2016 AND 2017 JOB AND MEETING NOTICES H-M - HOUSING AUTHORITY I
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(ATTACHMENT NO. 3)
L CLERK'S CERTIFICATE
I, �rI(#P'T &IOSC-Ikhereby certify:that I am the duly appointed, qualified and
Acting Clerk of the(City) (Town)of 49j A-w n4-, where in the
Housing Authority has been appointed;and
(1) That a notice of a meeting of a said"-"='AP-- Housing Authority,a
copy of which notice is annexed hereto to be held atV A on f'i f 9 201
was filed with me for at least forty-eight hours prior to the stated time of said meeting,
excluding Saturdays, Sundays and legal holidays; and
(2) That I immediately caused(a copy of)the said notice of meeting to be posted
publicly(in my office)on the principal official bulletin board of said(City) (Town)of
i6AL.AP-
(3) That the posting of the above notice was made pursuant to the provisions of
M.G.L. c.30A see.18-25,as amended
J-4 1
Clerk
Dated: A �aAh Massachusetts
ri 1 20 13
*Since this is not a requirement of the law, in cases where a Clerk does not sign this
attachment,the Authority need merely state in letter form that this has happened
DHCD 1/2011 - 7 -
SCANNED_ �7 1
COMMONWEALTH OF MASSACHUSETTS- STANDARD CONTRACT FORM
This form is:jointly issued and published by the Executive Office for Adminisbatbn and Finance(ANFI,the Office of the ComplMN(CTR)and the Ooemtiorw
Services Mt io r(OSD)as the default contract for all Commonwealth Departments when another form is not prescribed by regulation or policy.Any changes to the official priotad
language of this for►shall be void. Additional non•oonOicting term may be added by Attachment.Contractors may not require.any.additional agreements,engagementlellels,co.r. act;:
forms or other additional terms as pad of this Contract without prior Department approval. Click ion and legalrequirements thatarsnco mow by
reference into Pis Contract. An electronic M of this form is available at Twww.mass:ooy/osc under Qyj4pnce For Vendors-Fours or www.,massAovlosd under
C(fNTRAI*OR LEGAL NAME:Agawam Housing Authority Ct7MMONWEALTH_DEPARTMENT NAME:
and,dlbla): Agawam Housing Authority WIMARS Department Code: OCD
{�(gtl Address:(W-0,11114,T&C):Meadowbrook Manor,Agawam,MA 01001 Bushress Malting ft. : 10O Cambridge Street,Suite304,Duteo,W.o2114
n r:Maureen Cayer Win Addresih.(ifdifferent): 1OIl.CambrWileSireet,Suite 3UO,eoaion,t►tA02i14
€ b:nla:cayer rgawamtiquaiag.org Can(UgHanaaer: Amy Stitely
Phalle: 413-7$671297 Fax:43-7894218 E-Mail; Amy.Siitely@state.ma.us
Cantracwr y%*t Code:VC6000192303 Phone:617-573-1109 Fax: 617-5573-1345
odor Code Address ID AD001, Mesdowbrook Mani,Fadina HIU MA DWI MMARS Doc iDU CC OCD 25201130053 0000
(Note:The Address Id Must beset up for EFT payments.) RFRiP u nt r :MGL 121B M{GL 23%See 3
NEW CONTRACT X CONTRACT AMENDMENT
P%&UREMENT OR EX EPTl N TYPE:(Check one option only) Enter Current Contract.End Dale P&Io Amendment:, /3 /201
StatevrfdaCordract(OSDoranOSD-designatedDepartment) Enter Amendment Amount:+ SM7JU.00(or'nochange')
_ of r (Attach OSD approval,scope,budget) AMENDMENT TYPE:(Check.one opt fon oily.Attach details of Amendment changes)"
DeoarttnsW Procurement.(includes State or Federal grants 815 CMR 2.D0} X Amendrggtt la_Scol*or Budget(Attach updated sw pe
and budget)
(Attach RFR and Response or other procurement supporting documentation) Interim Cont (Attach' fig6on for Interim Contract and updated
_.,.Errre19gU1[:Contract(Attach ju&Gfication for emergency,sow,budget) — col et)
Contract Emolovee(Attach Form scope,,budget) _Contract Em (AgactT any updates to scope or txrdget)
�Leatsllrtttka enaiortXher:(A#*.authodzinglanguagaljustification,scope and Leotabative eg@j_qr Other.(Attach authorizing languagefjust�cation and updated
budget) scope and budget)
The folloWng-ODMMONWFALTH TERMS AND CONDITIONS(T&C)has been executed,fled with CTR and Is Incorporated by reference into this Contract
X Commonweath Terms and Conditions —Commonwealth Terms and Conditions For Human and Social Services
COMPENSATION:(Ct**ONE option):The Department certifies that payments forauthorized performance accepted in aom dancewdh the temis of this Contract will W supporfetf''
to the state accounting system by sulticteni appropriations or other non-appropriated funds,subject to intercept for Commonwealth owed debts under815 CMR 9.011.
Rate Contract{No Maximum Obligation. Attach details of rates,units,calculations,conditions or terms and any changes lt rates or terns are being-amended.)
)L INaximum,Obfigation Contract Enter Total Maximum Obligation for total duration of this Contract.(or new Total If Contract is being amended).S2,2272d n
PROMPT PAYMENT DISCOUNTS(EPP1:Commonwealth payments:are issued,through EFT 45 days from invoice receipt,Contractors requesting accelerated payments must relent'.'
a PPO as follolvs Payment Issued within 10 days:_%PPD;Payment issuedwthln 15 days_%PPD;Payment issuedwilttin 20 days_%PPD;Payment issued wiQrim30days_0;
PPD. If PPD percentages are left bjank,identity reason: agree to standard 45 day cycle_statutoryllegal or Ready Payments fG.L.c 29.ti 23AI; X only initial paymerht(subsequent
rents scheduled.to support standard EFT 45 da nxnl.. e.Seo.P Pori
BRIEF DESCRIFODKOF.0011TRMT,PERFORMANCE or REASON FOR AMENDMENT:(Enter the Conlect fille,purpose,frscal.year(s)and a detailed desr�fion a[the scope of
performance orwhat is being amended for a Contract AmendmeriL Attach au-supporting documentation and justifications.)
Amendment 118,Contract for Financial Assistance5001: Additional funding to The formula funding master CFA for fiscal year 20.19-all developments—for the
prescrvatiou and moderaWtion ofstale-supported public housing as specified in.tde Contract forCapital Improvement'sVork Plan/Approved Bodget(Isxbibit 1)and +
Timetable for Completion of the Work(Exhibit 2} Alt such work shell be subject to the requirements set out fa the Commonwealth Terms and Conditions hi
Attaebment A.
AcNTICIPATED START D97E: {Complele ONE option only)The Deparbrrenl and Contrary certify for this Cantrad,or Conkact.Anrendrrhenl;that Contrail ohkgationsf
,t 1.may be Incurred as of the EftM Date(latest signature dale belovr)and no obiigations have teen incurred r�for to the Eft%ft -
-2.may be incurred as of ,20_,a dale LATER than the Effective date below and no obligations have been incurred odor to the Effective Data. t
_3.were incurred as of ,20 a date PRIOR to the ff�,active Dam below,and the parties agree that payments for any obligations incurredprior to the Ef gbM late are I
authorized to be made either as settlement payments or as auWdzed reimbursement payments,and that the details and circumstances of al ubligatioris.under this Contract are r
attached end incorporated rated into this Contract. Acceptance or payments lower releases the Commonweath from further claims related to 0reae off Ions. #
CONTRACT END DATE: Contract.performance shat terminale as of 06/304012,with no new obligations being rwred attar this dale unless the Contracs.is property amended,
provided thalthe tem.of this Contract and perfamhance expectations and obligations.shall survive its lerminaWn for the purpose of resolving any dltim or dispate,fm completing any r
negotiated terms and warranties,to allow any close out or transition performance,reporting.,invoicing or final payments,or drainil any lapse between amendmarb,
CERTIFICATIONS: Noterithstanding verbal or other representations by the parties,the"Effective Date"of this Contract or Amendment shall be the laW date thal this Conb{act or
Amendment has been executed by an authorized signatory of the Contractor,the Department.or a later Contract or Amendment Start Date specified above subject to any required j
approvals The Contractor makes all certifications required under the_alladied Contractor Cerffir qns(Incorporated by reference lf not attached hereto)under the paM:and.panagies
of persrry,agrees to provide any required documentation upon request to support compliance,and agrees that all terms governing performance of this Contract and doing business in
Massacl usatls are attached or incorporated by reference herein according to The following hierarchy of document precedence,the applicable Commonwealth Trams and Concttinns,
this Standard Contract Form including,the jna(ru,JOffi.and Contractor Certifications,the Requesl.for Response(RFR)or other solicitation,the Contractors Response,and additional
negotiated terms,provided that additional negotiated terms will lake precedence over the relevant terms in the RFR and the Contracts Response only if made using the process
outlined in 801 CMR 21.07,k oorporated herein,provided that any amended RFR or Response terms result in best value,lower costs,or a more cost effective t;artraot.
AUTHOR170G S GNATU E F25 TU&CONTRACTOR: AUTHORIZING SIGNATURE FOR THE COMMONWEALTH:
X: ate: I X 7 X: Date:
(Signature arF Date Must Be Handwritten At Time of Signature) (Signature and Date Must Be Handwritten At Time.of Signature)
Print Name, Shelby.-Hall Gibbous Print Name:. Amy Stitely
Print Title: Chairperson _ Print Title: Bureau of Housing RSvgjuprnenT_&Qnstruetion,Director r
(Updated V21=14)Page 11 of 5.
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawarri,MA 01001-3128
(413) 786-1297• Fax(413) 789-6218
www.agaivamhousing.org
Maureen M.Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 December 18, 2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
G' 4
a reen M. Cayer, ecutive Director
December 15, 2017
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AGAWAM HOUSING AUTHORITY
AGENDA
December 18,2017
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of the
General Laws was sent to the Agawam City Clerk Office on December 15 ,2017.
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting November 20, 2017.
2. United Bank Signatures - Second Page
B. New Business
1. Vote to approve check register: November 18, 2017- December 18, 2017
2. Vote to Approval the Final Completion #005092 (Paving)
3. Vote to Approval the Final Completion for# 005104 (Chimney)
4. Vote to Approve the Final Completion for #005093 (Flooring)
S. Attorney contract
C. Executive Director Report
1. No Guidelines for Budget.
2. State Procured Insurance Carrier- Sullivan Insurance
D. Tenant Communication
E. Correspondence / Communications
1. November Treasure's Report
2. Insurance PHN 2017-27
F. Adjournment c
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawarri,MA 01001-3128
(413) 786-1297 . lax(413.) 789-6218
www.agawamhousing.org
Maureen M. C:ayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as arnerided, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 November 20, 2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM H USIN AUTHORITY
a een M. Cayer, E utive Director
November 15, 2017
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EQUAL HOUSING OPPORTUNITY
AGAWAMM HOUSING AUTHORITY
REGULAR MEETING AGENDA
November 20, 2017
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on November 15, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Vote to Approve minutes from Commissioners Meeting October 16, 2017
2.
B. New Business
1. Vote to Approve Check Register from October 16, 2017- November 17,
2017.
2. Vote to Approve Substantial Completion for FISH #005093
3. Vote to Approve Amendment#9 to Capital Improvement Work Plan
4. Vote to Approve Contract for Fee Accountant
5. Year End Certification Procedures
6. Wage Match
7. Vote to Approve (FISH #005099) award to Inglewood Development
Corporation for the Community Room Upgrades at 667-3. Contract
award amount is $217,900.00,
8. Executive Director Contract
9. Signatures for United Bank
10. Commissioners Compensation
C. Executive Director Report
1. Formula Funding Cap-
2. Construction Updates
3. y
D. Tenant Communication
E. Correspondence/ Communications 3
1. Treasurers Report `'-
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F. Adjournment {
.AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-:1297 0 Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGUALR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Special Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 October 16,2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAW M HOUSING AUTHORITY
M een M. Cayer, Excc6ive Director
October 13,2017
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EQUAL HOUSING OPPORTUNITY
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AGAWAM HOUSING AUTHORITY
AGENDA
Regular Meeting
October 16, 2017
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 20C of
Chapter 30 of the General Laws was sent to the Agawam City Clerk Office
on October 13, 2016
A. Old Business
1. Approval of September 18, 2017 regular meeting minutes.
2. Signatures of Lead Paint Certification
3. Commissioner Approval of the construction award for Water
heaters to Boulangers Plumbing and Heating.
4. Write Off s -- information
5. Approval of Substantial Completion of FISH 005092
B. New Business
1. Approval of the check register September 16, 2017- October 13,
2017
C. Directors Report
1. Construction updates
2. Low Income Family Retro Fit Program- 667-2
3. Guidelines
4. Bed Bug information sheet
5. Schedule changes
D. Communication
E. Correspondence
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
MaUrCen M. C23'er
Executive Director
NOTICE OF SPECIAL BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws,as amended, that a Special Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 September 18, 2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
"ureenM. xecutive Director
September 11, 2017
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SCANNED 2-2 r Y2:
EQUAL HOUSING OPPORTUNITY
AGAW AM HOUSING AUTHORITY
AGENDA
Regular Meeting
September 18, 2017
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 20C of
Chapter 30 of the General Laws was sent to the Agawam City Clerk Office
on September 12, 2017
Gary DePace will be in attendance
A. Old Business
1. Approval of June 19, 2017 Commissioner meeting minutes
2. Approval of June 27, 2017 Special Board Commissioner minutes
3. Approval of July 31, 2017 Commissioners Meeting minutes
B. New Business
1. Approval of the check register July - September 15, 2017
2. Lead Paint certification for fiscal year 2017
3. Approval of Capital"Improvement Plan
4. Budget for FY 2018 update
5. Write Off s for the past fiscal year-New Policy.
6. Extraordinary Maintenance Spending.
7. Low Income Family Retro-Fit Program. 667-1
8. Approval for Payment Application #1 (FISH 5 061)
C. Directors Report
1. Construction
2. Contract
3. Solar Update with Todd Bard
D. Communication . ,
-�
E. Correspondence
1. Treasurer's Reports, June, July & August \�
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawarnhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF SPECIAL BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Special Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 July 31, 2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
A AM US1N UTHORITY
ureen M. Cay r, Executive Director
July 26, 2017
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AGAWAM HOUSING AUTHORITY
AGENDA
Special Meeting
July 31, 2017
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 23B of
Chapter 39 of the General Laws was sent to the Agawam City Clerk Office
on July 27,2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. New Business
1. Vote to approve the contractor and the new amount for the Brick
Re-pointing project at 667-4.
2. Vote to approve a change order for 5093 Flooring at 667-4.
2. Executive Director Report
3. Tenant Communication
4. Correspondence / Communications
5. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF SPECIAL BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Special Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 June 27, 2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
A A AM U AUTHORITY
M een M. Cayer, utive Director
June 23,'2017
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AGAWAM HOUSING AUTHORITY
AGENDA-
Special Meeting
June 27, 2417
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 23B of
Chapter 39 of the General Laws was sent to the Agawam City Clerk Office
on June 23, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
B. New Business
1. Vote to approve lowest bidder to Nationwide Construction (FISH
4005061) Danahy Brick Re-pointing
2. Approve Final Completion of#005100. Brady Sewer and
Sidewalk Repair.
C. Executive Director Report
D. Tenant Communication
E. Correspondence / Communications
F. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agaw,amhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 June 19, 2017.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam,MA 01001
A AWAM HOUSING AUTHORITY
V-A\'( i
a en M. Cayer, E ecutive Director
June 15, 2017
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EQUAL HOUSING OPPORTUNITY SCANNEQ LZQ
AGAWAM HOUSING AUTHORITY
AGENDA
Regular Meeting
June 19, 2017
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 23B of
Chapter 39 of the General Laws was sent to the Agawam City Clerk Office
on June 15, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of April 17, 2017 Board minutes
2. Approval of regular board meeting May 15, 2017
B. New Business
1. Vote to approve check register: May 16, 2017- June 16, 2017
2. Vote to approve to Lowest Bidder, Precise Paving Inc, the contract
for the paving at 667-2 (FISH # 005092). The award is
$77,000.00.
3.
C. Executive Director Report
1. Construction
D. Tenant Communication
E. Correspondence / Communications
F. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 May 15, 2017
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
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M en M. Cay , Executive Director
May 11, 2017
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EQUAL HOUSING OPPORTUNITY
AGAWAM HOUSING AUTHORITY
AGENDA
Roll Call May 15, 2015
Notice to City Clerk: A notice of meeting pursuant to Section 23B of
Chapter 39 of the General Laves was sent to the Agawam City Clerk Office
on Mail 1, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
L Approval of Regular Board Meeting Minutes April 18,2017
B. New Business
1. Vote to approve check register: April 19, 2017-May 12, 2017
2. Accountants Report
C. Executive Director Report
1. Construction
2. New Hire
D. Tenant Communication
E. Correspondence ! Communications
F. Adjournment
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f AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297• Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 April 18,2017
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHOWIT'
a en M. Gay xecutive Di actor' ;'
c7
April 12, 2017
SCANNED '-(`
EQUAL HOUSING OPPORTUNITY
AGAWAM HOUSING AUTHORITY
AGENDA
April 18, 2017
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on April 13, 2017.
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting March 20,2017
2. Draft#3 of Reimbursement Policy
3. Letter of Reference for Administrative Licensure.
B. New Business "
1. Vote to approve check register 3/21/17-4/18/17
2. Vote to Approve Amendment#8 of Work Plan.
C. Executive Director Report
1. Construction Update
D. Tenant Communication
E. Correspondence/Communications
1.Treasures Report
F. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Mcadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 March 20, 2017
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
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aureen M. Cay r, Executive Director
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March 16, 2017
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SCANNED 3 _ 7- 1. EQUAL HOUSING OPPORTUNITY
AGAWAM HOUSING AUTHORITY
AGENDA
addendum
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March 20, 2017
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on March 16, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting February 2017
B. New Business
1.Vote to approve check register 2/18/2017-3/17/2017
2.Vote to reject lowest bidder for flooring project (#5093)
3.Vote to approve second lowest bidder for flooring project(35093)
C. Executive Director Report
1.Tenant Handbook
2. Reimbursement Policy draft
3. Capital Rebate
4. Labor and Industry Report
D. Tenant Communication
E. Correspondence/ Communications
1. Reimbursement Policy
2.
F. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 February 21, 2017
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
M een Wcayer, l ecutive Director
February 16, 2017
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AGAWAM HOUSING AUTHORITY
AGENDA
February 16, 2017
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on February 16, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting January 2017
B. New Business
1. Vote to approve check register 1/18/2017-2/24/2017
2. Vote to approve substantial completion for FISH # 5100
3.
C. Executive Director Report
1.Tenant Handbook
2. Reimbursement Policy draft
3. Construction updates
D. Tenant Communication
E. Correspondence/ Communications
1. Reimbursement Policy
2. Board Training Public Housing Notice.
F. Adjournment
Fn
AGAWAM HOUSING COMMITTEE
Town of Agawam
36 Main Street,Agawam, MA 01001
The Agawam Housing Committee will hold a meeting as follows:
Date: February 28, 2017
Time: 5:30 PM
Location: Agawam Library, Peirce Room
750 Cooper Street, Agawam, MA 01001
AGENDA
1. Approval of Minutes of June 28, 2016 and February 1, 2017.
2. Housing Production Plan—Jen Goldson, Consultant,
3. MA Department of Housing & Community Development Subsidized Housing Inventory.
4. Agawam Housing Authority--Maureen Cayer, Executive Director.
5. Grant application to MA Housing Partnership for$15,000 for Chap. 40B expert training.
6. Any other business that may legally come before the Committee.
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SCANNED ,3 � '
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 0 1 001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 January 17,2017
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Atawam,MA 01001
AGAWAM HOUSING AUTHORITY
een M. Cayer, xecutive Director
January 11,2017
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EQUAL HOUSING OPPORTUNITY
SCclnrwA I -a5- 1
AGAWAM HOUSING AUTHORITY
AGENDA 7
January 17, 2017
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on January 13, 2017
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting December 19, 2016
B. New Business
1.Vote to approve check register 12/19/2016- 1/13/2017
2. Signature of Chair for United Bank.
3. Professional Development reimbursements for staff
C. Executive Director Report
1. #005092
2. Windows at 667-2
3. Community Room 667-3
D. Tenant Communication
1.
E. Correspondence/ Communications
1. Veterans preference- PHN
F. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax(413) 789-6218
www.agawamhousing.org
Maureen M. Caver
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 December 19, 2016
Below you will find the address of where the meeting is to be held:
886 Main Street Community Room Agawam, MA 01001
1"Ml�w
AG HOUSING AUTHORITY
ureen M. Cayer ecutive Director
December 15,2016
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SCANNED
EQUAL HOUSING OPPORTUNITY
AGAWAM HOUSING AUTHORITY
AGENDA
December 19,2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of the
General Laws was sent to the Agawam City Clerk Office on December 15,2016.
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting November 28,2016.
B. New Business
I. Vote to approve check register: November 28,2016- December 16, 2016
C. Executive Director Report
1. Budget was accepted for submission 12/12/2016.
2. State Procured Insurance Carrier-Sullivan Insurance
D. Tenant Communication
E. Correspondence/ Communications
1. November Treasure's Report
F. Adjournment
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 November 28, 2016
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
Jl '
keen M. Cayer, E cutive Director
C
November 22,2016 0
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SCANNED L
EQUAL HOUSING OPPORTUNITY
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AGAWAM HOUSING AUTHORITY
AGENDA
November 28, 2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on November 22, 2016
Gary Depace AHA Fee Accountant will be in attendance.
A. Old Business
1. Approval of Regular Board Meeting October 17, 2016
B. New Business
1. Welcome Commissioner Lori Stickles
2. Vote to approve check register 10-18-2016 to 11-17-2016
3. Elect Commissioner positions
4. Lead compliance*
5. Approval to Change Banking Institutions
6. Approval of Patricia LaFore Contract
7. Approval to close the waitlists
8. Budget presentation and approval with Gary DePace
9. Fiscal Year End Schedule of Positions
10. GASB 45
11.Mod Report
12.Quarterly Operating Statements
13.Approval for Payments on behalf of LEAP.
C. Executive Director Report
1. New Asset Manager
2. Define scope of services for Community Room upgrades
3. Payment to Commissioners Mz
Cm
D. Tenant Communication
ry -
E. Correspondence/ Communications
ry NO
F. Adjournment �"•
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 October 1,/, 2016
/17
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
Maw en M. Cayer, Ex utive Director
October 13, 2016
33!J )'AA
SCANNED
EQUAL HOUSING OPPORTUNITY
AGAWAM HOUSING AUTHORITY
AGENDA
Regular Meeting
October 17, 2016
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 20C of
Chapter 30 of the General Laws was sent to the Agawam City Clerk Office
on October 13, 2016
A. Old Business
1. Approval of September 19, 2016 regular meeting minutes.
2. Antiquated Balances
3. Signatures of Lead Paint Certification
4. Approval of Credit Card Policy
B. New Business
1. Approval of the check register 9/20116- 10/13/16
2. Approval of Change order #1 for FISH 005100
3. Request to move the November Board meeting to November 28, 2016
4. Budget Guidelines for FY 2017
C. Directors Report
1. Fifth member of Commission to be new business at October 171
meeting and old business on November 9.
D. Communication
E. Correspondence
1. Mass NARHO page in Board member responsibilities
2. Mass NARHO Public Housing Committee Notes
3. Budget Guidelines FY 2017
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297• Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 September 19, 2016
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AAGAWAM HOUS G AUTHORITY
•j�
en M. Cayer, Execut' Director
September 15, 2016
8�3' 3 tr `-J S k LIS 40z
EQUAL HOUSING OPPORTUNITY SCANNED I � I g OIL
AGAWAM HOUSING AUTHORITY
AGENDA
Regular Meeting
September 19, 2016
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 20C of
Chapter 30 of the General Laws was sent to the Agawam City Clerk Office
on September 15, 2016
A. Old Business
1. Approval of July 18, 2016 meeting minutes
B. New Business
1. Approval of the check register July 19, 2016- September
19,2016
2. Revisit the credit card policy previously approved
3. Lead Paint certification for fiscal year 2016
4. Write Off s for the past fiscal year
5. Rejection letter for Cain's Mechanical LLC
6. Approval of Capital Improvement Plan
7. Approval for Project 5100.
C. Directors Report
1. RCAT
2. Construction
D. Communication
E. Correspondence
1. Lead paint certificate
2.
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 0 Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 July 18, 2016
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
A�L'Avvl'"
ImQreen M. Cayer, a Director
July 13, 2016
9 L O :I Wd o f IRr 9109
EQUAL HOUSING OPPORTUNITY SCANNED j 6—Af /Mdi
AGAWAM HOUSING AUTHORITY
AGENDA
Regular Meeting
July 18,2016
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 23B of
Chapter 39 of the General Laws was sent to the Agawam City Clerk Office
on July 14,2016
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of regular board meeting June 20,2016
B. New Business
1. Vote to approve check register: June 17,2016-July 15,2016
2. Solar Contract •
3. Announcement for Regional Training for Commissioners
4. Commissioner Compensation
5. RCAT Participation Letter
C. Executive Director Report
1. SHAFT
D. Tenant Communication
E. Correspondence / Communications
Compensation
RCAT— Leominster Housing Authority
F. Adjournment
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 23B of Chapter 39 of Chapter 39 of the
Massachusetts General laws, as amended, that a Regular Meeting of the Board of Commissioners
of the Agawam Housing Authority will be held at 4:45 P.M. on Monday June 20, 2016 in the
Agawam Housing Authority Office. Below you will find the address of where the meeting is to
be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
rfa-pr(E-)
Maureen M Cayer, ExecWtive Director
June 16, 2016
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EQUAL HOUSING OPPORTUNITY '` '
AGAWAM HOUSING AUTHORITY
AGENDA
Regular Meeting
June 20, 2016
Roll Call
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter
39 of the General Laws was sent to the Agawam City Clerk Office on October
16, 2014
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of regular Board Meeting May 16, 2016
B. New Business
1. Vote to approve check register: May 17, 2016 —June 20, 2016
2. Budget Certification Form Process and Operating Budget
Submission Process
3. Public Housing Notice 2016-15
4. Budget Revision
C. Executive Director Report
D. Tenant Communication
E. Correspondence ! Communications
F. Adjournment
0
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam,MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 May 16, 2016
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
a reen M. Cayer, Execut' Director
May 11, 2016
EQUAL HOUSING OPPORTUNITY SCANNED i ��
AGAWAM HOUSING AUTHORITY
AGENDA
May 16, 2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on May 11, 2016.
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting April 2016
2.
B. New Business
1. Vote to approve check register 04/19/2016-05/13/2016
2. Income/Asset/Tax Match Authorization
C. Executive Director Report
1. PHN 2016-09
2. PHN 2016-03
3. MCAD
4. Corinne's last meeting
D. Tenant Communication
E. Correspondence/ Communications
1. Treasurer's Report
F. Adjournment
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www,agawamhousing.or g
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 April 19,2016
Below you will f nd the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWAM HOUSING AUTHORITY
+ureen M. Cayer, xecutive Director
April 15, 2016
EQUAL HOUSING OPPORTUNITY SCANNED?
i
AGAWAM HOUSING AUTHORITY
AGENDA
Addendum
Roll Call April 19, 2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of
Chapter 39 of the General Laws was sent to the Agawam City Clerk Office
on April 15, 2016
Gary Depace AHA Fee Accountant will not be in attendance.
• Old Business
1. Approval of regular board meeting March 21, 2016
• New Business
1. Vote to approve check register: March 20, 2016 — April 15, 2016
2. Financial Update
• Executive Director Report
• Tenant Communication
• Correspondence 1 Communications
• Adjournment
AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 March 21, 2016
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 01001
AGAWCayer
THORITY
ve Directo
March 15,2016 i
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EQUAL HOUSING OPPORTUNITY SCANNED / Na,
AGAWAM HOUSING AUTHORITY
AGENDA
March 21, 2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General laws was sent to the Agawam City Cleric Office on March 17, 2016.
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting February 16, 2016
2.
B. New Business
1. Vote to approve check register 2/16/16-3/16/16
2. Vote to approve Final Completion of 667-2 window project (5088)payment
of$4, 645.00.
C. Executive Director Report
1. New policies for tenant charges, parking, and community room usage.
2. Survey
D. Tenant Communication
E. Correspondence 1 Communications
1. Copies of the policies for tenant charges, parking, and community room.
2. Corrected Capitalization policy.
3. Labor and Industry 2016 ►
F. Adjournment �
MIN
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 &Fax (413) 789-6218
www.agawamhousing.org
Maureen M. Caver
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended, that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 February 16, 2016
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam,MA 01001
AGAWAM HOUSING AUTHORITY
A A�)A I/ AM
een M. Cayer, Eldcutive Director
February 12, 2016 f '
4..
7la
SCANNED
EQUAL HOUSING OPPORTUNITY
AGAWAM HOUSING AUTHORITY
AGENDA
February 16, 2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on February 12, 2016
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting January 2016
B. New Business
1.Vote to approve check register 01/16/2016- 02/12/2016
2.Vote to approve credit card policy
3.Vote to approve capitalization policy
4. Agreed Upon Procedures
S.Vote to approve Amendment#7 CFA
C. Executive Director Report
D. Tenant Communication
E. Correspondence/Communications
1. Survey
2. Informational Flyer
r-
F. Adjournment — r'
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AGAWAM HOUSING AUTHORITY
66 Meadowbrook Manor
Agawam, MA 01001-3128
(413) 786-1297 • Fax (413) 789-6218
www agawarnhousing.org
Maureen M. Cayer
Executive Director
NOTICE OF REGULAR BOARD MEETING
Notice is hereby given in accordance with Section 20C of Chapter 30 of the Massachusetts
General laws, as amended,that a Regular Meeting of the Board of Commissioners of the
Agawam Housing Authority will be held at 4:45 January 19, 2016.
Below you will find the address of where the meeting is to be held:
66 Meadowbrook Manor Agawam, MA 0I001
AGAWAM HOUSING AUTHORITY
diLfi I 1A I a
n M. Cayer,U6utive Director
N
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January 14, 2016
gDANNEDS /8 4tc-
EQUAL HOUSING OPPORTUNrrY
AGAWAM HOUSING AUTHORITY
AGENDA
January 19, 2016
Notice to City Clerk: A notice of meeting pursuant to Section 23B of Chapter 39 of
the General Laws was sent to the Agawam City Clerk Office on January 15, 2016.
Gary Depace AHA Fee Accountant will not be in attendance.
A. Old Business
1. Approval of Regular Board Meeting December 21, 2015
2. Signature of Statement
3. Change Order 705
B. New Business
1. Approval of Check Register 12/19/2015-01/15/2016
2. Approval of Final Completion for 667-2
3. Approval of Low Bidder for 667-2 (FISH 5094)
C. Executive Director Report
1. New Hire
2. CIP changed
D. Tenant Communication
E. Correspondence / Communications
F. Adjournment `