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2017-BACK MEETING MINUTES A-C - COMMUNITY PRESERVATION COMMITTEE MEETING MINUTES 2002-2017 I ^nn I I L Z� � z Town of Agawam Community Preservation Committee Minutes March 22 2017 Members Present: Chairman Henry Kozloski, Richard Maggi, Ray Moreau, Doreen Prouty, Ron LalUviere Louis Russo, Vinny Ronghi, Violet Baldwin, J- Others Present: Jennifer Bonfiglio; CPA Administrator. �. Meeting called to order at 6:30 PM by Chairman Kozloski w *rn �n 3� 1. Approval of Minutes: Motion to approve minutes of February 22, 2017 by Member Morel. So by Member Maggi.. All in favor. 2. Old Business- School Street Barn: `'- School Street Barn Bid results are shared with the CPA members by Jennifer Bonfiglio. The&iect was re-bid earlier this year with a base bid and 11 alternates. The low bid plus three alternates came in at$210,000, well under the original budget of approved CPA funds of$447,000. Accepting the fourth alternate would necessitate additional funding. The low bidder was selected and a Notice of Award was sent. Chair Kozloski advises the committee that the barn will not be opened to the public as proposed. He feels the original CPA award of$447,000 was intended to make the barn usable and open to the public. He states a chair lift to make the building handicap accessible cannot be added since the foundation will not be done. Jennifer Bonfiglio explains to the committee,the project was bid in 2016. The bids came in too high so the committee agreed to request Crosskey Architects revise the scope of service for stabilization and beautification, provide a new schematic design with bid documents and a revise the cost estimate. With that information the project would be re-bid within the current budget. if this contract is awarded and the project moves forward, additional funds can be sought in the future to open the barn to the public. Member Maggi asks if the barn is stable. Chair Kozloski states it is the opinion of the architect that it is. Member Maggi questions the order of the bid alternates and why electric service is being added. Member Lariviere states be believes the intention was to stabilize the barn and use it in the future for agriculture/historical tours and also as a focal point of the School Street park. He agrees with the stabilization project. Member Baldwin comments that DPW is currently using it for storage and questions if the hazardous material is a liability. Member Maggi asks if we can add handicap ramps in lieu of a chair lift. He is told it is not feasible. Member Moreau asks what the base bid contains. Jennifer Bonfiglio explains the bid process and why the alternates were chose in the order they were bid. Member Moreau asks if the building inspector has approved the design. He is told the building inspector has been to the site and has not offered a formal opinion, no building permit has been issued. Member Ronghi asks if the committee should request additional funds to do the foundation. Jennifer Bonfiglio explains the Council majority clearly indicated they would not support any additional funds when the last request was made. She also states the project was not bid with a contingency on funding. A notice of award was sent, and the bid may expire by the time another application for funding is presented. Member Prouty states the foundation is the most talked about issue. She questions if handicap accessibility can be addressed in the future. She states it appears that if this plan is approved or the committee requests additional funds,the barn will still not be open to the public any time soon without a Pagel of2 SCANNED - 2 chair lift. After a lengthy discussion about the foundation, the committee is concerned it is not being completed. Jennifer explains that an additional $37,743 was appropriated by CPA to revise the scope and keep the project moving forward within the originally established budget with stabilization in mind. This is exactly what was done. The existing budget only allows the Town to award the base bid and alternate 13 at a cost of$210,000. Awarding any additional alternates will require additional funding beyond the $447,504 originally appropriated. Member Prouty states stabilization was the goal based upon the recent CPA award. Chair Kozloski states if the project moves forward it can be jacked up in the future to replace the foundation but it would be expensive. Member Maggi makes a motion to reject the proposal. Second by Member Moreau. Discussion: Member Russo asks if the committee can request additional funds. Member Maggi asks if the committee should start over. Member Moreau feels when the committee asked and agree on stabilization, all the details were not given. Member Ronghi states Jennifer's marching orders were due to CPA not wanting to request additional funds. She re-bid the project within the previously approved budget. He suggests CPA Committee send a letter to the council withdrawing support and/or also seeking additional funds to award additional bid alternates. Member Russo stated if the committee rejects support the council may never approve funding again and the project may never be done. Jennifer states CPA committee knew the project would not be open to the public when the additional funds were approved to revise the scope and re-bid the project. She states she would not have re-bid the project had she thought there would be opposition and any suggestion of reversing the appropriation. Member Russo states the motion must be a positive motion. Member Maggi motions to send council a letter to withdraw support of the project as proposed due to the fact that information received does not achieve stabilization of the barn and the foundation cannot be done within the approved budget. Second my Member Moreau. Chair Kozloski calls for a vote: Yes, Kozloski, Maggi, Moreau, Lariviere and Baldwin No-Russo, Prouty Abstained-Ronghi 3. Discussion: Annual Public Hearing Annual public hearing date is set for May 24, 2017 at 7:00 PM . 4. New Business- Staffing Proposal Proposal to add non-union CPA Secretary following Senior Clerk Level of the Clerical Union for 8 hour per week to perform clerical work and attend meeting. A job description is presented. CPA Administrator would continue to oversee and manage CPA and attend meetings. CPA Administrator will no longer be paid an annual salary and instead will be paid an annual stipend TBD by CPA Committee. CPA Administrator current annual salary(8 Hours/week) is $12,798.00 plus an annual meeting stipend of$ 2,500.00 for a total of$15,298. Proposal calls for CPA secretary annual salary of approx., $ 7,488.00 and suggested CPA Administrator stipend of$8,000 for a total of$15,488. The committee supports this proposal as it does not result in any additional expense to the CPA and allows for more coverage and additional clerical assistance. CPA Administrator job description revised and updated. Proposal would be presented to Mayor and request for Town to fund the 8 hours/week currently paid by CPA. Motion by Member Ronghi to accept the proposal and also propose an $8,000 stipend. Second by Member Russo. All in favor. 7. Motion to adjourn at 8:30 PM by Member Ronghi. Second by Member Maggi. All in favor. Page 2 of 2 x own of Agawam Community Preservation Committee Minutes February 22, 2017 Members Present: Henry Kozloski, Chairman Richard Maggi, Ray Moreau, Doreen Prouty, Ron LaRiviere Louis Russo, Vinny Ronghi Absent: Violet Baldwin Others Present: Jennifer Bonfiglio; CPA Administrator. � Dc7 Meeting called to order at 6:30 PM by Chairman Kozloski w 1. Approval of Minutes: Motion to approve minutes of October 12, 2016 as corrected by Men-ter>ci Moreau. Second by Member Prouty. All in favor. Motion to approve minutes of January 2! 017 corrected by Member Moreau. Second by Member Prouty. All in favor. ^7 2. Old Business-Town Hall Roof; Member Russo motions to take the agenda item off the table. Second by Member Moreau. All in favor. Chair Kozloski reads a letter from the Historical Commission, Chairman David Cecchi into record which states since the Agawam Town Hall is currently not listed on the State or National Registers of Historic Places,there are no requirements that the Secretary's Standards be adhered to. That being stated, the Agawam Historical Commission would hope, as the Agawam Town Hall has been included in the Town Inventory of Historic Structures by the Agawam Historical Commission, and has been determined by the Massachusetts Historical Commission to be eligible for nomination to the National Register of Historic Places, that the Town be sensitive to those facts, and that any ppermanent work performed on the Agawam Town Hall be respectful of its history. Member Lariviere states since there is no requirement for CPA to fund the project should it be shifted back to the town. Member Maggi references a comment made by Councilor Mineo at the last CPA meeting about the tenure of the Town Hall being questionable. He also states the CPA historical account only has $132,000 and CPA would be more apt to fund the project if more improvements were made to the Town Hall. Member Prouty feels the structure is sound and the building will be around for many years. Chair Kozloski states that even though the Historical Commission believes the building has historical value, he does not believe CPA should fund the entire project. Chair Kozloski adds that he believes historical resources are important to the town. Member Russo states he has mixed emotions. Hundreds of thousands of dollars of CPA funds have been given to private a private historical resource, The Thomas Smith House. This building is town owned and paid for by the taxpayers. He states he would consider partially funding the project. Member Lariviere states there is merit to Member Russo's opinion but he still believes it is maintenance, although he is willing to compromise. Member Maggi suggests paying for half, although he wonders if the council would support this funding based on comments made by Councilor Mineo at a previous meeting. Chair Kozloski states if no funding is given there is a possibility the Town Hall roof would not be funded to comply with the historical standards. Member Ronghi states the architect previously suggested there was an increase to the project cost of approximately$40-50,000 as a result of following the historical standards and using the slate alternative materials. He suggests funding that amount to ensure the historical standards are followed. The committee also agrees not to impose a deed restriction. Page ] of 3 SCANNED Gtg With this information they would create a master plan that is fundable and also takes into consideration maintenance and staffing as well as Park and Recreation's current budget. Member Maggi asks how this is different than the Open Space and Recreation Plan. Chris states that is very generic. It lists all town owned open space a facilities although does not address the needs. Member Larivicre states since the plan would guide the town over the next ten years wouldn't it make sense to fund both phases. Member Ronghi states based on experience he feels that both phases should be funded since it shortens the overall timeline. Member Lariviere asks about the$5,000 contingency. Jennifer explains it is a best practice to include a contingency on all CPA applications and projects to cover any unforeseen issues, ancillary charges or contract amendments. Member Maggi asks who will review the final plan. It is suggested all stakeholders would review the final plan including the CPA committee, Administration and City Council. Motion by Member Russo to approve $84,500 from the budgeted reserve to fund the recreation needs assessment and master plan. Second by Member Prouty. All in favor. 6. CPA Coalition Legislative Action Committee-CPA Coalition has requested once committee member from each town be selected to serve on the CPA Coalition Legislative Action Committee. Chair Kozloski and Member Ronghi both volunteered. Committee elected to submit Chair Kozloski's name. 7. Motion to adjourn at 7:45 PM by Member Ronghi. Second by Member Maggi. All in favor. Page 3 of 3 Town of Agawam Community Preservation Committee Minutes January 25, 2017 Members Present: Henry Kozloski, Chairman Richard Maggi, Ray Moreau, Doreen Prouty, Ron LaRiviere Louis Russo, Vinny Ronghi Absent: Violet Baldwin, Others Present: Jennifer Bonfiglio; CPA Administrator. Meeting called to order at 6:30 PM by Chairman Kozloski 1. Approval of Minutes: Motion to table minutes of October 12, 2016 by Member Moreau. Second by Member Russo. All in favor. 2. Financial Report: Current CPA balances are as follows: $596,643.68 Reserve for Open Space $132,509.33 Reserve for Historic $638,465.57 Reserve for Community Housing $362,607.46 Budgeted Reserve $526,183.95 Unreserved fund balance $2,256,409.99 Total 3. Housing Production Plan/Recreation Mater Plan: Jennifer Bonfiglio provides an update. A request for proposals was sent out for a consultant to complete a Housing Production Plan. JM Golson was selected and awarded the contract. A project schedule has been set. A community workshop will be held February 13th and April 5t'. A draft plan is due April 280i and a final plan is tentatively scheduled to be submitted May 261n Additionally, a request for proposals for a Recreation Needs Assessment and Master Plan was sent out and proposals are due back Feb. I". A consultant will be selected mid-February. It is anticipated that CPA funding will be sought for the recreation plan. It is not clear what the estimated cost will be. If funding is secured and a contract is awarded, a final master plan and needs assessment would also be expected late spring/early summer. With this in mind the committee recommends deferring any spending on recreation and housing projects until the respective plans are completed. Member Maggi motions to defer any additional spending on recreation and housing. Second by Member Prouty. Discussion: Member Ronghi questions how this would be handled. He believes the committee should still accept applications and act appropriately. He does not think we should defer all spending. Member Maggi suggest the committee accept the applications although not act on them until plans are complete. He feels that we should be advising applicants that the studies are being completed and this may affect their application. After a discussion between the members, Member Maggi amends his motion to advise any new applicant that the committee may not act on any future recreation or housing applications until the respective study is completed,which is expected around June. Any submitted applications would still be placed on an agenda. Member Prouty seconds the amendment. All in favor. Chair Kozloski calls for a vote. No- Member Ronghi Yes-Members Kozloski, Moreau, Maggi, LaRiviere, and Prouty and Russo }+l Page 1 of 4 SCANNED �`� jm 4. 'Town Hail Roof. Doug White,Building Maintenance Director presents an application for funding in the amount of $206,822 for the Town Hall roof replacement. Prior to his presentation Member Maggi asks for clarification concerning a letter received from David Cecchi and the Historical Commission as he is concerned the project does not qualify for CPA funding since it is not on the State Register of Historic Places. Jennifer explains the letter dated 1/23/17 from David Cecchi clarifying the Town Hall is not on the State or National Register although is on the local inventory which qualifies it for CPA funding. Jennifer Bonfiglio provides an update of events that occurred since the application for funding was presented last July. Ray Casella was hired as the architect to ensure the design met the Secretary of Interiors Standard for Treatment of Historical Properties. The design and suggested roofing materials was presented to the Historical Commission which received unanimous approval. Using these specifications and plans the project was put out to bid. The low bidder selected is D.P. Carney Roofing at the price of$156,822. The project also involves removal of asbestos roof material which must be done by a licensed asbestos abatement provider and must comply with EPA requirements. The quote has not been received yet but an estimate of$40,000 was given. CPA funding request is a total of $202,822 to also allow for a contingency of$10,000. Any unspent funds will be returned to CPA. Architect Ray Casella explains the type of materials chosen to replace the current roof is a slate alternative. The current roofing materials contain asbestos,therefore cannot be replaced in kind. The slate alternative was chosen to meet the Secretary of Interiors Standard and has been accepted by the Agawam Historical Commission. He also explains the dormers are cedar and will be replaced with Azek PVC trim. Red copper gutters will replace the wood gutters in lieu of lead copper. Hardy plank siding, new windows and snow guards will also be added. Mr. Casella also states a structural engineer has inspected the property and does not anticipate any problems. He also states the building must be staged due to OSHA requirements. Member Lariviere asks if the funding request increase of$100,000 is greater because of what has been explained. Mr. Casella states yes. The original quotes dated July 2016 for a metal roof was estimated at $140,000 and the asphalt roof was estimated at $100,000 but neither included controlled construction with asbestos removal. He also states the new slate alternative materials which have been chosen to comply with the historical standards are more expensive. He states the rates are also higher due to the regulations that must be followed. Member Moreau asks what the life expectancy of the roof will b. Mr. Casella states 40+years. It is a CertainTeed Slate Series product which is a quality product and the best in the plastic series. Member Ronghi notes the cost difference between the asphalt and slate materials including labor is $100,000. Doug White; Building Maintenance Director states the Town is asking for the slate materials because of the historical nature. Member Ronghi asks if CPA funds are not used would the asphalt shingles be used. Doug White feels that because the property is on the local historical register, the Historical Commission should be consulted which is why he spoke with them last year. They approved this proposed roofing materials. He would have originally preferred a metal roof if the building was not historically significant. Chair Kozloski states the CPA funding request came last year because the Mayor did not fund the roof replacement in the town budget. If CPA funds are used the historical standards must, although he feels this doubled the price of the roof to save the town $100,000. Mr. Casella clarifies the difference is about$40,000 for the change in materials,not$100,000. The remaining increase is due to the asbestos removal, staging of the building and controlled construction. Page 2 of 4 Member Maggi asks if the Town is required to meet the historical standards to rehabilitate the roof regardless of funding. Mr. Casella believes it is suggested to follow the standards and a recommendation of the commission. Member Maggi asks if the Town can put an asphalt roof on the building. Mr. Casella stated they would have to consult with the historical commission since it is on the local register and they have oversight. Member Lariviere questions that since the Town Hall is not on the state or national register of historic places would that mean without CPA funds the Town could put an asphalt roof on and pay within the town budget. The difference of$40-50,000 is due to historical regulations. Member Ronghi notes the Historical Commission did not state in their letter that it required the standards be met. He also is question paying for a 40+year roof when the future of Town Hall is uncertain. He also states that once CPA funds are used, any future repairs to the building would also have to comply with the Secretary of Interiors Standards which will result in additional and excess spending to the taxpayer and could potentially double the cost of future work. Member Maggi asks if the Town is mandated to remove the asbestos. Mr. Casella states yes if the roof is removed or replaced,which is needed, then the asbestos must be removed. Member Ronghi states there is no debate about the need for a roof. Member Lariviere states maintenance costs are being deferred from the Capital Improvement Budget to CPA and he prefers to see CPA funds be spent in a different manner. Member Maggi states if CPA didn't exist an asphalt roof would probably be used and paid for by the Town. Chair Kozloski opens the meeting to the public. City Councilor Joe Mineo, 33 Maple Meadow Lane states he does not support spending this much in CPA funds. The Town Hall does need a roof but he states it is uncertain where the Town Hall will be in the future. He states he would not support spending CPA funds especially since any future work would be more expensive since it would also have to comply with the historical standards. Corinne Wingard, 194 Elm Street, a former CPA committee member states she believes this application should have never come to CPA. CPA funding will mandate additional expense for all future repairs. She believes this should have been funded through the Town budget. Chair Kozloski reads a memo from City Solicitor dated July 27, 2017. It states that if the CPA is concerned that eventual or future changes to the Town Hall will not meet the Secretary of Interiors Standards the committee may require a preservation restriction to accompany the grant. Doug White, Building Maintenance Director states he is a resident of the Town and he would like to see the Town Hall look nice and would not want just any roof. He is unsure of the future of the Town Hall but believes the structure will be always be a part of the Town and will be a show piece for years to come. Member Prouty states a decision is needed as to whether this roof is being mandates by the Historical Commission. If so, she believes CPA should fund the project, although if not she would not be in favor of using CPA funds. Motion by Member Russo to table the application until February 22 and seek a response from the Historical Commission whether the Secretary of Interior Standards must be met regardless of where the funding comes from. Seconded by Member Prouty Yes: Ronghi, Lariviere, Prouty, Russo and Kozloski No: Maggi, Moreau Page 3 of 4 r 5. Replacement of Benches (PHASE 2): Town Hall, Middle School and American Legion: Member Russo motions to accept the application for the sake of discussion. Second my Member Moreau. All in favor. Phase 1 of the project replaced benches at the Veterans Green and the Feeding Hills Center in 2014. Phase 2 will replace benches at the Town Hall, Middle School and in front of the American Legion/Tank on Springfield Street. A total of 14 benches will be purchased. DPW will remove old benches(which will be saved for parts),prep surface and pour concrete pads. They will install fourteen 6' steel benches which will be bolted to the concrete. Benches are heavy duty and will have a black corrosion resistant DuraCoat finish which and will require no maintenance. Benches are the same model purchased in Phase 1 and will be purchased through a MA state contract vendor. Total request is $20,165 and includes cost of benches, shipping, concrete and a contingency. Plaques on current benches will be saved and installed on new benches Chair Kozloski suggests and Member Russo motions that CPA co-sponsor the application so the program can continue until all benches are replaced. Member Prouty seconds. All in favor. Member Russo motions to approve the funding request. Second by Member Prouty. Discussion. Motion by Member Russo to amend the request to $22,165. Second by Member Moreau. All in favor Call for a vote by Chair Kozloski to approve $22,165. All in favor. 6. Motion to adjourn at 8:00 PM by Member Russo. Second by Member Maggi. All in favor. Page 4 of 4 Town of Agawam Community Preservation Committee Minutes October 12,2016 Members Present: Henry Kozloski; Chairman, Louis Russo, Richard Maggi, Ray Moreau, Richard Bennett, Ron LaRiviere, Doreen Prouty Absent: Violet Baldwin Others Present: Jennifer Bonfiglio; CPA Administrator. Meeting called to order at 6:30 PM by Chairman Kozloski 1. Approval of Minutes: Motion to approve minutes of July 27, 2016 meeting by Member Moreau. Second by Member Russo. All in favor. 2. Application for funding: 358 Corey Street Property Acquisition-: Jennifer Bonfigho explains Christopher Sparks is unable to attend meeting due to a prior commitment. Jennifer provides background on the application for funding in the amount of$500,000 to purchase the property at 358 Corey Street. The Town recently hired Commercial Appraisal Services, Inc. from East Longmeadow to complete an appraisal report for the property located at 358 Corey Street. Enclosed in the application is the report showing a market value of$490,000. Since the Town cannot appropriate more than the appraised value to acquire property, the appraisal was conducted. The owner of the property has been provided a copy of this report as well and has agreed to accept this amount for purchaser. The Town has recognized that the property in question to be a valuable parcel of property for the purposes of open and recreational space. There are numerous opportunities for park expansion and use of the property at 358 Corey Street that directly abuts the existing School Street Park including walking trails through the wooded area, additional picnic sites, access to the pond for fishing and ice skating. Due to the overwhelming success of the School Street Park addition that opened in 2015 the Town also has a proven need for additional parking for events that are held at the park. The summer concerts, 5k runs, the Relay for Life,the Rotary Club's Harvest Festival, soccer jamboree, and the AHS Bandathon, are just some of the events that required on street parking in 2015 and 2016. There are already seven large events scheduled for 2017 not including the concerts,the Harvest Festival, or the soccer jamboree. Future use of the park for large events is going to grow, It is in the Towns best interest to plan and prepare for the future growth by providing adequate parking. Off street parking at 358 Corey Street will provide a safer parking for the people going to the Park, allow for safer traffic and pedestrian flow, and will allow better access for emergency vehicles. With proper planning we can utilize this property for more than just overflow parking. Member Prouty is surprised at the appraisal. Member Maggi asks about the other abutting property which was also appraised using CPA funds. Member LaRiviere states Mr. Russo originally had it on the market and it was valued at$700,000. He feels that if it is acquired with CPA funds, the use would have to be defined for CPA. Site work would be needed and consideration would have to be taken for maintenance and development. He also questioned if it was remediated of lead. ao a I :E Nd 0Z SVW all Chair Kozloski states the lead remains below the surface. Remedial work was done_ when the structure was removed. VW Pagel of 3 Member Russo asks if there is a plan on file for development. He also states Chris Sparks plans to use the property as is for parking and develop for future use. Chair Kozloski discusses potential uses of the property. Member Bennett states Chris Sparks previously had concerns about the liability of the pond and also states if there is any questions about the status of the lead it should be investigated prior to purchasing the property. Members agree it is unquestionable that there is a need for more parking, although the other property in question at 439 School Street is more attractive due to the cost per acre and development potential. Member Maggi questions why the owner of the property has not yet developed the property. Jennifer informs the committee that the owner of the 439 School Street Property told Chris Sparks he would need time before deciding if he would sell and it could take up to one year. Member LaRiviere states it may make more sense to wait for the School Street property. A letter from Chief Eric Gillis is presented to the committee supporting the purchase. Member Bennett motions to table the item. No second. Chair Kozloski states if the School Street property is purchased there will be no picnic area and it will be used for fields. Chris Sparks has not yet indicated what he would do with the parcel. Member Maggi states the funding request is for $500,000 which leaves $10,000 for closing cost and this seems high. Member Bennett would like to hear more from Chris Sparks regarding the pros and cons of both properties. Member Maggi asks if Chris is the best person to provide that information. Member Bennett feels he is since he is the director of parks and recreation and has the most experience. Chair Kozloski opens the meeting to the public. Councilor Bob Rossi states Chris Sparks originally opposed the Corey Street property on record because it was "geographically unsuited for the park". He stated Chris developed the park with iinadequate parking. He feels there may be existing land in the park that can be used for that purpose. Councilor Rossi also states Mr. Russo purchased the Corey Street property for$235,000. He had the property rezoned which made it more valuable. The city council voted to purchase the land at that time although the Mayor was not interested and vetoed the application. He also stated Mr. Russo received site plan approval for an apartment complex which added to the value of the property. He states the Town is now being asked to pay double the money to Mr. Russo for his little investment. The property was capped which is why Mr. Russo won't dig and develop the apartments. Councilor Rossi further states he would not give more than$235,000 unless Mr. Russo can prove he has spent more than that since acquiring it. The property has been in the Open Space Plan since 2001 which states the Town should have purchased it in the past but didn't. Member LaRiviere asks if there is space available on existing park for parking. Chair Kozloski states there is not due to mapped wetlands. Member Moreau remembers when phase 2 was developed Chris Sparks stated there was more than enough parking planned. Councilor Don Rheault feels it makes more sense to know what options are available on each property before making a decision. Member Maggi states a recreation study and needs assessment id being conducted in the future. He would hate to spend money on School Street if there is more of a need in another area. Page 2 of 3 Member Maggi motions to approve $250,000 from the open space fund to purchase the property. Second by Member Moreau. Chair Kozloski does not believe the owner will accept that amount. Member Maggi is still concerned about the pollutant at the pond. Chair Kozloski calls for a vote: Member Russo abstains. No- Kozloski-. Yes- Members Bennett, Moreau, Maggi, LaRiviere, and Prouty 3. Motion to adjourn at 8:00 PM by Member Russo. Second by Member Maggi. All in favor. Page 3 of 3 r+ Town of Agawam Community Preservation Committee Minutes of Public Meeting and Public Hearin April 27,2016 C— c Members Present: Henry Kozloski;Louis Russo,Chair,Richard Maggi,Richard Bennett,Vi BQwin,Ray Moreau, George Galiatsos, Doreen Prouty, Corinne Wingaard c: Others Present: Jennifer Bonfiglio; CPA Administrator A. ZZ Meeting called to order at 6:00 PM by Chairman Kozloski. cn -� r �y 1. Approval of minutes: Motion to approve minutes of March 23, 2016 by Member Russo. SecofiS by Member Prouty. All in favor. 2. Application for funding;School Street Barn: Member Russo motions to accept the application for the sake of discussion. Second by Member Prouty. All in favor. Marc Strange; Director of PIanning & Community Development provides a review of request for$37,743.00. The School Street Barn project needs to be re-phased to keep the project moving forward within the originally established budget($447,000). He states, Crosskey Architects submitted to the Office of Planning and Community Development a fee proposal,which totals$27,420 and includes schematic design, contract documents, bid support,and construction administration. The fee proposal is attached. This application also requests funding to cover the costs of putting the project out to bid via Bid Docs Online and related costs estimated to total $5,400,plus a 15% contingency amount ($4,923). So the total amount requested is $37,743. Member Wingard states this is exactly what was expected and motions to approve the request for funding. Member Russo seconds. Committee members agree to fund through the Historic Preservation fund. All in favor. 3. Application for funding; Town plan Roof Member Russo motions to accept the application for the sake of discussion. Second by Member Prouty. All in favor. Chairman Kozloski asks if there is any feedback from the Historical Commission. Member Bennett states they have not reviewed the application since the Commission did not have a meeting. The Town Hall is listed on the MA Historical Registry. Chairman Kozloski feels this is not a project that should be funded by CPA. Member Prouty considers it maintenance, believes it is outside of the scope of CPA and should be paid for by the Town. Member Maggi asks if it qualifies for CPA funding and what would be allowed by the Historical Commission. Jennifer Bonfiglio states is an allowed expenditure and meets the act since the building is on the MA Historical Registry or The Historical Commission must deem the property has historical significance. Any work done must comply with the Secretary of Interior Standards. The quotes included in the application are for reference only. The request for funding includes design work. The design would have to meet the Secretary of Interior Standards for the Treatment of Historic Properties and the work would have to be put out to bid. Motion by Member Moreau to table the application until the historic commission reviews. There is not enough information to act now. Second my Member Baldwin. All in favor. Page 1 of 4 4. Budget. • Motion by Member Baldwin to recommend that $55,785.76 of the estimated revenues should be reserved for Open Space from the Community Preservation Fund estimated annual fund revenue for fiscal year 2017. Second by Member Maggi. All in favor • Motion by Member Maggi to recommend that$55,785.76 of the estimated revenues should be reserved for Historic Resources from the Community Preservation Fund estimated annual fund revenue for fiscal year 2076. Second by Member Moreau. All in favor • Motion by member Moreau to recommend that $55,785.76of the estimated revenues should be reserved for Community Housing from the Community Preservation Fund estimated annual fund revenue for fiscal year 2076. Second by Member Prouty. All in favor • Motion by Member Prouty to recommend that $362,607.46 of the estimated revenues should be reserved for Community Preservation Budgeted Reserve from the Community Preservation Fund estimated annual fund revenue for fiscal year 2017. Second by Member Wingard. All in favor • Motion by Member Wingaard to recommend that $27,892.88 of the estimated revenues should be reserved for Community Preservation Administrative Costs from the Community Preservation Fund estimated annual fund revenue for fiscal year 2017. Second by Member Bennett. All in favor 5. Motion close the public meeting at 7:00 6. Motion to open the public hearing by Chairman Kozloski. Second by Member Maggi. All in favor. Chairperson Kozloski introduced the committee members and CPA Administrator Jennifer Bonfiglio, explains the agenda and begins the PowerPoint presentation 1. Overview: Chairman Kozloski provides a brief overview of the Community Preservation Act (CPA). 2. Financial Report provided via Power Point Presentation. Total current fund balance is $1,965,769.26. Revenues are reviewed. CPA in Agawam has collected$6,034,342.49 in surcharges since 2003 for a total of 56.54%of total revenues. State Matching funds, interest, grants and gifts totaling $4,638,284.87 make up for 43.46 of total CAP revenues since 2003. CPA fund designations are explained and reviewed. Average cost to Agawam homeowner is$32.92 a year. 3. Community Housing: Review of Community Housing purpose and accomplishments provided via Power Point Presentation by guest speaker Rita Farrell from Mass Housing Partnership(MHP). MHP is a quasi-public organization under DHCD. MHP provides communities with technical assistance,workshops,training and publications relative to community and affordable housing. Rita explains it is important to focus on housing for many reason including baby boomers downsizing, aging population, low inventory and less housing production. Rita discusses eligible housing activities under CPA and how to use CPA funds. A few suggestions are real property acquisitions,new construction, financial assistance such as rental assistance and buy down programs organizational support such as housing plans, consultants and staff. Rita provides many examples of how CPA funds have been used in other communities. Discussion opened to the public Magda Galiatsos; Maple Meadow Dr. asks about developing a Housing Trust. Rita explains a trust is municipal entity adopted by legislation. It serves as a pass through of funds. Use of funds must comply with the procurement laws. The Mayor typically appoints members and the City Council adopts the statue and defines powers, CPA can fund a housing trust. Page 2 of 4 Member Wingard states a housing needs assessment funded by CPA has recently been completed. A Production Plan is the next step where goals will be defined. Developing a trust may be considered at that time. CPA funds can also be used to leverage other sources of funding. 4. Historical Preservation: Review of Historical Preservation purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Rehabilitation and Preservation must comply with Secretary of Interior Standards. Maintenance is not allowed Discussion opened to the public S. Open Space: Review of open space purpose and accomplishments provided via Power Point Presentation. Open Space goals and possibilities as outlined by the CPA committee are reviewed. Allowable spending is defined. Discussion opened to the public • Agricultural Preservation Restrictions(APR's)recently funded by CPA and another is expected. • Member Wingard suggests starting a Committee for Open Space and provides a sign-up sheet for anyone interested. • Open Space Plan defines all public and private open space in town. • Magda Galiatsos asks who is guardian of acquired Open Space. Committee explains it depends. There are Land trusts that may oversee the land but are difficult to find in Western MA. A conservation Restriction is required on any open space acquisitions. • Tuckahoe Turf options are discussed. Many people question what can be done there and if there is a plan. If CPA funds are used it does not restrict use because it is already owned by the town. The Open Space Plan states a decision shall be made in 2018. The land was originally taken by eminent domain and has no conservation restriction. 3. Recreation: Review of Recreation purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Discussion opened to the public • City Councilor Joe Mineo along with City Council President Jim Cichetti support the development of a recreation needs assessment. It has been over 18 years since any study has been done and Councilor Mineo suggests it be completed and funded by CPA. • Chairperson Kozloski would also like to see a study completed and references the open space plan as an additional valuable resource. The open space plan is reviewed every five years. The survey results are used to assist CPA. • Member Bennett states School Street Park Phase 1 and 2 are great projects but money should also be spent on smaller projects. • Chris Sparks; Director of parks and Recreation suggest completing the rubberized surfacing at the remaining parks: Borgatti, Maynard St. and Perry Lane as future projects. • Chris Sparks states the Lions Club is celebrating 100 years next year and is planning a centennial project such as a Tot Lot playground. Chris Spark suggested Perry Lane Park would be a site that could use improvements as many amenities are out dates and ADA accessibility improvements are needed. This would be a good partnership with CPA • City Councilor Joe Mineo asks if a filtration system at School St Park Spray Park could be funded by CPA. Chair Kozloski states if it was part of the original project yet, but not now. Councilor Mineo states the water bill last year was $22,000 for the spray park. Chris Sparks states the engineers felt a standalone tank and filtrations system would not work at this site. He is currently looking at ways to reduce the cost to operate the spray park by changing the hours of operation. Page 3 of 4 • Member Wingard asks if rubber surfacing safety was researched thoroughly before installing poured in place at playgrounds • Member Moreau suggests shutting down the spray park for %the day to save costs. • Chris Sparks states they have also tries to dig a well but were unsuccessful. They may try again. 4. Administrative Expenses: 5%of annual estimated revenues may be used for administrative expensed. Unspent funds are returned to the fund. 5. Motion to close public hearing at 8:15 PM by Member Bennett, second by Member Moreau. All in favor. Page 4 of 4 ` Town of Agawam Community Preservation Committee Minutes March 23,2_Olb L. Members Present: Louis Russo; Acting Chairman, George Galiatsos,Richard Maggi and CorinnkWingard, Ray Moreau, Doreen Prouty,Richard Bennett,Violet Baldwin C? Absent: Henry Kozloski r3. Others Present: Jennifer Bonfiglio; CPA Administrator. Marc Strange; Planning and CommunitXtev, D.iiector, Jill Messick, Mike Burgess; Crosskey Architects ' c.rti cn Meeting called to order at 6:30 PM by Acting Chairman Russo. 1. Approval of Minutes: Motion to approve minutes of January February 24, 2016 with corrections by Member Moreau. Second by Member Maggi. All in favor. Members Prouty abstains. School Street Barn: Mark Strange; Director of Planning and Community Development provided an update. At the last meeting it was suggested to request Crosskey Architects revise the scope of service to provide a cost estimate for stabilization of the barn only and define what that would mean in terms of public access. Marc Strange reminds the committee $447,000 has already been appropriated by the CPA and City Council for the rehabilitation of the barn. Member Bennett states he is not in favor of asking the council for additional funds. He would like to see the project stay within the current budget and concept. Any major change to the scope would also have to go back before the council and he is not in favor of that either. He recommends deferring any items that are not needed now for public access. He also recommends limiting the number of bid alternates to avoid a higher bid. Member Wingard agrees it is not necessary to discuss the long term use. It is important to save the barn. She would also not support doing anything to the barn that would eliminate future opportunities by future generations. She would like to ensure the foundation is completed. David Cecchi,Historical Commission Chairman submitted an email to the committee dated 3/23/2016. Member Bennett suggested that David Cecchi is only in favor of the barn rehabilitation in its original scope. Marc Strange states David Cecchi has consistently stated he is in favor of historic preservation of the barn regardless of the use. Member Moreau indicated the committee voted to preserve the barn at the last meeting and is unsure why Marc is back before the committee. Marc explains that after the last meeting a conference call was held between Crosskey Architects, Jennifer Bonfiglio and himself requesting a new price cost estimate to stabilize the barn only and provide options including a definition on what that actually will mean in terms of public access. He had intended on providing that information to the committee this evening. Mr. Strange states Chairman Kozloski had indicated the committee was uncertain of the vote,therefore Mr. Strange put Crosskey on hold and asked them to attend this evening meeting to answer any question before doing any additional work for the town. The committee members state they expected the cost estimate and options this evening and indicate they did not question their vote of the previous meeting. Member Bennett does state he wants to know what stabilization means. Mr. Strange states his concern is there will be no additional funds in the future and this project will be half way completed. In the eyes of the public it will be an incomplete project. Page 1 of 2 Member Maggi states it is his understanding the committee still wants a price cost estimate and a definition of stabilization. Member Moreau is against spending CPA funds for the Town to use the barn for storage. Member Bennett states the issue of use should be negotiated at a later date. He is concerned with the status of the foundation. Member Bennett states the building inspector is concerned with the structural integrity. Member.Bennett wants to ensure the foundation is done and whatever else can be done to preserve the barn within budget. Member Bennet that is concerned if the foundation does not get replaced the barn will never be open to the public. Mike Burgess; Crosskey Architects states the foundation will be addressed in one way or another. He also stated they will address the areas in the need of most work within budget. Jill Messick; Ad-hoc Barn Committee Member states that with enough money the Town could accomplish everything and have a Cadillac version. With a budget, tough decisions have to be made and essential items only should be done. If the foundation is replaced,the committee ensures future generations can restore the barn and eventually open it to the public. Project will need to be re-bid at an additional cost. Contract Amendment will be done by Crosskey to address their additional work and a new CPA application will come forward for this re-design and will include a re-bid fee. Member Wingard would also like the proposal to address beautification of the barn. 2. Public Hearing: Date set for 4/27/16 at 7:00 PM. Meeting prior will begin at 6:30. Committee would like pizza and soda provided to attendees. The library is reserved for the month of April for photographs. Committee would like presentation at hearing to include information about the cost to taxpayer and only include a summary of revenues and matching funds. They would also like easels in the room with financial information. 5. Motion to adjourn at 8:00 PM by Member Baldwin. Second by Member Maggi. All in favor. Page 2 of 2 Town of Agawam ;r Community Preservation Committee Minutes February 24,2016 '' Members Present: Henry Kozloski; Chair, George Galiatsos, Richard Maggi and Corinne Wingard, Ray Moreau, Doreen Prouty, Richard Bennett, Violet Baldwin Absent: Louis Russo Others Present: Jennifer Bonfiglio; CPA Administrator. Marc Strange; Planning and Community Dev. Director Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve minutes of January 27, 2016 with corrections by Member Moreau. Second by Member Maggi. All in favor. Members Bennett and Baldwin abstain. 2. School Street Barn: Mark Strange; Director of Planning and Community Development provides an update. The barn was initially put to bid and they came $200,000 over budget. The opinion of cost has been updated to more accurately reflect the cost to restore the barn. The current plan is to re-bid the project with the same scope of service and re-apply to CPA for additional funding as needed. Mr. Strange asks the members if there is an appetite to provide additional funds for the project. The scope of services would remain the same and include opening the barn to the public, ADA accessibility, limited public use. Jennifer Bonfiglio explains the new invitation to bid will include bid alternates which are line items the town may or may not include in the final award depending on funds availability. These items must be selected in the order they were bid. It is of the opinion of Marc and Jennifer that an additional $150,000 will be needed from CPA to move forward with the current plan. Chairman Kozloski asks if the committee can select the order of the alternates. And is told yes,but it must be done before the bid is released and then items can only be selected in that order. Member Moreau asks if the alternates were delineated by the architect. Yes Member Moreau asks if the barn is currently stable? No Marc Strange suggests stabilization and repair of the barn is another option moving forward and is less expensive. Member Moreau asks what has been spent so far for the barn. CPA has expended approximately $70,000 so far for design and stabilization. Member Galiatsos asks what is owed to Crosskey Architects and what is currently appropriated. He also asks what we can do with the money that has already been appropriated and if there is an appetite by the public to spend more money. Marc Strange states $447,000 has already been appropriated by the CPA and City Council for the construction and rehabilitation of the barn. An additional $40-50,000 will be needed for a contingency. $27,000 will be needed for construction administration and an additional $5,400 will be needed to re-bid the project. If the scope is changes, CPA and the Council must vote to accept those changes since it will differ from the original application. Member Wingard asks if the barn can be used for passive use only with no events being held there if stabilization only is done. Marc Strange states we must go back to the architect and building inspector for clarification. A chair lift will cost approximately $25,000 and will be needed to be ADA compliant. Member Baldwin asks for the term "limited public use" to be defined. It is suggested that it meand no heat,A/C, restrooms,or kitchen. Member Moreau asks what the cost to stabilize and preserve the barn will be. Marc Strange states Crosskey's original estimate was $67,000 although that is outdated.. Page 1 of 2 Member Wingard asks what it will cost to complete the project as is and do we have the funds in CPA. Marc Strange states if we come in within budget and include all the alternated we still need an additional $170,000. Jennifer Bonfigho states there is over $700,000 available in CPA funs that can be used for this project. Jennifer also states if CPA approves the additional funding request and the council votes the recommendation down,the project will have to be re-bid and re-phases at an additional cost or nothing will be done and the project will not move forward. Member Maggi states the council has rejected previous recommendations and he feels money could be better spent. He appreciates the historical value but cannot appropriate additional funds. Chairman Kozloski states historical funds can only be spent on historical resources. Member Moreau is on favor of stabilization only. Marc Strange states the original scope will cost over $1,000,000 when all phases are completed. This current plan and bid will only give the Town half of the project. Member Baldwin asks if the project can include stabilization only and then close the barn to the public. Marc Strange states the barn is a historic structure. Stabilization is the foundation of the project and the intent of CPA. Member Baldwin recommends expending the funds for stabilization. Member Wingard asks what the reasons the committee does not want the barn used for storage. Member Bennett states DPW has already damaged the building and door and they feel it is hazardous. The committee as a whole feels if CPA money is spent for stabilization only DPW should find an alternate location for storage. Chairman Kozloski states historical preservation is important. Member Baldwin asks at what cost. She asks what the barn will actually be used for if it can be opened to the public. Member Wingard asks if CPA can pay for a separate storage facility for the park. Jennifer states no. It is not a valid use of funds. If it was included in the original park application and was incidental to the creation of the park then yes,but it cannot come in as a new application. Chairman Kozloski is not in favor of spending money for stabilization so the town can use the barn as a storage facility. The committee is polled on whether they support stabilization. Member Moreau,Wingard, Maggi, Baldwin, Galiatsos and Prouty are in favor while Member Bennett and Chairman Kozloski are not. The committee does agree they want to define stabilization before voting on thr use of the funds. Member Moreau motions to obtain a price cost estimate from Crosskey for stabilization only and also define what that will mean. Member Maggi abstains. Chairman Kozloski opposed. All other members approve. 3. Sub-Committee Proposal: Member Wingard recommends the CPA committee forms sub-committees in the 3 major funding categories. Open Space, Housing and Historical, She feels this would allow the committee to be more pro-active. Member Maggi is not in favor. 4. Member Wingard feels open space has the most need and no one is moving forward in that area. Chairman Kozloski states the conservation commission oversees open space and recently brought forward the APR that CPA approved funding for. He also stated there is an open space plan the town should follow. It is suggested by the committee she propose an open space group similar to the ADOG group and get the community involved. 5. Land Trust: Member Wingard would like to see a land trust created. This will have to be created through the Mayor's office. The committee hopes to get some guidance from the housing needs assessment and production plan in this area. 6. Public Hearing: Hearing date set for April Vh. The CPA committee will also be able to exhibit photos at the library for the month in the showcases. Members Wingard, Prouty, Galiatsos and Chair Kozloski will select the photos via a sub-committee. Committee would like to serve refreshments. 5. Motion to adjourn at 8:05 PM by Member Baldwin. Second by Member Maggi. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes January 27,2016 Members Present: Henry Kozloski; Chair, George Galiatsos, Louis Russo, Richard Maggi and Corinne Wingard, Ray Moreau, Doreen Prouty Absent: Richard Bennett, Violet Baldwin Others Present: Jennifer Bonfiglio; CPA Administrator, Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve minutes of September 23, 2015 by Member Wingard. Second by Member Russo. All in favor. Motion to approve minutes of December 1, 2015 by Member Prouty. Second by Member Russo.. All in favor. 2. Budget- Report of Balances: Jennifer Bonfiglio provides a report of current balances. $709,977.92 Reserve for Open Space - $114,466.57 Reserve for Historic $582,679.81 Reserve for Community Housing _ $331,114.24 Budgeted Reserve $657,014.01 Unreserved fiend balance $2,395,252.55 3. Application for Funding: Wade Park- $104,613.00: Motion to accept application by Member Russo. Second by Member Maggi. Discussion: Chris Sparks provides an update and background on proposed playground and basketball courts at Wade Park. The proposed playground from Theaned Concepts has been chosen after a meeting with Jennifer Bonfiglio and Maureen Cayer; Housing Authority Executive Director. Playground elements for ages 2- 5, 5-8 and 8-12 year old. Equipment is very durable with a natural theme. Benches will be added, as well as poured in place rubber surfacing. Basketball Court will be paved and painted. ADA accessible walkway will be added connecting all elements and parking. Playground equipment is being purchased off State Contract. Paving will be conducted by Palaver Paving who as a contract with the Town. There are three sources of funding. Total project cost is $162,293 Agawam Housing Authority is contributing $7,380 and Park &Recreation is contributing$50,300 toward the install. Installation and surfacing will go to bid. Member Galiatsos questions how many children will the playground serve. Chris Sparks states it is unlimited unlike a swing which serves 4-6 kids at a time. Member Moreau asks if the benches are weatherproof Chris Sparks states they are very durable. Member Moreau also asks if the parking lot is big enough. Chris Sparks states there are spaces for 4 cars and one additional handicap space. This will not be a destination park. The plan calls for a neighborhood park which will also support Wade Village and Brady Village. Chairman Kozloski asks if the monument will remain and can it be restored. Chris Sparks states it is not part of this application although it can be cleaned or may be restored at a later date. Page 1 of 3 •' Chairperson Kozloski asks if the picnic is handicap accessible. Chris states one is a standard picnic table and one is accessible. Jennifer Bonfiglio explains that the installation only will have to go to bid. We were able to procure the equipment off state contract to save some money. Member Maggi questions the cost of some of the amenities such as a slide at$20,000. Chris Sparks explains the climbing elements are included. Member Maggi feels we can get more bang for our buck by choosing less expensive equipment. Chris Sparks states we could do more with a different style similar to School Street Park but wanted to do something different here. The original proposal by Themed Concepts was for$130,000 and it has been pared down while still serving all age groups. Member Maggi feels we could offer more elements for less money with a different design. Member Wingard states the goal is to bring all kids together and to encourage children other than Brady and Wage residents. She feels this is a great proposal. Member Galiatsos asks what the cost of the other designs were. Chris Sparks states they were not all priced out but believes it is about a difference of around $20,000. Member Maggi asks the size of the playground. Chris compared the size of the Library Community Room to the area proposed because fall zones are necessary. Member Moreau asks if there are any shade areas. Chris states the playground abuts a wooded area. Chairperson Kozloski asks how many people other than the three mentioned were on the selection committee. Chris Sparks states it was presented to the Housing Authority committee and families of Wade Village. Motion to approve funding from the Open Space fund by Member Wingard. Second by Member Galiatsos. Discussion: members discuss appropriating funds from the Open Space fund. Chair Kozloski does not agree with that use of funds and would like to appropriate from undesignated. Member Maggi makes a case for using the Open Space funds since it already a reserved fund. Jennifer Bonfigho states it is a valid use of funds. Chair Kozloski calls for a vote: All in favor. 4. Application for Funding: Borgatti Pickle Ball$29,507: Motion to accept application by Member Russo. Second by Member Maggi. Discussion: Chris Sparks provides an update and background on proposed pickle ball courts at Borgatti Park. Chris Sparks states he is proposing converting the unused basketball courts at Borgatti to pickle ball courts. He would like to add an accessible walkway connecting parking lots, concessions and restrooms. Chris Sparks states Joan Linnehan; Senior Center Director approached him two years ago to find a location. They are unable to play at the Senior Center. Richard Dudek explains the history of pickle ball and how it is played. He compares it to life sized ping pang. Students are also playing in physical education at the High School. It is a multi-generational sport. Member Moreau asks the size. Chris Sparks states it is 20x44. Same as badminton but smaller than tennis. Joan Linnehan states she watched in Longmeadow and feels it is a great opportunity for Agawam. Page 2 of 3 Member Prouty believes there is a need for it as she plays tennis at the high school often and witnesses many people playing pickle ball there. Member Moreau asks how close it will be to the playground. Chris states it will not be close. It will be approximately 200'-300' away and a sidewalk will connect them. Member Moreau asks if other locations were considered. Chris Sparks states School Street was considered although there was too much slope in the location being considered. He feels Borgatti is a great location since the restrooms and concessions were just upgraded and there is ample parking. Member Galiatsos states he is in favor of the project. Member Russo asks if the Senior Center will provide transportation. Joan Linnehan states they will if needed. Chairman Kozloski asks if the base of the court is sufficient. Chris Sparks states the City Engineer will oversee the installation and the court will be reclaimed. . Member Russo motions to approve the request from the Open Space fund. Member Prouty seconds. All in favor. 5. School Street Barn: Jennifer Bonfiglio provides an update. The barn was initially put to bid and they came in very high. Since then, the opinion of cost has been updated to more accurately reflect the cost to restore the barn. An application may come to the committee to pare down the project and use existing funds already approved. This would eliminate the use by the public. Another option is to come back to CPA for additional funds and also to apply for the Mass Historical Grant again. The Town has already been denied once. Marc Strange, Planning Director is attending a workshop and will present the options to the committee when more information is available. 6. Open Classroom: Chairman Kozloski steps from the Chair and provides an update on the progress of the Open Classroom at the high school. The Conservation Commission will present it to CPA in the future. A map is provided and explains the handicap accessible walkway that will connect the school to the outdoor classroom. The project had been delayed because of the athletic project at the high school. The baseball field has been moved to the rear of the school which impacted this project. A notice of intent will be filed to Conservation, a bid will be completed and CPA application should be expected after that. 7. Public Hearing: Hearing date set for April 27t'. The CPA committee will also be able to exhibit photos at the library for the month in the showcases. Members Wingard, Prouty, Galiatsos and Chair Kozloski will select the photos via a sub-committee. 5. Motion to adjourn at 8:03 PM by Member Russo. Second by Member Maggi. All in favor. Page 3 of 3 - U Town of Agawam Community Preservation Committee Minutes of Public Meeting and Public Hearing April 22,2015 � j , ' i IU. 2- Members Present: Henry Kozloski; Chair, Richard Maggi, Richard Bennett, Vi Baldwin,Ray Moreau, George Galiatsos, Doreen Prouty, Corinne Wingaard Others Pre ent: Jennifer Bonfiglio;CPA Administrator Meeting called to order at 6:00 PM by Chairman Kozloski. 1. Approval of minutes: Motion to approve minutes of March 25, 2015 by Member Moreau. Second by Member Baldwin. All in favor. 2. Application for funding; Gordon Mansfield Veterans Community (Soldier On,Inc.) $500,000: Motion by Member Prouty to accept letter of withdrawal from James Scalise. Second by Member Wingard. Al in favor Discussion: Mr. Scalise states Soldier On expects to break ground by the summer or fall. Member Wingard asks what historical changes occurred. Mr. Scalise states the windows will be replaced or restored in place. He states all funding is in place at this time and expects if there is a shortfall in the future they may come back to CPA at that time. Member Wingard asks of the units will be on the state subsidized inventory. Mr. Scalise states he will ensure they are. Member Maggi asks why there is a discrepancy in the amount of the original funding needed. Mr. Scalise states the original plan came in over budget. The project was revised by a value engineer and only reduced by two units. Mr. Scalise sates local preference will be given to tenants. 3. Budget: • Motion by Member Baldwin to recommend that$53,402.19 of the estimated revenues should be reserved for Open Space from the Community Preservation Fund estimated annual fund revenue for fiscal year 2016. Second by Member Maggi. All in favor • Motion by Member Maggi to recommend that$53,402.19 of the estimated revenues should be reserved for Historic Resources from the Community Preservation Fund estimated annual fund revenue for fiscal year 2016. Second by Member Moreau. All in favor • Motion by member Moreau to recommend that$53,402.19 of the estimated revenues should be reserved for Community Housing from the Community Preservation Fund estimated annual fund revenue for fiscal year 2016. Second by Member Prouty. All in favor • Motion by Member Prouty to recommend that$347,114.23 of the estimated revenues should be reserved for Community Preservation Budgeted Reserve from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Wingard. All in favor • Motion by Member Wingaard to recommend that$26,701.09 of the estimated revenues should be reserved for Community Preservation Administrative Costs from the Community Preservation Fund estimated annual fund revenue for fiscal year 2015. Second by Member Bennett. All in favor 4. Wade Park: Members Bennett and Member Wingard approached the Mayor about development of Wade Park. They would like to add a basketball court and playscape. They feel there is a need for this neighborhood park based on the demographics. The mayor supported this initiative and contacted Chris Spark to move forward this year. Page 1 of 3 5. Motion to suspend the meeting at 6.35 by Member Bennett. Second by member Prouty. All in favor. 6. Motion re-open the public meeting at 7:00 and go directly into public hearing by Chairman Kozloski. Second by Member Maggi. All in favor. Chairperson Kozloski introduced the committee members and CPA Administrator Jennifer Bonfiglio, explains the agenda and begins the PowerPoint presentation 1. Purpose and Accomplishments of the Community Preservation Act(CPA)reviewed. 2. Local and statewide accomplishments. 39 CPA projects have been funded in Agawam since 2003 totaling$6,133,125.76. 3. Financial Report provided via Power Point Presentation. Total current fund balance is $2,004,139,39. Revenues and spending are reviewed. CPA fund designations are explained and reviewed. Sample tax bill is explained. Average cost to Agawam homeowner is$32.92 a year. 4. Community Housing: Review of Community Housing purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Discussion opened to the public • Median income for a family of four is $67,700 which qualifies a family for CPA funds. • A housing committee was recently formed. James Cichetti, Chairperson of the Housing Committee provided a report of the newly formed committee. The first step is a housing needs assessment. • A Housing Trust will eventually be created. CPA can assist with funding a trust so more can be done. • CPA funds also allow the community to leverage other sources of funding. 5. Open Space: Review of open space purpose and accomplishments provided via Power Point Presentation. Open Space goals and possibilities as outlined by the CPA committee are reviewed. Allowable spending is defined. Discussion opened to the public • Agricultural Preservation Restrictions(APR's) are defined and explained. APR's can be funded by CPA. • Committee supports preserving and rehabilitating the land the town currently owns with APRs and by adding walking and bike trails. • Land Trust companies are difficult to find. • Tuckahoe Turf options are discussed. Many people question what can be done there and if there is a plan. If CPA funds are used it does not restrict use because it is already owned by the town. Community gardens are also suggested for that site. • Chairperson Kozloski references the open space plan as a valuable resource. The open space plan is reviewed every five years. The survey results are used to assist CPA. (� Historical Preservation: Review of Historical Preservation purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Rehabilitation must comply with Secretary of Interior Standards. Discussion opened to the public • Goals of the committee were formed and prioritized with the help of the historical commission. • School Street Barn moving forward after a 10 year effort. Page 2 of 3 3. Recreation: Review of Recreation purpose and accomplishments provided via Power Point Presentation. Allowable spending is defined. Goals and possibilities as outlined by the CPA committee are reviewed. Discussion opened to the public • It is a primary goal of the committee to rehabilitate existing recreational assets and also provide handicap accessibility. • Security of Parks brought up. Lights and cameras are suggested. • Dog Park is currently under constructions. This project was originally brought to the CPA in May 2010. • School Street Park needs shade relief near he swings. • Wade Park will be improved beginning this year. • Maintenance of existing park discussed as an ongoing issue. 4. Administrative Expenses: 5% of annual estimated revenues may be used for administrative expensed. Unspent funds are returned to the fund. 5. Application Process: CPA eligibility, application process and CPA website are reviewed. 6. Motion to close public hearing at 8:30 PM by Member Bennett, second by Member Moreau. All in favor. 7. Motion to adjourn public meeting at 8:30 PM by Member Moreau. Second by Member Maggi All in favor Page 3 of 3 Town of Agawam Community Preservation Committee Minutes March 25,2015 Members Present: Henry Kozloski; Chair, Richard Bennett, Ray Moreau, Doreen Prouty, Violet Aaldwin, George Galiatsos and Corinne Wingard Members Absent: and Louis Russo, Richard Maggi Others Present: Jennifer Bonfiglio; CPA Administrator,Jim Cichetti; Agawam Housing Committee Chair, Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve corrected minutes of January 28, 2015 by Member Moreau. Second by Member Bennett. All in favor. Members Baldwin and Galiatsos abstain. 2. Close Account; Agawam Housing Authority: Member Russo motions to close Agawam Housing Authority Account in the amount of$4,566.10. Second by Member Moreau. All in favor. 3. Administrative fund request: Member Wingard explains the newly formed Housing Committee has held two meetings and has voted unanimously to request the use of CPA Administrative funds for the preparation of a RFP for a Housing Needs Study with bidding assistance, preparation of CPA application and the completion of a PATH grant application. A letter to the CPA committee is presented. The housing committee feels that they compliment CPA since CPA is also charged with studying the needs of housing. The housing committee is made up of al volunteers and is not funded by the Town. Chairman Kozloski asks if the housing committee took a vote on the amount of money that would be requested. Member Wingard states the committee voted at their first meeting to apply for CPA funds but did not know how much would be needed. Chairman Kozloski asks where the money will come from and feels that amount requested is not enough. Member Baldwin states the support of housing has always been a goal of the CPA committee and everyone on the housing committee has agreed to move quickly to get the study done so they can meet the objectives of the committee. Member Bennett states there is no formal application process to approve administrative fund requests. Jennifer Bonfiglio states the former Director of Planning,Deb Dachas requested the use of administrative funds in the past via a letter for the preparation of Mass Historical and National Register applications by PVPC. Member Wingard states it is clear what the the intent of the housing committee is. The committee voted to request the CPA funds in an amount to be determined after more research was done on the complexity. Member Bennett motions to approve $3,000 in administrative funds. Seconded by Member Moreau, Discussion: Chair Kozloski is worried the perception will be that the CPA committee is paying the CPA Administrator more via a stipend. Jennifer Bonfiglio explains that the CPA Coalition, Personnel Director and City Solicitor were consulted. It has been agreed that the CPA can pay for her to perform duties not within her job description. The proposed work will not interfere with her regular work schedule and is above and beyond her regular work schedule. Page 1 of 2 They also agreed it would be paid in biweekly installments beginning with payments ending prior to the end of the fiscal year. Chairman Kozloski requested the housing committee vote on the amount requested at their next meeting. He is concerned with their procedures. Jim Cichetti,Housing Committee Chairman explains the committee just wants to move the project forward. Research was done to support what it will cost to complete the applications, Jennifer has agreed to the amount. If we determine at a later date it is not sufficient and the project becomes more involved,the committee will come back with another request. Chair Kozloski Calls for a vote: Yes: Members Wingard,Baldwin,Moreau,Prouty, Galiatsos,Bennett No- Chairman Kozloski 4. Open Classroom Discussion: Jennifer Bonfiglio explains the project is on hold sue to the track facility design. Plans are being finalizes and then the project will move forward. 5. Annual Public Hearing: Jennifer Bonfiglio provides a draft of the power point presentation. Member Galiatsos suggest providing attendees a printed copy. Member Bennett would like to see a list of projects funded in chronological order. Committee agreed there will be a focus on housing and the housing committee will attend and be included in presentation. 6. Correspondences: Letter from Vi Baldwin, Beautification Committee withdrawing funding request for plantings at town hall. 7. Motion to adjourn at 7:44 PM by Member Bennett, Second by Member Prouty. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes January 28,2015 2 U 15 Members Present: Henry Kozloski; Chair, Richard Bennett, Ray Moreau, Richard Maggi, Doreen Prouty, Louis Russo, and Corinne Wingard Members Absent: George GaIiatsos and Violet Baldwin Others Present: Jennifer Bonfiglio; CPA Administrator, Chris Sparks; Park&Recreation Director, Meeting called to order at 6:30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve corrected minutes of October 22, 2014 by Member Moreau. Second by Member Bennett. All in favor. Member Wingard abstains. 2. Application for funding: Perry Lane Tennis Courts -$18,296: Chairperson Kozloski opens this hearing. Mem ber Russo motions to accept the application. Second by Member Moreau. All in favor. Jennifer Bonfiglio provides an explanation and copy of the Solicitor's opinion. Chris Sparks provides a background. The Perry Lane tennis courts have extensive cracks and are in need of rehabilitation. A 20' x 25' area needs to be cut out,repaved, coated, leveled and painted. Rehabilitation of the tennis courts would prevent further deterioration. Mr. Sparks is hoping to prevent having to replace the courts which would cost over$200,000. Member Moreau asks how often the tennis courts are used. Mr. Sparks states that the courts are used for tennis lessons and also used by a women's league May through September. The general public also has access to the court for use. Mr. Sparks also states the high school can and has used the tennis courts for overflow. Dave Stratton, Agawam High School Athletic Director has also provided a letter of support. He is suggesting the athletic department can use the tennis courts for high school sports during construction of the new high school athletic facility. Christopher sparks also provides other letters of support in his application. He states this project will extend the life of the courts 15 years. Mr. Sparks obtains three quotes and has included them in the application. Quotes are from companies that specialize in rehabbing tennis courts. Member Wingard states that the three estimates have different approaches. She asked if the low bidder has a good reputation.Mr. Sparks states that the town has worked with them on other projects and they did the original work on the tennis courts. Member Bennett asks if this was maintained and sealed would the rehabilitation be needed.Chris sparks feels the low area would not have survived even with the sealing, cracks will occur. Mr. Sparks states this type of work needs to be done approximately every 10 years to prevent deterioration. Member Bennett hopes it will be properly maintained going forward.Chris sparks will handle this similar to the way he is preserving the quality of the Skate Park. Chairperson Kozloski feels the project is maintenance and ask the committee if they feel it is rehabilitation or maintenance. Chairperson Kozloski asks what the Park and Recreation budget is. Mr. Sparks states it is approximately$170,000 and is mostly for staff. Member Russo asks if this project was brought to the Mayor. Mr.Sparks state it was and the Mayor suggested applying for CPA funds. Member Moreau doesn't think it is a problem. He states the CPA committee recommended funding for the roof at Shea field and that was determined not to be maintenance, therefore the should also qualify for CPA funding. Member Russo also feels that this is a rehabilitation project, not maintenance. Page 1 of 2 Member Moreau motions to approve the project as rehabilitation, not maintenance. Second by Member Russo. All members are in favor. Member Moreau motions to approve $18,296 in funding for the tennis courts. Member Russo seconds. All in favor 3. Administrative fund request: Chairperson Kozloski recommended that Sparks,Director of Parks and Recreation request funding for a plaque at School St., Park rather than spend leftover funds from the School Street Park budget. He states he would rather see left over funds used for plantings. Committee agrees to approve the final design of plaque. Member Wingard suggests naming agencies and departments rather than individual needs. Member Moreau and Member Bennett agree.Member Russo believes the names should be included. Chairman Kozloski also agrees. He states everyone has a part and CPA is full of volunteers. Motion to approve the use of administrative funds by Member Russo. Second by Member Wingard, all in favor 4. Summary of Procurement Laws and MCPPO Training: Jennifer Bonfiglio provides an update on the MCPPO procurement classes that she has attended on behalf of CPA. She also provides an update on all current procurement laws and how they apply to CPA expenditures. 5. CPA Application Revision: Jennifer Bonfiglio suggests amending the CPA application guidelines to ensure the bid requirements match the procurement laws. Member Prouty motions to amend the CPA application as recommended. Second by member Moreau. All in favor. 6. CPA Fund Balance; Budgeted Reserve: Jennifer Bonfiglio provides an updated report on current CPA fund balances. 7, Correspondences: Letter from Soldier On requesting information concerning their Eligiblty Determination. Committee agrees on a response. Jennifer will draft a letter in response and invite an application. 8. Motion to adjourn at 7:40 PM by Member Bennett. Second by Member Prouty. All in favor. Page 2 of 2 Town of Agawam Community Preservation Committee Minutes 291 ��:°.' : 2: 2 June 25, 2014 � Members Present: Henry Kozloski; Chair, Louis Russo, Richard Bennett, Vi Baldwin, Ray Moreau, Doreen Prouty, and Richard Maggi Others Present: Jennifer Bonfiglio; CPA Administrator,Deborah Dachos; Director of Planning and Community Development Meeting called to order at 6.30 PM by Chairman Kozloski. 1. Approval of Minutes: Motion to approve corrected minutes of May 28, 2014 by Member Baldwin. Second by Member Moreau. All in favor. 2. School Street Barn Update: Deborah Dachas; Director of Planning and Community Development indicates that cost estimates have been updated by Bill Crosskey. Phase 1 cost has increased by$35,000 and includes a chair lift. The final phase cost has decreased by $3. A revised application will be submitted to the CPA committee for the full amount. Member Bennett asks for an explanation of the phases. Phase 1 will not include ramps and floors. He also asks if enough work is included in Phase 1 to be able to open the barn to the public. Ms. Dachos answers yes. Member Bennett also confirms that the contract with Crosskey will need an amendment to extend it. Member Bennett also questioned the structural integrity. Ms. Dachos states the building inspector will go out with her to inspect it. Member Moreau asks if sprinklers are needed to open the barn to the public. Ms.Dachos states that emergency lighting and alarms are all that is needed. Chairman Kozloski asks if CPA can co-sponsor the application for CPA funding. He feels it will benefit the application. Member Bennett thinks it is a good idea to keep the project moving forward. Ms. Dachos has no objections. The remaining members of the committee have mixed emotions and will decide after the application is submitted. 3. Application for funding: Agawam Housing Authority-Preservation of Danahy Schoolhouse- $37,850: Jennifer Bonfiglio provides a background. The eligibility determination and application were both submitted to the committee. Member Moreau motions to table the application until a response is received from the solicitor. All in favor. 4. Application for funding: Agawam Housing Authority- Community Room Accessibility at Country View- $9,150: Jennifer Bonfiglio provides a background. The eligibility determination and application were both submitted to the committee. Member Moreau motions to table the application until a response is received from the solicitor. All in favor 5. Application for funding: Town of Agawam—Veterans Green & Phelps School Irrigation-$4,600: Vi Baldwin states that after comments heard at the public hearing held by CPA and also seeing new benches installed at the Veterans Green, she thought it was a prudent idea to also install irrigation. She states that the Veterans green is in the center of town, is a well-used piece of land and is a memorialized area. There is also a lot of pedestrian traffic Member Baldwin spoke with Mr. Cascio at Cascio Landscaping who did the previous irrigation project funded by CPA at Memorial Field. She is proposing the installation of irrigation at the green and also plans to include the tree belt which has new plantings that town will be responsible for maintaining. Chairman Kozloski also suggested adding a spigot for water the DPW can use. Motion by Member Page 1 of 2 Moreau to approve funding contingent on a positive recommendation from the Solicitor. Second by Member Russo. All in favor. 6. Application for funding: Town of Agawam—Ann Sullivan Memorial Park Irrigation-$3,800: Vi Baldwin states that after comments heard at the public hearing held by CPA and also the addition of new benches at the Anne Sullivan Memorial she thought it was a prudent idea to also install irrigation. She states that the Historical Association previously added plantings and the Ann Sullivan Statue. The brushes and shrubs have reached their maturity and are obstructing the view of the statue. DPW has agreed to remove the old plantings, grade the area and seed. New benches and trash receptacle will be installed through CPA funding and the gazebo is being painted by volunteers from St. David's church. Member Baldwin states she met with individuals who sponsored the original project and asked for permission to move the plaque. The beautification committee feels with all the shrubs gone and new grass it is a good time to add irrigation and new plantings. Lighting was in place but was covered by the old bushes. Lighting will be replaced by the Ann Sullivan memorial fund. Motion by Member Russo to approve funding contingent on a positive recommendation from the Solicitor. Second by Member Maggi. All in favor. 7. Application for funding: Town of Agawam—Plantings at Town Hall-$9,550: Vi Baldwin stated that in 2012 he Beautification Committee planted 61 arborvitaes on the northern side of the town hall at a cost of$8,000. She has obtained 3 quotes to install 70(6 %-7')arborvitaes and black mulch to the southern side of the town hall to complete the project. The beautification committee will ensure the plans are watered. Decaro Bros. came in with the lowest quote at$9,550. All the shrubs will also be fertilized and weed preventer will be applied. Motion to approve funding by Member Moreau. Second by Member Russo. All in favor. 8. Motion to adjourn at 8:15 PM by Member Bennett. Second by Member Russo. All in favor. Page 2 of 2 zoo zi GS �� L rru i.5 c1 V iTh T— 14 PUCAQ� I'll UtOivdt t _j�S(_ Y IL ,S i AD11- Ul co Town of Agawam Community Preservation Committee c Committee Minutes-DRAFT Sotember 36 ,SOUS Present: Henry Kozloski;Chair, ,Grace Tilden,J.D. Davison,Louis Russo, Maggi and Tom Tierney, Vi Baldwin,Dottie Drewnowski ,Jennifer Bwd Councilor Don Rheault, Councilor Bob Rossi Owen Broadhurst, , ` Meeting called to order at 6:30 by Chairman Kozloski 1. Minutes of August 29,2005 were accepted. Motion to accept by Louis Russo, second by Tom Tierney. Vote: unanimous 2. Corey Street Application for funding to purchase land(open space)received from Councilor Rossi and Councilor Rheault. Committee Discussion: Councilor Rossi provided background on property. • Henry discussed a memo he received from the Park&Recreation department with a negative recommendation to purchase the property. Copy of memo provided to those in attendance. • Richard Maggiistates the application submitted from the town council to purchase the land is incomplete. • Richard also questions if we are within limits of open space acquisition_ • Tom Tierney states his concern for purchasing the property if no hazardous material assessment done. Councilor Rossi stated the council is applying for funds to purchase open space only, and the contamination of the land in not the concern of the CPA committee. Councilor Rossi also stated that the responsibility of the CPA is only to approve or deny the funds to acquire the land. • Owen Broadhurst questioned who is responsible for the cleanup if the committee approves the funds to purchase the land. Henry advised the town would be responsible. • Tom questioned if the CPA has enough funds to purchase the land. Henry answered we have approx. $495,000 remaining with an additional $350,000 expected from the state in October. • Henry advised if the town pays for the purchase,the mayor has veto power. If CPA funds are used,the mayor cannot veto the purchase. • If the town is approved to purchase the land,the purchase and sales agreement cannot be signed until the money is appropriated. Decision will be needed tonight to meet�the October 6t' deadline,which is the 6 month anniversary of the properfbeing identified as 61-b. Discussion opened to public: • Anthony Bonavita provides his background and involvement. He is party to currenj purchase and sales agreement. His attorney suggests that the prope foes not legally fall under chapter 61-b. Minutes Community Preservation-June 27,2005 • Mr. Bonavita also questioned why the current application states the community support is strong Henry advised that it not taken into consideration unless there is support present. . • Mike.Martino,an abutter of the property states his resistance to the conk iniums proposed by Mr. Bonay4 He supports the town = 4 purchase. He also suggested there are vther.state funded grants available to purchase the land. He has researched. • Councilor Don Rheault suggested that questions on the CAA application are not relevant to the purchase/acquisition of open space. • Chapter 61-b cannot be executed until the funding is available. • Councilor Rossi stated the property is listed in the town registry of open space. it is also in the current 5 year action plan that the town , should purchase within 5 years. 83%of those surveyed want open space. The council has voted to purchase the property. • Current 61 b application for 2006 is date stamped by the assessor in 2004- Louis questions if 61-b is legal and is concerned that this tnny go to litigation. • Anthony Bonavita reminded the committee that the planning board also issued a negative recommendation to purchase the property. • Richard Maggi motions to table the discussion and the application be returned to be completed vNith a deadline of October 3rd. Louis Russo seconds. Vi is concerned the application is not formatted correctly. Vote 3 in favor, 6 against. Motion denied. • Richard Maggi requested a breakdown of the allocation of CPA funds. • Motion to approve application by Louis Russo. Second by JD Davison. Discussion: JD is against approving without knowTa"Jtl f funds are available. Tom is against spending money without ey�. information needed. Motion to amend motion by Louis Russo fo approve the application contingent on whether money is available. Second by Tom Tierney. Vote: 6 in favor 3 against. • Motion to approve application contingent on whether funds are available by Louis Russo. Second by Tom Tierney. Vote: 6 in favor, 3 against. Application approved. • 3. CPA Plan review began. To be continued at next meeting. 4. Tom motions to adjourn meeting at 8.50 PM. Grace seconds. Vote: Unanimous. Minutes Community Preservation-June 27,2005 October 20, 2003 The Agawam Community Preservation Committee will hold a meeting as followed: Date: Tuesday October 28, 2003 Time: 7:00 PM w Location: Agawam Public Library 's 750 Cooper Street Agawam, MA 01001 AGENDA a 1. APPROVAL OF MINUTES —September 30, 2003 2. Agawam Community Preservation Application update 3. Historical Report on George Washington plaque an date for dedication 4. Report on meeting with Agawam School Superintendent 5. Other items that may come before the committee August 15, 2003 The Agawam Community Preservation Committee will hold a meeting as followed: Date: Tuesday August 26, 2003 Time: 7:00 PM Location: Agawam Public Library 750 Cooper Street Agawam, MA 01001 AGENDA 1. APPROVAL OF MINUTES -- July 22, 2003 2. Agawam Community Preservation Application 3. Historical Report 4. Other items that may come before the committee cc: Committee Members Council Members Mayor , City elicitor Bulletin Board File c., c C !V 954 MAIN STREET COMMITTEE To: All residents and interested parties From: Louis J. Russo, Chairperson 954 Main Street Committee Date: May 15, 2003 There will be a meeting of the 954 Main Street Committee on Wednesday May 21, 2003 at 7:00 P.M. in the Senior Center. The agenda will include final discussion and vote on the determination of the former Dalton Funeral Home building. Than u, Lo J. Russo, Chairperson May 28, 2003 The Agawam Community Preservation Committee will hold a meeting as followed: Date: Tuesday June 3, 2003 Time: 7:00 PM Location: Agawam Public Library 750 Cooper Street .Agawam, MA 01001 AGENDA 1. APPROVAL OF MINUTES — April 29, 2003 2. Report and discussion of projects. a ro w m ,. March 18, 2003 The Agawam Community Preservation Committee will hold a meeting as followed: Date: Tuesday March 25, 2003 Time: 7:00 PM Location: Agawam Public Library 750 Cooper Street Agawam, MA 01001 AGENDA 1. APPROVAL OF MINUTES - February 25, 2003 2. Discussion with Agawam Recreation Department 3. Discussion with Historical Committee 4. Preservation Tax Collection Report 5. Discussion of the Existing Open Space and Recreation Lands Inventory 2001 Map 6. Discussion of the 2001 Open Space and Recreation Plan Five Year Action Plan cc: Members with attached City Council Members Mayor a City Solicitor Bulletin Board File .w. T'YI Community Preservation Committee minutes, 1/14/03 A' AWAM, HA. 2003 ,BAN 22 A C� 18 Meeting was called to order by Dottie Drewnowski- with Dottie Drewnowski, David Cecchi, Louis Russo, 1 om Tierney, Donna Berthiaume, Henry Kozloski, JD Dawson and Owen Broadhurst in attendance- at 7:10 PM. Mr. Tierney requested discussion over the chairmanship of the committee, to which there was general consent. Mr, Tierney had urged Mr. Cecchi to reconsider his declination of the chairmanship. Mr. Cecchi declined, noting other pressing obligations. Mr. Russo noted that he would serve, but would prefer to have Mr. Cecchi serve. Mr. Kosloski noted that he would also serve. Ms. Drewnowski opened the floor to nominations. Mr. Tierney nominated Mr. Kozloski for Chairman with a second from Mr. iroadhurst. Mr. Russo moved to close nominations, with a second from several. The vote for Mr. Kozloski was unanimous. Mr. Tierney nominated Mr. Russo for Vice-Chairman with a second from Mr. Cecchi. Mr. Russo moved to close nominations with a second from Mr. Dawson. The vote for Mr. Russo was unanimous. Mr. Kozloski nominated Mr. Broadhurst for Secretary with a second from Messrs. Russo and Tierney. Mr. Russo moved to close nominations with a second ftom Mr. Broadhurst. The vote for Mr. Broadhurst was unanimous. Mr. Kozloski opened the floor to discussion of other concerns: Mr. Tierney suggested we schedule a calendar for meetings, and noted that we have informational needs to see to that include a guidebook on affordable housing strategies entitled"Taking the Initiative"that is presently kept on file in the City Council office. This guidebook cannot he removed ftom that office,. and Ms. Drewnowski suggested we � purchase our very own copy. Mr_ Russo concurred, but asked where such a copy might be kept. Mr. Kozloski noted that we will actually be needing several guides, and should consider looking into what we need and creating a list of items of high priority. Mr. Kozloski noted potential sources of information in the departments that several members serve as representatives of Ms. Drewnowski noted that the Housing Authority has yet to discuss Community Preservation Act plans. Mr. Russo noted that Planning Director Deborah Dachos should have several items of interest that can be supplied at our request. Mr. Kozloski hopes to determine what we can acquire without charge, and what items would require some form of payment. Mr, Dawson suggested that a group of people could acquire this information, and Mr. Tierny noted that he has access to several informational resources and would share what he discovers with the committee. Mr. Kozloski suggested we should study the open space plan as well. W. Cecchi noted that the Community Preservation Coalition shall host an upcoming 3I1/03 conference in Bedford for Community Preservation Committees, and distributed a related flier to members. Mr. Tierney suggested we should learn more regarding organizations involved in this coalition, and their representation in Agawam, Mr. Russo wondered how regularly we should be meeting. Mr. Kozloski suggested that frequent meetings were not needed until we have acquired funding and information. Mr. Dawson suggested monthly meetings, and Mr. Tierney suggested the date of Tuesday, 2/25/0) for the next meeting. A motion to meet on that date was made by Mr. Tierney, seconded by several, and approved unanimously. Mr. Tierney had inquired about the terms of members, as this body was not officially recognized as such until well after we'had been electedi approved by the City Council. Mr. Russo suggested that terms should, in all fairness, be extended by some period. Mr. Kozloski will make inquiries to clarify the matter. Mr. Kozloski polled members regarding interest in attending the Community Preservation Coalition conference, and all expressed interest. Mr. Cecchi or Mr, Kozloski will arrange our reservations with Chris Saccardi from the Coalition. Mr. Ceechis raised concerns about the house acquired recently by the Town located on Property that is intended for the Senior Center's expansion. The Town has a demolition permit,but the Historical Commission would like to preserve the house. He noted that we will need a representative on the re-use committee. Mr. Russo volunteered to serve as our representative, and the committee consented. Ms. Drewnowski noted that the Housing Authority would meet on 1/21, and that the Senior Center fundraising committee would meet on 1/l 5. Mr. Cecchi noted that we may have a resource in the Winding River Land Conservancy, which works with towns to buy land and open space, and could provide assistance with projects. Mr. Kozloski moved to adjourn, seconded by Mr. Tierney. By unanimous vote, the meeting was adjourned at 7:54. Respectfully submitted, Gwen R. Broadhurst ti C w C D C7D Dec 10 02 09: 10p p. 1 Thomas Tiemsy 115 Valley Brook Road Feeding Ifills,MA 01030 Agawam Phons:4137W1239 PreservationCommunity Fax.413-7893M2 Fax To:Town Clerk From Thom Tierney Faic 7WS927 Date: December 10,2002 Phone: 789-1239 Pages: 3 Re: Minutes CC+ ❑Urgent HOC For Review ❑ Please Comment ❑ Please Reply ❑ Please Recycle •Comments; Attached are the minutes forthe Community Preservation Act Committee's meeting of December 9,2002 N t.,;� Dec 10 02 09: 11p p_ 2 '02 I o Town of Agawam Community Preservation Act Committee Committee Minutes Monday, December" 09, 2002 Present: Owen Broadhurst,David Cecchi, Dottie Drewnowski, Louis Russo, Tom Tierney, Gina Letellier, and Laurel. A. Placek 1. The organizational meeting of the Community Preservation Act Committee was called to order at 7:07 P.M. by Town Council President Gina M. Letellier, 2. Ms Letellier opened nominations for Chairman David Cecchi was nominated by Dottie Drewnowski and seconded by Louis Russo. Nominations closed. The Committee Voted 5-0 for David Cecchi as chairman. 3. Nominations were opened for Vice-chairman. Louis Russo was nominated by Tom Tierney and seconded by Dottie Drewnowski. The committee Voted 5-0 for Louis Russo as vice chair. 4. Nominations were opened for clerk. Dottie Drewnowski nominated Tom Tierney, seconded by Owen Broadhurst. The committee voted 4- 0-lfor Tom Tierney as Clerk (Tiemey abstained) 5. Laurel A. Placek addressed the committee about a request for transfer of funds from the town's Reserve Account to pay for new software and mailings of tax bills for the purpose of collecting the CPA surtax that would be requested at the next Town Council Meeting. David Cecchi and Louis Russo will attend the next Town Council meeting to speak in favor of such a transfer. 6. A letter from Mayor Cohen was distributed. 7. Laurel Placek discussed a document she had printed from the state on the CPA. A request was made to copy the document for each member of the committee. 8. A discussion occurred on a date for a future meeting. No decision was reached. 9. Meeting adjourned 7:40 P.M. Recorder: Thomas Tierney Minutes Community Preservation Ctrn_ December t 2, 2002 Page 1 of 3 Dec 10 02 09: 11p p. 3 DEC-M-2002 12:12 TOWN OF AMWRrl 7W 9927 F.01/a 41W Town of Agawam'. 36,Mai t Street A9R*,am,?Viassachn9etts 01W1-1837 Tel.413-78"400 F=413-7W9927 Richard k Cohen Mayor Deomiber 9,2002 Council President Giese Lacllicr Agawam City Council 36 Main Street Agawam MA 01001 RE: mm Dear Comeil Prmident LcteMcr: Upon review of the"Community'Preservatiats Act Cmrt hwe'latter dated Noyerrkgr I9,2002,I wish to address sevw^al issues pertaki+ae to the CW=Unky Preservatioa Act. It is my urder%mding that an ordinancc must be eaactcd by the Agawam Cky Council to establish the Commw.vty Preseavad m Cumrr ittee in accordance with Mass.Qpv i._rh.4413, ifaD ordinance has not Yet been enacted to establisb the Cbnxn tnity Preservation Committee,I urge the City Council to da so as Soon as possible. Altleough I am mi favor of a'Rn*Ue housing,open space,reenmatian,and historical preservation, i believe it is unfortwiste to}dace anotixr tax burden on our taxpayers during these dismal ecorkwnic tunes. Nonetheless,I have requested that the'1:reasunx take the necessary steps to implement the C'.aszmurity Preservation Act. hmplei catation w>Z1require areserve ftimd trau derwhich wM be prMented to the City Co=cil for its ocxt regularly scbeduled meeting. Respectfully submincd, Richard A.Cohen Mayor TaTAL F'.01 Minutes COn nnunity Preservation Ctm. December 12, 2002 Page 2 of 3 Dec 10 02 09: 11p T p. 4 Committee members: Title fname blame email phone Mr_ David Cecchi oecco@davidcecchi.com 789-333a Mr. Thomas Tiemey Tierthomas@aol.com 789-1239 Mr. Henry Kozloski vedan attbi_com 786-6934 Ms Dottie Drewnowski Dottie886ftaol.com 7WO515 Mr. Louis Russo irussol 3 aok.com 786-9107 Mr. Owen Broadhurst 1hersites2467 hotmait.corn 786-1508 Mr. JD Dawson Daw_sonsi@mindsprin-Q.com 789-3400 Ms Donna Berthiaume linden2522@aol.com 789-3676 Minutes Community Preservation Ctm, December 12,2002 Page 3 of