appropriate preservation projects as resources allow 10. Raise public awarenedd of importance of preserving and protecting the town's history 11. Support efforts of the Agawam Historical Association and the Trustees of the Captain Charles Leonard House to preserve Agawam's history at the Agawam Historical and Fire House Museum,the Thomas Smith House, and the Captain Charles Leonard House 12. Historical document and artifact storage/display location 13. Preservation and Rehabilitation of municipal assets 14. Provide ADA and MAAB accessibility at historic sites, such as elevators, ramps,restrooms, etc. 15. Funding incentives for preservation by private property owners looking to permanently protect their historic properties utilizing a preservation restriction. (See Appendix D). The committee discussed finding a storage site for archived documents as this subject has come up continually at the annual public hearings. Chairman Kozloski recommended the barn as a possible site. David Cecchi suggested a site in the library as ideal. David Cecchi Suggested the top 5 items listed are in the most need of funding. Motion to accept historical plan by Member Wingard. Second by member Baldwin. All in favor. Page 1 of 2 ' r 3. Discussion: Community Housing Plan: Jennifer Bonfiglio provides a draft of the plan to the members. Jennifer states all materials have been sent to the committee. She states she has reviewed the minutes of the CPA public hearing, information on the CPA coalition website and has also reviewed the text of the new CPA legislation to prepare the plan. In addition materials from the Pioneer Valley Planning commission and Department of Housing and Community Development have been submitted by Member Wingard. The committee agrees the formation of a housing trust to be a priority. Member Wingard states a trust and housing committee will hand in hand. Member Wingard states the AHA waiting list has 69 elderly/disabled and 35 families. There is a tremendous need in town. There are also 23 Section 8 vouchers which are not counted towards our inventory. Member Wingard suggests some minor changes to the plan and suggests adding the creation of a rental assistance program in collaboration with the AHA. She would like us to also include additional resources and links and the % of affordable housing in the resources. Member Maggi is interested in learning more about a Housing trust. The committee agrees they would like to bring someone in to explain it once formed. Motion to accept the amended housing plan by Member Baldwin and Member Bennett. Second by Member Moreau. All in favor 4. Meeting Schedule will remain the same. Public hearing will be held in April. Jennier will seek alternate dates for November. 5. School Street Park update: Chairman Kozloski is concerned with the band shell location. An abutter expressed concern to him. The committee feels moving to the left or right will not make a difference. Committee would like to be notified of any major changes. A creation of a recreation sub-committee is suggested by Member Wingard. Member Baldwin states we cannot micro manage the project once funds are awarded. Any major change or elimination of the plan does affects what CPA and Council have funded. Committee would like to know what the protocol is to deal with that issue. 6. Correspondences: An eligibility determination form has been received to replace benches by the veterans council and beautification committee. Committee supports this application. 7. Motion to adjourn at 8:20 PM by Member Bennett. Second by Member Maggi. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes October 23,2013 Members Present: Henry Kozloski; Chair, Louis Russo,Richard Bennett, Corinne Wingard,Doreen Prouty,Vi Baldwin,Ray Moreau Others Present: Jennifer Bonfiglio; CPA Administrator, Richard Morassi Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve September 23, 2013 minutes by Member Baldwin. Second by Member Prouty. All in favor. Member Moreau and Baldwin abstain. 2. Discussion & Final Review-Recreation Plan Chairperson Kozloski calls for a vote to accept the revised recreation plan. All in favor, none opposed. 3. Discussion: Open Space Plan: Jennifer Bonfiglio provides a draft of the Open Space plan to the members. Jennifer Bonfiglio states all materials have been set to the committee. She states she has reviewed the minutes of the CPA public hearing, the town's open space plan, information on the CPA coalition website and has also reviewed the text of the new CPA legislation to prepare the plan. The CPA plan as a whole will be revised in its entirety, but only the open space piece will be addressed today. She has compiled the goals and possibilities which have been outlined based on the information received and the committee should discuss this section and prioritize and/or add any other goals. 1. Promote walking and bike trails on town owned property 2. Protect wetland/nature conservation areas 3. Completion of outdoor classroom at High School 4. Planting of shade trees and landscape plantings on Town-owned land. 5. Produce a Recreation/Open Space Pamphlet for Agawam households 6. Seek Agricultural Preservation Restrictions (APR) on Town's remaining farms 7. Create a Land Acquisition fund and/or APR program S. Protect and preserve the Agawam Meadows 9. Develop a management plan for Agawam Conservation Commission properties. 10. Provide fencing, gates and or signs to protect town owned conservation land and restrict access. 11. Removing an invasive plant species from ponds and wetlands to protect existing town owned conservation land and wildlife habitats from harm or injury. 12.Reconstructing a road to create a median strip with grass and trees 13. Obtain rights of first refusal, long-term purchase options or life estate agreements to purchase the land when and if the current owners wish to sell for significant properties. 14. Create or improve critical habitat areas such as:wetlands,vernal pools,pastures and forest areas. 15. Implement a development strategy for use of the Tuckahoe Turf Farm if feasible. 16.Protect Leonard Pond (South West St.) and its Watershed 17. Support efforts to protect and preserve Provin Mountain and the Metacomet Trail. Member Wingard suggests sending letters to potential land owners offering options to sell to town or seek APR's. Page 1 of 2 Richard Morassi spoke to the committee about land acquisition opportunities, such as Life Estate agreements, whereas the town can buy future rights to land at fair market value. He states Cape Cod was successful in doing this and it avoids probate issues with families, etc. The land can also be named after someone. Members agree that a land acquisition fund and an APR program are priorities for the committee. The committee would like to add to the goals to proactively seek land acquisition opportunities by targeting private land not currently for sale. The committee would also like to see a portion or the whole of Tuckahoe Turf Farm protected. The committee would like a copy of an inventory and map of land in town. Jennifer suggests an Open Space and recreation Pamphlet which can be mailed to households. She will begin work on that. The committee also favored the development of the open classroom. Bid specs and a plan have been completed. This will go out to bid soon. 5. Discussion: Historical Plan: Motion to table historical plan by Member Bennett. All in favor 6 Motion to adjourn at 7:45 PM by Member Bennett. Second by Member Prouty. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes September 23,2013 Members Present: Henry Kozloski; Chair, Louis Russo,Richard Bennett, Corinne Wingard, Doreen Prouty Others Present: Jennifer Bonfiglio; CPA Administrator Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve September 4, 2013 minutes by Member Bennett. Second by Member Prouty. All in favor. 2. Application for Funding: Agawam Dog park-$14,145.00: Deb Dachos; Director of Planning and Community Development, petitioning the committee for $14,145.00 in matching funds for a Dog park in Agawam. She provides a background on the project. ADOG(Agawam Dog Owners Group)was formed by a group of volunteers. They began fundraising to create a dog park in town. The Planning department met with the group to assist them and find town owned land to use for the park. An undeveloped section of Shea Field was chosen as the best location. Berkshire Deign Group was chosen to draw a conceptual plan. Phase I of the park is a 2 acre park. Phase II could be an additional 3 acres. Deb Dachos received a letter from the Stanton Foundation in the Spring of 2013 providing information on a non-competitive grant offered for dog parks. Deb and Chris Sparks met with a representative of the foundation and toured the site. Deb Dachos submitted an application to the foundation and received a letter shortly after that offered the town $245,000 to complete the park with the condition that the park is built on town owned land and the town must commit to 10%of the construction cost. The town staff member must also be a lead on the project as well. The Stanton Foundation will also cover incidental maintenance for the first three years equivalent to approximately$11,000/year. Deb Dachos explained the project. The design on Phase I is low maintenance. There will be a grass surface and composting dog waste containers. The Mayor has committed to general maintenance. DPW will mow and dispose of dog waste. ADOG will also continue to fundraise and assist with maintenance. The Stanton Foundation will fund 95%of design and construction cost. $24,145 is needed to fulfill the town's obligation.ADOG has committed $10,000. CPA request is $14,145.00. Deb Dachos explains to the committee this is a rare opportunity. The Stanton Foundation is waiting for a firm commitment of funding within 2 months. Letters of support are provided to the committee. Member Bennett states he is concerned with security and suggests lighting. He believes the park is an enhancement to Shea Field. Member Bennett also encourages more police presence and patrols. Deb Dachos agrees that security lighting is needed. The park has only been designed conceptually. Member Wingard asks how many trees will be cut and can any be sold. Deb Dachas states most mature trees will be retained. Chair Kozloski asked what the cost to maintain annually will be. Deb Dachas explained that the Mayor has committed to mowing and dog waste removal cost which is low cast. ADOG has also.discussed paying some maintenance costs. Project will go to bid after final design. Member Wingard asks what the time frame is. Deb states that public meetings and design work will occur over the winter. Construction will start in the sprin�/_,U � Page 1 of 2 Chairperson Kozloski opens the meeting to the public: Deb Sanchez 36 Hemlock Ridge; President of ADOG states they have raised $11,000 in under three years and they are committing$10,000 to this project. They will also continue to fundraise. ADOG will also continue to work with Chris Spark as he will serve as the project manager. Deb Sanchez suggests surveillance cameras, signs and gates to address security concerns. The idea of a key card entry is mentioned as a possibility to ensure dogs are licensed and have rabies shots. Barbara Lussier, 39 Oriole Pl. states there are over 4000 licensed dogs in town. She states she is in full support of the project and the project also has the full support of the dog officer and Westfield animal control officer. No one speaks against. Motion to approve application by Member Russo, second by Member Bennett. Member Russo states this project is a great benefit to the community and there is a return on investment. Member Prouty also agrees and feels this is a wonderful project. Chairperson Kozloski calls for a vote: All in favor, none opposed. 3. Discussion: Recreation Plan and Track Discussion: Jennifer Bonfiglio provides a copy of the updated Recreation plan to the members as a result of the previous meeting and recommendations by the committee. The CPA Recreation Goals and possibilities have been updated to include: • Rehabilitation of existing recreational assets • Handicap accessibility improvements at existing parks • Expansion of recreational areas in Feeding Hills • Expansion and improvements at Shea Field • Creation of a Dog Park • Creation of an all-purpose community track facility at High School • Rehabilitation or creation of tennis courts at High School • Addition of a Small Pavilion at Perry Lane • Addition of a Shade Shelter near playground at School Street park • Revisit development of Meadowbrook, Valleybrook and Wade Parks • Beautification efforts at existing parks • Expand Passive recreation at Perry Lane • Expand McGrath park • Implement development strategy for use of Tuckahoe Turf Farm. The committee discussed adding the track at the high school to the CPA recreation goals and agreed they support the project in conjunction with the town and within the limits of the Act. Motion to accept the amended recreation plan by Member Russo. Second my Member Prouty. All in favor. 4. Shea Field Discussion: Member Bennett provides a background and condition report concerning the building at Shea Field. It looks like the building will be saved. It has been agrees by Town staff that the roof will be replaced and the building will not be torn down. Member Bennett has just finished painting the building. 5. School Street Barn: Motion to return $315,000 to the general CPA fund since the funding was contingent on a$100,000 Mass Historical Grant which was not received. All in favor. 6. Motion to adjourn at 8:30 PM by Member Russo. Second by Member Prouty. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes June 24,2013 cn r*� Members Present: Henry Kozloski; Chair, Louis Russo, Vi Baldwin, Richard Bennett, Corinne Wing9rd, George Galiatsos Absent: Ray Moreau, Richard Maggi, Doreen Prouty Others Present: Jennifer Bonfiglio; CPA Administrator, Bob Rossi; City Council, Joe Mineo; City Crancil 0 Meeting called to order at 6:30 PM by Chairman Kozloski. Ln 0 1. Discussion: CPA Plan: Chairman Kozloski states the purpose of the meeting is to gather information to update the CPA plan. a. Recreation: Chairman Kozloski feels that the committee should seek a list of all parks and playgrounds in Agawam including what each park or playground has for active and passive recreation. He also would like to know what each park needs for improvements. Chairman Kozloski also recommends that the committee obtain the cost to maintain each park and/or playground annually and whether all playgrounds and parks are handicap accessible. Member Bennett states that the master plan for the town should be followed as well as the open space plan. Jennifer Bonfiglio advises the committee the Open Space Plan will be updated by the beginning of next year. Bob Rossi, City Councilor believes many small parks can be rehabilitated. He also suggests improvements at McGrath Park and to the baseball diamond at Shea Field. A memo to Park & Recreation will be drafted by Jennifer and reviewed by the committee seeking the information needed to proceed. b. Housing: Member Wingard states that the Regional Housing Plan has been completed and a copy can be obtained in the Planning department. A summary has also been proved to the committee. Member Wingard suggest a local housing committee is needed. PVPC is helping set up a structure and goals for a housing committee. Member Wingard has also stated that a housing production plan and housing trust is needed. It is suggested that a memo be drafted to the Agawam Housing Authority as well to determine the number of units needing rehabilitation. c. Historical: A letter will be drafted to the historical commission requesting ideas and goals. Chairman Kozloski would like to identify town owned historical assets that need protection or restoration. Handicap accessibility needs should also be addressed. Private historical properties should also be identified and restoration needs identified. d Conservation: The Conservation Commission will be contacted. A list of properties the town should buy or develop for active or passive recreation. A list of properties that may be purchased for open space. Chairman Kozloski also suggested exploring Agricultural Preservation Restrictions for farms in town. All projects will not be acted on until the plans are complete. The committee would like to meet the 2`d and 4t' Wednesday in September and October. 2. Minutes: Motion to approved minutes of 5/29/13 as corrected by Member Bennett. Second by Member Russo. All in favor. Member Galiatsos abstains. . 3. Motion to adjourn at 7:05 PM by Member Russo, Second by Member Bennett. All in favor. Page 1 of 1 Town of Agawam Community Preservation Committee Minutes 2M1 rug ^,0 Pi' September 4, 2013 `'� ` - I; f;8 Members Present: Henry Kozloski; Chair, Louis Russo, Vi Baldwin, Richard Bennett, Corinne Wingard, George Galiatsos, Ray Moreau, Richard Maggi, Doreen Prouty Others Present: Jennifer Bonfiglio; CPA Administrator Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve June 24, 2013 minutes by Member Russo. Second by Member Bennett. Discussion: Member Wingard makes an amendment to page two. Motion to approve amended minutes by Member Russo. Second by Member Baldwin. All in favor. Member Moreau and Prouty abstain. Discussion: Recreation Plan; Jennifer Bonfiglio states all materials have been set to the committee. Members have received a response from Chris Sparks with an inventory and condition report of all the parks,playgrounds and athletic.fields in town. Jennifer explains that she has reviewed the minutes of the CPA public hearing,the town's open space plan and also reviewed the text of the new CPA legislation to prepare the Recreation plan. The CPA plan as a whole will be revised in its entirety, but only the recreation piece will be addressed today. The goals and possibilities have been outlined based on the information we have received and the committee should discuss this section and prioritize and/or add any other goals. The committee agrees that the primary goals of CPA shall be to rehabilitate existing recreational assets. Based on the information received,the committee supports ADA improvements at all parks, improvements at Shea Field,Perry Lane, Wade Park and Borgatti Park. The committee would like to revisit possible re-development at Meadowbrook and Valleybrook parks. The committee supports the expansion of Mcgrath Park as well as a Dog Park at Shea Field. The committee states they also support beautification efforts at existing parks. The committee would like to see the expansion of recreation areas in Feeding Hills and also expand upon passive recreation areas in town. An addition of small pavilion at Perry Lane and a shade shelter near the playground at School Street Park are also supported. Other possibilities include kayak and canoe launch areas, development strategy plan for Tuckahoe Turf Farm,cross country skiing, cycling, rail trail and other pathway developments. Member Bennett expresses concern over vandalism and security at existing parks. Motion to form a recreation subcommittee which shall consist of 3 members. Member Bennett, Chair Kozloski and Member Galiatsos. All in favor. Motion to accept recreation plan by Member Baldwin, Second by Member Bennett. All in,favor. 2. Application for Funding: High School Track Master Plan; $20,000: Will Reichelt, Agawam Track Committee member and Town of Agawam Law Clerk provides a background. A request for Proposal was sent out looking for an architect. One was chosen and a price was negotiated contingent on funding. He urges committee to suspend rules and act on the application tonight. Will introduces Lou Conte, Track Committee Chairperson. Lou Conte states that a new high school is not foreseen in the near future. The athletic fields track, and tennis courts are in poor shape. A track committee was formed to discuss the possibilities and needs. Plans are needed to move the project forward. The project will possibly be bonded through the town. Page 1 of 2 An all-purpose turf field will increase the use 10 xs. The track will be used by all people. Tennis courts and Track currently cannot be used for competitions. Teams must use facilities at Suffield Academy. There are currently 25 track fields being constructed in the state including one just finished in West Springfield. Member Wingard asks if a new high school is built in the future can these improvements still be used. Lou Conte states yes, there still will be a value. George Bitzas, City Councilor and Track committee member states this is the first step in this project. He is hoping the CPA will approve the $20,000. The project is beneficial to all residents. Member Baldwin asks what the next step is if approved. Will Reichelt states plans will begin after a public heating over a 3 month period. Phase 2 will be construction documents. Phase 3 will be going out to bid for construction and possible bonding. It is anticipated to cost between$1.5 - $2 million dollars. Member Russo supports the funding of the plan but states CPA cannot fund the project due to lack of fund available. Motion to suspend rules and act on application by Member Wingard, Second by Member Russo. All in favor, Member Bennett votes No. Member Russo motions to approve funding of$20,000. Second by Member Galiatsos. Discussion: Member Bennett is opposed to suspending the rules. Member Baldwin states this application is complete and there is no reason to hold up the process. Chairperson Kozloski calls for a vote. All in favor. 3. Open Space & Recreation Committee appointment: Member Russo is appointed to the committee. 4. Shea Field: Member Bennett states that the town has neglected the building at Shea Field. Restrooms were added when the skate park was constructed. The committee would like to ask the building inspector what the condition of the building is as well as ask the mayor what the town's intentions are with the building and to hold off on a decision to tear the building down so a discussion can be had since a dog park is being proposed on the site. Motion to keep the item on the agenda for the next meeting by Member Baldwin. Second by Member Prouty. All in favor. 5. Status of Borgatti Field restroom and storage building is requested by the committee. Jennifer will send a memo. b. Motion to adjourn at 8:15 PM by Member Russo. Second y Member Baldwin. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes of Pudic Meeting and Public Hearing May 29,2013 Members Present: Henry Kozloski; Chair, Richard Maggi, Richard Bennett, Vi Baldwin, Louis Russo, Ray Moreau, George Galiatsos, Doreen Prouty Members Absent: Corinne Wingaard Others Present: Jennifer Bonfiglio; CPA Administrator Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of January 23, 2013 by Member Russo. Second by Member Baldwin.. All in favor. Motion to approve minutes of April 24, 2013 by Member Russo, Second by Member Bennett. All in favor. Member Baldwin and Member Moreau abstain. Motion to go into Public Hearing by Chairman Kozloski. Second by Member Maggi. All in favor.ghairperson Kozloski introduced the members of the board and Jennifer Bonfiglio began PowerPoint presentatiR c-� 1. Purpose and Accomplishments of the Community Preservation Act(CPA) reviewed. 2. Financial Report provided via Power Point Presentation by Jennifer Bonfiglio. Total funT�alance is $1,499,977.00. Undesignated fund balance use is clarified. Revenues and spending are mewed, CPA fund projection over the next five years is explained if no funds are spent. Sample tax bids explained. Average cost to Agawam homeowner is $28.62 a year. David Chase asked for further c1MFication on how each category can be spent and reserved. 3. Open Space: Review of open space purpose and accomplishments provided via Power Point Presentation by Jennifer Bonfiglio. Discussion opened to the public • Magda Galiatsos asked for clarification on using CPA funds for Agricultural Preservation Restrictions (APR's), It is explained who can apply and how. Currently Tuckahoe Turf Farm is not protected and there are no plans for the property. It is suggested by Cheryl Becker, Conservation Commission member that the CPA committee reach out to farmers and send information about APR's. Chairperson Kozloski also refers to the open space plan which is a valuable resource. The open space plan is reviewed every five years. It is wise to use the survey results to assist CPA. 4. Community Housing: Review of Community Housing purpose and accomplishments provided via Power Point Presentation by Jennifer Bonfiglio. Discussion opened to the public • Median income for a family of four is $68,900 which qualifies a family for CPA funds. • Allowable spending is defined. • There are 242 total units in the Agawam Housing Authority, 227 units are occupied and 159 individuals or families are on a waiting list. • Vacant units are due to destruction of$320,000 to four units. The waiting list will take rental history into consideration. • Maureen Cayer,Executive Director of the Housing Authority reads a letter from Member Corinne Wingaard regarding community housing in her absence. • Maureen also explains that 3% of affordable housing stock is subsidized. She suggests being proactive with CPA funding and questions the use of a Housing Trust. • The waiting list is explained. Chairperson Kozloski states there will be a meeting in the future to specifically discuss Community Housing and he suggests inviting all AHA Board members. He also suggests the town create a housing trust. Page I of 2 • Member Bennett states that if the towns subsidized housing inventory is under 10%, (Agawam is at 4%) anyone can bypass the local zoning bylaws and build affordable housing. Soldier On is eligible for CPA funding although has not applied at this time. 5. Historical Preservation: Review of Historical Preservation purpose and accomplishments provided via Power Point Presentation by Jennifer Bonfiglio. Rehabilitation must comply with Secretary of Interior Standards. Discussion opened to the public • Darcy Davis, Historical Association member states there is a music room at the Senior Center for local music archives only. Archival space is needed for other items as there is not enough room there. He suggests using the room in the old Senior Center as a sports museum,war items, collections, etc. so they could have a permanent display. • Teresa Kozloski, 102 Meadow Street, has suggested an archival of documents in the past. She feels the Agawam Historical Commission should do something and apply for funding. • Jennifer Bonfiglio states that CPA funds can be used to hire an archivist and preservation of documents although cannot play for the place to store them. • West Springfield Historical Commission Member asked who originated the barn project and if any private project have been done. Member Bennett and Chair Kozloski provide a brief history. • David Conlin, Friends of Robinson Park states the pavilion at Robinson Park needs repair, A local contractor will volunteer time and he asks if CPA can fund the rehabilitation. Hi feels it is potentially historical. The application process is explained. 6. Recreation: Review of Recreation purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski and Jennifer Bonfiglio. Discussion opened to the public • Chairperson Kozloski provides pictures of existing parks and discusses some of the needs. • Also Mancini states the gazebo at the Veterans Green is need of rehabilitation or rebuilding. He would like to apply for CPA funding to build a structure double the size. • Magda Galiatsos states School Street Park needs security. Aldo states cameras are working in other areas of town. Member Galiatsos states the act does indicate CPA funds can be used to "protect from injury or destruction" and therefore we should be able to install security. • Dave Chase states security cameras are installed at Stanley Park • PVPC bike path is mentioned. There are previous plans on file with PVPC to send the bike path from High School to Robinson along the pipe line. Chairperson Kozloski states the pipe line is being replaced which may make it a perfect time to do such a project. • Citizens are concerned that the town has not maintained parks in the past. • Jennifer Bonfiglio stated that the Mayor has negotiated with a design firm to design the track facility at the high school and will apply for CPA funding to pay for the architect. • Cheryl Becker states the Open S[pace Plan states passive recreation is needed in town. She suggest a trail through May Hollow to Robinson Park. • Agawam Meadows is brought up for discussion and Chairperson Kozloski states it is already protected. 7. Administrative Expenses: 5% of annual estimated revenues may be used for administrative expensed. Agawam has used an average of 1.2% annually. Unspent funds are returned to the fund. 8. Application Process: CPA eligibility, application process and CPA website are reviewed. 9. Motion to close public hearing at 8:00 PM by Member Bennett, second by Member Moreau. All in favor. 10. Motion to adjourn public meeting at 8:00 PM by Member Moreau. Second by Member Maggi All in favor Page 2 of 2 I i Town of Agawam Community Preservation Committee Minutes April 24,2013 Members Present: Henry Kozloski; Chair, Louis Russo, Richard Maggi, Doreen Prouty, Richard Bennett, Corinne Wingard, George Galiatsos Absent: Ray Moreau, Vi Baldwin Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion by Member Russo to table Minutes, Second by Member Prouty. in favor. kjD 2. Budget: Set FY 2014 Reserves: Chairman Kozloski recommended set 10-10-10 estimated revenue fiscal year 2014 with no figure given as we do not have that information from the State. Motion by MemQ Russo to set 10%reserve for Open Space for FY2014, Second by Member Bennett..All in favor. Motion by limber_- Russo to set 10%reserve for Historic Preservation for FY2014, Second by Member Bennett. All in-fidvor. Motion by Member Bennett to set 10%reserve for Affordable Housing for FY 2014, Second by Member Russo. All in favor. Motion made by Member Russo to set 5%reserve for Administrative expenses for FY2014, Second by Member Bennett. All in favor. Motion made by Member Russo to set 65%reserve for Undesignated for FY2014, Second by Member Bennett. All in favor. 3. Discussion: Scheduling of 2013 Annual Public Hearing: Chairman Kozloski announced there were two possible dates,May 22,2013, and May 29, 2013. Member Wingard cannot attend on May 29, 2013, Members Prouty and Russo cannot attend on May 22, 2013. Meeting scheduled for May 29, 2013. Member Wingard suggested the CPA committee reach out beyond the usual ways to publicize the Public Hearing, such as paying from administrative funds for a robo call to residents, making flyers to post in the Library and throughout the community,posting on Public TV, Channel 15, and sending Press Releases to the Reminder, and the Valley Advocate, as well as the Republican and the Agawam Advertiser. Member Bennett agreed these were good ideas re:publicity and may help getting people to attend. Chairman Kozloski suggested CPA members bring their ideas of what the town can do with CPA money to the Public Hearing, and said this year letters were being sent to all elected and non-elected officials asking them to submit their ideas in writing if unable to attend. Member Galiatsos suggested information about CPA projects done by other Towns that were discussed at the CPA conference be made available,with blown up pictures put up at the Hearing to give people ideas about what other towns have done with their CPA funds. Member Bennett suggested putting up posters at City Hall. Chairman Kozloski said there had been a slide show of CPA projects in Agawam set up at the Library,but the machine broke down. He will obtain another machine. There was general agreement that people do not understand CPA. Member Wingard will send Chairman Kozloski a memo for this to be put on the agenda at a future meeting for further discussion. Member Bennett discussed signage on CPA projects, which was done on the historic plaques. Member Maggi suggested all CPA projects have signage,including during construction. Per Chairman Kozloski there has been signage placed on some projects. 4. Discussion: Updating the CPA Plan: Chairman Kozlosksi stated the purpose of the Public Hearing is to update the CPA plan. 5. Discussion: Recreation Needs of the Town: Chairman Kozloski reported he had done an overview of Agawam Parks and Playgrounds with Aldo Mancini before he retired. He noted broken bleachers,plans to tear down the building with the bathroom at(Shay Field), concern that the Bridge paid for by CPA at Perry Lane Page 1 of 2 had never been opened up with trails, and problems with foul balls at the Tennis Court. Member Wingard suggested a more formal evaluation of the overall Recreation needs of the Town, perhaps by Springfield College. Member Bennett agreed we need a plan, but both he, Member Russo, and Chairman Kozloski expressed concern that numerous plans have been done over the years, but the plans are not paid attention to, or followed by the town. Member Bennett and Member Wingard had brought copies of some of the many varied plans done in the past. Member Maggi suggested we as a Committee go thru the evaluations that have been done and boil them down to something current to present to our selves and to the City Council, and work on a joint plan with the Council. Members Prouty and Wingard volunteered to help work on this. Member Galiatsos suggested we look at the most recent plan. Chairman Kozloski noted there is a requirement that there be an Open Space and Recreation Plan every five years, altho the State allows updates and extensions. Member Wingard suggested that this kind of review of past plans would be done as part of a professional evaluation of recreation. Member Maggi asked why we could not do more than one area at a time, and get professional evaluations of housing and historic preservation as well. Member Wingard stated the need for a Professional Housing Needs Assessment for the town. Member Bennett suggested that Housing be put on the agenda for the meeting after the Public Hearing. Member Maggi suggested that we put one area on the agenda for each meeting, starting with Housing. Member Galiatsos requested Chairman Kozloski send out studies done to all members. Member Prouty agreed, stating being new on the CPA they did not have this information. Chairman Kozloski said he would get the Open Space and Recreation Plan and send it to all members. Member Wingard suggested we look into having a professsional evaluation of recreation for the Town, what we have, and what we need. Member Maggi made a motion that we appropriate funds for updated professional studies of each area for which we appropriate funds, open space/recreation,historical,housing. Motion seconded by Member Russo. There was further discussion by Members Bennett, Maggi, Galiatsos, Prouty, Wingard, Russo, and Chairman Kozloski about modifying the motion to read that this be done after all have had a chance to review what has been done, and Member Maggi withdrew his motion, and Member Russo withdrew his second. Members agreed to put on the Agenda for the meeting in June to discuss the feasibility of a professional evaluation of Recreation, what we have and what we need, including town owned land. 6. Correspondences: There were no correspondences. 7. Motion to adjourn at 8:10 PM by Member Russo, Second by Member Bennett. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes October 3,2012 Members Present: Henry Kozloski; Chair, Louis Russo, Richard Maggi, Doreen Prouty, Richard Bennett,Ray Moreau, Corinne Wingard,Vi Baldwin Absent: George Galiatsos Others Present: Jennifer Bonfiglio; CPA Administrator Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of June 27, 2012 by Member Russo. Second by Member Moreau. All in favor. Member Baldwin abstains. 2. Application for funding;Historical c&Recreation signs $4,935.00: Member Richard BenniW explains this is a two part application. The first request is for the replacement of 2 Anne Sullivan meWoriai-signs located at the Feeding Hills center. The new signs would include CPA language on the bQ Signs will be vinyl and the post will be painted. The DPW will install the signs. The second part of the application is a request to standardize all signs in town parks. M mber Bennett met with the Building Inspector, DPW Director, Chris Sparks and Attorney to address all town codes and enforcement. Signs will list all town codes applicable to parks.Parks identified to receive signs are: Borgatti, Memorial Field, School Street, Perry Lane, Shea Field and Pynchon Point. Motion to approve by Member Russo. Second by Member Baldwin. Discussion: Member Moreau asks if 3 bids are needed. Three bids are not needed because the project is under $5,000. Sound business practices have been used. Moren Signs is very reputable. They are a local company who has done many other signs for the town. Member Bennett explains where each of the signs will be located in the parks. Chairperson Kozloski and Member Moreau asked who will be responsible for enforcing any code violations. Chairperson Kozloski asks why the town isn't doing this project. Member Russo feels it is our responsibility if the town cannot. Member Baldwin states that as Chairperson of the beautification committee,they have taken on Pynchon Point. The signs will not stop the problems but people will be informed. She is in favor of the signs. Member Wingard is also in favor. Enforcement is entirely another issue but it is a good idea to inform people. Chairperson Kozloski calls for a vote: All in favor to fund through both the historical and undesignated accounts. 3. CPA fund balance: Balance sheet provided to members by Jennifer Bonfiglio. 4. New Member: George Galiatsos introduced as newest member of the CPA committee recently appointed by the City Council. 5. City Council Joint workshop: Attendees: Christopher Johnson, Don Rheault, Bob, Rossi, Gina Letellier, Dennis Perry, George Bitzas, Paul Cavallo,Jim Cichetti, Bob McGovern,Joe Mineo, Henry Kozloski; Chair, Louis Russo,Richard Maggi, Doreen Prouty, Richard Bennett,Ray Moreau, Corinne Wingard,Vi Baldwin , Jennifer Bonfiglio, Chris Sparks,Mike Lui; Berkshire Design School Street Park Planning: Chris Sparks; Director of Parks and recreation introduces himself and Mike Lui; Architect-Berkshire Design. Chris Sparks revisits the amenities included in the plan for Phase2 of the School Street Park. Mike Lui details the plan. There will be 175 parking spaces. A large rentable pavilion is also proposed to accommodate 100 people. A rental fee will be determined later. Page 1 of 2 r � The concentration has been shifted to more passive recreation in Phase 2. Rain gardens are explained in detail. The restrooms will be large enough to accommodate large groups. There will be 4 stalls in each and a changing area. Member Moreau suggests grills or fire pits. Member Bennett asks about line items. Chris Sparks states that will be in the opinion of probable cost. Member Baldwin asks for a maintenance plan. Chris Sparks states one can be provided when the final design is done. Chairperson Kozloski suggests a sand pit. He also asks if the DPW storage shed can be moved to the old section of the park, closer to the band shell. He suggests talking to DPW to check their needs. It is also noted that bocce and horse shoe pits are not used in the Phase I of the park and suggested to move them to the new section and covered. Exercise equipment is also suggested along walkways for adults. Chairperson Kozloski suggests flowering trees. Councilor Bitzas suggests non residents pay a higher fee than residents and residents receive priority to rent pavilion. Member Bennett states Corey Street has no sidewalks or emergency lane. Chris Sparks states that Planning and Engineering will address that. Councilor Johnson states that after final design is completed he suggests that it is presented to Council and CPA in another joint meeting with final cost estimates. Member Moreau suggests a train similar to Look Park in the future. Member Bennett asks if the grant is awarded as planned this month when will funding be needed. Chris Sparks states by January 1, 2013. • Fiver Year Plan: It is suggested that the CPA develop a new five year plan with the council and public input which shall include future reserves. Since the legislation changes it is important for CPA to prioritize future projects. Jennifer will compile a financial plan and distribute to council and committee. Councilor Johnson will reach out to Mayor Cohen for input. Committee and Council will meet again to discuss. A public hearing will be held in early 2013. 6. Motion to adjourn at 8:00 PM by Member Russo. Second by Member Moreau. All in favor Page 2 of 2 „ a t Town of Agawam Community Preservation Committee Minutes June 27,2012 Members Present: Henry Kozloski; Chair, Louis Russo,Richard Maggi, Doreen Prouty,Richard Bennett, Ray Moreau, Corinne Wingard Others Present: Jennifer Bonfiglio; CPA Administrator, Chris Sparks; Director of Parks&Recreation, Peter Wells; Berkshire Design Meeting called to order at 7:00 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of May 30, 2012 by Member Russo. Seconded by Member Moreau. All in favor. Member Wingard abstains. 2. School Street Park Planning: Chris Sparks; Director of Parks and recreation introduces hiawelf and Peter Wells; Architect-Berkshire Design. Chris Sparks revisits the amenities included in th�lan four . Phase2 of the School Street Park. He states he is awaiting final approval from the ConservaRn Commission to determine usable land. —' Peter Wells states that Phase 2 is a combination of passive and active recreation. There will lraccess via Corey Street. The plan includes parking, trees, lighted walkways,pedestrian pathways,plfiic arch$' concession stand, rest rooms, spray park,playground, a band shell,multi-purpose field, irrigaFWn, bio:-^ retention basins, evergreen buffer between the park and Alhambra Circle abutters. The plan a calls:-, for a 9 hole disc golf course which had been proposed as an Eagle Scout project and will meaner through the whole park. Joel Cummings, 118 Meadowbrook St. asks about the location of the band shell and also asks if the park will connect to river walk loop. Chairperson Kozloski states yes the park will connect to the existing and proposed river walk loop. Chris Sparks explains that the band shell seating area will be 5 times larger than what is at the Veterans Green and will be about the size of 2 soccer fields. There will be an additional 200+parking spaces. There will also be low level lighting along the pathways and electricity throughout. Mr. Cummings also asked if the barn will be a part of this project and was told no. Donald Laudato, 418 Meadow St.,Apt. D4 asks of the stage will be covered. Peter Wells states that he anticipates a covering 60-70' wide and 30' deep, although a design has not been chosen yet. Teresa Kozloski, 102 Meadow St. asks about the location and width of walkways. Peter Wells stated that they are 5-8' wide depending on location and also noted that the entire park is handicap accessible. Peter Wells stated that most of the existing trees will have to come down due to size and 120} new trees will be planted. Member Russo asked how far away the picnic area is from the parking lot. Peter states that it starts about 180' from parking area. Chairperson Kozloski asks what the need is for a baseball diamond and asks if the picnic area can be moved closer to parking area. Member Wingard states that this is the same conceptual plan that has already been seen by the committee and questions why no issues have been addressed. Chris Sparks states that they must wait for conservation commission's findings to determine usable land. Member Wingard also suggests that the plan consider the older population in town. Member Maggi states he is concerned with the length of the walk to the band shell. Peter Wells states that the band shell is placed so that the sound is facing away from abutters and also so that the sun is not shining in the eyes of the band or spectators. Page 1 of 3 Member Moreau asks if the baseball field is in or out of the plan. Chris Sparks states that he would like to discuss with Little League. Member Russo states that he would like to see it removed. Chairperson Kozloski stated he would like to see a sand pit. Member Bennett asks if any lighting and power will be added to the first phase of the park, Will the playground area be fenced in, suggests replacing baseball field with a pavilion and also mentions that Corey Street has no breakdown lane or sidewalks for pedestrian traffic. Member Moreau suggests that if the baseball field is eliminated most items can be shifted closer to parking area. Member Wingard suggests community gardens and passive recreation for seniors. Chairperson Kozloski suggests fitness areas. Member Maggi expresses concern over safety of patron surrounding Frisbee golf and suggest restrictions. Magda Galiatsos,22 Maple Meadow Ln. asks for more information about community gardens and if there is enough space. Peter Wells states he has done them in other parks and they vary in size. Mr. Laudato asks how many access paths between each phase. There will be two over the wetlands. Teresa Kozloski states she likes the idea of a pavilion in place of the baseball field. Chairperson Kozloski suggests a flag pole and water fountain feature. He also asks about the size and location of maintenance shed. Chris Sparks states he will meet with DPW to determine their need. Peter Wells states they are currently proposing s 24x48' shed but will investigate further. Member Maggi asks for a description of picnic shelters and is told they are l0x16' with a roof for shade and shelter. Member Moreau suggests an electrical train be brought in for events. Member Bennett asks about the maintenance plan. Chairperson Kozloski asked of synthetic turf has been considered for the athletic field. Chris Sparks suggests giving the cost of both options in the opinion of probable costs. Member Bennett suggests line items on cost estimates so that items can be eliminated based on cost if needed. Member Moreau suggests adding power to the entire park. The type of concession stand is discussed at length. Committee feels they would like to see it be used and not just for storage. Chris Spark suggests a window and counter for use similar to what little league has but not a full kitchen. Chris Sparks provides a time line. He will apply for the $400,000 grant in July 2012. If received the design will have to be done now—duly 2013 with construction July 2013-2014. If the grant is not awarded,we can move forward at our own time line and go to bid in the winter and begin construction in Spring 2013. Member Maggi asks if the park will have to be fully funded to get the grant. Chris states that funding must be in place at the time of the award and the grant should be awarded in the fall of 2012. He will use the existing conceptual plan to apply. He will wait for the notice of award to apply for CPA funds and will have a better design/plan by then. Member Maggi wants to be sure the committee will have time to review and will not have to follow the state's time line. Chris states he will be ready with the plans prior to the application. Chairperson Kozloski asks if the grant is awarded in October, will the cost estimate be ready. Peter Wells states he will have it ready 2 weeks after final design. The land has already been surveyed. Peter will come back with another conceptual plan that includes the true useable space,then will create the final design and cost estimates and make any changes as necessary. Teresa Kozloski asks if there is a reason we did not get the grant in the previous year. Chris states that Agawam scored 56 out of 61 points. We lost points because we are not a green community, there is no public transportation and it is not an environmental justice neighborhood. He explains that he did advertise in West Springfield this time which would give us more points. He states that they also lowered the grant amount from $500,000 to $400,000 in the hopes of awarding more cities this time. Page 2 of 3 3. Correspondence: Member Bennett provides a list of all town owned properties to the committee. 4. Ann Sullivan sign;Member Bennett is also concerned that the Ann Sullivan memorial sign located in the Feeding Hills center has rusted and faded. It was suggested that he contact Marilyn Curry with the Historical Assoc.to discuss replacement. 5. Motion to adjourn at 8:40 PM by Member Russo. Second by Member Moreau. All in favor Page 3 of 3 Town of Agawam Community Preservation Committee Minutes May 30,2012 Members Present: Henry Kozloski; Chair, Louis Russo, Richard Maggi, Doreen Prouty, Richard Bennett,Ray Moreau Members Others Present: Jennifer Bonfiglio; CPA Administrator Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of April 25, 2012 by Member Baldwin. Seconded by Member Russo. All in favor. 2. FY2013 Budget: • Motion to recommend that$53,725 of the estimated revenues should be reserved for Open Space from the Community Preservation Fund estimated annual fund revenue for fiscal y fr 2013_by �0 Member Baldwin. Seconded by Member Russo. All in favor. , v • Motion to recommend that$53,725 of the estimated revenues should be reserved for iisferie Resources from the Community Preservation Fund estimated annual fund revenue f&fi 41 year 2013 by Member Moreau. Second by Member Russo. All in favor IV • Motion to recommend that $53,725 of the estimated revenues should be reserved fo�ommtmity Housing from the Community Preservation Fund estimated annual fund revenue fo cal y* 2013 by Member Prouty. Second by Member Baldwin. All in favor. • Motion to recommend that $349,215 of the estimated revenues should be reserved for Community Preservation Budgeted Reserve from the Community Preservation Fund estimated annual fund revenue for fiscal year 2013 by Member Bennett. Second by Member Baldwin. All in favor. • Motion to recommend that$26,863 of the estimated revenues should be reserved for Community Preservation Administrative Costs from the Community Preservation Fund estimated annual fund revenue for fiscal year 2013 by Member Russo. Second by Member Bennett. All in favor. 3. CPA Plan 2012: Chairperson Kozloski presented goals for the CPA committee. It was suggested that a member from the CPA, council and conservation commission make a priority list of open space land which the town wishes to purchase. Also suggested was the creation of a Housing Trust,which has also been discussed with the Executive Director of the Housing Authority. Developing recreation opportunities that can be used by all ages is a priority of the committee as well as the completion of the School Street Park. Member Baldwin suggested the committee include a maintenance plan when prioritizing and implementing goals. 4. Legislative Update: Jennifer Bonfiglio provided an update on the house and senate bills which have both passed. Each version differs. They will go to committee to agree upon a final version and then will be sent to the Governor. If passed, recreation resources may be rehabilitated rather than just created. 5. Motion to adjourn at 6:40 PM by Member Russo. Second by Member Baldwin. All in favor Page 1 of I Town of Agawam Community Preservation Committee Minutes of Public Meeting and Public Hearin April 2012 Members Present: Henry Kozloski; Chair, Richard Maggi, Richard Bennett, Corinne Wingard, RaMMorean Members Absent: Vi Baldwin, Louis Russo, Thomas Tierney Others Present: Jennifer Bonfiglio; CPA Administrator r— Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve corrected minutes of March 14, 2012 by Memg 130-hniett. �Y Second by Member Moreau. All in favor. o - ` Motion to go into Public Hearing at 7:00 PM by Chairman Kozloski. Second by Member Maggie. 11 in favor. Chairperson Kozloski introduced the members of the board and began PowerPoint presentation I. Purpose and Accomplishments of the Community Preservation Act(CPA) reviewed. 2. Financial Report provided via Power Point Presentation by Chairman Kozloski. Total fund balance is $3,660,898.03. Undesignated fund balance use is clarified. Revenues and spending are reviewed. Sample tax bill is explained. Average cost to Agawam homeowner is $28.62 a year. 3. Open Space: Review of open space purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Discussion opened to the public • Tuckahoe Turf farm is discussed. CPA funds can be used for Tuckahoe. CPA funds can also be used to place an APR on the land. Currently Tuckahoe is not protected. Jill Messick also refers to the open space plan which is a valuable resource. The open space plan is reviewed every five years. It is wise to use the survey results to assist CPA. 4. Community Housing: Review of Community Housing purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Discussion opened to the public • Median income for a family of four is $68,900 which qualifies a family for CPA funds. • Allowable spending is defined. • Member Bennett states that if the towns subsidized housing inventory is under 10%, (Agawam is at 4%) anyone can bypass the local zoning bylaws and build affordable housing. Soldier On is eligible for CPA funding although has not applied at this time. 5. Historical Preservation: Review of Historical Preservation purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Rehabilitation must comply with Secretary of Interior Standards. Discussion opened to the public • Teresa Kozloski, 102 Meadow Street, suggests an archival of documents. She feels it is important for the town to record it's history. It is suggested that she contact the Agawam Historical Commission. Member Bennett asks how much square feet is needed. Mrs. Kozloski suggests starting small and expanding. Bill Chester suggests using the Senior Center. Marilyn Curry, 123 Beekman Drive states that the Historical Association had asked for space at the library prior to the new construction. She also feels there is a need for the space. There is no space at the fire museum. Page 1 of 2 Chairperson Kozloski suggests a letter to CPA from the Historical Association. {. Recreation: Review of Recreation purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Discussion opened to the public • Jennifer Bonfiglio explained the CPA legislation that recently passed the House, It is currently before the Senate and if passed increase the state matching finds and would also allow for the rehabilitation of existing recreation resources. • Agawam High School track is discussed. Chairperson Kozloski feels that there may not be enough CPA funds to cover the cost of a new track but the Town can combine efforts with CPA to do track and field. • Gary Gentile, 41 Elm Street also feels there is a need for the track to be done. Member Moreau asks what jurisdiction the track falls under. Chair Kozloski believes it falls under the School athletic department. • Member Wingard feels that if the new CPA legislation is passed that track could be completed with CPA funds. The subject should be brought to the school committee. • Member Wingard asks for public input on any other subjects. • City Councilor Jim Cichetti states that most parks in town need some help. He asks if the legislation is approved would a potential list of recreation projects come from town officials or the CPA committee. Chairperson Kozloski feels it should be a combined effort but town officials should start 7. Administrative Expenses: 5% of annual estimated revenues may be used for administrative expensed. Agawam has used an average of 1.2% annually. Unspent funds are returned to the fund. 8. Application Process: CPA eligibility, application process and CPA website are reviewed. 9. Discussion: Marilyn Curry states the importance of educating the public about CPA so they are aware if it goes back on the ballot. She feels that it is important to show the public what we would not have without CPA. The town could not afford the items that have been completed. 10. Motion to close public hearing at 8:00 PM by Member Bennett, second by Member Moreau. All in favor. 11. Motion to adjourn public meeting at 8:00 PM by Member Moreau. Second by Member Maggi All in favor Page 2 of 2 Town of Agawam Community Preservation Committee Minutes MarcT14,2012 N - 4 Members Present: Henry Kozloski; Chair, Louis Russo,Richard Maggi, Tom Tierney, Richard Benner Corinne Wingard,Ray Moreau Members Absent: Vi Baldwin, Christina Thompson C Others Present: Jennifer Bonfiglio; CPA Administrator, Decorah Dachos; Director of Planning and C�Ommkml Development, Chris Sparks; Director of Park& Recreation, Joe Mineo,Magda Galiatsos, George Gati;atsos;". Bill Chester, Helen Chester, Jill Messick, Gary Gentile, Charlie Kavanaugh s 1 Meeting called to order at 6:30 PM by Chairman Kozloski. �o 1. Approval of minutes: Motion to approve corrected minutes of December 28, 2011 by Member Russo. Second by Member Moreau. All in favor. Motion to approve minutes of 1/9/12 by Member Moreau. Second by Member Russo. All in favor. Motion to approve corrected minutes of 1/23/12 by Member Maggi. Second by Member Tierney. All in favor. 2. Application for funding-School Street Barn- S61,750: Petitioner Deborah Dachos; Director of Planning and Community Development for the Town of Agawam provided a summary of the application and reviews the timeline. Questions were raised at the last meeting by member Tierney concerning the contract with Crosskey Architects. Deb Dachos has met with the architect since then and a few items have been added to the contract. With the additional items,the cost of the architect is still under$61,750. -Member Wingard questions the cost of additional meetings in the contract at $950. Deb Dachas explains that will be billed only if additional public meetings are needed. The other additional items may or may not be needed and will only be billed if needed. -Member Tierney questions Leeds compliance. Deb Dachos explains that Leeds cannot be obtained due to the age of the building, although the building will be up to code. -Member Tierney is also concerned with the security system design. Deb Dachos states that Crosskey will work with an alarm company and they will meet the Secretary of Interior Standards. A separate party will handle the security. -Member Moreau questions the foundation and soil conditions. Deb explains that there are no footings in the barn and an expert recommended a new foundation is needed. She also stated that because soil information is already known, no problems are anticipated, although there is an $8,000 contingency if needed. -Member Russo asked if the foundation will be brick. Deb Dachas explains that it will be poured concrete with a brick fagade or real bricks over the concrete. -Member Maggi asks if soil testing will be done first and questions if it should be done before the contract is awarded. Deb Dachas does not believe that is necessary based on previous information. Chair Kozloski opens the meeting to the public. -Chris Sparks; Director of Park and Recreation stated that when the water and sewer connection was done for the park,the soil was noted as all sand. -Chris Sparks also states that he supports the projects and believes it will be a valuable asset to the park. -Bill Chester states that the Uxbridge barn was mentioned at a previous meeting as a comparison, although that is in a state park. He also recently visited that barn and noted there are many renovations. Deb Dachos explains how they handled their renovations compared to the School Street Barn. She also stated that the Secretary of Interior standards must apply to use CPA funds and the School Street barn will not have extensive renovations. Once the rehabilitation is completed the interior will still have the same appearance. The insulation will be sandwiched between the interior and exterior walls. Page 1 of 3 -Magda Galiatsos states that she supports the project and has seen other historic barns. She thinks it is an asset to the community. -Jill Messick states she supports the barn. She notes there are no other community spaces in town. The park would not be the same without the barn. She also believes it will be a community effort to preserve and restore the barn. -Bill Chester disagrees with Jill. He states there are other community event spaces and doesn't fell $2million should be spent. -Helen Chester asks if the barn is placed on the National Register, how much can it be altered. Member Bennett explains that only code requirements can be made. No structural changes can be made. -Deb Dachos states that the barn will be rehabilitated to meet the Secretary of Interior standards. It will be insulated but that will not be seen. The barn board will remain and the interior will have the same appearance. Deb also clarifies that the barn will not cost $2 million as stated by Mr. Chester. This is a design phase only which will help to determine what the cost will be. -Jill Messick points out that there is substantial funds in the CPA historical account and this is the only historical project brought before the committee. -Chair Kozloski states that there is $345,000 in the CPA historical account which can only be used for historical preservation and/or rehabilitation. He also points out that there are many other barns in the state that have been preserved and are used as community events space and also rented out for weddings and other events. -Helen Chester is concerned about maintenance costs. Deb Dachos explains that the barn is already a town building and the town already maintains it. By rehabilitating it the town can generate revenue by renting out the space. CPA funds can be used to rehabilitate the barn which is needed regardless of the use to prevent any further deterioration. -Gary Gentile states that he is concerned with what the barn will be used for and feels that should be decided first. Deb Dachos explains that a survey was done and Crosskey also has the expertise whereas they can assist with the design and potential use. Additional public meetings will be held. -Magda Galiatsos states that if nothing is done and the barn deteriorates the building will have to come down at an additional cost to the town. -Charlie Kavanaugh asks how much building will cost in the long run. This is an unknown until the design is completed. -Deb Dachos urges people to read the National register nomination as it gives a wealth of information about the barn including its history. -George Galiatsos supports the barn and feels it is important to the town. No one else speaks for or against. Motion by Member Tierney to appropriate $61,750 for design services for the School Street Barn. Second by Member Russo. All in favor. None opposed. 3. Motion by Member Russo to withdraw the CPC recommendations for $2,000,000 for the design and construction of the school street park due to new information received from the Town and due to the Town not receiving the anticipated PARC grant. Second by Member Tierney. All in favor. 4. Application far funding-School Street Park-$125,000: Chris Sparks; Director of Park and Recreation states that he would like to move forward with the School Street Park and took solely at the design services. Chris explains that the town went to bid in October 2011 for design services. 28 proposals went out. 5 were received. 3 firms were interviewed. Berkshire Design was chosen at a cost of $125,000. Member Bennett asks how many public meetings will be held. Chris Sparks states that there may be more than one and he can work in conjunction with CPA. Member Maggi asked if Phase 1 of the park included a wetland delineation and why another one was needed. Chair Kozloski explains that one was done but they expire after three years. Page 2 of 3 Chris Sparks explains that the current plan for the park is conceptual and used the 2005/2006 delineation plan which is why it may change. Member Maggi asks how much the architect cost for Phase 1. Sparks states $105,000. Member Tierney asks how the $125,000 came about. Sparks explains that after the 3 architects were interviewed,one was selected and the mayor negotiated the contract pending funding. Member Maggi questions the billing structure in the contract. Sparks explains that it will be billed at 25%, 75%, and 100% completion. Chair Kozloski opens to the public. No one speaks for or against. Member Tierney motions to approve $125,000 for the School Street Park. Second by Member Russo. Discussion: Member Wingard questions the CPA rules and whether or not the committee should vote. Member Maggi motions to waive the rules and vote since all the information has been received. Second my Member Russo. Vote 6-1. (Member Wingard against) Chair Kozloski calls for a vote. All in favor for$125,000 to be funded through the undesignated fund. 5. Budget. Motion by Member Russo to table setting reserves as committee is waiting for information from the treasurer. Second by Member Tierny. All in favor. 6. Discussion- Conservation Restriction: Chairperson Kozloski explains to the committee that a conservation restriction is needed for the learning tree property behind the high school that was purchased with CPA funds. This information has been shared with the Town Solicitor and he is looking for a land trust to handle the restriction. 7. Discussion-Public Hearing—Annual CPA public hearing will be held Wednesday 4/25/12. Member Bennett suggests additional press releases,using Channel 15 and flyers. S. Discussion-Draft minutes. Chair Kozloski asks committee how they feel about posting minutes in draft format on the town website. He explains that sometimes the committee does not meet monthly and the minutes cannot be posted until they are approved at the following meeting. Member Bennett and Maggi are not in favor. Jennifer will check with legal department. 9. Motion to adjourn at 8:00 PM by Member Tierney. Second by Richard Maggi All in favor Page 3 of 3 a Town of Agawam Community Preservation Committee Minutes 2012 MAR 15 PM 1: 32 Januan 9 2012 Members Present: Henry Kozloski; Chair, Ray Moreau, Louis Russo, Richard Maggi, Tom Tierney,Richard Bennett, Corinne Wingard, Vi Baldwin Others Present: Jennifer Bonfiglio; CPA Administrator, Chris Sparks; Park& Rec. Director, Jim Cichetti; City Councilor, Jill Messick; Conservation Commission, George Bitzas; City Councilor, Dennis Perry; City Councilor Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of minutes: Motion to table minutes of December 28, 2011 by Louis Russo. Second by Ray Moreau. All in favor. 2. Application for funding-School Street Park-Phase 2- $2,000 000. Motion to approve application by Member Russo. Second by Member Tierney. Discussion: Petitioner Chris Sparks;Park& Recreation Director provides answers to questions raised at the previous meeting and provides a letter from Berkshire Design explaining the opinion of probable costs. Member Wingard thanks Sparks for the letter from Berkshire Design although she is still unsure of the project cost, The application is based on an opinion of one person. Sparks explains that Phase One of the park used an opinion of probable costs and was approved without any bids. He explains that he cannot go to bid until we have final design plans approved by the community. Member Russo reminds the committee that we are at risk of losing$500,000 grant. Sparks explains that the PARC grant will not reimburse for any design done prior to grant approval and $100,000 is awarded for design but it must be done in the current fiscal year. Sparks states that Berkshire Design was chosen by a committee but a contract has not been negotiated yet due to funding. Member Maggi states that at the previous meeting it was brought up that CPA does not have unlimited resources and asks if we are in a position to fund this project. Jennifer Bonfiglio responds to member Maggi with the amount in the fund balance. Member Tierney brings up bonding as an option and reminds committee that we have paid architect fees and should finish what we have started. If this project is approved we have the opportunity to receive $500,000 from the state. Member Tierney is also concerned with the cost of the School Street Barn and some members express concern about using all the CPA funds. Jennifer Bonfiglio explains the bonding option and process to do so, but does explain that there is money available now to fund this project. Chairperson Kozloski states that we do not know the final cost yet and is concerned that if the park cost comes in higher and Sparks needs to come back to CPA there may not be enough money to complete the project. Ch. Kozloski suggests reducing the funding to $1.8 million. Member Maggi asks if bonding will qualify as 100%funding for the PARC grant. Sparks thinks it is unclear and explains the grant guidelines. It is also suggested that if bonding is recommended and the council is not in favor of that, it will have to come back to CPA for another funding source which will delay the vote and subsequently affect the PARC grant. Member Bennett asks if the grant is a sure thing. Sparks feels very confident that we will receive the grant but is not 100%. He states that if the grant is not received, it will have to be decided whether to go forward with the project. Jennifer Bonfiglio explains the options for funding the application to the committee. There is enough money currently in the undesignated fund balance to fund the application. The committee can vote to approve from the undesignated fund, borrow from future revenues, or bond or they can approve a reduced amount or deny the application. Member Bennett feels the barn project should not jeopardize the park project. Either one should not be Page I of 2 pit against the other. He also asks about the final design. Sparks states public meetings will be held and a wetland delineation must be done before the final design can be completed. Member Bennett is also concerned about maintenance, sidewalks on Corey Street, and specimen trees. Sparks states that most of these issues will be addresses in final design. Chairperson Kozloski recommends the approval of the $2 million subject to CPA and city council approval of the final plans and budget estimates for the project. Member Maggi asks about the maintenance costs. Sparks states that the maintenance will be included in the 2014 budget so it is difficult to address at the point. George Bitzas, City Council Park& Recreation sub-committee member states that the CPA has met many times to discuss this and feels it would be a great mistake to deny the $2 million tonight and throw away $500,000. He states the taxpayers deserve to have the park finished. He also states that he does not believe the City Council would approve bonding because it will cost the taxpayers more money. He states that if the money is in the CPA account now it should be used and more money will be coming in. Bitzas also states the barn will come at a later date and funding for that can be addressed then. Member Baldwin is concerned that all the people of the town are not heard. The general population is ignored and she would like to be sure that those people are heard in the second phase and that all ideas should be heard. Member Maggi is concerned that CPA may be spending money we don't have. Chairperson Kozloski states we have the money unless the park comes in over budget. The undesignated fund is not for recreation only. He states that this will empty that fund. People are waiting for CPA legislation to change to do other projects but he believes we will not have any money left to do those projects for some time. Member Baldwin states that we must plan within this budget. Jill Messick suggests planning for the "must have's" first such as the major elements and add extras based on the budget. Dennis Perry asks what the deadline is and asks if it can be delayed a year. Chairperson Kozloski explains that is why he is asking that the city council and CPA be involved in final design and have approval of final plans. Dennis Perry agrees that may be the only way the council will approve the funding. Member Bennett states that if the project is over budget and a line item cost is done, amenities should be prioritized. Member Wingard asks Dennis Perry if he is of the opinion that bonding will not be approved and he agrees. Member Russo motions to approve $2 million subject to CPA and city council approval of the final plans and budget estimates for the project. Second by Member Tierney. Discussion: Member Bennett asks what if the CPA and City Council rejects the final plans, will the money come back to CPA. Member Tierney suggests removing the comment about budget estimates. Motion to amend the motion to approve $2 million subject to CPA and city council approval of the final plans by Louis Russo. Second by Member Baldwin. All in favor. Member Maggi asks if the funding is subject to approval of the grant. Member Tierney and Sparks agree that wording may jeopardize the grant because it states that 100% of funding must be secured. Member Russo calls for vote: Yes: Tierney, Baldwin, Moreau, Wingard, Bennett, Russo, and Kozloski. No-Maggi. Application for funding for School Street Park in the amount of$2 million from the undesignated fund approved with as vote of 7-1. 3. Motion to adjourn at 7:50 PM by Member Tierney. Second by Richard Maggi All in favor Page 2 of 2 lift Town of Agawam , fommunity Preservation Committee IfdR Is Minutes PH r; 32 December 28, 2011 Members Present: Henry Kozloski; air, Ray Moreau, Louis Russo, Richard Maggi, Tom Tierney,Richard Bennett, Corinne Wingard Others Present: Jennifer Bonfiglio; CPA Secretary, Chris Sparks; Park& Rec. Director, Jim Cichetti; City Councilor Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of October 26, 2011 by Louis Russo. Second by Ray Moreau. All in favor. Application far funding-School Street Park-Phase 2- $2,000 000: Motion to accept application by Member Russo. Second by Member Tierney. All in favor. Petitioner Chris Sparks; Park&Recreation Director provides a brief history of the PARC grant application process and refers to Attachment 7 of the CPA application. He explains that the 2011 PARC grant was announced in April, 2011. A workshop was held that he was unable to attend but he had been given the details. He submitted an application for the $500,000 reimbursement grant which was to be awarded i 1/l/11. The grants have not yet been awarded. Chris Sparks explains how the grant works to the committee. The first fiscal year is for design and engineering only. The second fiscal year is for construction. 100%of the cost must be secured because the grant is a reimbursement grant only. Sparks waited to see if the grant was awarded before applying for CPA funds and based his timeline on that. Since the grant has still not been awarded and at the direction of the state, he explained that they advised him to proceed with a municipal vote to secure the funding. The state would not accept a resolution if the grant was awarded unless 100%of the funds were appropriated locally which is why he is before the committee. He explains that Phase 1 of the park was done in a similar manner. $928,000 was approved by CPA based on the opinion of probable costs and was also done prior to the award of the grant. Member Maggi asks why Sparks is here at the last hour if he knew that 100%of the funds needed to be secured. Sparks stated that if they announced in November that the grant was not awarded he would not be in front of CPA asking for funds now. Chairperson Kozloski stated that he could have asked CPA for funding prior to awarding of grant with a conditional funding. Member Tierney asks why Sparks is asking for$2 million when the project cost is $2.6 Million based on the opinion of probable cost and the PARC grant requires 100% funding. Sparks states that the state has approved that amount because bids may change the amount actually needed. Member Tierney asks if CPA approves the $2 million, will the $500,000 reimbursement come back to the CPA fund. Sparks suggests that he will submit receipts to the state and will use those funds on overages and change orders. Member Tierney asks if funds are available from Berkshire Power. Sparks states no. Member Tierney asks about the final design. He states many people were not happy with the last design. Sparks stated that the final design will change once the wetlands are approved,planning reviews,public hearings are done, etc- The current plan is only conceptual. Member Tierny asks if CPA can pay for the maintenance building. Sparks explains that the maintenance building will be paid out of the reimbursement money. Member Tierney asks if the band shell is mobile. Chris states no. Jeri Bonfigho explains that it cannot be mobile to use CPA funds since CPA is a land based act, it has to be attached to the land. Member Maggi expresses that he is still unhappy with the timeline. Sparks explains that he could have applied anytime between July and now but was waiting to see if grant was awarded. Member Tierney asks about the deadline for the municipal vote. Chairperson Kozloski states that it will Page 1 of 2 rt ' k be 1/17 at the next council meeting, which will satisfy the state. Member Tierney is satisfied that of the estimated $2 million project, the state will potentially pay 25% of. Member Wingard asks if the project will be completed by June. Sparks states that funding must be completed by June for design and the reimbursement receipts must be submitted by then to the state. Member Wingard asks if there are other funding sources available. Sparks-no. Member Wingard asks what will happen if the grant is not awarded and CPA has approved the $2million. Sparks suggests the CPA vote can be reversed and bids can be rejected based on lack of funding. Member Wingard is concerned with the amount of money and the possibility depleting CPA funds. She would like to see other projects done as well. CPA budget is discussed. Jennifer Bonfiglio provides figures to members. There is approx. $2.5 million available in the undesignated fund. Member Wingard asks if the grant is annual. Sparks states it is announced annually, usually in April if it will be available. Chairperson Kozloski states that he feels the park needs to be completed. He asks who determined the cost of Phase 2. Sparks explains the cost came from the architect. Sparks explains that Berkshire Design was chosen after Michelle Chase, Mayor, Deb Dachos, Chris Sparks, Vince Gioscia met and opened bids. Chairperson Kozloski asks what the yearly maintenance cost is. Sparks refers the committee to letter from DPW Superintendant Chris Golba. Chairperson Kozloski asks who determines the final design. He recommends an ad-hoc committee of CPA and city council members to help determine final plan. Sparks explains that public meetings will be held. Chairperson Kozloski is concerned about the placement of the baseball diamond. Sparks states that it has been removed from the plan at his request. Chairperson Kozloski asks if bonding has been considered. Sparks states that it has not been brought up. Member Bennett submitted a list of questions to Chris Sparks which he will research and answer. Member Wingard states that a resident had expressed at a previous CPA meeting that the town is not meeting the recreation needs of adults. Member Russo feels the committee should have some say in the final design. Member Kozloski states that only$7,000 was spent last year and no other applications have come before CPA. He states that this project does meet the needs of the town, the committee has supported the project and most want to see it completed. Chris Sparks explains that like last time, the committee will have a voice in the final design. He feels a sense of distrust and asks if there is anything specific that the committee does not like about the first phase. Some members are concerned there are not enough areas for non-athletics, and would like to see more trees, more picnic areas and better placement of restrooms. Chairperson Kozloski is not concerned because of Phase 1, but does also want to be included in Phase 2. Sparks explains that the conceptual plan is not final, the ball park will be removed and the CPA committee will be involved. Chairperson Kozloski asks Sparks if he would be opposed to an ad-hoc committee to approve the final design. Sparks is not opposed but cannot authorize it. He would like input from all. Member Tierney asks if we should consider paying for architect and going to bid, losing the grant and re-applying next year. Chairperson Kozloski states it is poor economics. It has been 3 years since last funded and asks the committee why wait and risk losing $500,000 grant. If the cost exceeds $2.5 million CPA will have no additional money to fund the project. Motion to table the application until the next meeting on Monday 1/9/12 at 5:30 PM by member Russo. Second by Member Wingard. Discussion: City Councilor Jim Cichetti suggests involving the ad-hoc CPA committee once formed. All in favor. 2. Motion to adjourn at 7.40 PM by Member Tierney. Second by Richard Maggi All in favor Page 2 of 2 Town of Agawam Community Preservation Committee Minutes October 26,2011 Members Present: Henry Kozloski; Chair, Vi Baldwin, Ray Moreau, Louis Russo, Richard Maggi, Tom Tierney, Richard Bennett Others Present: Jennifer Bonfiglio; CPA Secretary Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of September 21, 2011 by Louis Russo. Second by Ray Moreau. All in favor. 2. Application far funding- Coopers Commons- $130,700: Kathleen Gourde, Coopers Commons, LLC, 161 Main Street Agawam, MA is requesting S130,700. She provides a summary of the project and history of building and states that she is requesting funds to provide ADA access and building code improvements to the historic Country Squire Building at 161 Main Street. T&T Consulting has been hired. Total project cost is well over $200,000. Master building permit has been granted. Building needs ADA access improvements on the interior and exterior. Historical significance is explained. Future plans of building are explained. Applicant is also willing to have a preservation guarantee/deed restriction. Architect; Tim Reinhert, T&T Consulting explains the plans. Building is in good structural condition. It has multi levels on each floor. Existing doorway on front will be preserved so entrance will be from side parking lot in a new location which gives the shortest handicap ramp. Because of the tenant space,building code requires public restrooms that are accessible in the common area. Stairwell will have to be replaced to also allow for more access. Chairperson Kozloski asked if the stairwell reconstruction is needed. Mr. Reinhert states it is to meet code. Member Moreau asks architect to explain the chair lift. Member Vi Baldwin asks how many vendors are planned. Currently there are four but there is a potential for 3-4 more. There will also be two apartments on the 2"a floor as allowed by zoning. Member Baldwin states that this is a private enterprise and asks if CPA funds can be sued. CPA administrator provided members with a copy of a document which states it is a legal use of funds. Member Bennett asks if they have considered listing the property on the Mass Historical Registry or National Registry. Applicant has not but may consider. Member Maggi stated there appears to be a furniture store on the plans, but applicant clarifies that there is a possibility of an antique co-op or smaller scale furniture store. Member Tierney stated that CPA has never funded a commercial project before and also questioned the phases. The applicant explained that the whole first floor will be done in Phase one. Second floor will be done later due to cost. Approval of CPA funding would allow first floor to be completed and the installation of the lift which will grant access to the second floor. Frank Mazzei, 476 Springfield Street, of the ADA commission stated that he was excited about the project because it will keep the historical nature and merge ADA compliance. He feels that many other businesses mentioned in the summary are not fully ADA compliant. What Coopers Commons is doing will complete ADA compliance and keep the historical value and will be a showpiece of the town. He states that the applicant has worked with the local ADA and Mass. Commission on Disabilities and they fully support the project. Member Moreau asks about the size of the vertical lift. Ray Kimball; Garaventa,USA explains that it will be 38"x60"and it a keyless operation through car. It has a 750 lb capacity and travels 17 ft. a Page 1 of 2 minute. It is not an elevator. There will be no seat, although there is a handrail. Chairperson Kozloski asks if any members of the public would like to speak. Joanne Locke, Main Street Deli states that she went through a similar process when opening the deli and was told that it is easier and less costly to build new than restore and she appreciates and supports Kate from Coopers from having the vision and passion to pursue this project. Tom Fervette, Floral Concepts by Tom recently moved his business into the Coopers gift shop and supports the project. He believes it is in Agawam's best interest. Diane Palazzi, Shear Techniques, 711 Main Street supports the project and is hopeful to move into the tenant space soon. Chairperson Kozloski mentions that this property is also significant in history because it is where George Washington crossed and there is plaque across the street. He also asks if people can park in either business for the deli, gift shop or the commons. Parking plans are being worked on. Member Baldwin states that it is a beautiful project and will encourage growth in town. CPA is only a recommending body. She supports the project, financially the figures are reasonable and-it is a legitimate use of funds. Member Moreau also supports the project. Applicant states that the common area will be a "museum" like. Member Bennett asks about the public benefit and considers a public function. Applicant has done many fundraisers and will continue to draw people. Member Baldwin applauds the applicants charitable nature. CPA Administrator provides committee with letters of support from the Mayor and Planning and Community Development and David Cecchi, Historical Commission Chairman. Member Tierney explains to committee he is concerned about suspending the rules after it appears the committee is prepared to vote. Member Russo motions to suspend the rules which suggest two meeting before acting on an application. 2nd by Member Moreau. Discussion: Member Bennett states the petitioner is aware that approval may not come at first meeting. Applicant is worried about time because of rental contracts. Vote: Yes (5)- Kozloski, Baldwin, Maggi, Russo, Moreau, No (2)-Bennett, Tierney Motion to suspend rules approved. Motion to approve funding based on condition that Historical commission votes as to the historical significance of property.. Second by Member Bennett. All in favor. Petitioner is made aware that the next council meeting is November 9`h. Member Tierney goes on record stating that he in not in favor of suspending the rules although he supports the project. I Correspondences-Barn brochure is provided to committee. It was distributed at the harvest festival. Letter from Donna Jago to Member Bennett is shared with committee concerning the barn. 4. Any other business that may come before the board: • Member Moreau bring up to the committee the fact there is a lack of power at the School Street Park. The Harvest Festival had to be held at the veterans Green because of this. He stated that the committee was assured in the planning stages of the park that there would be power and there would also be two maintenance people hired and neither happened. • CPA Administrator informed the committee that the barn Request for proposals tt out end the planning department had already received 15 back. c- 5. Motion to close public meeting at 8:30 PM by Ray Moreau. Second by Vi Baldwin All injavo% ' (-n ' N C rn Page 2 of 2 �►1 Town of Agawam ` 4 CommunityPreservation • 2011 TABLE OF CONTENTS t OVERVIEW Introduction p. 4 Purpose p. 5 General criteria for project evaluation p. 6 OPEN SPACE Background, Project Eligibility p. 7 Resources, Needs p. 8 Possibilities, Project Evaluation Criteria P. 9 HISTORIC PRESERVATION Background, Project Eligibility P. 10 Resources,Needs P. l I Possibilities,Project Evaluation Criteria p. 12 COMMUNITY HOUSING ' Background, Project Eligibility p. 13 Resources, Needs, Possibilities p. 14 Project Evaluation Criteria p. 15 I RECREATION Background, Project Eligibility p. 16 Resources, Needs, Possibilities p. 17 Project Evaluation Criteria P. 18 APPENDIX PPEN IX APPENDIX A: CPA INFORMATION GUIDE APPENDIX B: ALLOWABLE USE TABLE APPENDIX C: THE SECRETARY OF THE INTERIOR'S STANDARDS FOR THE TREATMENT OF HISTORIC PROPERTIES APPENDIX D: PRESERVATION GUARANTEE GUIDELINES APPENDIX E: CPA COMMITTEE i February 2011 The Agawam Community Preservation Committee (CPC) is pleased to present Agawam Community Preservation Plan. The Plan is respectfully submitted to the residents of Agawam in the hope that it will provide a focus of our community preservation goals. The Plan describes the process for administering the Community Preservation Act (CPA). It gives an introduction to the CPA, information about the CPA program areas as they apply to Agawam, and contains detailed information about the project application and review process. As such, it represents an informational document for the citizens of the City, a guideline and instructional document for applicants seeking project funding through the CPA, and a guidance document for this and future Community Preservation Committees in making recommendations to City Council for project funding. The Plan is an annual document, and the Committee fully recognizes that it will be modified by future CPCs in response to changing preservation needs and opportunities, If you have comments or suggestions about the Plan, please contact the Committee and let us know. We welcome your help and participation in making the CPA a truly excellent program for Agawam. Sincerely, Agawam Community Preservation Committee Henry . Kozloski Chair Conservation Commission my { ) Louis J. Russo, Vice Chair(appointed by City Council) Christina Thompson (Housing Authority) Violet Baldwin (Planning Board) Richard A. Bennett (Historical Commission) Thomas H. Tierney(Recreation Commission) Richard J. Maggi (appointed by City Council) Raymond R. Moreau(appointed by City Council) Corinne M. Wingard (appointed by City Council) Committee Staff. Jennifer Bonfiglio, Community Preservation Administrator OVERVIEW INTRODUCTION ' The residents of the Town of Agawam voted in November of 2001 to adopt The Community Preservation Act (CPA). .CPA provides a source for community funding which may only be used for open space, historic resources, recreational land and community housing. These funds, collected through a l% surcharge of real estate tax may be used for the purchase, creation, preservation, support and/or rehabilitation, but not maintenance. (In this context, maintenance refers to non-capital expenditures for ongoing upkeep of buildings and landscapes.) In the case of community housing, funds can also be allocated for support of housing. The town also receives state matching funds, in an amount that varies each year according to the Town's actual collected surcharge. The CPA requires that 10 percent of the total yearly revenue be set aside for use in each of the three categories: open space, historic preservation, and affordable housing. CPA funds that are not expended in one year will be banked and carried over to subsequent years. However, once CPA funds are allocated they must be used for that purpose. Up to 5% of the total yearly revenue may be used for administrative expenses of the Community Preservation Committee. The remaining funds can be allocated for any combination of the ' allowed uses, or for land for recreational use. This gives each community the opportunity to determine its priorities,plan for its future, and have the funds to make those plans happen. The Agawam Community Preservation Committee (CPC) is a group of nine Agawam residents, whose function is to advise the Agawam Town Council about expenditures requested by various entities pursuant to the Community Preservation Act (CPA). Of those nine, there must be one each from: Historical Commission, Conservation Committee, Planning Board, Recreation Commission, and Housing Authority. The Town Council appoints the remaining four members to serve at large. Each member serves for a term of three years. The CPA allows the community to surcharge their citizens as part of their real estate taxes in order to have monies available for preservation resources. The CPA was legislated into law by G.L. Chapter 44, §b , and the residents of Agawam voted in November of 2001 to adopt it by a 2/3 majority. The Community Preservation Act requires the CPC to study the "needs, possibilities and resources" for community preservation in Agawam. To that end, the Committee has reviewed existing plans and documents bearing on the four funding categories permitted under the Act—open space, recreation, historic preservation, and community housing. (For a list of these resources, see Appendix A.) We have also held public hearings and reached out to the public for comment in a variety of other ways and are required to hold a public hearing annually. The CPC anticipates that in each fiscal year the requests for funds may exceed the monies available. Therefore, in making decisions about projects to recommend for funding, the CPC uses specific decision guidelines, some of which are outlined below, in its project review and selection process. All guidelines are not necessarily appropriate for each project. PURPOSE The CPA mandates the creation of a Community Preservation Plan in each participating municipality, to be revised annually as local circumstances change. The Agawam CPC adopted its first Plan for use during calendar year 2006. The present Plan has been revised for use during 2011. This revised plan refines the goals of the CPC as it embarks on the ninth year of the program. The primary goal continues to be to act as a catalyst for citizens and community organizations addressing community preservation goals. This Plan is a summary of work in identifying community preservation needs for Agawam and developing a fair and open project application and review process. We have attempted to create a plan that addresses the four community preservation activity areas. The CPC has reviewed the Agawam Open Space Plan and Agawam's current resources as well as outlined the needs and possibilities to best enhance open space, recreation, historic preservation, and community housing. Finally, they have set out the criteria they will utilize to evaluate project proposals as well as the process we will use to review proposals. The purposes of this Plan are to: • Assist applicants in understanding the criteria we will apply in evaluating projects that are submitted to the CPC for funding. • Describe the processes and the time-lines that the committee will use in its review of applications. • Provide application forms and background information that are needed by applicants. • Create a framework for the CPC to use in making recommendations for spending CPA funds. • Inform both applicants and the public of the CPC's goals and of its commitment to an open approach to reaching its recommendations. • Inform the City Council, which will receive the CPC recommendations, about the considerations and goals that frame our decisions. The CPC will continue to support a diverse range of projects that offer new and creative ideas. The CPC is largely an agent for funding, rather than an initiator of projects. City departments, agencies, civic organizations, and other individuals may bring proposals for funding to the CPC. The CPC will provide favorable recommendations to the City Council for those proposals that best meet our criteria. The CPC has the sole authority to receive and review applications for the use of CPA funds. The CPC does not, however, have the power to appropriate funds for particular projects. The power to appropriate CPA funds is reserved for the City Council. Thus, the CPC makes recommendations, and the City Council acts on those recommendations. For this reason, we want to create a strong working relationship with the City Council that will enable efficient review of our recommendations so that community needs are fairly met and opportunities are not lost. The CPC is seeking to maintain a process that is predictable yet flexible. They also want to establish the principle that the CPA should be used throughout the community in projects both large and small. It is also recognized that, in some cases,preliminary work must be undertaken in order to complete a viable application. When this is the case, the CPC will consider applications for study grants that can be used to test feasibility and develop work plans that would result in a stronger CPA project. Finally, it should be noted that all projects may not be funded, even if funds are available, and that in any given year some CPA funds may be carried over to subsequent years for future projects. 1 GENERAL CRITERIA FOR PROJECT EVALUATION To help the citizens of Agawam understand the Community Preservation Act, and to help potential applicants in their application for CPA funds, the Community Preservation Committee (CPC) has developed a set of Project Evaluation Criteria. In order to determine funding eligibility and prioritization, the CPC will evaluate all applications against these criteria, with the understanding that not all criteria will be 4ppropriate for every project. The criteria fall into two categories: General, and those specific criteria related to the four program areas: Open Space, Historic Preservation, Community Housing and Recreation. Program-related criteria are described in each of the program sections of this Plan. These General Criteria apply to all projects. *Criteria are listed in no particular pattern, purpose, organization or structure High-priority projects will meet many of these criteria: • Serves multiple needs and populations and/or addresses more than one focus area of CPA ' • Contributes to the preservation of Agawam's unique character, boosts the vitality of the community, and enhances the quality of life for its residents • Preserves, utilizes,protects and/or enhances current town-owned assets • Addresses recommendations contained in Agawam's Open Space and Recreation Plan, Agawam's Community Development Plan, or is consistent with other city-wide planning efforts that have received broad-based scrutiny and input and can demonstrate wide community support • Is economically or otherwise reasonably feasible to implement. • Saves resources that would otherwise be threatened ' • Assists under-served populations • Receives endorsement by community groups, municipal boards and/or departments • Leverages additional or multiple sources of public and/or private funds • Demonstrates that other funding sources are not readily available or sufficient • Demonstrates a high benefit/cost value • Can be implemented expeditiously and within budget ' • Use of local contractors where possible • The applicant/applicant team has successfully implemented projects of similar type and scale, or has demonstrated the ability and competency to implement the project as proposed. • The applicant has site control, or written consent by the property owner to submit an application. • The applicant has given notice of the proposed project to abutters and the neighborhood where the project is proposed. The CPC also wishes to emphasize here that, as they review applications lications against these general criteria, they P are committed (as mandated by the CPA) to the goal of long-term preservation whenever possible. Most projects supported by CPA funds, whether historic, open space, housing, or recreation, should provide lasting value to our community. Applications should demonstrate how the project will provide such value, OPEN SPACE BACKGROUND Protected open space is essential to the long-term sustainability of Agawam. Open space contains key natural resources upon which the health of our community and our future sufficiency depend: Food, clean water, air& soil, and plants & animals that support our food chain. We must take great care to preserve the precious resources held within our open spaces. Open space also enhances quality of life. For humans, these undeveloped areas are places to experience beauty, solitude, and a connection with the natural environment. They stand in contrast to the bustle of our commercial centers. For our wildlife populations, open space provides essential habitat. Open space, once conserved, costs relatively little to maintain. The open spaces we maintain in protected wetlands,protected farms, conservation areas, and parks constitute our natural environmental legacy. Currently in Agawam, public and private organizations, businesses, farmers, and individual citizens provide our residents with open space and conservation areas that contribute greatly to our high quality of life. ' However, development, escalating land values, and limited municipal financial resources have contributed to the loss or degradation of potential open space areas, and have foreclosed opportunities for their permanent protection. Protection of currently private owned open space through acquisition or conservation easements remains a goal in Agawam. PROJECT ELIGIBILITY The CPA law requires that a participating community "shall spend, or set aside for later spending, not less q p p g y P � ' than 10 percent of the annual revenues in the local Community Preservation Fund for open space, but not including land for recreational use." Open space is defined to include, but is not limited to, the following: • Agricultural land • Well fields, aquifers, recharge areas, and other watershed lands • Grasslands, fields, or forest lands 1 • Wetlands and other water resources • River, stream, lake and pond frontage • Scenic vistas 1 •Land for wildlife habitat, biodiversity or nature preserves With regard to permissible purposes for which CPA funds may be spent on open space, the Act specifically provides that CPA funds may only be expended for "the acquisition, creation, and preservation of open space and for the rehabilitation or restoration of such open space that is acquired under the CPA." 1 RESOURCES Open space is defined by the CPA to "include, but not be limited to aquifers and recharge areas, watershed land, grasslands, fields, forest land, wetlands, river, stream, lake, and pond frontage, beaches, land to protect scenic vistas, land for wildlife or nature preserve and land for recreational use." In general, open space in this context is considered land that is maintained in a natural state and available to be used for passive recreation or for protection of habitat. Land that is intended primarily for active and passive recreation and that will be modified for such use is discussed in the recreation section. ' Some of Agawam's open space resources (excluding land for recreation) are: • Connecticut River Walk & Bikeway (River Road) • Hampden County Training School ( South Westfield Street) • School Street/River Road Parcel • Shea Field(Maynard Street) • Cote Property (River Rd. and School Street) + Campanelli Land(Clover Hill Road) • Joanne Drive Conservation Land (Joanne Drive) • Pynchon Point (River Road) • Ridgeview Park (Valley Brook Rd.) • May Hollow(North Westfield Street) • McGrath Park (276 Springfield Street) • Tuckahoe Turf Farm & large pond (South West Street) Various organizations are active in the protection and management of open space in Agawam. The Agawam Conservation Commission, the Department of Public Works, the Massachusetts Department of Conservation ' and Recreation, Department of Agricultural Resources, and Department of Fisheries and Wildlife, Mass Audubon, and other non-profit land trusts have been and may be active in protecting and acquiring open space in the City of Agawam. NEEDS ' Due to development pressures the community has experienced in the last 50 years, the most easily developed parcels now contain houses, industries, and/or commercial development. Most of the remaining parcels, the more challenging parcels consisting of floodplains, wetland resources, important habitat and agricultural and ' forestry resources are receiving the greatest pressure from the development community. The need for open space protection is greatest at those locations with environmental concerns. ' Agawam residents have continuously supported efforts to protect natural resources. Still, as Agawam has developed in recent years, residents have recognized that open space is being lost and the permanent protection of open space is needed more than ever. During numerous public meetings with City boards and officials, the Planning Board, Conservation ' Commission, and Recreation Commission have consistently heard concerns that important open space and recreation needs are not being met. The Conservation Commission and Planning Board, working through the public planning process, have identified the following, as Agawam's most pressing open space needs: ' • Promote existing open space such as expanding use of Shea Field, Meadowbrook Park and Benjamin Wade Park. • Protection of farmland, forestland and the rural character of outlying areas. • Preservation of open space parcels that help define Agawam's character, including limit the expansion of development into previously rural areas. ' * Promote walking and bike trails, wetland/nature conservation areas, outdoor classrooms and river access POSSIBILITIES ' When parcels become available, proponents seeking to protect them could use CPA funds in combination with other land acquisition strategies to acquire properties or obtain conservation restrictions that ensure their protection as open space. Some possibilities include purchasing a permanent conservation or agricultural preservation restriction to protect open space or farmland from future development, removing an invasive plant species from ponds and wetlands to protect existing open space environment and wildlife habitats from harm or injury, or reconstructing a road to create a median strip with grass and trees In the case of particularly significant parcels, proponents might also use CPA funds to obtain rights of first refusal, long-term purchase options or life estate agreements to purchase the land when and if the current owners wish to sell. ' Further possibilities include the use of CPA funds to create or improve critical habitat areas such as: wetlands, vernal pools,pastures and forest areas. PROJECT EVALUATION CRITERIA As explained in the Overview Section of this Plan, all projects will be evaluated using the General Project ' Evaluation Criteria. In addition, the CPC has identified the following Project Evaluation Criteria for open space proposals. Proposals brought before the CPC will be evaluated against the following: ' 1. Does the proposal permanently protect important, unique or threatened plants, animals, habitat or corridors? 2. Does the proposal preserve Agawam's rural and agricultural character, scenic views and community character defining views? 3. Does the proposal provide opportunities for passive recreation and environmental education? 4. Does the proposal provide connections with existing trails or potential trail linkages? 5. Does the proposal preserve valuable surface water resources, including rivers, streams, lakes, ponds, wetlands,buffer zones, vernal pools and riparian zones? ' 6. Does the proposal provide flood control/storage? 7. Does the proposal preserve large strategic tracts of undeveloped land and parcels adjacent to existing permanently protected open space? 8. Does the proposal provide valuable open space opportunities in urban neighborhoods? HISTORIC PRESERVATION BACKGROUND The preservation of historic resources within a community is essential for the vitality of its unique character. Each community has its own personality, composed of many individual parts. Historic properties are vitally important in establishing the character of a community, and play a crucial role in defining a sense of place. The individual threads composing the historic fabric of a community are non-renewable resources, running through time, telling the community's story while enriching the present and future. When lost through ' destruction or neglect, irreplaceable ties to the past are obliterated forever. Without a sense of history or connection to the past, an older community may trade its authentic character for anonymous new noncompatible developments. Threats to Agawam's historic preservation efforts include, but are not limited to: • Neglect and delayed maintenance • New development and expansion that intrude upon or destroy historic resources • Inappropriate renovation • Lack of information and planning for what is historically and culturally significant in the community PROJECT ELIGIBILITY With respect to the permissible purposes for which CPA funds may be used on historic resources, the Act ' requires that a participating community"...shall spend, or set aside for later spending...not less than 10 percent of the annual revenues for historic resources."A historic resource is defined in the Community Preservation Act to include a building, structure, vessel, or other real property that is either: ' • Listed or eligible for listing on the State Register of Historic Places; or • Determined by the local Historic Commission to be significant in the history, archeology, architecture, ' or culture of the city or town. To be eligible for funding, historic preservation projects in Agawam must meet one of the above criteria. If funds are being requested for a project not listed on the State Register, the applicant must consult with the Agawam Historical Commission prior to submitting the application. Note: In connection with historic preservation projects, communities should consult the Secretary of the Interior's Standards for the Rehabilitation of Historic Properties and Cultural Landscapes. (Appendix C) ' These standards may also be obtained from the website of Historic Massachusetts at www.historiemass.org/. Please also contact the Massachusetts Historical Commission at: http://www.state.ma.us/sec/mhc. ' CPA funds may only be spent or set aside "for the acquisition, preservation, rehabilitation and restoration of historic resources." RESOURCES The Community Preservation Act authorizes the CPC to make recommendations "for the acquisition and preservation of historic resources." Among its definitions, the Act refers to "historic structures and ' landscapes" as "a building, structure, vessel, real property, document, or artifact that is listed or eligible for listing on the state register of historic places or has been determined by the local historic preservation commission to be significant in the history, archaeology, architecture or culture of a city or town." As noted above, a broad range of historic properties meet the definition and are eligible for funding under the CPA. The City has a multitude of structures and landscapes that are historic in nature. Some of these are in need of restoration or preservation, but money has not been available because of other funding priorities. The CPA offers an option when other approaches are insufficient to accomplish these community objectives. The Agawam Historical Commission does not receive any City funding through the budget process. Staff support is provided through the City Office of Planning and Development. The Commission carries out activities with private fundraising through a gift account. The charge of the Mayoral appointed board is to preserve and protect the City's historic resources through public education and preservation programming. Prior to passage of the CPA in Agawam there was little direct funding for historic preservation. There was, ' however, the creation of a Demolition Delay Ordinance and a Historic Preservation Overlay District, giving the City tools to protect Agawam's historic resources. NEEDS ' Historic properties in Agawam are threatened for several reasons. First, limited funds and other priorities have impeded the City's ability to fund historic preservation projects or to conduct surveys to document resources. There is, therefore, a need to make funds available to specific and identifiable non-maintenance, capital municipal projects that preserve our City's historic heritage as well as to update and supplement existing databases. Secondly, individuals are often simply not aware of the important historic and architectural characteristics of their properties. Significant historic structures and properties in Agawam have been altered ' and materials have been replaced with inferior materials that do not respect the original architecture. Particularly in existing and potential historic districts,an effort is needed to bring about more awareness on the part of residents as to which features are covered by the ordinances. There is, in short, a significant need for ' public education about the purposes and impacts of historic preservation. Finally, age, deterioration, neglect and misuse threaten historic properties in Agawam. The jurisdiction of the Demolition Delay Ordinance, however, allows for a demolition delay period of 5 months. There is a need, therefore, for a funding source to provide a bridge between restorations and tear downs, and to create incentives for property owners not to demolish. The Community Preservation Fund is a prospective source of funds to provide real incentives that result in meaningful alternatives to demolition. 1 i POSSIBILITIES Citizens, public officials, historic preservationists and others have suggested a variety of project ideas since enactment of the CPA. The primary needs identified are planning and surveying projects, renovations of municipal assets, and funding incentives for preservation by private property owners. For private property owners looking to permanently protect their historic properties, one of the most effective legal tools available is a preservation restriction — a private legal interest conveyed by a property owner to a preservation organization or to a government entity. (See Appendix D). A preservation restriction is one way to use CPA 1 funds to protect the historic character of privately owned property that has been determined to be significant in the history, archaeology, architecture or culture of the City. ' Further possibilities include restoring or upgrading municipal historic resources such as the Town Hall or cemeteries and providing ADA and MAAB accessibility at historic sites, such as elevators, ramps, restrooms, etc. Additional possibilities include restoring archival documents and establishing or expanding signage or markers at historic sites PROJECT EVALUATION CRITERIA As explained in the Overview Section of this Plan, all projects will be evaluated using the General Project Evaluation Criteria. In addition, The CPC, in has identified the following Project Evaluation Criteria for historic preservation proposals. *Criteria are listed in no particular pattern, purpose, organization or structure Proposals brought before the CPC will be evaluated against the following: 1. Does the proposal protect, preserve, enhance, restore and/or rehabilitate properties, features or resources of historical significance 2. Does the proposal include a focus on the historical function of a property or site 3. Does the proposal demonstrate eligibility for a local, State or National Historic Register listing. A g y 1 4. Does the proposal provide assurance of the ability to maintain the historic resource over the long term. 5. Does the proposal include the granting of a permanent historic preservation restriction or other preservation guarantee (Appendix D) i i i 1 i COMMUNITY HOUSING BACKGROUND The CPA law defines "community housing" as "low and moderate-income housing for individuals and families, including low or moderate-income senior housing." Low-income housing is "housing for those ' persons and families whose annual income is less than 80% of the area-wide median income as determined by the Department of Housing and Urban Development (HUD). Moderate-income housing sets the income threshold for individuals and families at less than 100% of the area-wide median income. ' Housing affordability promotes social and economic diversity in the City's population. Affordable housing g opportunities make it possible for seniors without substantial assets to remain in a community where they have ' spent their lives, for young families to enter the market, and for local employees to reside in the communities they serve. All of these serve to enrich Agawam for the benefit of everyone. Agawam's stock of affordable housing is diminishing. New construction is primarily high-end, and formerly affordable rental housing is being transformed into ever more expensive condominiums. Left to its own devices, the market for housing in Agawam will meet the needs of an ever-smaller proportion of our ' citizens. PROJECT ELIGIBILITY The Act requires that a participating community "shall spend, or set aside for later spending, not less than 10 ' per cent of the annual revenues in the Community Preservation Fund for community housing." Community housing is defined to include housing for persons or families earning up to the locality's area-wide median income. However, for housing units created with CPA funds to be counted toward a community's Chapter ' 40B affordable housing inventory, the units must serve those earning less than 80% of area median income. The 2009 area median income for a family of four in Agawam was $67,200. The Act provides that community preservation funds may only be expended for "the creation, preservation, and support of community housing and for the rehabilitation or restoration of such community housing that is acquired or created" under the Act. With respect to the permissible purposes for which CPA funds may be spent on community housing, the Act requires that wherever possible, preference be given to "the adaptive reuse of existing buildings or construction of new buildings on previously developed sites." ' The CPC will evaluate all proposals for community housing projects to ensure their consistency with fair housing. In doing this, the CPC will be guided by the "Fair Housing Mission Statement and Principles" published by the Massachusetts Department of Housing and Community Development (DHCD) on its website at http://www.mass.gov/dhcd. This Statement can be accessed directly by going to www.mass.gov/dhed/components/housdev/want/fhp.pdf. 1 1 RESOURCES The Agawam Housing Authority is the state entity charged with articulating and addressing the short and long ' term housing needs of the community. The Agawam Housing Authority has been serving the community since the early 1950s and own, operate, manage, and maintain each of its six separate public housing developments. The portfolio consists of all state-aided housing, which in total comprises 242 units. The Massachusetts Department of Housing and Community Development (DHCD) is the funding source for all public housing at the Agawam Housing Authority. Under this program, there are 191 units designated for elderly and handicapped residents spread out across four developments: Country View, Colonial Haven, Meadowbrook Manor, and Danahey Schoolhouse. These units are typically one bedroom, one bathroom structures that are manageable for elderly residents who want to downsize from a large home. For these elderly units, the waiting list for Agawam residents is over a year. ' There are also 51 affordable family units in Agawam ranging in size from two to three bedroom units. Brady Village and Wade Village are the developments where family housing exists in the form of a condoltownhome type units. There is a sizable waiting list of one to two years for Agawam residents. NEEDS 1 The need for secure housing for low income families, elders and disabled individuals continues to grow. The Agawam Housing Authority does not have enough money to fund all necessary repairs. The housing stock in the community as a whole was built at a consistent rate over decades of time, although no subsidized units have been built since the Danahy Schoolhouse approximately ten years ago. ' One of Agawam's major focuses regarding housing is to provide and maintain safe, attractive, welcoming neighborhoods for its residents. Part of this focus is dealing with areas where business abut residential areas and dealing with the political climate of the community. Instilling pride in Agawam, and educating the public ' about growth and development, the housing needs of its residents and how to meet those needs are both a challenge and an opportunity. Providing additional family and elderly housing, successfully managing the political climate in Agawam through education of residents, creating more affordable housing opportunities, maintaining the existing housing stock and channeling growth to specified areas of the community are housing needs and actions that Agawam needs to address. POSSIBILITIES Agawam has a chance to not only develop, but also implement a formal plan that will help meet the housing needs of its residents. As new residential developments are proposed, CPA money could be used to buy down the cost of affordable units that builders include in new developments. In addition, CPA funds could be used ' to help first-time homebuyers or other homebuyers afford a home in Agawam. CPA funds could also be used to support the housing needs of low or moderate-income senior citizens through a variety of funding mechanisms to assist with housing costs. CPA funds could be used to provide financial incentives to promote ' the creation of affordable accessory apartments within the existing housing stock. CPA funds could be used to assist private affordable housing developers in leveraging other federal and state 1 funds. This is extremely helpful where a project requires multiple funding sources and those other sources insist on a demonstrated commitment of local financial support in order to qualify for funds. With that in mind, the Community Preservation Committee (CPC) requires that the Grant Agreement for every CPA project involving real or other property also include some kind of preservation guarantee. (Appendix D) ' PROJECT EVALUATION CRITERIA As explained in the Overview Section of this Plan, all projects will be evaluated using the General Project Evaluation Criteria. In addition, the CPC has identified the following Project Evaluation Criteria for community housing proposals. *Criteria are listed in no particular pattern, purpose, organization or structure Proposals brought before the CPC will be evaluated against the following: 1. Does the proposal create or preserve community housing — both rental and home ownership, with a focus ' that matches community needs for households? ' 2. Does the proposal promote and encourage use by diverse populations? 3. Does the proposal provide housing that is harmonious in design and scale with the surrounding community? ' 4. Does the proposal intermingle affordable and market rate housing? 1 5. Does the proposal ensure long-term affordability, with a focus on: a. Housing ownership affordability of at least 30 years? b. Housing rental affordability of at least 99 years? ' 6. Does the proposal promote the use of existing buildings or construction on previously developed or City- owned sites? ' 7. Does the proposal give priority to Agawam residents and employees, consistent with fair housing? (For information about fair housing visit www,mass.gov/dhcd ) i8. Does the proposal provide the City credit for units under M.G.L. Chapter 4013? ' 9. Does the proposal provide services for underserved populations? 10. is the proposal Is LEED or Energy Star certified? ' 11. Does the proposal enhance nonprofit capacity for providing housing and related services? ' 12. Does the proposal provide mixed-use development opportunities 13. Does the proposal provide housing for households with incomes below 80% of area median income, (the extent to which includes the number of such units and the percentage of such units in relation to the total number of units in the project) ? 14. Does the proposal provide housing for very low income households (the extent to which includes the number of units and the percentage of such units in relation to the total number of units in the project that are provided for households with incomes below 50% of area median income, and households with incomes ' below 30% of area median income) ? RECREATION BACKGROUND Recreation contributes to the health and well being of a community. Well developed resources for recreation enhance quality of life, increase property values, improve health status for youth and adults, and buffer the ' hard edges of the urban environment. The City of Agawam Park and Recreation Department works diligently to promote the wellbeing of the ' individual and the community by providing a wide range of high quality and wholesome recreational opportunities to meet the leisure needs of our residents and visitors. Passive recreation, including jogging, walking, cycling, gardening, bird watching, and other activities is on the rise in Agawam. Recreational areas receive heavy demand from organized sports leagues, which currently exceeds supply, and additional demand from citizens, visitors and community groups. It is challenging to balance the available resources to accommodate this full range of community interests. The opportunity to acquire and develop new land for recreation is Iimited due to the high cost of land and the amount of acreage needed for recreational facilities. Additional park and recreation space is needed to meet continued high demand for recreation resources and to improve our ability to responsibly manage the resources currently owned by the City. The differences between active and passive recreation is also an important consideration. Numerous private organizations contribute to the rich landscape of recreational opportunities for youth and adults. These organizations include many team sports. Largely volunteer, these groups add the coaching, organizational and fundraising components needed for successful recreational programs. ' PROJECT ELIGIBILITY Once a community has expended or reserved at least 10% of the annual funds generated by the CPA on each required use category (open space, historic preservation and community housing), the City or Town may use all or a portion of the remaining 70%for recreational purposes. Recreational use is defined to include active or passive recreational use, including, but not limited to, the following: t • Community gardens • Trails • Noncommercial youth and adult sports ' • Waterfront, rowing, canoeing and kayaking • Parks, playgrounds, and athletic fields The Act provides that CPA funds may only be expended on "the acquisition, creation, and preservation of land for recreation use and for rehabilitation or restoration of land for recreational use that is acquired or created" under the CPA. 1 RESOURCES SOU S ' The National Recreation and Park Association and other organizations recommend communities provide up to 10 acres of developed recreation areas per 1,000 people, or approximately 280 acres of developed recreation areas should be provided for the citizens of Agawam. The City provides its citizens with many active and passive recreational opportunities. Passive recreation interests are available and accessible within the numerous permanently protected conservation areas throughout the City. In addition,the City of Agawam and the Agawam Park and Recreation Department provide a diverse range of active recreational resources to the ' citizens, such as: community gardens; playgrounds and active recreation facilities associated with school properties; multi-use recreation areas School Street Park, Robinson State Park, Pynchon Point, Shea Field, Agawam Country Club}; Connecticut River Walk and Bikeway; soccer fields, and multi-use park facilities. Further, there are a multitude of private recreation facilities in Agawam. Golf courses, outdoor recreation centers, health clubs, and a bowling alley are a few of the facilities weaved into the landscape in Agawam. Agawam and the surrounding towns have a significant and historic resource in the Connecticut River, which in addition to it its historic functions as a source of food, water, transportation, and its breathtaking beauty, is an unparalleled recreational resource. Points of access for exercise water sports are limited, and rising waterfront real estate values make the insurance of public access to river front of considerable ' importance. NEEDS ' There are two primary motivators for acquisition and preservation of land for recreation. Demand for recreation facilities is rising and, as these facilities are more intensively used, there is a need to provide periodic relief so they can recover and continue to serve the community's needs. Demand is driven by several factors, among which are the growth of sports opportunities for girls and women,the increasing popularity of organized leagues for youth and adults, widespread recognition of the benefits of exercise on health and fitness, and the generalized need for relaxation as a response to the frantic pace of modern life. Together, these ' factors have steadily pushed the limits of existing space dedicated to recreation. Because of resource limits, some deserving citizens must search beyond the City limits to participate in their preferred recreational activities. Waterfront facilities are expensive and options, due to permitting and land use constraints, are ' limited. IPOSSIBILITIES CPA funds could be used to develop facilities for underserved populations in the City of Agawam. Examples of these facilities might include: soccer fields, outdoor theatre spaces, tot lots, senior citizen parks, ' auditory and tactile outdoor recreation kiosks, kayak rowing and canoe launch areas, cross country skiing, cycling, rail trail and other pathway developments. 1 1 PROJECT EVALUATION CRITERIA As explained in the Overview section of this Plan, all projects will be evaluated using the General Project ! Evaluation Criteria. In addition, the CPC has identified the following Project Evaluation Criteria for recreation proposals, *Criteria are listed in no particular pattern, purpose, organization or structure ' Proposals brought before the CPC will be evaluated against the following: 1. Does the proposal support multiple active and passive recreation uses? 2.. Does the proposal serve a significant number of residents and/or underserved groups? 3. Does the proposal expand the range of recreational opportunities available to Agawam residents of all ages? 1 4. Does the proposal enhance the appreciation of the natural world and its conservation? 5. Does the proposal contribute to the positive health status of its citizens? 6. Does the proposal benefit conservation and recreation initiatives? ! 7. Does the proposal maximize the utility of land already owned by Agawam? S. Does the proposal promote the creative use of waterways and other corridors, including connecting corridors,to create safe and healthful non-motorized transportation and exercise opportunities? ! i 1 1 1 1 1 APPENDIX A: CPA INFORMATION GUIDE 1 * The Agawam Community Preservation Committee website contains contact information for Committee members; meeting agendas and minutes; and meeting times and locations. It also includes a variety of documents, including this plan. wwtiv.AgawamCPA.com * As part of enacting the Community Preservation Act in Agawam, our City Council created the Community Preservation Committee. The ordinance which the Council approved can be found in the ' City Clerk's office. * The Community Preservation Coalition, of which the Agawam CPC is a member, is an alliance of open space, affordable housing, and preservation organizations that works with municipalities to help them understand, adopt, and implement the CPA. The Coalition website has a wide variety of information, including links to other CPA communities. www.communiiypreservation.org * It is important for every applicant, and useful for anyone else interested in the Community Preservation Act, to read the actual legislation. (Chapter 4413, Commonwealth of Massachusetts General Laws) ' www.mass. og v/legis/laws/ni l/y-1�-44b-toe.htm * The state Executive Office of Energy and Environmental Affairs has a site that includes a number of helpful documents. http://commpres.env.state.ma,us/content/cpa_asp * The state Department of Revenue (DOR) is responsible for administering the CPA. It has the authority to institute regulations and procedures, and to make rulings about how CPA funds may be used. http://www.mass.cov/?pagelD=dCTSubtopic&L=5&LO=Home&LI=Local+Off1cials&L2=Municipal+ Data+and+Financial+Management&L3=Data+Bank+Reports&L4=Community+preservation+Act&si d=Ador (If this link does not work, go to www.mass.gov/dor and then to For Local Officials, Municipal Data and Financial Management, Data Bank Reports, Community Preservation Act). ' * Fair Housing is an important concept that the Community Preservation Committee fully endorses. The CPC will review, and project sponsors are encouraged to review, the section on "Buyer Selection" in ' the DHCD Application Guidelines for the Project-Based Homeownership Programs, which can be accessed through the DHCD website at www.mass. ovg /dhcd or by going to www.mass.gov.dhcd/comT)onents/housdev/want/dviper/app guid, df. Consistency with this specific DHCD policy is not a required project review criteria for projects applying to the CPC; however, consistency with fair housing is required, and particular attention will be paid by the CPC to fair housing in reviewing any project proposal that includes a local preference component. ' * The Agawam Office of Planning and Community Development the following documents referred to or used to prepare this Plan. o Agawam Open Space and Recreation Plan 2005-2010 o Agawam Community Development Plan o Demolition Delay: Code, Part II, Chapter 82-3 o Historic Preservation Overlay District: Code, Article XVII art COMMUNITY PRESERVATION FUND ALLOWABLE SPENDING PURPOSES OPEN SPACE HISTORIC RECREATIONAL LAND COMMUNITY RESOURCES HOUSING DEFINITION Land to protect existing and Building,structure, Land for active or passive Housing for low and future well fields,aquifers and vessel,real property, recreational use including, moderate income recharge areas,watershed document or artifact but not limited to,the use of individuals and land,agricultural land, listed or eligible for land for community gardens, families,including low grasslands,fields,forest land, listing on the state traits,and noncommercial or moderate income fresh and salt water marshes register of historic places youth and adult sports,and seniors and other wetlands,ocean, or deteran Ined by the the use of land as a park,river,stream,lake and pond local historic playground or athletic field Moderate income is less %thin 100 , frontage,beaches,dunes and preservation commission Does Mt include horse or income is le and lss than ow aci other coastal lands,lands to to be significant in the dog.racing or the use of land 80%,of US HUD Area protect scenic vistas,land for history,archeology, for 2 stadium,gymnasium or Wide Median Income wildlife or nature preserve and architecture or culture similar structure land for recreational use of the city or town ACQUIRE Yes Yes Yes Yes CREATE Yes Yes I Yes PRESERVE Yes Yes Yes Yes Means protect from injury,harm or destruction,not maintenance SUPPORT yes,includes funding for community's affordable housing trust REHABILITATEIRESTORE Yes if acquired or created with Yes Yes if acquired or created Yes ifoctialred or Means remodel,reconstruct or CP funds with CP funds created with CP funds mpai r(extraordinary,not maintenance)to make property functional for intended use, including improvements to comply with federal,slate or local building or access codes or with federal standards for rehabilitation of APPENDIX C: THE SECRETARY OF THE INTERIOR'S STANDARDS FOR THE TREATMENT OF HISTORIC PROPERTIES ' The Standards (Department of Interior regulations, 36 CFR 67) pertain to historic buildings of all materials, construction types, sizes, and occupancy and encompass the exterior and the interior, related landscape ' features and the building's site and environment as well as attached, adjacent, or related new construction. The Standards are to be applied to specific rehabilitation projects in a reasonable manner, taking into consideration economic and technical feasibility. 1. A property shall be used for its historic purpose or be placed in a new use that requires minimal change to the defining characteristics of the building and its site and environment. ' 2. The historic character of a property shall be retained and preserved. The removal of historic materials or alteration of features and spaces that characterize a property shall be avoided. 3. Each property shall be recognized as a physical record of its time, place, and use. Changes that create a false sense of historical development, such as adding conjectural features or architectural elements from other buildings, shall not be undertaken. 4. Most properties change over time; those changes that have acquired historic significance in their own right shall be retained and preserved. 5. Distinctive features, finishes, and construction techniques or examples of craftsmanship that characterize a property shall be preserved. 6. Deteriorated historic features shall be repaired rather than replaced. Where the severity of deterioration requires replacement of a distinctive feature, the new feature shall match the old in design, color, texture, and other visual qualities and, where possible, materials. Replacement of missing features shall be substantiated by ' documentary, physical, or pictorial evidence. 7. Chemical or physical treatments, such as sandblasting, that cause damage to historic materials shall not be used. The surface cleaning of structures, if appropriate, shall be undertaken using the gentlest means possible. 8. Significant archeological resources affected by a project shall be protected and preserved. If such resources ' must be disturbed, mitigation measures shall be undertaken. 9. New additions, exterior alterations, or related new construction shall not destroy historic materials that ' characterize the property. The new work shall be differentiated from the old and shall be compatible with the massing, size, scale, and architectural features to protect the historic integrity of the property and its environment. ' 10. New additions and adjacent or related new construction shall be undertaken in such a manner that if removed in the future, the essential form and integrity of the historic property and its environment would be unimpaired. APPENDIX D: PRESERVATION GUARANTEE GUIDELINES INTRODUCTION The Community Preservation Act (CPA) allows taxpayer money to be used for open space, community housing, historic preservation, and recreation projects. Some CPA projects create something new, which is then preserved, while some preserve something that already exists. But in every case is it important for the ' preservation goals of the community to be met. Because of this, the Community Preservation Committee (CPC) requires that the Grant Agreement for every CPA project involving real or other property include some kind of preservation guarantee. ' The Committee reserves the right to require the preservation guarantee it believes will best serve the community. Generally, however, the Committee will require permanent guarantees for Open Space, Historic Resource and Recreation projects. A preservation guarantee will be required for Community Housing ' projects. TYPES OF CPA PROJECTS & RELEVANT PRESERVATION GUARANTEES Acquisition(aapplicable to Open Space, historic Resources, Recreation, Community Housing) ' The CPA Law requires that an open space, historic resource, recreation or community housing real property interest that is acquired with CPA funds must be bound by a permanent preservation guarantee that meets the requirements of Massachusetts General Law, Chapter 184, which limits the use of the property to the purpose ' for which it was acquired. Creation ("livable to Open Space, Recreation, Community Housing), and Preservation or Rehabilitation/Restoration (a�mlicable_to Open Space, Historic Resources, Recreation,Community Housing) Projects that are created, preserved, rehabilitated or restored with the use of CPA funds must have a guarantee deemed appropriate by the Community Preservation Committee. See below for our guidelines on long-term vs. short-term guarantees. Note: Open Space, Recreation and Community Housing rehabilitation/restoration projects are only allowed if the property was acquired or created using Community Preservation Act funds. ' Support Support projects are only allowed in the area of Community Housing. Support projects are not required to have preservation guarantees. ' HOW PRESERVATION GUARANTEES WORK General definition of a preservation narantee: For the purposes of the Agawam Community Preservation ' Committee, a preservation guarantee means a limitation on a property that is appropriate for the protection of open space, historic resources, recreation or community housing. Every preservation guarantee is included or referenced in the Community Preservation Committee Grant Agreement, which CPA funding recipients must sign. The Committee may consult with various City boards and other organizations to help determine the most appropriate preservation guarantee. Applicants may be requested to meet with a City board as part of the CPC application review process. The Community Preservation Committee understands that not every applicant is familiar with preservation guarantees; the Committee is prepared to offer technical assistance to applicants in this area. The CPC has a number of standard guarantees already written, and generally these can easily be modified to fit a particular ' project. Applicants may need to obtain legal advice prior to acceptance of a guarantee. However, the Committee will make every effort to draft preservation guarantees, so that legal advice will only be necessary for the review of such documents. How the CPC mane es preservation uarante_es: Real property interests which are acquired by the City through the CPA process must be owned and managed ' by the City of Agawam, but the City Council may delegate the management of such property to the Conservation Commission, the Historical Commission, the Recreation Commission or the Housing Authority. ' The City Council may also delegate management of such property to an appropriate nonprofit organization. This means that for any acquisition project, the City of Agawam will hold the preservation guarantee and be an enforcement agent. iEvery other kind of preservation guarantee will be held by the City of Agawam and managed by the Community Preservation Committee. Other City committees or boards may help with this work, but a funding recipient will need to certify annually, for the length of the preservation guarantee, that they are meeting the terms of the preservation guarantee. For most projects, the annual preservation guarantee certification will require the submittal of a simple, one-page document. The Community Preservation Committee will review all annual reports to ensure Community Preservation Act funds are being spent according to the CPA Law and the rules and regulations guiding the Community Preservation Committee. What happens if a,funding recipient breaks the terms of a preservation guarantee? The Committee has the right to enforce all preservation guarantees. This right is spelled out in every preservation guarantee. Generally speaking, the goal of enforcement will be to return the project to the state ' agreed upon in the Grant Agreement signed by the Committee and the funding recipient. EXAMPLES OF LONG-TERM AND SHORT-TERM PRESERVATION GUARANTEES The following is a list of the most common preservation guarantees. It is not a conclusive list of all preservation guarantees that may be approved by the Community Preservation Committee. CPA projects vary ' widely and the Committee reserves the right to require whatever preservation guarantee it believes will best serve the needs of the community. Recognizing that preservation guarantees are complex, the Committee encourages applicants to contact us to discuss the range of preservation guarantees that might be appropriate for a particular project. Conservation Restriction (Long-Term): A Conservation Restriction is a long-term preservation guarantee ' which applies to Open Space and Recreation projects. It protects open space and recreation areas from development and limits certain activities that would be detrimental to the open space or recreation land purchased with CPA funds. A Conservation Restriction is a specific type of restriction that carries the highest level of protection, and therefore it must be approved by the Massachusetts Secretary of Environmental Affairs as well as the Community Preservation Committee and City Council. ' Affordable Housing Restriction (Long-Term): An Affordable Housing Restriction is also a long-term restriction that provides the highest level of preservation guarantee, requiring any such Restriction to be approved by the Massachusetts Director of Housing & Community Development as well as the Community Preservation Committee and City Council. An Affordable Housing Restriction protects low-income and moderate income housing units. Historic Preservation Restriction Lon -Term : A Historic Preservation Restriction provides the highest ., ..,��,_g 1 p � level of preservation guarantee, requiring any such Restriction to be approved by the Massachusetts Historical 1 Commission as well as the Community Preservation Committee and City Council. A Historic Preservation Restriction ensures that inappropriate changes are not made to historic properties. ' These ways of guaranteeing the permanent preservation of CPA projects are most appropriate for large projects, and are required for projects in which a real property interest is acquired. However, many other CPA projects do not rise to the level of needing permanent preservation guarantees. Below are examples of 1 some other preservation guarantees. 1 Deed Restrictions: Deed restrictions are restrictions on a deed that place limitations on the use of the property. A deed restriction may initially run with a property for no more than thirty years. However, a deed restriction may be extended if it is written to allow the holder of the restriction to re-record it prior to its expiration. The Agawam Community Preservation Committee and the Agawam City Council must approve all deed restrictions. 1 Memorandum of Agreement: A memorandum of agreement (MOA) or cooperative agreement is a document written between parties to cooperatively work together on an agreed upon project or meet an agreed upon objective. The purpose of an MCA is to have a written understanding of the agreement between parties. The ' MCA is a legal document that is binding. The Agawam Community Preservation Committee and the Agawam City Council must approve all Memorandums of Agreement. 1 Mortgage: A mortgage is a conditional pledge of property to a creditor as security for performance of an obligation or repayment of a debt. The Agawam Community Preservation Committee and the Agawam City Council must approve all mortgage agreements. 1 1 1 i 1 1 i i i APPENDIX D: CPA COMMITTEE Chairperson Vice-Chair Corinne Wingard Henry A. Kozloski Louis J. Russo 194 EIm Street 102 Meadow Street 76 Highland Street Agawam, MA 01001 Agawam, MA 01001 Feeding Hills, MA 01030 786-9167 786-6934 786-9107 ' vedana camcast.net 1russo123 car aol.com corinnemarie comcast.net Vi Baldwin Ray Moreau Christina Thompson ' 1245 Main Street 1245 North Westfield St. 70 Corey Colonial. Agawam, MA Feeding Hills; MA 01030 Agawam, MA 01001 789-1554 786-5777 896-0609 eden214na aol.com MNRI 947@comcast.net Cthom soul 13 a earthlink.net Richard J. Maggi Thomas H. Tierney Richard Bennett 16 OId Mill Road 115 Valley Brook Road 29 Willow Brook Dr. Agawam, MA 01001 Feeding Hills,MA 0103 0 Agawam, MA 01001 789-1829 789-1239 786-0670 R'ma iana verizon.net tierthomas@aol.com mass atriot comcast.net CPA Administrator ' Jennifer Bonfiglio Agawam Town Hall 36 Main Street Agawam,MA 01001 786-0400 ext. 253 ' CPAja.a awam.ma.us n s 4 � pp r ME ` d�°pr - Y g Town of Agawam . Community Preservation Committee 2011 Application for Funding %f s� yi i APPLICATION INSTRUCTIONS AND REVIEW PROCESS The following seven-step process describes the CPC's procedures for reviewing and recommending proposals, and the city's procedures for final approval and funding. This section also details the precise information that the committee needs in order to evaluate projects fully and to set priorities among them. As applicants should be aware, levels of funding requested far exceed the funds available. In this competitive climate, only applications that arrive in complete form and that include all of the detailed information requested will be considered by the Committee. Applicants who submit a late or incomplete application should expect the committee to return the application for compietion and resubmission at a future funding round. Applicants are encouraged to contact CPC members and/or CPC staff to discuss project proposals. Step 1. DETERMINE PROJECT ELIGIBILITY Because of the complexities of the CPA law, the committee requires all project applicants to begin the application process by submitting a one-page Project Eligibility Determination Form. No funding application will be accepted unless the Project Eligibility Determination Form has been submitted and approved. Applicants should refer to CPA Plan; Appendix B, "Community Preservation Fund Allowable Use Table" when filling out the Project Eligibility Determination Form. This information comes from the Department of Revenue and contains the most up to-date information on both the definitions of the four CPA program areas (Open Space, Historical Preservation, Community Housing, and Recreation), and the allowed uses of CPA fiends in the four areas. Project Eligibility Determination Forms may be submitted at any time. Please submit only one paper copy and mail or deliver to. Community Preservation Committee City of Agawam 36 Main Street Agawam, MA 01001 The Chair of the CPC or the Chair's designee and the City Solicitor will review Project Eligibility Determination Forms. Applicants will be notified as soon as possible whether their project is eligible for CPA funds. Applicants with questions may contact any member of the Community Preservation Committee. Contact information is available on the Agawam Community Preservation website www.AgawamCPA.com). i 1 t M COMMUNITY PRESERVATION ELIGIBILITY DETERMINATION FORM The purpose of this form is to make sure that all project applications applying for Community Preservation Act funding are eligible for funding. Please refer to Appendix-B in the Community Preservation Plan when filling out this form. This form must be approved in order for an application to be accepted. Project Title: iProject Sponsor/Organization: Contact Name: Mailing Address: Daytime phone #: Fax #: E-mail address: 1 CPA Program Area(check those that apply): Open Space _ Historic Preservation T Community Housing _Recreation Project Purpose (check those that apply): Acquisition —Creation _Preservation Support _Rehabilitation/Restoration Project Summary: Please provide a brief description of the project. For CPC Use Eligible: Not Eligible: Date: Reviewer: COMPLETE AND SUBMIT THE PROJECT ELIBILIBITY FORM! DO NOT PROCEED UNTIL ELIGIBILTY HAS BEEN DETERMINED! Step 2: Prepare the Application: All applicants must complete the Community Preservation "Project Application Cover Sheet"and include the following information and/or attachments: a Narrative: A description of the project and, when applicable, of the property involved and its proposed use. a Project Budget: The total budget for this project, including specifically how CPA funds will be spent. All items of expenditure must be clearly identified. (attachment may be used) List any additional funding sources, either committed or under consideration_ Include commitment letters if available. a Bids and/or Quotes: o Three quotes or detailed and fully explained cost estimates for contracts under$5,000. o Solicitation of three quotes for contracts in the amount of$5,000 up to $24,999. o Competitive sealed bids or proposals for contracts in the amount of$25,000 or more. o Statewide contracts maybe used for expenditures under$10,000 a Project Timeline: Explain the various steps of the project and when they will be completed. e 'Visual materials: Photographs, renderings or design plans of the site, building, structure or other ' subject for which the application is made and assessors map, or other map as appropriate, showing location of the project. a ADA compliance ' a Preservation Guarantee if applicable a Documentation that you have control over the site, such as Purchase and Sale agreement, option, or deed (The property owner, when applicable, should sign the application. If the project is in town-owned real estate, wither the applicant or co-applicant must be the Town Board or Department in control of the land.) a Any other information useful for the Committee in considering the project Step 3. Submit Application: o Each project funding application must be submitted using the Community Preservation "Project Application Cover Sheet." Additional pages should be added as necessary. Once submitted, an application may not be amended without a vote of the committee. The application and detailed instructions are also available online at www.AgawainCPA.com. Applicants with questions are urged to contact the committee a Applicants should submit 15 paper copies of the application, plus an electronic copy whenever feasible. a Completed applications must be submitted no later than 20 days prior to the next scheduled meeting. a Submit applications to: Community Preservation Committee City of Agawam 36 Main Street Agawam, MA 01001 Step 4. Community Preservation Committee Review and Public Comment a) Application Review: The Community Preservation Committee will review submitted applications. The Committee may request additional or more detailed information, and further 1 clarifications to the submitted proposals. The Committee will request a legal opinion to help it assess CPA project eligibility and to provide answers to any other questions that the Committee may have. b) Public Meeting: The Committee will normally ask applicants or their representatives to meet with the Committee to discuss questions that members might have regarding their application. These meetings will be posted. You will be notified of the date, time and location. The CPA committee typically meets on the fourth Wednesday of each month at the Agawam Public Library. Members of the public may attend and speak at all meetings. Applicants are especially encouraged to invite their supporters to attend this session and speak on behalf of their applications. c) Committee Recommendations: • Application approval may not occur at the initial public meeting. • The Committee reserves the right to attach conditions and to require additional agreements, such as preservation guarantees (see CPA Plan; Appendix D), as part of a funding recommendation. • The Committee may recommend a project as proposed by the applicant, or may modify the project, or it may recommend partial funding or funding for only a portion or phase of the proposed project. • The Committee's recommendations may include detailed project scopes, conditions, and other specifications, as the Committee deems appropriate to ensure CPA compliance and project performance. • The Committee will make its final recommendations for funding to the City Council. The applicant will be notified of this decision. Step 5. City Council recommendation and vote The Committee will present the recommendations to the City Council. The City Council has the final authority to award funds from Agawam's Community Preservation Act Fund. It may approve, approve but with a lower level of funding, or reject recommendations. The City Council takes a vote on each recommendation, normally at two successive Council meetings. You will be notified when the proposal is on the city council agenda for a vote. It is suggested that you attend this meeting to answer any questions. This meeting may occur approximately 30 days after the CPC vote. Members of the public may speak in favor of or against specific recommendations at the public session preceding each Council meeting. Step 6. Award Letter For projects approved by City Council, the Committee will issue award letters with information on the funding amount, funding conditions, project modification as voted by City Council (if any), Community Preservation staff contact information, and guidelines for project execution. Projects receiving CPA funding shall credit this source of funding in promotional materials and, whenever appropriate, at the project location. All ground breaking and dedications must be submitted to the Agawam Community Preservation Committee and approved by the Agawam Town. Council. Step 7. Disbursement and Monitoring of Funds CPA monies are public funds raised from dedicated Agawam tax revenues and from State subsidies. Projects financed with CPA funds must comply with all applicable State and municipal requirements. Funds are administered and disbursed by the City of Agawam according to city disbursement procedures. Applicants should note especially that Chapter 30B of the Massachusetts General Laves, the Uniform Procurement Act, establishes uniform procedures for local governments to use when contracting for supplies, services, and real property. For questions about procurements and other financial requirements and procedures applicants should contact the City Treasurer, Laurel Placzek, at (413) 786-0400. Project oversight, monitoring, and financial control are the responsibility of the Community Preservation Committee or its designee. When the project is completed, all unused funds will be returned to the Town of Agawam Community Preservation General Fund. Questions in these areas should be directed to Jennifer Bonfiglio, Community Preservation Administrator, via email at CPA@agawa n.ma.us, or by calling (413) 786-0400. Note: The Committee may request project status updates from CPA Fund recipients. The purpose of such updates is to track the progress of funded projects, aid the Committee in refining the Community ' Preservation Plan, and identify issues that may assist future applicants. i COMMUNITY PRESERVATION PROJECT APPLICATION COVER SHEET Project Title: Project Summary: Estimated start date: Estimated completion date: CPA Program Area(check all that apply): Open Space _Historic Preservation —Community Housing ` Recreation Applicant/Developer ' Contact Person and or/primary applicant: Organization(if applicable): Mailing Address: Daytime phone#: E-mail address: Project Manager: i III: Budget Summary Total budget for project: CPA funding request: Other Funding Source: $ Applicant's lic nt's Signature: g Date Submitted: What Community Preservation criteria does this project meet? Please try to answer those questions that apply and include program specific criteria found in the CPA Plan: • Does this project serve multiple needs and populations and/or addresses more than one focus area of CPA? • Is ongoing maintenance and upkeep required? If yes, please explain how this will be accomplished and include detailed maintenance costs if applicable and funding and revenue sources, if any. ' + Does this project preserves, utilizes, protects and/or enhances current town-owned assets? • Does this project contributes to the preservation of Agawam's unique character, boosts the vitality of the community,and enhances the quality of life for its residents? + Does this project save resources that would otherwise be threatened? • Does this project leverage additional or multiple sources of public and/or private funds? • Does this project address recommendations contained in Agawam's Open Space and Recreation Plan, Agawam's Community Development Plan, or is consistent with other city-wide planning efforts that have received broad-based scrutiny and 'input and can demonstrate wide community support? ' • Is this project economically or otherwise reasonably feasible to implement? • Does this project receive endorsement by community groups, municipal boards and/or departments? Please include any letters of support or endorsement. • Does this project demonstrate that other funding sources are not readily available or sufficient? Does this project demonstrate a high benefit/cost value and can it be implemented expeditiously and within budget? • Does this project use local contractors where possible? • Has the applicant/applicant team successfully implemented projects of similar type and scale, or has demonstrated the ability and competency to implement the project as proposed? • v theneighborhood where Has the applicant given nonce of the proposed protect to abutters and the project is proposed, if applicable. COMMUNITY PRESERVATION ITEMIZATION OF FUNDS REQUESTED Cost # Item pq unit of units Total Cost Comments $ $ r r $ $ Professional Fees Tesign, Architectural, Legal, Permits, Fees Cost # Item er unit of units Total Cost Comments r r $ $ $ Site Work(Clearing Excavation, Infrastructure & Landsca in Cost # Item per unit of units Total Cost Comments $ $ rConstruction (Materials,Labor $ $ $ $ $ $ ' $ $ Total $ $ r r CERTIFICATE OF NON-COLLUSION The undersigned certifies under penalties of perjury that this proposal has been made and submitted in good faith and without collusion or fraud with any person. As used in this certification, the"person" shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals. Signature of person signing application Print Name Title TName of Organization/Business Project Name (As is on your submission) Date r i RECEIPT OF APPLICATION (For Applicants' Records) Received from , an application Entitled: On the Day of 200 . Received by: (signature) ' Please indicate the person and address where you would like this receipt sent: Name: _ Address...- ..�.. - „._...._ _ . ,... .. ..� CPA Committee Chairperson Vice-chair Corinne Wingard Henry A. Kozloski Louis J. Russo 194 Elm Street 102 Meadow Street 76 Highland Street Agawam, MA 01001 Agawam, MA 01001 Feeding Hills, MA 01030 786-9167 786-6934 786-9107 vedan gcomcast.net 1russol23Lwaol.com corinnemarie`acomcast.net Vi Baldwin Ray Moreau Christina Thompson 1245 Main Street 1245 North Westfield St. 70 Corey Colonial. Agawam, MA Feeding Hills, MA 0103 0 Agawam, MA 01001 789-1554 786-5777 896-0609 ' eden214 aol.com MN111947 comcast.net Cthom soul 13na earthlink.net Richard J. Maggi Thomas H. Tierney Richard Bennett 16 Old Mill Road 115 Valley Brook Road 29 Willow Brook Dr. Agawam, MA 01001 Feeding Hills, MA 01030 Agawam, MA 01001 789-1829 789-1239 786-0670 R'ma is .verizon.net tierthomas&aol.com mass atriotocomcast.net CPA Administrator Jennifer Bonfiglio Agawam Town Hall 36 Main Street Agawam, MA 01001 786-0400 ext. 253 CPA,a awam.ma.us Town of Agawam Community Preservation Committee GAW55. Committee Minutes April 28,2008 o 8 M A Y 2 9 AM 11: 2 5 Members Present: Henry Kozloski; Chair, Vi Baldwin, Tom Tierney, Corinne Wingard, Louis Russo, Richard Bennett Others Present: Jennifer Bonfiglio; CPA Secretary, Chris Sparks; Director of Park&Recreation Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Chairman Kozloski advised that the Annual Public Hearing will begin at 7:00 PM 2. Phelps School Playground Update: • Chris Sparks, Park & Rec. Director provided an update. He is planning a meeting with the Superintendent of Schools, Phelps Principal, CPA and Special Services. The plan is to have all school playgrounds done based on a schedule that is affordable to CPA, etc. • Chris advised they will be receiving $35,000 from insurance and additional $5,000 after the installation. The $40,000 total will cover only what destroyed in the fire. Additional money is needed for additional ADA components and Poured in PIace surface. The focus is to do Phelps School first,then the remaining schools. • Vi Baldwin asked if the other schools have greater needs. • Chris advised Granger is in need of privacy fencing, although Dr. Czakowski will determine the priority of the remaining schools. 3. School Street Park Playground: • Chris Sparks, Director of park and Rec. advised the playground will be ordered the week of 4/28 . There is a 6 week delivery, and then 2-3 weeks for installation. 4. Housing Opportunities • Motion to table agenda item by Dottie Drewnowski. Second by Ray Moreau. Vote: unanimous. 5. Motion to purchase two digital frames and a projector using administrative funds by Dick Bennett. Second by Tom Tierney. Vote: Unanimous. Suggested locations are Library and Collectors office or DPW Annex. b. Meeting adjourned and CPA Annual Report presented. Page 1 of 1 Town of Agawam Community Preservation Committee Minutes May 25, 2011 Members Present: Henry Kozloski; Chair, Richard Bennett, Vi Baldwin, Corinne Wingard, Ray Moreau, Louis Russo, Richard Maggi, Tom Tierney Others Present: Jennifer Bonfiglio; CPA Secretary Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of minutes; Motion to approve minutes of April 27,2011 by Ray Moreau. Second by Louis Russo. All in favor. 2. Application for Funding- Cemetery Signs- $555 00: Motion to accept application by Louis Russo. Second by Tom Tierney. All in favor. Discussion: Pricilla Peterson explains that she met with former Six Flags President Larry Litton about two years prior at a Rotary Club meeting. She suggested that the cemeteries in town had no signage. Deaths go back to the 1700's. Mr. Litton offered for Six Flags to pay for the replacement of the three mentioned signs. Mr. Litton was then replaced by Mr. Jason Freeman which caused a delay in the project. Ray Moreau asked if Mr. Freeman honored Mr. Litton's offer. Pricilla stated yes. It was then discovered that there are six cemeteries in town in need of signage. A request for funding to CPA for $555 to pay for the remaining three signs. A letter from the Historical Commission states that all cemeteries are historical. No opinion was received from the legal department. Corinne Wingard asked about the conditions of the cemetery headstones and fencing. Chairperson Kozloski stated that they will be reviewed by the DPW and CPA funding may be an option for that as well in another application. Motion to approve $555 by Richard Maggi. Second by Ray Moreau. No further discussion. All in favor. 3. Correspondences-letter from Attorney Vincent Goscia dated May 19, 2011 discussed. Jennifer Bonfiglio explained that three eligibility determinations had been received from Chris Sparks, and this letter is in response. Tom Tierney suggests that the committee look into clarification of the role of the solicitor in regards to CPA by contacting the Coalition. X, v 4. Motion to close public meeting and go directly into a public hearing at 6:50 PM by CorinnfoViN4. Second by Vi Baldwin Vote: Unanimous yr Z 3� N �o n7 -ri G9 � Page 1 of 1 Town of Agawam Community Preservation Committee Public Hearing Minutes Auril 27, 2011 Members Present: Henry Kozloski; Chair, Corinne Wingard, Richard Bennett, Richard Maggi, Christina Thompson, Vi Baldwin, Tom Tierney, Louis Russo, Ray Moreau, Others Present: Jennifer Bonfiglio; CPA Public Hearing called to order at 7:30 PM by Chairman Kozloski. 1. Financial Report provided via Power Point Presentation by Chairman Kozloski. Total fund balance is $3,155,000. Average cost to Agawam homeowner is $28.62 a year. 2. Open Space: Review of open space purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Discussion opened to the public • Debbie Sanchez, 37 Hemlock Ridge would like to discuss the possibility of a dog park. Chairman Kozloski advises her that we can discuss it when we reach the recreation portion of the hearing. • Teresa Kozloski, 102 Meadow Street asks if the Open Space Plan is available to the public. Yes. n] 3 3. Historical Preservation: Review of Historical Preservation purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. - Discussion opened to the public .. • Teresa Kozloski, 102 Meadow Street, suggests an archival of documents. Its suggested that she contact the Agawam Historical Commission. 4. Community Housing: Review of Community Housing purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Discussion opened to the public • Maureen Cayer, Agawam Housing Authority Executive Director states that 8 units at Meadowbrook and all units at Danahy have been rehabilitated with CAP funds. She is new to the Authority and will be seeking additional funds. She asks if CPA funding can be combined with different areas of spending. Can you use different categories for one project and can a project receive multi year funding Yes. 5. Recreation: Review of Recreation purpose and accomplishments provided via Power Point Presentation by Chairman Kozloski. Discussion opened to the public • Scott Milliken, 26 Melrose Street representing a committee for a dog park in Agawam. A meeting was held three weeks ago with 50 people in attendance. He feels it would be a great addition to the town. He visits a dog park in Granby, CT. There is a lot of support for the project. It is a multi-use project and crosses many age groups • Doreen Prouty, 891 South Westfield Street, supports a dog park • Annie Legrand, River Road, supports a dog park in town and also visits the park Page 1 of 2 i in Granby, CT. • Jennifer Roberts, River Road, supports a dig park • Joyce Walthrop, Connors Cove, supports a dog park • Albert Reed visits other dog parks and would like to see one in Agawam • Karen Foss would also like to see a dog park in Agawam and would be willing to volunteer her time. • Henry Kozloski asks about maintenance. Scott Milliken states there are volunteer committees that are formed in other parks to assist with rules, maintenance and clean ups. He is working on getting a dedicated group of volunteers together. • Louis Russo states that he favors a dog park but is worried about clean up. Scott is working with a committee to ensure that will be taken care of. • Debbie Sanchez, 37 Hemlock Ridge moved from Springfield, is currently a Board of Health member. She states that the Granby Park is an all inclusive park. There is a playground for kids, park for dogs, baseball, etc. She supports a dog park at School Street Park because of that. She also loves the idea of a spray park/splash pad. • Ray Moreau agrees and feels that School Street is the best spot. Ray also feels that the baseball field should not be removed at the Jr. High. • Henry Kozloski would like to see passive recreation at the School Street Park. • Vi Baldwin echoes ray Moreau's comments that we have adequate fields in town and feels School Street Park is a great spot. • Joyce Douthwright, 16 Connors Cove, feels sports are great, but for people that do not have kids or play sports the dog park will provide a different recreation opportunity. • Henry Kozloski would like to see more recreation opportunities in Feeding Hills. • Jennifer Bonfiglio, CPA Administrator clarified what happened at the last public meeting for the School Street Park conceptual plan. The dog park was not initially included in any plan. The idea was brought up at the meeting and all comments, correspondences and feedback was forwarded to the Mayor, council and Park &recreation. • Joe Mineo, City Councilor asks if any town official can sponsor an application. • Joyce Douthwright also states that she supports recreation for children but does not have young kids. She supports recreation for individuals with no children. • Vi Baldwin feels that the community ha many needs and passive recreation is needed. The community has a voice and sometimes does not feel heard. • Katelyn Roberts has a one year old German Shepard who she likes to play with and wished she had a park to go to with her dog. • Teresa Kozloski would like to see a music shed. Henry Kozloski states that it is the conceptual plan for School Street park. • Corinne Wingard and Tom Tierney feel that letters should be written to town officials. • Jennifer Bonfiglio explained the Senate and House Bill which is currently pending, "An act to sustain Community Preservation",which would guarantee a state match and allow rehabilitation of existing recreation resources. • CPA website discussed • Motion to close public hearing at 8:00 PM by Richard Bennett, second by Vi Baldwin. All in favor. S. Motion to adjourn at 8:45 PM by Richard Maggi. Second by Louis Russo. Vote: Unanimous Page 2 of 2 V Town of Agawam Community Preservation Committee Minutes April 27, 2011 Members Present: Henry Kozloski; Chair, Richard Bennett, Vi Baldwin, Corinne Wingard, Ray Moreau, Christine Thompson, Louis Russo, Richard Maggi, Tom Tierney Others Present: Jennifer Bonfiglio; CPA Secretary Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of March 23, 2011 by Ray Moreau. Second by Vi Baldwin. All in favor. Louis Russo and Richard Maggi abstained. 2. Application for Funding- Chair Lift. Motion to withdraw chair lift application at the request of the applicant by Vi baldwin. Second by Louis Russo. All in favor. 3. Application for Funding- Clerk's Office Laser Fiche upgrade: Motion to accept application by Dick Bennett. Second by Christine Thompson. All in favor. Discussion: Jeff Hulbert, IT Director, was approached by the vendor for an upgrade to the Laser Fiche system that supports the historical records preservation in the Town Clerks office. He received a proposal from General Code who is on the state contract list. Richard Maggi asked if any complaints on the current system. Jeff indicated there are not, although this will give more functionality to the office. The at the biggest motivation to upgrade. The new model will keep the system current. It is not an issue yet, but if we did not upgrade we would eventually have to re-buy the product because there would not be any support for the older version. Upgrades are always anticipated. Corinne Wingard states that on page 9 of the application it mentions software updates,training and future expansion. She asks if it will continue to cost money. Jeff aggress that there may be additional expenses and the software will need to be maintained to continue to support. Vi states that the proposal is over 6 months old. Jeff has confirmed that they will still honor the price. He also states they are on a state contract. It is the same company that installed the software,just a newer product. Tom Tierney asks what is included in the $7,612 cost. Rich Bennett asks if Jeff will come back for additional funding for future upgrades. Corinne states that CPA may consider paying this time,but feels that it should be a part of the IT budget going forward. Jeff agrees and dos not have a problem with that. Motion to call a question. Second by Christine, All in favor. Motion to approve funding of$7,612 by Louis Russo. Second by Ray Moreau. Discussion: Vi Baldwin states that the condition shall be that the price is the same as that quoted in October 2010. Vote: Yes: Ray, Henry, Louis, Vi, Christine, Richard B., Corinne and Tom. No: Richard M. 4. Closing Accounts • Motion by Louis Russo to close account and turn back unused funds of$26.34 from 61152- 58413; Thomas Smith House. Second by Vi Baldwin. All in favor • Motion by Richard Bennett to close account and turn back unused funds of$700.00 from 61152- 58412; School Street Barn Repair. Second by Louis Russo. All in favor. C— • Motion by Louis Russo to close account and turn back unused funds of$63.9.00frosn 61152- 58410; ADA Playscape. Second by Vi Baldwin. All in favor -" • Motion by Louis to close account and turn back unused funds of$5,472.86 from 6F152-58408; Historical Records Preservation. Second by Tom Tierney. All in favor. N) W 5. Motion to close public meeting and go directly into a public hearing at 7:00 PM by Coring Winja rd. Second by Vi Baldwin Vote: Unanimous S� Page 1of1 Town of Agawam Community Preservation Committee Minutes January 26,2011 Members Present: Henry Kozloski; Chair, Richard Maggi, Tom Tierney, Richard Bennett, Vi Baldwin, Corinne Wingard, Ray Moreau, Christine Thompson. Absent: Louis Russo Others Present: Jennifer Bonfiglio; CPA Secretary Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of minute: Motion to go out of order and approve the minutes of December 1, 2010 by Tom Tierney. Second by Ray Moreau. All in Favor. 2. Approval of minutes: Motion to table executive session minutes of December 1, 2010 by Tom Tierney. Second by Corinne Wingard. All in favor. 3. Phelps School lighting: committee advised a letter sent to the Mayor, City Council and Building Maintenance requesting a status on the lighting at Phelps School. Committee would like another letter sent. 4. Motion to go back in order by Tom Tierney. Second by Christine Thompson. All in favor. School Street Barn: Dick Bennett provides an update to the committee on the status of the barn. He indicates that the Planning office is waiting for a reply on whether the barn will be approved for listing on the Mass Historical register. The first application to the state was denied and another was filed last month. Some fundraising has been done and that money may be used to prepare a bid package. Currently the barn is listed on the Town Historical property listing which does make it eligible for CPA money, although getting the barn on the state list and National list will allow for the application of additional grant money. Getting this designation does not guarantee money but does give the town leverage and the ability to apply for state grants. Chairman Kozloski wants to know if the Council supports the barn. Dick Bennett states he is aware of partial support. A public study was done and the majority of those who responded support the development of the barn. Corinne Wingard spoke with the Agawam Historical Association and has asked them to co- sponsor a fundraiser for the "friends of the barn". The committee has a discussion on what the barn would be used for. Chairman Kozloski is concerned that the barn will not get done and feels a public hearing should be conducted soon to discuss the barn. A motion to create an Ad-Hoc committee to discuss the financial future and function of the barn by Tom Tierney. Second by Christine Thompson. Discussion: Deck Bennett states a study was done and a report was made which gives enough detail for a quote package. Tom Tierney states that there is no function to that. Dick Bennett states the report of the study lists what the community wants the barn to be used for. The majority of the committee wants to know what the consensus is. Dick Bennett states that they have not gotten that far yet. Tom Tierney thinks all committees should come together to determine and marry the function and restoration and determine the direction of the barn. The participant that should be invited are Mayor, Planning, City Council, CPA, and the public consisting of approx. 9 people. Page 1 of 2 R a r Call for vote: 6 in favor, Dick Bennett abstains, Ray Moreau-No. Committee would like a memo suggesting the ad-hoc committee be sent to the mayor after draft approved by the committee. 5. School Street Park: minutes and letters of support shared with the committee 6. Potential CPA projects: 1. Agawam Little League needs additional fields. They currently pay $8000 a year to Sacred Heart for use of fields. It is recommended that they look in other areas of town to build more diamonds. 2. Housing for families and seniors. Jennifer Bonfiglio provided information to committee on hiring a housing consultant and doing a rental assistance program. Vi Baldwin will bring materials to next meeting. Henry Suggested funding for veterans housing also. 7. Personnel Update: Jennifer Bonfiglio provided an update as to why the cost of living increase was not given. The unions are still in negotiations and it appears that the clerical union will not be giving an increase this year and will give 1% next year and the following year. Motion by Vi Baldwin to rescind the previous raise given due to contracts. Second by Ray Moreau. All in favor. 8. Financial Review: Jennifer and Henry provided a financial review. CPA has collected over $3 million since inception. The state match has gone down each year although overall the town is still close to 40-50% match in funds. Jennifer will send the spreadsheet via email for those who wish to look at it closer. 9. Motion to adjourn at 8:00 PM by Tom Tierney. Second by Vi Baldwin. Vote: Unanimous �M o -*+ cn Page 2 of 2 Town of Agawam Community Preservation Committee Executive Session Minutes December 1,2010 Members Present: Henry Kozloski; Chair, Louis Russo-Vice-Chair, Richard Maggi, Tom Tierney, Richard Bennett, Vi Baldwin,Corinne Wingard, Ray Moreau, Others Present: Jennifer Bonfiglio; CPA Secretary 1. Motion to go into executive session by Tom Tierney. Second by Ray Moreau. All in Favor. 2. PersonneI: Jennifer Bonfiglio provided a history of merit increase given to her in May, 2010. • In May 2010, a motion to approve a 3% step increase effective on anniversary date of hire and 3% cost of living increase effective 7/1l10 for Jennifer Bonfiglio, Administrative Assistant was done. Since that date, the Clerical Union had been notified that a cost of living increase would not be given and the CPA the committee had not been notified of this. Even though Jennifer is not in the clerical Union for her position with CPA, she had agreed that it would be best not to proceed with the increase. • A letter was received from Attny. Goscia questioning the merit increase at the direction of the Personnel Director. Since Jennifer is not in the Clerical Union for this position but may receive some benefits of that union, and the merit increase had been based also on the clerical union steps, the Law department feels that Jennifer is not eligible for the step increase at this time. • Tom Tierney motions to contact the CPA coalition to obtain in£orrnation on legal standings of administrative costs. Second by Vi Baldwin Vote: Unanimous • Motion to table the agenda until next meeting. Second By Ray Moreau. Vote: Unanimous. 3. Motion to come of out of executive session by Richard Bennett, Second by Vi Baldwin. All in favor. =• v �! A Arn tat >c-a CD ^n �" ca Page 1 of 1 e`er � Town of Agawam Community Preservation Committee Minutes September 22,2010 Members Present: Henry Kozloski; Chair, Louis Russo-Vice-Chair, Corinne Wingard,Richard Bennett, Richard Maggi, Christina Thompson, Tom Tierney, Vi Baldwin Others Present: Jennifer Bonfigiio; CPA Secretary - Meeting called to order at 6:30 PM by Chairman Kozloski. 1. August 25, 2010 minutes: Motion to table minutes by Vi Baldwin. Second by Louie Russo. Vote: unanimous 2. . Application: Memorial Field Irrigation: As requested, three bids and scope of work were provided to the committee; submitted by Mike Piccin for the irrigation system at Memorial Field. Motion to accept Cascio bid as the low bidder by Louis Russo. Second by Tom Tierney. All in favor. Discussion: Vi Baldwin states that the bid is lower than the previous proposal. Louis Russo is happy that the low bidder is a local company. Motion by Corinne Wingard to approve $7,000 which includes a 20% contingency. Second by Tom Tierney. All in favor. 3. Discussion: School Street Park Aporisman Club Conceptual Plan: Copies of two conceptual plans completed by Berkshire Design were provided to the committee. O public hearing will be held in the future to discuss the plan. CPA funded the plans. Both plans include the sporting club property. The committee feels there is not enough passive recreation. Corinne Wingard asks if CPA funded the plans, can the committee request a plan be drawn up without the Sportsman Club property. The committee feels they did not get what was requested or paid for. The committee would like a letter drafted to Chris Sparks explaining what.was asked for. If the club is not obtained,there will be no passive recreation. There seems to be no alternate development. Tom Tierney states that Berkshire Design has an excellent reputation and are experts in the field.-- Chairman Kozloski states that the goal of the committee is to determine;the needs of the community. A motion was made by Dick Bennett to draft a letter to Chris Sparks. Seconded by Vi Baldwin. Tom Tierney would like to include the request for passive recreation suggestions. All in favor. 4. Barn update: Conceptual plan of Barn has been completed. Dick Bennett suggested including the barn in with the next phase of the park funding. The plan was based on the survey of the town. 5. Application: Sportsman Club Purchase: Motion by Louis Russo to accept application for Sportsman Club. Seconded by Dick Bennett. Discussion: Tom Tierney wants and update on the lien. Chairperson Kozloski states that the town-cannot proceed without any funding. If the committee passes the application up to a certain dollar amount,there is the hope that it will push the town to proceed. Bob Rossi,Agawam City Council provides a History of the Sportsman Club property. it became.available for purchase 7 years ago. The City Council voted to purchase for $300,000. The Mayor vetoed. The council dropped it because of potential EPA cleanup. Feds have since cleaned the property. The cost of the cleanup is approx. $500,000 and Page 1 of 2 additional cleanup is needed in the basement. He also states that if CPA finds merit in application he will sponsor a resolution. It is believed that the state is willing to work with the town on the lien. The city owns the lien for back taxes which can be forgiven. He states they are hoping to negotiate a price of around$200,000. Corinne Wingard asks if the committee can approve with a condition that it funding is approved only if clean up cost is up to a certain amount. Rich Maggi feels that the committee must agree first on the worth of property before approving funding. Vi Baldwin states that the committee should take the application and what was submitted and allow up to $300,000. Dick Bennett suggested moving forward because the next phase of the park cannot move forward until this is decided. . Bob Rossi states that the purchase price is$240,000 which is fair market value. The state will take 80% which can be negotiated. This funding will give the mayor the authorization to negotiate. Rich Maggi does not feel $300,000 is necessary. He would like to go to $200,000. Chairperson Kozloski states the value is $274,000 with the building. The Town cannot pay more that the fair market value regardless of what is approved. Bob Rossi states that if the committee approves $300,000 it gives room for negotiation and allows for contingencies. Chairperson Kozloski states that there is a lien of approximately$800,000 but no one will pay that much for the property. EPA states the parcel will sell for fair market value. Louis Russo moves the question to accept the application. Second by Ray Moreau. All in favor. Louis Russo motions to approve and send a positive recommendation to the City Council for the purchase of the Sportsman Club property up to $320,000. Second By Dick Bennett. Vote 7 Yes, 1 No, 1 Abstain 5. Vi Baldwin gives a summary of the previous meeting and the results of the state bid/contract list sub committee. Ray Moreau, Louis Russo and Vi Baldwin looking for procurement law details. Vi has called the solicitor for a meeting and has invited Vince to a meeting. Vince is willing to attend. 7. Application: Historic Records preservation: Motion to take application for Historic Preservation of Town records off the table by Louis Russo. Second by Tom Tierney. All in favor. Motion to reject because of lack of three bids by Tom Tierney. Second by Ray Moreau. All in Favor. + 8. Open meeting law changes discussed 9. Motion to adjourn at 8:00 PM by Richard Maggi. Second by Louis Russo. Vote: Unanimous Page 2 of 2 Town of Agawam Community Preservation Committee I Minutes Aueust 25,2010 Members Present: Henry Kozloski; Chair, Louis Russo-Vice-Chair,Corinne Wingard,Richard Bennett, Tom Tierney, Vi Baldwin, Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of June 22, 2010 minutes: Motion to table minutes by Louis Russo. Second-by Tom Tierney Vote: unanimous 2. Discussion:Sportsman Club: Update provided by Chairman Kozloski on the sportsman club property. A discussion took place regarding the particulars of the property and the possibility of adding it to the School Street Park project. The committee also discussed the possibility of the Town purchasing the property..and the possibility of the lien being forgiven. A concern was raised about the lack of more passive recreation and how that could affect the conceptual plan of the park. 3. Discussion;Historic Records Preservation: Richard Theroux spoke to committee regarding the need for this project. Information was provided by Attorney Vince Goscia in a letter regarding the use of CPA funds. The committee voted to table the application until there was more clarification on the bid process which is stated in the CPA application. A sub committee was formed to set up a meeting with Attorney Goscia and get more clarification. 4. Motion by Louis Russo to adjourn at 7:58 PM . Second by Corinne Wingard. Vote: Unanimous Page 1 of l A U vy"Vl r-iSµ YY Curl Community Preservation Committee Minutes }� June 23, 2010 Members Present: Henry Kozloski; Chair, Louis Russo-Vice-Chair, Corinne Wingard, Richard Bennett, Tom Tierney, Vi Baldwin, Others Present: Jennifer Bonfiglio; CPA Secretary Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of May 26, 20I0 minutes: Motion to approve minutes as corrected by Louis Russo. Second by Ray Moreau. Vote: unanimous 2. Sportsman Club Purchase: The Sportsman Club property is on the market for$295,000. Chairman Kozloski spoke with the Solicitor and DER There is possibly 15 yards of waste.in the basement. Chairman.Kozloski has spoke with ECS (Environmental Consulting Services) who can do the testing of the soil.for approximately $500 w Member Tierney asks if the seller is required to pay for the testing. Member Baldwin asks if the. purchase price can be reduced by the cost of the testing. _. Chairman Kozloski states that the purchase is dependant on the Mayor. and Town Council approval. If the Town decides to go forward with the purchase it may move fast and come back before-the CPA Committee quickly. Member Baldwin feels if it is favorably priced and not too may roadblocks then she supports the project as a whole. She also suggests that the committee vote to recommend spending up to$750 of Administrative funds for testing by ECS if the town decides to move forward with the purchase. Seconded by Louis Russo. Vote: Unanimous. 3. Memorial Field Irrigation: Letter from Mike Piccin submitted'with cost estimates to install irrigation system at Memorial Field at Phelps School. Determination form has been submitted to Solicitor,although it committee is aware that this project does meet the Act. Member Baldwin asked how many zones. Member Moreau states that if the town is too busy and can't install the system, then three bids would be needed. Member Bennett asked if the Little League fields would be included. He asks if the can be shown what is already irrigated and will be done. Member Russo moves the first reading, Second by Vi Baldwin. All in favor. 4. Discussion; Historic Records Preservation; Jennifer Bonfiglio speaks on behalf of Richard Theroux and explains the historic records preservation project in Clerks office. This project would complete the preservation of all vital records in the Clerks Office. Determination has been sent to Solicitor, although Committee is aware that the project does meet the Act. A bid has been provided for the records preservation and mobile shelving units. Ray Moreau, Louis Russo, and Vi Baldwin will visit the Clerks office as a sub-committee. Committee would also like Dupont Shelving rep to provide a cut sheet of the shelves and an explanation of what they plan to do. The members are concerned with the cost since most records are electronic now. Members are also concerned with paying for the shelves. Subcommittee will meet July 2 at 10:00 AM in Clerks office. 5. Letter from Deb Dachos re: Barn progress discussed. 6. Motion by Louis Russo to adjourn at 8:00 PM for public hearing. Second by Corinne Wingard. Vote: Unanimous Page 1 of I Town of Agawam Community Preservation Committee Minutes February 24, 2010 Members Present: Henry Kozloski; Chair, Louis Russo-Voce-Chair, Corinne Wingard, Richard Bennett, Richard Maggi, Tom Tierney, Others Present: Jennifer Bonfiglio; CPA Secretary Absent: Christina Thompson, Vi Baldwin Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of October 28, 2009 minutes: Motion to approve with corrections October 28, 2009 minutes by Tom Tierney. Second by Dick Bennett. Vote: unanimous 2. New Business: Website Proposal: Jennifer presented the proposal from Bill Quinn/Harp Software to design and develop website for CPA committee. • Tom Tierney questioned size of website. He would like to know the maximum size. He also would like to know if it can be expanded and if there would be an additional charge. • Tom also recommended asking for a back up copy of the design. Motion by Corinne Wingard for Jennifer begin to address questions with Mr. Quinn and allow the expenses up to $2000 and ensure all questions have been addressed. Second by Tom. Vote; Unanimous 3. New Business: 2010 CPA Plan: CPA Plan reviewed by committee. Comments addressed and revisions suggested. The committee suggested Jennifer make the necessary changes and resubmit the plan to the committee. 4. 2010 CPA Annual Report: Annual report provided to committee 5. Other Business: Corinne Wingard suggested CPA involvement with Habitat for Humanity. She will look into it further. 6. Motion to adjourn at 9:00 PM by Richard Maggi. Second by Louis Russo. Vote: Unanimous Page 1 of 1 Town of Agawam Law Department Memorandum To: Mayor Richard Cohen From: Vincent Gioscia Date: April 7, 2010 Subject: CPA Website You have asked if CPA Administrative funds may be used to create a CPA Website. There is very little case law interpreting M.G.L. 44B, i.e. The Community Preservation Act. However,the act does allow for funds to be used for administrative purposes connected with the CPA. If the web site provided access to applications, statutes,answered questions regarding the CPA,identify committee members and their contact information;provide meeting notices, agendas and minutes etc... I see no reason why the funds can not be used to create and maintain a web site as those items are administrative in nature. You should be aware that public biding law would apply to the "purchase" of the site as well as any maintenance contract. I see that the proposed contract provided by the CPA Committee Chairman is for$1,655.00. Pursuant to M.G.L. 30B §4(c) contacts less than$5,000.00 require simply the sound business judgment of the procurement officer. I would differ to Jeff Hulbert as he is in a better position to exercise sound business judgment as to the value of the contract. You should be aware that the final cost could exceed $1655.00 per the proposed contact as that amount is noted in the contract as an estimate. u Z000-V041c,at By G f A G3ri, ry 44e; ' /00 t 41e) t: �- � d o 0-0 2 o Z016 Town of Agawam Interoffice Memorandum tlate: April 6,2010 To: Mayor Richard Cohen CC: Vince Giosaa,City Solicitor From Jennifer Bonfiglio RE CPA Website As you are aware, the CPA Committee recenfiy voted unanimously to establish a separate website dedicated to CPA. I have met with Mr. Bill Quinn from Harp Software, LLC and he has provided us with the attached proposal. I have also spoke with Jeff Hulbert and he has reviewed the proposal. We both fell that this is a good proposal and will meet the needs of the CPA. We will still provide updates to the Town website with minutes and agendas as well as provide links to and from the new site. This is eligible spending under the Community Preservation Act under administrative funds and the Chairman of the committee has also signed off on the proposal. Please let us know if you have any questions. Thank You. ew Project Proposal Harp Software LLC is a website design and custom software development firm located in Longmeadow, Massachusetts whose mission is to improve your business,one project at a time. Project: Design new website for the Town of Agawam-Community Preservation Committee Prepared for: Jennifer Bonfiglio Town of Agawam-Community Preservation Committee 36 Main St Agawam,MA 01001 Prepared by: Bill Quinn February 16, 2010 I Harp Software LLC owns the copyright for this document and all its contents.This proposal should be considered private and f confidential and may not be shared with any third party without the express permission of Harp Software LLC, 37 Wimbleton Drive,Longmeadow,MA 0.1106 413-847-0809 bill@harpsoftware.com Town of Agawam Community Preservation Committee—website design proposal Page 1 of 6 i Objectives The Community Preservation Act(CPA) is a tool to help communities preserve open space and historic sites,and create affordable housing and recreational facilities. The Town of Agawam adopted the CPA Act in 2001 and as a result,the Town's residents now pay a I%surcharge on their real estate taxes to fund the Town's CPA Act. The Town of Agawam's Community Preservation Committee has a website presence within the Town's website. However, the Committee would like to establish a separate website dedicated to the Town's CPA in order to promote the goals of the CPA, fully explain the benefits of the CPA and how it helps the residents of Agawam, list past and current projects funded by the CPA and educate the residents to enable them to submit qualified project proposals. Project Summary Phase I—Design Harp Software will work with Community Preservation Committee to develop the look and feel for the website. This will include the graphics, website layout, colors and navigation. Based upon our meeting, the following is the suggested menu structure for the website. This is not in any particular order and items are easily added and removed. Home Projects CPA Committee Previous Projects Members About the CPA Project Description Schedule History Project Photos Minutes Benefits to Agawam Residents Contact Allowable Use of Funds Current Projects Open Space Preservation Project Description Photo Gallery of all Projects Historic Preservation Project Photos Recreational Space Affordable Community Housing Upcoming Projects Financial Information Project Description How the CPA is funded How your money is spent Application for a new project Project Selection Criteria Frequently Asked Questions Town of Agawam Community Preservation Committee—website design proposal Page 2 of 6 AL IL A91ML 4k""RAqM. ............ The website will be a database driven, content management system. There is the capability for virtually an unlimited number of content pages. Pages will be modified using a Microsoft Word-like WYSIWYG editor. Some of the editor's capabilities are basic and advanced content styling, paste and convert from Word, text and background colors, create links to other pages or websites,create tables and import images. Maintenance to the website will be performed through standard web browsers. Only authorized users may make changes and it is possible to assign a separate security level to each user. There can by any number of security levels,with each level having a different set of permissions. Phase II— Wehsite Development Harp Software will purchase a domain on behalf of the Community Preservation Committee. The website will be developed using Drupal, an open-source, PHP-based content management system. Throughout the development cycle, the Community Preservation Committee will receive access to the new website to ensure the design and functionality of the website meets expectations. Phase III—Testing Harp Software will test the website in all major browsers on various operating systems. This will provide a consistent experience for virtually all visitors. Phase IV—Training Harp Software will provide training on the usage and maintenance of the new website and content management system. Within a short period, designated members of the Community Preservation Committee will be able to make changes to the website through any web browser. Phase V— Website Content It will be the responsibility of the Community Preservation Committee to provide all content for the website. Optionally, Harp Software can work with the Community Preservation Committee to develop the content. This may involve additional fees not included in this document. Town of Agawam Community Preservation Committee—website design proposal Page 3 of 6 Website Hosting Harp Software will provide hosting for the new website at a very reasonable cost. We outsource to a large, U.S. based hosting company and lease a Virtual Private Server that is hosting pLly Harp Software clients. Fees and Billing The following summarizes the fees for this project. All fees are .estimates. The actual time spent will be billed: This could be a lesser or greater amount. One-time costs to design, develop, test and train $1,445.00 Recurring annual costs for domain name $21.00 Recurring annual costs for hosting $199.00 Total: $1,655.00 Upon acceptance of this proposal, Harp Software will invoice the Town of Agawam's Community Preservation Committee for 30% of the total amount as a non-refundable deposit and immediately begin work on the project. The second 30%of the total will be due upon completion of Phase II. The final 40%will be due upon completion of Phase V. Time Estimate The estimated time to complete this project is four weeks. Town of Agawam Community Preservation Committee—website design proposal Page 4 of 6 Amok Backups and Site Maintenance Daily backups of the website are included at no charge as part of the annual hosting fee. Harp Software retains these backups for at least thirty (30) days. If updates, changes or enhancements to the website are required in the future, Harp Software will gladly assist with these. If the time spent to implement a change is less than ten(10)minutes, no additional charges will apply. However,any change that requires more time may be invoiced on a per hour basis. Copyrights and Ownership Upon receipt of final payment, the Town of Agawam's Community Preservation Committee will hold the copyright to the website and its content when possible. Copyrighted software will be utilized to develop the website whose rights cannot be transferred. Harp Software, its subsidiaries,consultants and contractors retain the right to reuse all code and designs developed for this site as well as the right to use the website as part of a design portfolio. Harp Software guarantees no future website will have the enact look and feel as the website designed for this project. The Town of Agawam's Community Preservation Committee guarantees.that all text, graphics, photos, designs, trademarks, and other material provided to Harp Software are owned by the Town of Agawam's Community Preservation Committee or has permission from the rightful owner to use these elements. The Town of Agawam's Community Preservation Committee will hold harmless, protect and defend Harp Software and its subcontractors from any claim or suit arising from the use of such elements furnished by the Town of Agawam's Community Preservation Committee. Warranties and Liability Harp Software does not warrant the functions of the website will meet the Town of Agawam's Community Preservation Committee expectations of traffic or resulting business. In no event will Harp Software be Iiable to the Town of Agawam's Community Preservation Committee or any third party for any damages, including any lost profits, lost savings or other incidental, consequential or special damages arising out of the operation of or inability to operate this website or any of its web pages, even if Harp Software has been advised of the possibility of such damages. Town of Agawam Community Preservation Committee—website design proposal Page 5 of 6 Ab Conclusion If you have any questions or concerns, please do not hesitate to contact me. I look forward to working with you on this project. Sincerely, Bill Quinn Harp Software LLC 413-847-0809 bill@harpsoftware.com Proposal Acceptance Signature own Agawam-Calfimunity Preservation Committee) Date— Town of Agawam Community Preservation Committee--website design proposal Page 6 of 6 r Town of Agawam Community Preservation Committee . . i s ,Lr_`�: uVI AIL AGAWAM. MASS. Committee Minutes Aki: 24 March 25 2008 08 H a Members Present: Henry Kozloski; Chair, Vi Baldwin, Ray Moreau, Tom Tierney, Richard Maggi, Corinne Wingard, Louis Russo, Richard Bennett Others Present: Jennifer Bonfiglio; CPA Secretary, Chris Sparks; Director of Park& Recreation, Paul Cavallo; City Councilor, Jill Messik; City Councilor Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Motion by Vi Baldwin to table February 25, 2005 minutes. 2 d by Dick Bennett. Vote: Unanimous 2. Application for Funding: Elementary Granger School Baseball Backstop: $6,000 as submitted by Chris Sparks; Director of Parks and Recreation • Chris Sparks, Park&Rec. Director provided an updated site plan and package which includes photos of the High School backstop for comparison, an updated budget with separate bids, and a letter of support from Jack Stone. Chris is seeking $6,000 for purchase and installation of backstop, safety fencing, and player's benches. • Rich Maggie asked if bids are comparable. Chris advised that they are for the same dimensions (14x40) • Hastie, Independent and Brodeur provided bids. Independent came in as lowest bidder. They have also done the backstop at Phelps School, and this is modeled after that. • Dick Bennett asked why Chris is using JayPro for benches. Chris states that BSN is typically used due to a better relationship, Chris will barter to get the best price and stated that he rarely pays catalog price. • Ray Moreau asked if 15' bench is long enough. Chris advised yes, it is standard. • Chris advised the job will be done on a Saturday, labor/materials done by DPW. • Target installation is 4/21 • Vi Baldwin thanks Chris for providing all the requested information.. • Motion by Ray Moreau to approve application amount of$6000 for purchase and installation of backstop, safety fencing, and player's benches. Seconded by Vi Baldwin Vote: Unanimous. 3. School Street ParkAmenities: $125,000 as submitted by Chris Sparks; Director of Parks and Recreation • Chris Sparks, Director of park and Rec. is looking to add Playground,rubber "poured in place", dumpster pad, trash receptacles and bleachers to the School Street Park. He provided an updated site plan and package which includes an updated budget,and playground plans for the top three choices. Chris advised the three playground plans are different. There are also three quotes for bleachers, dumpster pad cost and letters of support included. Page 1 of 3 o Bleachers: Three bids were obtained. Dick Bennett asked if they will be on grass. Chris advised they will be placed on asphalt pads (which have already been poured) so they are easier to maintain. Rich M. asked why asphalt was used. Chris indicated that asphalt was used throughout whole park and is more cost effective. o Windsor barrels: Pictures provided. Barrels will be anchored to ground and will be emptied daily. Letter of support from Tracy DeMaio(Recycling Coordinator). No bid is required, Company on state contract. o Dumpster Pad: Location TBD. Will be fenced in and gated. Dumpster will be rented by Allied and emptied weekly. Concrete is needed because of high traffic and high impact. o Playground Surface: Poured in Place(PIP) initially quoted at$10/sq. ft. by Mt. View. Chris reed.Bids and in error omitted the swing area. $196,850 quote includes combination wood and PIP. $245,000 quote for 1001/o PIP. CPA request will increase to $180,000. ADA commission prefers PIP. Henry agrees and also indicated it is easier to maintain and does not need to be replaced. Mark Gallagher is introduced. He is contracted with Boundless Playgrounds (national leader). Chris spoke with Boundless and they agree the types of surfaces should be "unitary". Local ADA does not support wood chips. Boundless stated wood is "acceptable". Chris stated that he would like this structure to be ADA "friendly"and aldso prefers rubber PIP. Louis asked how long it will last. Mark Gallagher stated there is a 3-5 year warranty, although with normal use it will last 10-15 years and no maintenance is required. Wood fill would need a 2-3"topoff every 2 years. Total cost of all wood is $150,000. Wood and PIP combination is $200,000. All PIP cost is $245,000. The increase in CPA request is$55,000. ADA and Boundless both recommend PIP. Jill Messik asked if it can be replaced in sections. Mark Gallagher advised yes it can be cut out in sections and repured if needed. o Playground: Play&Park Structures was chosen as best choice using Berkshire Power donation and CPA funding. PlayLand was second choice @$80,000 budget using Berkshire Power donation only. Dick Bennett asked how cvlose will it be to bathroom and is it isolated? Chris advised there is a 15 ft. buffer and very visible. Henry suggested a letter of support from ADA. • Motion by Louis Russo to approve $180,000. 2na by Ray Moreau. Vote: Unanimous. 4. Housing Opportunities • Motion to table agenda item by Dottie Drwnowski. Second by Ray Moreau. Vote: unanimous. S. Open Space Discussion • Memo from George Bitzas requesting support of purchasing parcel of land located between Town Hall and Agawam Middle School. Discussion among committee members. Committee feels any application should come from the administration/Mayor. Committee advised they will not act on a letter. A formal application must be received. Page 2 of 3 6. School Street Park Discussion Water problems have been addresses. Conservation Commission will monitor for 5 years before signing off. Chris hopes to have easements approved 5/5/08. Hooping to have Mt. View back to complete park at end of May. 7. Annual Public Hearing set for Apri128, 2008 at library. 8. CPA Application will be sent out to review with next agenda for final vote. 9. Affordable Housing Corrine Wingard advised she spoke with Deb Dachos and received the Housing Needs Assesment. Copies will be made for committee. An affordable housing committee is needed and further discussion is needed. .10. Motion to adjourn at 8:30 p.m. by Richard Maggi, 2"d by Louis Russo, Vote: Unanimous. Page 3 of 3 Town of Agawam Community Preservation Committee G� iX ; GAWA SS. Committee Minutes February 25,2008 08 l Y 2 9 All I . 24 Members Present: Henry Kozloski; Chair, Vi Baldwin, Ray Moreau, Toni Tierney, Richard Maggi, Corinne Wingard, Dottie Drewnowski, Louis Russo Others Present: Jennifer Bonfiglio; CPA Secretary, Chris Sparks; Director of Park &Recreation, Paul Cavallo; City Councilor, Jill Messik; City Councilor Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Motion by Ray Moreau to approve November 26, 2007 and January 28, 2008 minutes. 2'd by Via Baldwin. Vote: Unanimous 2. Application for Funding: Elementary Granger School Baseball Backstop: $6,000 as submitted by Chris Sparks; Director of Parks and Recreation • Motion to accept application for discussion by Louis Russo, seconded by Dottie Drewnowski,vote:Unanimous • Chris Sparks, Park&Rec. Director advises that since 1999 Granger school field has been used for youth soccer and Lacrosse. There was also a prior baseball field, although it was lost when the new access road was put in. • Letter of support from School Superintendent Mary Czackowski is distributed. • DPW has already cut in a 60 ft. diamond to primarily be used by the new Tri- Town U-11 baseball league as well as secondarily for little league and public use. • Tri Town does not have funds to purchase backstop, fencing, and benches. • Chris is seeking $6,000 for purchase and installation of backstop, safety fencing, and player's benches. • Vi Baldwin asks if a larger share of use will be local. Chris advises yes,that visitors will not use the field unless playing against an Agawam team. • Chris advised that the benches were put out to bid. Three vendors submitted bids. Chris enclosed the lowest bid in the application and stated that the auditor will verify lowest bidder is used. • CPC indicated they would like to see all three bids. • Corinne Wingard asked who is responsible for the maintenance of the new field at Granger. Chris advised that it is currently in the inventoryfbudget and Jack Stone; DPW has indicated that there will be no effect on his budget. • Chris also indicated he is planning a future meeting with the council and CPA to discuss maintenance. • Tom Tierney expressed concern that money has not been added to the budget to maintain fields properly. • Richard Maggi questions if the project fits into M.G.L. Ch,44B. Henry advised he is satisfied because it is a construction of a new backstop and not a rehabilitation of a field. • Ray Moreau asked if there is a need for another backstop and baseball field in town. Chris advised that this is a new use for a new travel team league that did not have a home field last year. School Street will have a 90 ft. and 60 ft. adult Page 1 of 3 field. There will be no little league played there. Shea has 2 60 ft. and a 901 y which share outfields and creates a dangerous situation. • Paul Cavallo; City Councilor is concerned that maintenance is an issue. Will Jack fund for additional/existing parks in his budget? Is there guaranteed from the Mayor to add maintenance personnel, etc. • Jill Messik; City Councilor also concurs that this field is already maintained. Chris agrees that Granger will not add maintenance costs. Meadowbrook/Valley Brook would have added maintenance costs which is the difference between the projects. • Henry Kozloski refers to a letter from Jack Stone that the budget will increase after park at School Street is completed. • Corinne Wingard would like a letter of support from Jack Stone, copies of the three bids, and pictures of Granger. • Motion by Louis Russo to table until next meeting: Seconded by Vi Baldwin Vote: Unanimous. 3. School Street Park Amenities: $125,000 as submitted by Chris Sparks; Director of Parks and Recreation • Motion to accept application for discussion by Louis Russo, seconded by Dottie Drewnowski,vote: Unanimous • Chris Sparks, Director of park and Rec. is looking to add Playground,rubber "poured in place", dumpster pad,trash receptacles and bleachers to the School Street Park • Total cost is $212,000 of which$7,000 is donated by the ADA for playscape, $80,000 to be donated by Berkshire Power. $125,000 requested in CPA application. • Chris originally put to bid an $80,000 playscape and a$150,000 ADA ramp accessible playscape. • Seven bids were received. The bids for $80,000 are ADA"compliant. The bid for$150,000 are ADA "Friendly"with ramp access. • ADA prefers poured in place rubber in lieu of rubber mulch or wood mulch. • Cost difference to change from wood to rubber mulch is$35,000. Cost difference to change to poured in place is $40,000. • ADA voted unanimously on this structure. It is the best balance between wheelchair accessible and able body children. This would be one of the best playscapes in Western MA. • Chris is also asking for bleachers for baseball field at School Street. • Trash& recycling bins approved by State. On the state contractor list. Letters of support provided. • Dumpster Pad will also be installed with fencing to conceal dumpster. • Dumpster pick up will be included in Park& Rec.'s FY09 budget. Borgatti dumpster would be moved to School Street Park and trash will be brought there. • Dottie Drewnowski asked why benches were put out so early. Chris advised that the weather in fall 2007 delayed the project and the benches had already been ordered and placed. • Dottie also asked why detention ponds were full. Chris advised that he will addredd this issue Wed, evening at the ad-hoc meeting. • Corinne Wingard questioned the placement of swings/ Chris advised that he will Page 2 of 3 integrate them and add a fire swing and change layout. + • Tom Tierney supports poured in place because it will not disappear. It is permanent and does not require replacement or maintenance. • Chris Sparks advised the trash will be emptied daily. • Jill Messick asked if only one handicapped accessible picnic table was efficient. Chris stated that it was approved. • Jill also asked if poured in place was warrantied. Chris stated yes. • Paul Cavallo stated he is happy with the proposal and is also happy to see pond issue will be addresses Wednesday. • Ray Moreau asked for literature on barrels, bleachers and copies of bids for next meeting. • Chris Sparks indicated that this will be the complete cost of Phase One unless Engineering adds any conditions. • Motion by Louis Russo to table application until the next meeting. 2nd by Tom Tierney. Vote: Unanimous. • Chris ,Sparks requested to move up March meeting to speed up time line if possible. 4. CPA Application revisions • Application revisions distributed for committee to take home and review. Motion to table agenda item"CPA Application Revisions"by Ray Moreau. Second by Richard Maggi, Vote: unanimous. 5. Housing Seminar Update • Corinne Wingard provides an update on the housing seminar she recently attended. She advised that a housing needs assessment must be done. She will talk with Deb Dachos and report back. 6. Motion to adjourn at 8:45 p.m. by Richard Maggi, 2"d by Louis Russo, Vote: Unanimous. Page 3 of 3 TR-2008-6 A RESOLUTION AUTHORIZING THE AGAWAM COMMUNITY PRESERVATION COMMITTEE TO SPEND $65,000.00 FOR THE ACQUISITION, PRESERVATION, REHABILITATION AND RESTORATION OF HISTORIC RESOURCES AS PROVIDED FOR UNDER THE HISTORIC RESOURCES SECTION OF THE COMMUNITY PRESERVATION ACT Whereas, the voters of Agawam chose to form a Community Preservation Committee, and Whereas, one of the Committee's functions, as provided by the Community Preservation Act, is related to acquisition, preservation, rehabilitation and restoration of historic resources; and Whereas, the Committee has recommended that $65,000.00 should be expended for the Historical Records Preservation project submitted by the Town of Agawam Clerk's Office; and Whereas, by the preservation, restoration and computerization of the permanent records of the Town Clerk's office the public will be better served and the records of the Town of Agawam will be preserved in case of a natural disaster; and Whereas, the Agawam Historical Commission is in support of this project. NOW THEREFORE, THE AGAWAM CITY COUNCIL hereby resolves, appropriates and authorizes the expenditure of Community Preservation Funds in the amount of Sixty-five Thousand and no1100 Dollars ($65,000.00) from the Fiscal Year 2008 Historical Reserve for the Historical Records Preservation project in accordance with Massachusetts General Laws Chapter 44B Section 2. PER ORDER OF THE AGAWAM CITY COUNCIL _D A Ok W, re i ent {��. `—►��t lit = 2Gi.�r'Li APPROVED AS TO FORM AND LEGALITY c-0, T Ur) [��Q A Christopher Johnson, C ty Solicitor APPROVED AS TO APPROPRIATION C rly�l St. Jol , AuditorCf "P" 3zc�Z MAYORAL ACTION Received this day .�..�._ of��_ 0�� 2008 from Town Council Clerk. h�- Signed by Council President this day of Lj O-A C- , 2008. APPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby approve the passage of the above legislation on this day of , 2008. Susan R. Dawson, Mayor DISAPPROVAL OF LEGISLATION By the powers vested in me pursuant to Article 3, Section 3-6 of the Agawam Charter, as amended, I hereby veto the passage of the above legislation on this day of 2008 for the following reason(s): Susan R. Dawson, Mayor RETURN OF LFGISLATIION T_ O COUNCIL CLERK Returned to Council Clerk this day of Ct 2008. Do not write in this space- For CPA use only _Open space _Historic preservation _Affordable housing Other (Recreation) TOWN OF AGAWAM °° COMMUNITY PRESERVATION COMMITTEE N ::C-c- cn APPLICATION FOR FUNDING NAME OF APPLICANT Christopher M.Sparks TITLE Director of Parks&Recreation, �— rr SPONSORING ORGANIZATION Town of Agawam MAILING ADDRESS 760 Cooper Street CITY Agawam STATE MA ZIP 01001 DAY TIME PHONE 821-0513 EVENING PHONE 454-3402 EMAIL recreation@agawam.ma.us PROJECT NAME Granger Baseball Backstop PROJECT MANAGER Chris Sparks,Director of Parks&Recreation PHONE 821-0513 ADDRESS 760 Cooper Street,Agawam,MA 01001 Check the appropriate CPA category/categories below for your proposal: (MGL CH. 44B) ❑Open space ❑Historic preservation []Affordable housing ®Other(Recreation) If Multiple year project,specify amount requested for each year in the table below. CPA Funding Requested Other Funding Sources Sources-#1 Sources#2 1`t Year $6,000 1'Year $ Ist Year $ 2nd Year $ 2nd Year $ 2od Year $ 3rd Year $ 3rd Year $ 3`d Year $ CPA Total $6,000 Source#1 Total $ Source#2 Total $ Total Cost of Project$ 6,000 I have read the entire application and agree to the terms outlined. SIGNATURE _ �''f DATE February 19,2009 Page 3 of 5 >ANSWER ALL OF THE FOLLOWING QUESTIONS PLEASE WRTTE"NIA"IF NOT APPLICABLE >INCLUDE SUPPORTING MATERIALS AS NECESSARY TIMELINE: What is the schedule for project implementation? Starting date April 2008 50% completion date Completion date April 2008 GOALS: What are the goals of the proposed project? The goal of the Granger Baseball Backstop is to provide the town of Agawam with a new 60' baseball diamond that will be used by Tri-Town Baseball, Little League Baseball, Granger School P. E. classes, Granger School recess,and the general public. PLAN: What is the plan? Include a one-page thumbnail of your proposal. In 2007 the Agawam DPW cut a brand new 60' baseball diamond into the athletic field at Granger Elementary School. To make this field useable and playable for organized baseball games a backstop, players benches, and safety fencing must be installed. We would like to do this work during the school vacation week in April so the construction is done while the children are not in school and so we can use the field in May for games for both the Agawam Tri-Town teams and the Agawam Little League. COMMUNITY NEED: How will this project help to preserve and/or improve the character of Agawam? How will it benefit the town? The 2006 Open Space and Recreation Plan supports additional recreational facilities. In this five-year plan 95% of survey respondents agreed that the Town should "Expand/Enhance town-owned rec. facilities". This new field will allow Granger Elementary students a new area for both P. E. classes and recess. It will also provide a much needed field for both the Agawam Tri-Town teams and the Agawam Little League. COMMUNITY SUPPORT: What is the nature and level of support for this project? Include letters of support. The Agawam Little League and the Agawam Tri-Town Teams support the addition of this field to the Town of Agawam and are looking forward to having use of another field to support their growing programs. SUCCESS FACTOR: How will the success of this project be measured? Be as specific as possible. The new field will be utilized by the school, organized youth baseball, and the general public Page 4 of 5 Please provide the following additional information, as applicable. DOCUMENTATION: Applicant has evidence of site control, such as Purchase and Sale Agreement or deed. Please see the Property Record Cards from the Town of Agawam's Assessor's Office. EVIDENCE: Project does not violate any zoning ordinance of the Town of Agawam. The existing land has always been used for athletics and the addition of a new baseball diamond doesnot violate any zoning ordinances. IDENTIFICATION: Identify known hazardous materials and plans for remediation. Identify wetlands on the site. r;/A- There are no known hazardous materials or wetlands at the two sites. EVIDENCE: Provide evidence that professional standards and state code be followed if construction, restoration or rehabilitation is proposed. Competitive quotes will be sought for the construction of the backstop as well as for the players benches. Page 5 of 5 Budget/Cost Estimates: I have received the following preliminary cost estimates: Independent Fence: $3,975 1- 40' backstop, 14' high 2 - 20' safety fences, 6' high GLS Sports 2 in ground/permanent mount players' benches, $850 15'long with back rest Shipping & Handling $150 Agawam DPW Concrete and labor to install players' benches $1,000 FED-19-206e 10 :57 AM INDEPENDEN-T FENCE INC 413 786 9263 P.01 Estimate INDEPENDENT FENCE& TRON WORKS TNC. 1349 Main Street DATE ESTIMATE NO. P.O.Box,263 2/19/2008 331 Agawam, MA 01001 NAME /ADDRESS Town of Agawam Parks &Recreation Dept. 760 Cooper Street Agawam, MA 01001 PROJECT Granger School Backstop&Fencing DESCRIPTION OTY COST TOTAL Subject: Quotation for Chain Link Backstop and Bench Protectors, Granger School location. Scope of Work. Furnish and install one chain link baseball backstop st above athletic field location. Fencing to have 20'wide rear portion plus 2-10' wide wing sections (overall length to be 40'). Fencing height to be 14'. Wire fabric to be 9 gauge galvanized steel, framework to be galvanized steel welded in place.Fumish and install 2 protective chain link Fence protectors frost of players benches. Fencing to be&high x 20'long each bench.Al posts to be set in concrete footings. All as per Mr. Sparks. Total Amount of Quotation: 3,975.00 3,975.00 Sincerely Yours, TOTAL. Daniel R. Caroleo/President $3,975.00 02/15/08 10: y5 AN CST Bray Larson Sports via YSI--FAX Pays 2 of 2 830431 BE f 14091 Baxter Dr, Suite 100 Baxter,MN 56425 003091 aiosr+eauirrrrrEx �ra 800-950-3320 ::: A :::::::ii: 02/16/08 800-950-9301 fax www.glsporte.com QUOTE SHIP TO: 2 BILL TO. 21AG03 AGAWAM HIGH SCHOOL AGAWAM HIGH SCHOOL ATTN CHRIS ACCOUNTS PAYABLE 700 COOPER ST 760 COOPER ST AGAWAM,MA 01001 AGAWAM,MA 01001 Phone: 413.821-0529 Phone: 413-821-0529 Fax: 413-789-18355 Fax: 413-789-1835 Email-. Email: REFEIiI~N EKi�IRE$ ! TRNt; #R1iH Y1A NONE 100 NET 30 PREPAID BEST 4LTE0 t4:: Q KATHY HOFFMANN ........ .:f7'EIVI ,SCt �Qh1. .. . 8008 D-15'5 ROW BLEACHER 2 EA 3200.00 6400.00 W/GUARD RAIL 8031 D-15'PLAYERS BENCH/PERMANENT 2 EA 425.00 850.00 WrrH BACK REST Quote valid for 60 days unless otherwise specified :::M.ERC%A4tD1$iE: 7250.00 Unofficial Property Record Card Page 1 of 1 Unofficial Property Record Card - Agawam, MA General Property Data Parcel ID E9 2 13 Account Number Prior Parcel ID NEW-- Property Owner TOWN OF AGAWAM Property Location 31 SOUTH WESTFIELD ST GRANGER ELEM SCHOOL Property Use MUNICPL Mailing Address 36 MAIN ST Most Recent Sale Date 3/2111997 Legal Reference 980125 City AGAWAM Grantor TYNAN Mailing State MA ZIP 01001-1825 Sale Price 0 ParcelZoning BA Land Area 6.700 acres Current Property Assessment Card 1 Value Land Value 1,418,400 Building Value 2,135,800 Total Value 3,589,600 Building Description Building Style SCHOOL Foundation Type MASONRY Flooring Type HARDWOOD #of Living Units 1 Frame Type WOOD Basement Floor NIA Year Built 1949 Roof Structure GABLE Heating Type FORCED H!W Building Grade GOOD Roof Cover ASPHALT Heating Fuel GAS Building Condition Good Siding BRICK Air Conditioning 0% Finished Area(SF)38151 Interior Walls PLASTER #of Bsmt Garages 0 Number Rooms 0 #of Bedrooms 0 #of Full Baths 0 #of 314 Baths 0 #of 1I2 Baths 18 #of Other Fixtures 12 Legal Description Narrative Description of Property This property contains 6.700 acres of land mainly classified as MUNICPL with a(n)SCHOOL style building,built about 1949,having BRICK exterior and ASPHALT roof cover,with 1 unit(s),0 room(s),0 bedroom(s),0 baths),18 half bath(s). Pro ert Images Disclaimer:This information is believed to be correct but is subject to change and is not warranteed. http:l/agawam.patriotproperties.com/RecordCard.asp 2/19/2008