SMALL BUSINESS MINUTES 5m
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AGAWAM SMALL BUSINESS ASSISTANCE CENTER
June 25,2012 -ASBAC Retreat Minutes
Held at the Agawam Municipal Golf Course
(amended July 23, 2012)
Attended by: Cindy Ayre, Mayor Cohen, Kathy Collins, Debbie Dachos, Danny Eaton,
Dee Ferrero, Gina Fusik, Dino Gravanis, Derek Jarvis, Jim Jenks, Bonnie Massoia, Milly
Parzychowski, Fred Stratton, Angela Vatter
Milly opened the retreat by appointing new Directors and voting on the new Officers for
the next term. She then turned the meeting over to Dee Ferrero as the new Chairwoman.
Dee introduced Mayor Cohen who thanked the Board Members, Derek, and the
volunteers. A picture of the group was taken.
A history of ASBAC was presented for the new Members.
The May, 2012 minutes were voted on and approved. Derek updated the group with
information regarding a donation from the WRC in the amount of$3,000.The check has
been received. .
Bonnie presented a financial review. We currently have a balance of $17, 281.25.
Current additions to the balance include: WMASS 'Electric - $5,000; United Bank -
$1,000; and WRC - 53,000. There will be no phone expense going forward. This will be
a savings of$55 per month. A budget for 2012/2013 will be proposed at a later date.
We discussed fundraising and creating a 501(c)(3) organization. Kathy will present the
annual requirements for the 501(c)(3) and the differences between a 501(c)(3) and a
501(c)(13) during the September Board Meeting. The purpose of establishing ti=
501(c)(3) is to take ASBAC to the next level over the next ten (10) years through gran
and fundraising. 'Cindy suggested we bring in' an outside,'impartial consultant to he]PUF
create and develop our Mission.
Notice of all committee meetings will be posted. There will be an Agenda, Meetinr, -_
Notice, and Minutes for all meetings going forward. co
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Debbie will email documentation for annual requirements for new Directors.
Milly went through'the'2011"Retreat Minutes: 'There:`was a discussion regarding the
effort to contact 400 — 500 ASBAC clients via a postcard/questionnaire. Angela
suggested text messaging for reminders. Freda discussed meetup.com. She will provide
information on this topic at a later date.
A.discussion regarding the Website included the need for an update. It was discussed
that we would move away from having Derek administer the Website. A
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marketing/communications meeting will be held to discuss the direction for the Website,
etc. Bids will be obtained once the committee meets to discuss needs of Board. There
was a discussion regarding identifying a Marketing intern for the Website and social
networking.
A letter will go out for unexcused absences greater than three (3) per year. The list of
dates of meetings for the upcoming year is included in the Retreat packet.
Dee presented the Vision for ASBAC for 2012—2014. We discussed taking a tour of the
Enterprise Center. We would like to ask about the costs associated with setting up an
incubator. Cindy and Dee would like to set up a committee to explore the possibilities.
There was a discussion around the Vision for the next ten (10) years.
It was suggested that ASBAC Board Members should attend grand openings. We need to
update materialsiwelcome gift we bring to the grand opening.
Derek will take on the role of getting out all press releases. It is important to adhere to a
timelinc with the use of a calendar on an annual basis. It was suggested that one Board
Member attend each workshop/event for pictures, posting pictures, introducing/thanking
speaker, handing out materials, etc. The workshops will be video taped and put on
website as a resource. The Program committee will create/develop a function form to
create the timelines necessary. ... _
Social Media will cover all areas of Marketing that Derek will not be complete.
The TEN (10) year anniversary committee should be formed as soon as possible. There
was a discussion regarding venue and including Deb Boronski from the WRC at the
committee meeting. A TEN (10) year committee meeting will be held within the next
two (2)weeks.
The Committees engaged in breakout sessions. The discussion-involved discussion for
the vision/objective for the committee; assignment of time frames for accomplishing
objectives; identifying subsidiary people for committee.
Committee assignments for FY 2013 are as follows:
Administration: _ Debbie(chair)
Marketing: Freda(chair),Milly, Gina,Kathy,Cindy
Programs: Cindy(chair), Dino, Dee, Kathy
Fundraising: Dino (chair),Angela, Bonnie, Danny, Cindy, Kathy
Nominating: Milly(chair), Gina, Cindy, Kathy
The Retreat adjourned at.1:30.pm.
Agawam Small Business Assistance Center Board Directors Meeting - Minutes from
May 21,2012
Held at ASBAC offices at Agawam Town Hall
36 Main Street,Agawam
Attendance: Derek Jarvis, Milly Parzychowski, Dino Gravanis, Dee Emery-Ferrero,
Kathy Collins, Cindy Ayre, Deb Dachas, Mayor Cohen
Meeting was called to order at 8.38 am
Cindy is working on the minutes for the April meeting and will have them ready for the
Retreat. A motion was made by Deb and seconded by Dee to table the minutes of April
23, 2012.
VOTE 7 - 0
Sub-Committee reports:
Administrations: Deb
Deb reported that an article about the volunteers had been printed in the Agawam
Advertiser and the Reminder. Since then, Cynthia and Bill had resigned. Cynthia had
gotten a new job and Bill's wife is sick. A notice for new volunteers will be provided to
the Senior Center. A notice will also be placed on Channel 15.
Nominating Committee: Cindy
Based upon the new members meeting held at the Senior Center,April 26 h Danny Eaton
of the Majestic Theater has agreed to serve on the Board. A motion was made by Cindy
and seconded by Dee to appoint Danny Eaton to the ASBAC Board of Directors.
Ma
VOTE 7-0 C_
A number of other individuals have been approached who are not interested in serving. 5
was agreed that the Board would have to work on increasing membership. —
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Finance: Derek :X
Balance $9,761
The grant request sent to TD Bank has not received a response. A grant application waa w
sent to WMECO for$3,000. Dee will ask the Chamber Board of Director whether they rn
are interested in supporting the ASBAC this year.
Fundraising and Grants: Dino
The annual golf tournament scheduled for May 22, 2012 was canceled due to lack of
participants. The Board thanked Dino for all of his hard work. It was discussed that the
ASBAC should stick with a nine hole tournament. The golf tournament will be discussed
at the Retreat. Derek reported that the few checks received had been refunded with the
exception of OMG's $100 check which they told him to keep as a donation to the
ASBAC.
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Programs: Cindy
No workshops have been scheduled. The new workshop calendar will start in September.
Dino reported that Jimmy Donovan is ready to work on some grant applications and that
he, Dino, is working on the 501C application.
The 10 year anniversary celebration was discussed. Dee said that she will have someone
she knows work on the flyer. During previous committee meetings, it was suggested that
ASBAC partner with the WRC to make the anniversary celebration one of the Chamber's
Wicked Wednesdays. The October 9th date was tentatively discussed. Casa DiLisa was
suggested as a location. Either of the Kittredges (father or son)were suggested as guest
speakers. Dee suggested contacting ASBAC clients. A sub-committee meeting will be
scheduled.
Membership: Kathy
The membership committee did not meet.
WRC Update: Dee
The Chamber annual breakfast will be held on June 7t'from 7 to 9 AM at Chez Josef.
The next Wicked Wed. will be held on June 60' from 5 to 7 PM at the Hampden Inn in
West Springfield.
Annual Retreat
The annual retreat will be held on June 25`' from 8:30 AM to 1:30 PM at the Agawam
Municipal Golf Course.
Adjourn
A motion was made by Deb and seconded by the Mayor to adjourn the meeting at 9:15
AM.
Agawam Small Business Assistance Center
Minutes of the meeting held August 22, 2011
At ASBAC Office, Agawam Town Hall, 36 Main Street, Agawam
Attendance: Derek Jarvis, MikeMargiotta, Gina Fusick, Susan Kelly, Milly P. Mayor
Cohen, Dino G, Kathy Collins, Josephine Tessier,
Absent: Dee Ferrero, Chet W, Bonnie Massoia, Alfonso S., Cindy Ayre, Deb Dachos, Joe
Laplante
Meeting was called to order at 8:39 am
A motion was made by Mayor Cohen and 2❑d by Gina F to approve minutes from the July
meeting. Approved.
A motion was made by Mayor Cohen and 2nd by Dino to approve retreat minutes. 1
abstained. Motion was approved.
Sub-Committee reports:
Nominating Committee: Gina
No meeting was held over the summer. There is one pending nomination: Jason Freeman.
Finance Committee: Derek
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Nothing has changed
Programs Committee: Susan bn
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No meeting held 3
Marketing Committee: o
CA
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No one from the committee was in attendance to give an update fi
Membership Committee: Gina
No meeting was held
Waiting for intern to begin
Fundraising Committee:
Golf. Dino
A tournament is scheduled for Sept 2& at Oak Ridge.Golf course. An 18 hole event,
Noon start. Raffle prizes needed.
Fashion Show: All set for October. Need Raffle prizes
Old Business:
A motion was made by Mayor Cohen, 2"d by Gina to table the camera discussion to next
meeting, Approved.
Meeting adjourned 9:25 am
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ASBAC
Minutes of the meeting held July 25, 2011
Meeting was called to order at 8:34 am
Attendance: , Cindy Ayre, Milly P. , Susan Kelly, Dee Ferraro, Kathy Collins, Derek Jarvis,Joe LaPlante,
Josephine Tessier, Chet W,Gina F.
Absent: Mike Margiotta, Bonnie Massoia, Alfonso S, Mayor Cohen, Dino G., Deb Dachos
A Motion was made by Cindy A.to approve the minutes from the May 23rd meeting. 2n_d by Chet W.
Approved.
Sub-committee reports:
Nominating committee: Gina
Jason Freeman is still pending to be on the board. Gina is going to contact Mike to see if he still has
interest in being on the board.
Finance/Grants: Derek
We have a balance above$13,372.01. Chet made a motion to spend$75.00 for a tee sign forthe WRC
Golf Tournament. The motion was seconded by Cindy and it was approved..
Programs: Cindy
The committee had not met and had nothing to report.
Administration: Derek
D
A meeting with Score is in progress. Derek reported that 500 pens will be ordered after we get out new >
phone number. We got 3 bids. We are also looking into a printed table skirt to be used for table
events. He posted requests for volunteers on channel 15. Joe Laplante has initiated contact witNV >n
Westfield College for another intern. And a formal statement was issues stating that supporting the Sr"
tornado victims does not fit with the mission as an organization. 3 3"
Marketing: Dee
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Dee will be following up to see if we are dose to establishing an ASBAC facebook page.
Membership: Gina
Kathy Collins will work on a newsletter which will be issued quarterly. Gina took on Affinity programs
and is requesting assistance from the intern to work on a resource guide. The committee is also working
on a Calendar events tool. And they will create a pamphlet to go into the welcome kit. The committee
also discussed potential member benefits.
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Old Business:
Fashion Show: Dee
The fashion show is shaping up and they need raffle prizes. They are going to advertise for vender
tables.
The request for a camera was tabled until next meeting.
Meeting adjourned at 9:37
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ASBAC
Minutes of the meeting held May 23, 2011
Meeting was called to order at 8:35 am
Attendance: ,Cindy Ayre,Milly P., Susan Kelly, Dee Ferraro, Kathy Collins, Derek Jarvis,Deb Dachos,
Dino Gravanis, Mayor Cohen,Josephine Tessier,Joe LaPlante
Absent: Mike Margiotta, Gina Fusick, Chet W,Bonnie Massoia, Alfonso S,
A Motion was made by Cindy A.to approve the minutes from the April meets by Mayor Cohen.
Approved.
Sub-committee reports:
Nominating committee: Cindy
Gina is emailing Jason Freeman to be on the board. Dino suggested Sue Devillier from Easthampton
Savings Bank be approached. Derek met with Louise from Easthampton Savings Bank. Deb Dachas
suggested Joanne Locke from Main Street Deli.
Finance/Grants: Derek
We have a balance above$15,291. We have received grants from the following: Easthampton Savings
Bank$1,000, Freedom Credit Union$250.00,WMASS Electric$5,000, United Bank$1,000,WRC$3,000,
Hampden Bank$2,500 Still no response from Six Flags.
Programs: Cindy
The first scheduled program for the fall will be Nov 2011. The quick books turnout was 24 lead by Amy
Grabowski
Administration: Deb D
Membership Committee prompted Deb and Derek to develop a survey and build an accurate
"membership List". Close to 400 surveys were sent out April 190. Majority were returned and there
were very few responses . There needs to develop better connection with new clients looking for
business advice.
Marketing: Dee
More press released about our programs and grants received need to be done.
Membership: Mike M
No meeting was held. .'`99 :6 WV 9Z inr tt
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Old Business:
Golf: Dino
St Ann's is reserved Wed Sept 14 for 9 holes. He is investigating the move to a 18 hole event. A motion
was made by Dee to make this an 18 hole event in Sept. It was 2"d by Deb D and it was approved.
Fashion Show: Dee
The Fashion show was moved to October 19 on a Wed. Dress Barn is lined up as a supporter. It is being
held at the Senior center.
New Business:
Deb D made a motion to allocate up to$500.00 to upgrade promotional materials It was 2"d by Milly
and it was approved,
Dee made a motion to purchase a table at the WRC Table Top in June. It will cost$50.00. It was 2"d by
Milly and approved.
Meeting adjourned at 9:30
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ASBAC
Minutes of the meeting held March 23, 2011
Meeting was called to order at 8:33 am
At the AQSBAC Office,Agawam Town Hall, 36 Main Street, Agawam
Attendance: Gina Fusick, Cindy Ayre, Mike Margiotta,Josephine T, Susan Kelly, Dee Ferraro, Kathy
Collins, Derek Jarvis, Deb Dachos, Al Santaniello, Dino Gravanis, Milly P and Lincoln (intern)
Absent:Chet W, Bonnie M, Mayor Cohen
A Motion was made by Deb D to approve the minutes from the January meeting. 2"d by Mike M.
Approved.
Sub-committee reports:
Nominating committee: Gina >
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Gina reached out to Jason Freeman at Six Flags. She was waiting to hear back. np
Finance/Grants: Derek rn ' y;
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We have a balance above$13,688.17. We received a$3,000 grant from WRC . Derek and Milly a �cn
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meeting with Hampden Bank on Wed Mar 30 to receive a grant. Amount unknown! First time gra In
money from Hampden Bank! w
The Fundraising/Grant committee had no update
Programs: Cindy
The quick Books program is scheduled for April 13. We held a committee meeting and it was discussed
that we would like to re-run the media program again.To review the attendance at the March series:
March 7= 26 signed up March 14=46 signed up, march 21 =38 signed up and March 28=34 signed up,
Approx 20 attended each event. The Program committee is finalizing the fall program schedule.
Administration: Deb D
Our new intern Lincoln, Derek Deb and Mike worked to develp a survey. That will be finalized soon,
before Lincoln finishes the semester. An announcement will be made at the Senior Center looking for
volunteers.And Lincoln updated and organized a database. Created a separate health services excel
spreadsheet.
Marketing: Al
Working on a Facebook page for ASBAC.
Membership: Mike M
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Unfinished business:
There was continued discussion on the pros and cons of the WS alliance:
"Valuable"
"Good, can offer additional resources"
"Not in favor due to the political overture and it could be confusing"
"OK if WS rep is non-voting"
"Great idea to have someone from WS. Likes the sharing of ideas"
"Yes, would allow us to expand"
"Yes,strong favor in the idea of alliance"
"I support the idea"
"I support the idea"
Motion was made to approve Joe Laplante as an A5BAC board member made by Cindy and 2no by Dino.
Approved. Letter will be sent to Joe.
A retreat sub committee was formed: Deb and Milly. Email thoughts about the retreat to Milly or Deb
Meeting adjourned 9:35 am
Next Meeting April 25th at 8:30 at the Town Hall
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AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of the meeting held February 28, 2011
at the ASBAC office, Agawam Town Hall,36 Main Street,Agawam, MA 01080
Meeting was called to order at 8:38 am
Attendance: Gina Fusick, Cindy Ayre, Mike Margiotta, Chet Wojcik, Susan Kelly, Dee Ferraro, Kathy
Collins, Derek Jarvis,Deb Dachos,Al Santaniello, BonnieMassoia, Dino Gravanis, Mayor Cohen, Lincoln
(intern)
Absent: Milly P,Jospehine T.
A Motion was made by Mayor Cohen to approve the minutes from the January meeting. 2"d by ChetW.
Approved. 1 abstention --
Sub-committee reports:
Nominating committee: Gina ,
at';
Mayor Cohen made a request to approach Jason Freeman at Six Flags. A request was made to cdWtacts',,,
Josephine T to address her lack of attendance at the meetings and involvement on committees. ;De has-n
missed 5 of the last 8 meetings. rn
Finance/Grants: Bonnie
We have a balance above $11,583.57. We received a$1,000 grant from Easthampton Savings Bank
and 250 from Freedom Credit Union. $54,000 has been collected since ASBAC was established. We are
still waiting for the$3,000 from the WRC Chamber We have not heard back from Hampden Bank and Six
Flags.
The Fundraising committee will meet to discuss the pros and cons of forming a trust. They will report in
this at the next meeting in March. Chet, Dino and Gina
Programs: Cindy
Jim Donavan will work with Finance to write grants as a volunteer.
A motion was made by Mayor Cohen,2nd by Chet to buy a table at the WRC table top June 15, 2011.
Approved 3 abstained
Fashion show plans are continuing.Tickets will be 15.00. A silent Auction is planned and donated items
are needed. Dress Barn and Bancroft Bridal are providing the fashions. DiGrigoli is doing hair and
makeup. Date April 20`h 2011.
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Administration: Deb D
Our new intern Lincoln,will work on improving the database and develop a client outreach program. His
time will be split with West Springfield. He will work 9-12 Mondays and Wed in Agawam
Marketing: Al
Al is going to create a Facebook page for ASBAC.
Membership: Mike M
Kathy C is going to write the newsletter that is planned to go out monthly. A letter is being written to
send to people in our database.
New Business:
Gina asked that the directors email her pros and cons of joining forces with West Springfield prior to the
next meeting.
Meeting adjourned at 9:51
Next meeting March 28, 2011 at 8:30 am
ASBAC
Minutes of the meeting held January 24, 2011
Attendance: Deb Dachos, Milly P, Chet Wojcik, Mike Margiotta, Alfonso Santaniello,
Susan Kelly, Dee Ferraro,Dino Gravanis, and Derek Jarvis n
Excused: Gina Fusick, Cindy Ayre, Mayor Cohen, Bonnie Massoia, Josephine Tessi yA
Kathy Collins ry C)
The meeting was called to order at 8:37 am 30
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A motion was made to approve the November meeting minutes by Deb D and seconA
by Chet W. Approved car
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A motion was made to approve the December meeting minutes by Deb Dachos and
seconded by Chet W. Approved
Deb Dachos introduced Joe LaPlante Director of Planning from the Town of West
Springfield. Joe has received a block grant they want to use to explore programs that
support small business development. The meeting group fielded questions from Joe
About the role of ASBAC and how it works and would it make sense to expand into West
Springfield. It was left that Deb would iron out details of working together.
Sub-committee reports:
Administration: Deb D
Nothing new to report.
Nominating committee: Susan Kelly
Nothing new to report
Finance: Derek
Received $1,000 from United Bank. We are still waiting for the fiuids from the WRC.
We settled the bill from Saint Ann's golf tournament. It was $272.00. This nets
$1,600.00 profit from the golf tournament.
The balance in our account is$10,880,39.
Programs: Susan and Derek
We needed to cancel the January program due to illness. We had 22 signed up. Program
committee has not met to reschedule.
Marketing: Welcome back Alfonso!
Membership: Mike M
The committee was having its first meeting Jan 28`h at 8:30 at Giovarn i's.
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h
Meeting adjourned at 9:33 am
Additional request: Models are needed for the April Fashion show 13-21 year old
females.
Agawam small Business
,assistance center
36 MAIM STREET • AGAWAM • MA 01001 • Telephone 413-786-0172
email: info@asbac.net • Visit us on the web at www.asbac.net
January 7,2010
UPCOMING ASBAC EVENTS
The Agawam Small Business Assistance Center Board of Directors PLEASE MAKE NOTE IN YOUR
meeting is scheduled for: CALENDARS
Monday, January 25, 2010 February 16,2010
At 8:30am QuickBooks Workshop
The Solarium(The Garden Room) (Cindy Ayre)
Agawam Senior Center
954 Main Street February 22,2010
Agawam,MA 01001 Board Meeting 8:30am
Senior Center Garden Room
March 10,2010
Human Resources—Lab4-VIS;
AGENDA Workshop
(Susan Kelly/Milly Parzychowski
-ter
Meeting called to order March 22,2010
Board Meeting 8:30am
Welcome and introduce new Board members Senior Center Garden F�o_6 m t
April 14,2010
Approval of minutes of last meeting 'Developing Your Company"
(Alfonso) C9
Report from Sub-committees:
April 26,2010
Board Meeting 8:30am
Marketing Senior Center Garden Room
Fundraising
Programs May 12,2010
Finance SBA Loans
(Gina Fusick)
Administration
May 24,2010
Review of December(Business Plan)Workshop Board Meeting 8:30am
Senior Center Garden Room
Approval of Bylaw changes June 2010
(awaiting details)
Unfinished business Annual Golf Tournament
June 28,2010
New Business Board Meeting 8:30am
Senior Center Garden Room
Adjourn
July 26,2010
Board Meeting 8:30am
Senior Center Garden Room
Your attendance is important? Please rsvp to Gina Fusick at 750-1120 or
gfusick cvbankatunited.com
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ASBAC
Minutes of the meeting held December 20,2010 at the Agawam Town Hall (ASBAC Offices)
Meeting was called to order at 8:36 am
Attendance: Gina Fusick, Milly Parzychowski,Cindy Ayre, Mike Margiotta,Chet Wojcik, Susan Kelly, Dee
Ferraro, Kathy Collins, Derek Jarvis
Excused: Deb Dachos,Al Santaniello, Bonnie Massoia, Dino Gravanis
Minutes from the November meeting were not finalized and a vote is still needed to make them official.
Sub-committee reports:
Administration: Derek
Dee is scheduled to speak, in January 2011, at the senior center to solicit volunteers
Nominating committee: Gina and Cindy
There are still 2 outstanding nominations to review: Bill Quinn and Janice Carmichael.
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Finance/Grants: Derek
We have a balance above$10,000. We received a$5,000 grant from Western Mass Electric. PIC:)
Additional grant requests were sent to Hampden Bank and Six Flags.. � �*+
Programs: Cindy
Minutes were submitted: "Present at the meeting were Cindy A,Sue K, Chet W, Dee F, and Dino G.
The WRC is holding a business Showcase event at the Fathers&Sons in West
Springfield, MA in June, 2011. We are hoping that ASBAC will purchase a table to be at
the event.
We discussed programs for the upcoming year and tentatively we have: Dec 1!th Tax advice
January 15th Amy Grabowski,Quick Books
February: Writing a business Plan with Attorney Brian Fitzgerald
March Social Media workshops held at the town Library every Monday in March
Topics are Google,Twitter, Facebook and Linked in. Dee is doing traditional media. Dino will
touch base with his contact for Google, Chet will speak to Tom Fox regarding the best lineup.
Alfonso will take a week too.
The April Fashion show is planned to be a fundraiser and is headed up by Dee.
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May will be planned by Chet about Government funding and contracts.
June is our annual retreat.
Dino has a connection for a grant writer whom he will speak to to see if he is willing to work
with us while not being a member of the board.
We discussed again forming a 5010 corporation which could help us in obtaining some grants.
Chet said he has called the town attorney a number of time with no return call.
There was further discussion regarding creation of a data base/excel spreadsheet with a list of
businesses that have used our services that are still in business and keep that list up to date. It
would identify the name of the business and the type of business and/or contact info. We may
have a potential intern to undertake that project."
Marketing:Al was excused,
Nothing to report.
Membership: Mike M
Nothing to report.
New Business: Gina suggested that WRC become a prominent sponsor for one of our upcoming events .
Perhaps the social media programs in March
Meeting adjourned at 9:25
Next meeting January 24,2011 at 8:30 am
Meeting Nov 22"d 2010 =
Held at the Agawam Town Hall l
Meeting called to order at 8:40 AM
Members Present: Mike Margiotta, Susan Kelly, Deb Dachas, Milly P., Dino Gravanis, Katy
Collins,Mayor Cohen, Alfonso Santaniello, Derek Jarvis. ,
s
Members Excused: Gina Fusick, Bonnie Massoia, Cindy Ayre, Dee Ferraro, Chet Wojcik, q �
Josephine Tessier. ` 1
A motion was made to approve the minutes by Mayor Cohen and 2"a by Mike M.
Approved.
Committee Reports: !
Nomination Committee Report: Susan Kelly
We have one outstanding-nomination to follow-up on;Janice Carmichael. It was decided to hold
off on adding additional members at this time.
Administration Committee Report: Deb Dachos
We are going to ask Dee Farraro to go to the Senior Center at lunch time to ask for more
Volunteers. Deb is okay with bringing in a high school student to assist with some,of the
Technology needs of ASBAC. Susan Kelly is going to ask Jared Sclafani to volunteer.
Programs: Susan Kelly 6
A programs event calendar was submitted through April 2011. Next event is the Tax Speaker.
Finance: Derek Jarvis
Balance is $6,787.15. We are still waiting for final expenses t6 tally from m the golf event before
knowing our exact amount of money raised from the event.
Five grant applications were sent out.
Marketing: Al a
Al will put out press releases on the next Tax Program.
Old Business: Deb Dachas will ask the Economic Development officer of West Springfield to
attend a future meeting to discuss expanding ASBAC into West Springfield.
Membership Committee Taskforce will be chaired by Mike M. Al Santaniello will join Kathy
Collins, Dee and Milly.
Meeting adjourned at 9:10 am t
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Agawam Small Business Assistance Center
Minutes of the meeting held on July 26, 2010
The meeting was called to order by Milly at 8:37 a.m.
Present: Milly Parzychowski, Chair; Derek Jarvis, facilitator; Mayor Richard Cohen,
Cindy Ayre, Deb Dachos, Dee Ferrero, Gina Fusick, Alfonso Santaniello, Josephine
Tessier
Absent: Sue Kelly, Mike Margiotta, Bonnie Massoia, Abbe McLane, Chester Wojik
Guests: none
Approval of Minutes: The minutes from the Annual Retreat on June 21, 2010 were
passed.
Sub Committee Reports
Administration: Items identified by volunteers at the Annual retreat have been
addressed; furniture has been moved; the Clerk's Office has been asked to provide more
detailed information regarding business license applications; and the fax machine is
working. Deb discussed developing a post card to include in our welcome packets. The
volunteers will work on this initiative. —�
Nominating: Cindy reviewed the extensive qualification of Dino Gravanis as a
prospective bard member. His nomination was approved on a motion by Gina., seconded
by Dee. Two additional nominations are pending, Kathy Collins and Adam Zebian. die
committee will follow-up for September's meeting.
Finance: tabled C
Fundraising: Tabled until the next meeting to allow board members to review an
updated list of previous grants and their timeline.
Programs: Alfonso will be the organizer/presenter of the September seminar "Social
Media Marketing". The Business Expo will replace our normally scheduled seminar in
October.
Marketing: Alfonso volunteered to develop sample logos for board review. He also
volunteered to create and maintain the media pages need for Facebook.
Unfinished Business
Golf Tournament: The tournament is scheduled for September 15, 2010. The final
review of sponsorships is September 1"' Please be sure to contact your potential
sponsors/golfers prior to that date. Flyers were distributed to board members to solicit
sponsors and golfers. Gina volunteered to gather items for the"goodie bags". Anyone
wishing to add items to the bags (50 are needed) should let Gina know. Gina will follow
up to ask the Chamber to distribute the flyer to their membership.
SCANNED a7 1? -f/O(
Business Expo/Anniversary: The Business Expo will be held at the Agawam Golf
Course on October 14"' starting at 4:30 with an hour of networking followed at 5:30 by
our guest speaker, "The Vodka Guy". We are expecting to market this program to our
clients, sponsors, affiliates and the general business community. The proposed ticket
price is $10.00 and there will be a cash bar. The capacity of the room is 90 —95 people.
New Business: none
Adiournment: The meeting was adjourned at 9:34 AM on a motion by Deb Dachas,
seconded by Mayor Cohen.
Respectfully submitted by Gina Fusick
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of Board Meeting 12/14/09
Present: Bonnie Massoia, Lisa Lemon, Jim Jenks, Milly Parzychowski, Gina Fusick,
Cindy Ayre, Debbie Dachos, Abbe McLane, Derek Jarvis & Susan Kelly
Absent: Dee Ferrero, Josephine Tessier
Minutes from Oct Meeting reviewed. Milly moved to accept and Jim 2nd. All approved
Sub-Committees
Marketing:
Dee needs all press release information as quickly as possible. She was able to get
everything to all of the newspapers and TV for the December workshop. The last
workshop made the 6:00 news. Good job Dee. There will be no release during the
holidays. But they will begin immediately after. -
Nomination Committee:
Cindy and Sue interviewed Alfonso Santaniello &Mike Margiotta for the BOD. Both
were very excited to get involved. Cindy moved to approve both as new BOD members.
Jim 2nd and all approved.
Gina asked to be included in the review of other possible members. It was mentioned that
Dino should be contacted regarding the status of his restaurant and should he still be
considered. Dee's suggestion of Ali Melio as a possible member was addressed. Cindy or
Sue will contact Dee for Ali's contact information.
Programs Committee:
The December workshop Business Plan will be held Dec 16, 2009 at the Senior Center.
Per Derek at this time there are 18 people signed up. Future workshops discussed are a
QuickBooks workshop and Cindy will contact Amy Grabowski to see if she is interested.
Cindy said she would also approach Alfonso on marketing and Mike financial subjects
about possibly doing future workshops. Sue is going to contact the Senior Center and
book it for several months and she will email the schedule. Milly suggested spacing the
workshops every 5 weeks. Derek suggested changing the times of the workshops to 6:30
to 8:30. We have to be out by 9:00 because the center closes then.
Derek suggested developing a form to be completed with the presenter's information to
help Dee with future press releases. Derek also needs at least 4 weeks lead time for the
flyers.
SCANNE 7121 " `�'��
Finance Committee:
No budget set up yet.Possibly$6,000 coming from grants. It was suggested putting
together a Celebration for ASBAC. Debbie will spearhead the celebration. It was
suggested maybe it be combined with the possible Business Expo that Milly and Lisa
have suggested. She will put together a quick presentation to be considered.
Fundraising/Grants Committee:
Per Derek we did not receive the money from the WRC yet. He also mentioned he has
sent out request to a few banks and suggested contacting Easthampton Savings Bank
since there is talk of them opening a branch in Agawam.
Administration/Service:
Debbie mentioned we still have to revise Derek's contact per the town. She was working
on it and hopes to have it done so Atty Johnson can review it. Lisa mentioned that Gina
should be part of the process.
Debbie announced that we have our office in the basement back and suggested the
committees hold their meeting there. Bonnie suggested that we write to Mayor Cohen and
invite him to the January meeting. It was also suggested that the mayor remain ex-officio.
The meeting was adjourned.
Next meeting Jan 25, 2010 at the Senior Center at 8:30am.
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of Board Meeting 10/26/09 { nr
Held at Agawam Senior Center
Present: Bonnie Massoia, Lisa Lennon, Jim Jenks, Milly Parzychowski, Gina Fusick, Dee
Ferrero, Cindy Ayre, Debbie Dachos, Derek Jarvis & Susan Kelly
Absent: Abbe McLane, Josephine Tessier
Meeting called to order at 8:405 by Gina
The minutes from the Special meeting held in July as well as the minutes from the
Retreat in September were reviewed. Derek noted a correction needs to be made to the
retreat minutes. Fred Stratton was listed as in attendance and he was not there. Also
Susan Kelly was not shown as in attendance and she was there.
Cindy made a motion to approve the minutes with these amendments. Milly seconded the
motion and all approved.
Gina made a motion to take the meeting out of order. Milly motioned the moved and
Cindy second.
Gina explained after the Retreat and the discussions about the Bylaws the Executive
Committee met and made some amendments. Copies of the amended ASBAC By laws
were passed out to all in attendance.
Lisa reviewed the amendments with the Board of Directors. (a copy is attached with the
amendments highlighted.)
After the review a few corrections were made. It was agreed to have the corrections to be
made and new copies be distributed to all BOD members to review and be prepared to
vote at the November meeting. Once they revised Bylaws are approved we will forward
them to the Town Solicitor to approve the form.
Committees for this term:
Gina reviewed quickly the commitment expected from the BOD as we are a working
board. She asking that people step up as committee chairs.
Nomination Committee:
Per the revision made to the By law the Immediate Past President shall chair the
nominating committee.
SCANNED f 7 �'�'�
At this time Sue and Josephine have meet to review the current process for nominating
someone to be on the board. Sue and advised that they did start work on a letter to be sent
to prospective members and she also learned that there is already a letter in place. She
suggested that we identify specific industries that we would like to target.
• Food Service
• Marketing/Communication
• Web Technology (Dee suggested Angela Lussier)
• Manufacturing ( OMG suggested)
• Retail
Cindy mentioned she knows a gentleman that is a commercial realtor(Taylor Newton)
and she thought he might be a good addition.
Dee asked if the BOD members had to be from Agawam. It was answered that no that do
not have to reside or work in Agawam. I t would actually help us to be diversified we
drew from other towns.
Dee suggested using the ACCGS Chamber Resource guide to find people.
Sue suggested putting together a packet about ASBAC,the commitment it requires to be
given to potential members before they attend a meeting. Debbie also suggested we ask
them for a resume so to speak so we can get an idea if they would fit. That is what was
done when ASBAC was first formed.
The Nominating Committee will be Cindy Ayre, Susan Kelly and Josephine Tessier.
It was clarified that the packet would be sent after they have been approved by the
existing BOD.
Gina made a suggestion about considering someone from WMECO be considered.
Other prospect suggested. Christine DeNardo, Dino from the new BrewBurger, Dave
Ratner of Dave's Soda and Pet Food, Brandon Braxton from New Alliance Bank and
Michele Lindenmuth from Bank of Western Mass. (she was approached last year and has
voiced an interest still), Ed Cassell of Park Square Realty, Chris Thompson, and Michelle
Crosby from the Enterprise Fund, Michelle Pinkerton from Six Flags, Joanne Attardi The
Nut Lady( it was mention when she was approached she did not have the time to commit
now), Dee Zorra, Alexis Millo as a website designer. Debbie suggested Peter from the
Town IT department because he could probably help with our website much easier. Other
prospects Allied Paint, Budget Cabinet.
For a manufacturing John Murphy, someone from Diana's Bakery. We reviewed that we
need an established business but not necessarily a large business.
Food Service- someone from Chez Josef
Gina gave a brief explanation of the Enterprise Fund
Finance Committee: Bonnie Massoia, Jim Jenks and Gina as ex officio. Lisa asked if the
treasurer's reports could be sent to Bonnie before the meetings. It is not right to expect
her to present a finance report if she is just receiving it at the meeting.
Fundraising/Grants Committee: Milly chair person, Gina and Lisa as committee members
Administration/Service: Debbie will chair and Gina and Lisa will sit on the committee
Programs Committee: Cindy with Chair and Sue and Josephine will sit on the committee.
Sue suggested that Derek breakout the programs schedule and put it on the monthly
agenda. We all agreed because we will look at that more often than the minutes.
Lisa suggested Attorney Brian Fitzgerald as the speaker for December. She handed out a
packet he provided for his Business Plan program. Gina is going to contact Jim Shea
about a program on Taxes in November. Lisa will call the Senior Center for dates
available in November and December.
We would prefer Wednesdays at 6:00 to 8:00 pm.
Marketing Committee: Dee will chair
It was suggested each committees meet each month if necessary and report back to the
BOD at the monthly meetings.
New Business—
Debbie announced that we have our office in the basement back and suggested the
committees hold their meeting there.
The Grant papers were submitted to the WRC. Lisa mentioned that Bonnie should have
been informed because she is on the executive Board for the WRC. This way if they
approach her with questions she can intelligently respond. The application was requesting
$3,000 for general operations.
The meeting was adjourned.
Next meeting December 14 at the Senior Center 8:30 am.
0 IQ
!>f
Agawam Small Business Assistance Centers �+•S<
Special Meeting Minutes—July 20, 2009 J
Held at United Bank, Feeding Hills Office 34
The Special Meeting called to order at 8:30a.m. by Gina Fusick
In attendance: Cindy Ayre, Deb Dachos, Lisa Lemon, Bonnie Massoia, Milly
Parzychowski, Josephine Tessier, Susan Kelly, Derek Jarvis (non-voting).
A motion was made by Bonnie, seconded by Milly to allocate$100 as a T-Shirt Sponsor
for the Agawam Chamber of commerce Golf Tournament. The motion passed
unanimously.
The meeting was adjourned at 8:40 a.m.
Respectfully submitted by Gina Fusick
SCANNED--!
SEPTEMBER 28, 2009
ASBAC RETREAT - MINUTES
Hold at Agawam Country Club
Members in attendance: Josephine Tessier,Jim Jenks, Cindy Ayre, Deb Dachos, Gina Fusick,
Peg Cormier, Bill Bennett, Fred Stratton,Susan Kelley, Derek Jarvis, Milly Parzychowski
Also in attendance: Mayor Susan Dawson
Members absent: Lisa Lemon, Bonnie Massoia, Pat Roberts, Dee Ferrero, Abbe McLane
Meeting called to order at 8:40 a.m.
Gina: Welcome to all. Introduced Mayor Dawson
Members individually introduced themselves
Mayor Dawson: Thank you for your service. My 2nd term goals include reaching out and
supporting more small businesses. I want to determine what Education and Financial concerns
are expressed by small business owners and asked us to make a request if we see a need that the
Mayor's Office can support.
Gina: We can discuss and identify anything that might qualify in our breakout sessions.
Deb: Established a liaison with the Town'Clerk's office to refer new business application
candidates to ASBAC
Bill: On this point, SCORE feedback is very important because they can help us identify needs
and determine if the applicants actually proceeded further
Derek: Many applicants take the first step, then change their mind or put everything on hold
for a while
Deb: Chamber support is also important. They can help us identify new business owners that
used our services. It is important for the initial counseling session to weed out the ones that just
can't be a business owner.
Mayor: If ASBAC needs support, inform the Mayor's Office of financial or staff needs.
SCANNED 1 41-1 �
Josephine: Perhaps we can coordinate efforts with SCORE
Cindy: Can we e-mail a questionnaire to the people we set up sessions with SCORE to
determine the results? There is an online questionnaire service called www.zoomerang.com .
Mayor: It's important in these tines to help people start their own business to help prevent
foreclosures after a job loss. It also helps support families with children in our schools_
Josephine: There is grant money available to people collecting unemployment so as long as
they follow the proper steps they can collect unemployment while starting their business.
There are people that would like to do this but there is an intimidation factor. We need to make
the details available to our clients.
Gina: We are more visible now. We have achieved this by getting exposure through our
Website and the fact we have been out there for 8 years now. One of our advantages is that we
are small enough to evolve based on the need. Going forward we plan to make our affiliation
stronger with SCORE &other entities that provide our clients resources.
Derek. In our most recent workshop we had attendees from Northampton, West Springfield,
East Longmeadow, Longmeadow, Westfield
Mayor: Many of the local smaller towns have a more diverse selection of people that have more
education or savy and seem more motivated to start their own business.
Deb: We recently had a business in Chicopee inquire about opening a business in Agawam.
The word is also getting out about us through the great support that we have received from
Business West,Agawam Advertiser& the West Springfield Record.
Gina: Thank you to Mayor Dawson for taking the time to visit our retreat. Thanks to all of the
:members for their dedicated help. We are going to adjust the Agenda to have the financials
discussed at a later date since our Treasurer is not present.
We need to change the by-laws to include the Planning Board Director as a voting member.
When we adjusted'the by-laws in 2007,we inadvertently made this position and ex-officio
member.
Motion Made: Cindy Ayre, 2^d by Milly Parzychowski-Motion Carried
Gina: We all need to update our information on the website. Handouts were given to provide a
brief bio that will be added in the near future. Return the bio's to Gina or Derek.
According to the by-laws, next year a new slate of officers will be up for nomination to begin
their term in 2011.
We still have several Board vacancies. We did receive one acceptance with a copy of his resume
from Dino Gravanis.
We have a list of some additional names that we are following up on. Anyone that has someone
to recommend, let Gina know.
At present filling the Board of Directors using the Nominating Committee as spelled out in the
by-laws doesn't appear to be working. We need to discuss whether there should be a separate
sub-committee that can focus on this.
Derek. A Small business owner should be a part of the Board of Directors. There should be a
mix of small and larger businesses represented,but there should be more small businesses than
anything,
Susan: I think big businesses is more important because they have the knowledge to give
support, represents success and can provide a different perspective.
Derek: A mix is necessary.
Susan: We should create a checklist to determine which candidates can give us the proper
balance.
Gina: We are a working Board of Directors and we need to be sure our prospective board
members know this and are willing and able to work. We need a sub-committee to establish the
criteria and adopt a plan.
Deb: Credentials are great, but actual commitment is necessary.
Josephine: Has anyone asked Dave Ratner at Dave's Pet Food City?: I think he would be willing
to help.
Gina: We need to establish a plan first.
Susan: Initiation/orientation is necessary to help the new candidates know what is expected of
them.
Gina: Our sub-committee will be Susan&Josephine.
Deb: We need to state how much we appreciate their service.
Gina: Our by-laws allow for service without being a member of the Board of Directors. We
should pursue individuals that might be willing to serve on a committee without committing to
serving on the Board.
Handout-Committee Overview:
Finance/Fund Raising Committee
Administration& Services Committee
Seminar/Workshop Committee
Marketing Committee
We will breakout to discuss these committees
Cindy: Don't we have to develop a budget?
Gina: Bonnie will have one at our next meeting. Derek will report on the monies we have
received and what is pending.
Derek: We have received a new grant of$1,000 from United Bank and the 2„d installment of
$2,000 from Berkshire Power
We have sent applications to the following:
BayState Gas Co.
Berkshire Bank (Have received $2,000-part of 3-year$6,000 commitment)
New Alliance Bank (To be sent out end December)
TD Bank
United Bank (Have already received$1,000))
Westfield Bank (we missed their deadline but they will consider us in Feb. or Mar.)
Bank of Western Mass.
Easthampton Savings
Additional to request:
Freedom Credit Union
Holyoke Credit Union
West of the River Chamber of Commerce (Bonnie suggested waiting on this)
Derek: We received grants from the Chamber in 2006 &2008
Gina: We are going to break out into 2 groups because of the low attendance. The Volunteers
will be one group and the rest of us will discuss Seminars&Workshops and Finance&Fund
Raising.
Deb: Volunteer Session Report-Thank you to all of the Volunteers for their hard work and time
spent as well as their years of service.
We are getting the data on New Business Start-ups
Introduction folders are going out to new businesses
We are adding to the database the information obtained from the Town Clerk's office
We are requesting copies of new business certificates on a monthly basis to make this flow
better
The Volunteers are maintaining the database, handling workshop call-ins and passing the info
to Derek. They will be more careful writing down e-mail addresses to keep the accuracy of our
database.
They are starting an activity log so each person knows what is going on_
They will report equipment problems so they can be addressed readily
We will be requesting additional office space since the area we had been using for counseling is
not being used at present since the remodel.
Bill will be putting up posters at the Senior Center to recruit more volunteers so we can meet
our commitment of being available 3 hours a day 3 days a week.
Peggy: We do have our hotline that is available 24-7. Derek always checks this and gets back to
people.
Gina: Can we use a survey on counseling sessions?
Deb: There is a new Federal form that we have to use and SCORE uses it. Communication with
SCORE is.key. Maybe we can set up a survey online on our website.
Gina: Can we develop a plan to touch our clients 5 times a year using e-mail and surveys?
Derek: We already do this. We e-mail the Workshop information. We already have a survey.
Jim: We give every attendee at our workshops a survey to complete.
Deb: We get feedback on what they thought of the workshop, what other topics they would
like us to cover, etc. We facilitate relationships with SCORE, but this is confidential information
so we cannot cover this in a survey.
Gina: Some of this information needs to be shared. Perhaps an electronic survey could help us
identify additional things we can do &create testimonials. This is an Administration/Marketing
issue.
We should set up another round table with SCORE,Western Mass. Enterprise Fund, SBA,etc.
and include the volunteers so they know all of the resources available to our clients and how
they interact.
Minutes from the Board of Directors' meeting should be left for the volunteers to review so they
know what we have discussed.
Derek: I will give a list of requests for future workshops to the Directors. I can develop a
survey for SCORE users that can be delivered via e-mail.
Milly: $eminar/Workshop Committee breakout report:
Cindy: We should create a Master List of Workshops for the year and book them ahead.
We also need to determine which site is better for us, the Library or the Senior Center. The
Senior Center is better for hands on training but the Library offers a more private
Environment
Milly: We should also consider days vs. nights and maybe weekends.
Gina: Seminar suggestions:
Personal Image/Fashion Show has been delayed
Start-up Business Expo in conjunction with the Chamber possibly next fall-Milly will check
into this
Susan: Duman Resources representative could be a good speaker-Joanne from Fisher
Scientific-suggested topics: retention, succession, reviews, recognition maybe in January
Cindy: Year End Planning is also important. Quickbooks topics categorizing your expenses,
structuring the accounts for printing reports-maybe in October
Gina: Tax planning could be a follow up in November. We may be able to get the IRS
speaker or Jim Shea, CPA from Agawam as a speaker
Susan: We should interview the guest speakers beforehand to find out which topics they
think are most relevant and this information can be used to help Derek create the flyer. We
should also ask them for take-aways that our attendees can find useful for reference
Josephine; Grants are available to Small Businesses could be another workshop
Gina: there is a website for the Department of Labor that might have some information:
www.doj._Zjov.
Milly: Here is what we have:
October:Year End Bookkeeping-Quickbooks and General Ledger-Joellen or Amy
November; Tax Planning-Jim Shea
December:Planning to Open a Business-SCORE
January: Grants& Lending experts panel
February: Human Resources-Labor Laws
March: Technology Resources-Verizon?
April: Customer Service, Calling on clients, Image
May: Strategic Planning-SBA
My vision for the Starting a Business Expo will be rented tables by businesses and government
agencies that support the Small Business Owners and provide services, supplies, etc. There
would be 2 presentations, one on Avoiding Pitfalls of Starting a Business and the other on
Financing-What's Available. I want to work on this with the West of the River Chamber of
Commerce as a partner if possible
Milly: Marketing Committee Report-We need to communicate more via e-mail and utilize
Press Releases.
New articles should be posted on the website
Testimonials should be updated
Monthly Newsletters should be available on line
We need a Marketing/Writing Skills person added to the Board
We need to create a system that can be easily followed with a checklist
Identify the resources we can use to get our information out
We might want to visit businesses with the Mayor's Office
We need to attend Grand Openings when we are made aware of them
END OF BREAKOUT SESSION REPORTS
Gina: Our 2008-2009 Goals
Hands on Computer Classes-met
Fill the Board of Directors with 15 members -still need members (created a sub-committee
to address this since the current strategy isn't working)
Fund Raisers
Golf Tournament-met
Mohegan Sun Bus Trip---not met
Selling Advertising on our website-decided against this because it doesn't fit the image we
want to portray
Wine& Cheese Tasting-not met
Cindy: Currently the Board of Directors meetings are the only meetings we have-there are no
separate committee meetings. We need Chair persons for each committee. The list of
committees in our agenda doesn't match the list stated in the by-laws. We should split Finance
and Fund Raising into 2 committees. Finance should be in charge of the budget. We need to
review the by-laws.
Gina: The Executive Committee will schedule a special meeting before our next monthly
meeting in October. We will also look at defining our Fiscal Year-keep it January--December
or match the Town's Fiscal Year July-June
Deb: I make a motion to have an amendment that requires sitting Board of Directors to serve on
at least one committee. Cindy 2nd. Motion Carried
Gina: We need to start planning our "10 Year Anniversary" celebration. Program Committee
can start working on this to include entertainment& food.
Cindy: We need to review our past goals and define our future.goals.
Susan: Can we quantify our goals based on members served,businesses started, etc.?
Milly. based on something Susan just said, can we make our clients "Members" of ASBAC? We
could offer FREE membership to anyone that uses our services, provide a laminated
membership card with our contact information and their name and proposed business.
Meeting adjourned at 1:00pm
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of Board Meeting 03/23/2009
Held at A awam Senior Center
Present: Bonnie Massoia, Derek Jarvis, Lisa Lemon, Jim Jenks, Abbe McLane & Cindy Ayre
Absent: Chris DiMauro, Debbie Dachos, Milly Parzychowski, Gina Fusick, Josephine Tessier
Meeting called to order at 8:45 by Bonnie
Minutes reviewed but a motion could not be made because we did not have a quorum
Marketing/Website: Lisa and Cindy will work the table at the West of the River Chamber"After
5:00" golf event. Lisa will put together a poster board to be displayed. We will give a raffle prize
of golf for two at the ASBAC Afternoon Tee; Abbe is sponsoring 1 of the golfers. Lisa is to call
Paul at St. Anne's to confirm price for golf and dinner. She will then give Abbe the information.
New Alliance Bank was a sponsor of the golf in 2008. Derek is to send out letters to prior golfers
and sponsors. We will be giving out mugs to all of the golfers this year. Debbie& Derek will
contact Milly to set up a golf meeting. Lisa is going to approach Ferrentino's Pizza to see if they
will donate a Pizza as longest drive prize.
Cindy will track down Chris and confirm if he is remaining on the Board. Debbie is going check
the status of Dino.
Programs:
Derek let us know that Tracy Pendergast will not be attending the classes. Keith Martin will be at
the 3/25/09 class to help people that were not at the 3/11/09 class. Lisa will contact Joellen
LeGrand to see if she will attend the QuickBooks class just in case questions arise.
Bonnie suggested May for the SBA workshop that Gina is working on.
Finance: The account balance is $7,186.60. It was suggested that Derek follow up with Berkshire
Bank regarding the 2nd installment of their donation. We need to work on gathering some new
possible sources for donations.
Administration: We need to follow up with the potential new BOD members and invite them to
the meeting on 4/27/09. Ask Gina to contact Dee and invite her to the next meeting. 4ZD
Meeting adjourned.
Next meeting 4/27/09 cN
At Senior Center
w tr,
ry -
S
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Board Meeting at Senior Center, Main Street, Agawam
Minutes of Board Meeting 02/23/2009
Present: Bonnie Massoia, Derek Jarvis, Gina Fusick, Lisa Lemon, Milly Parzychowski,
Jim Jenks, Josephine Tessier, Abbe McLane
Absent: Cindy Ayre, Chris DiMauro, Debbie Dachos
Meeting called to order at 8:40 by Gina.
Minutes reviewed and motion to approve made by Milly and Josephine second
Marketing/Website: Golf update It will be at St Anne June 17, 2009 1:00 Shot gun start.
Platinum Sponsor to be dropped to$500, Milly eliminating the Bronze sponsorship.
Platinum : $500 4 golfers banner, mentioned Ad and Tee Sponsor
Gold: $250 2 golfers, tee sponsor, mention in ads
Silver: $150 2 golfers, tee sponsor
Tee Sponsor: $50
St Anne Fees $24 for golf and$8 meal.
3 Bids are need before we can have a banner made for golf. Milly will contact Inga from
Advertising, Fast Signs and Moren Signs. Lisa motioned to approve up to $100 for a
sign, Bonnie 2nd and the BOD approved.
West of the River Chamber: ASBAC will have a table at Tee To Green for After 5:00 on
4/2/09 cost $100. Lisa motioned to approve Gina 2"d and BOD approved.
Programs: Computer classes set to begin 3/11/09. We received 24 responses and the first
12 were picked to attend. Of the 12 picked b have responded to date.
c
The class dates are 3/11/09, 3/25/09, 4/8/09, 4/22/09 and May 13.
Lisa will attend 3/11/09 `-
Milly will attend 3/25/09 �J
Josephine will attend 4/8 _
s_
Abbe will attend 4/25/09
Lisa or Gina will attend 5/13/09
ry
WMECO sent the check for the grant of$1,000 for the program.
Keith Martin from Whalley Computers joined the meeting.
He explained the courses from their elearning are Word 1 &2, Outlook, Excel 1 and
Quickbooks. He said all attends will be able to use their passwords from home and learn
TANNED
. at their own speed.The course is good for I year and the attendees will receive
certificates upon completion. Any questions that may arise can be emailed to Keith and
he will respond to us.
Keith needs before 3/11/09 A list of names, email addresses and versions they currently
have on their home or business systems.
Meeting adjourned.
Next meeting 3/30/09
Derek to notify BOD of location
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of Board Meeting 01/26/09
Held at DPW Building, Suffield Street, Agawam
xy 2
Present: Bonnie Massoia, Derek Jarvis, Gina 1~usick, Cindy Ayre, Lisa Lemon, Milly co 'r
Parzychowski, Debbie Dachos, Jim Jenks, Bill Bennett&Fred .
Absent: Josephine Tessier, Chris DiMauro, Abbe McLane
CD _
Meeting called to order at 8:40 by Gina.
Minutes reviewed and motion to approve made by Cindy and Jim second
Marketing/Website: The December workshop on Taxes was very well received.
Programs: Milly will call Joan at the Senior Center to find a date for the workshop her
and Chris are working on. They are putting together a program regarding renting
commercial space versus working from home. Lisa was working with Brian Ross of
SOWMBA regarding working with the state for contracts. It was suggested that we go
with a different topic due the current economy. Possible with a Business consultant
regarding how to keep your small business going.
We have received numerous responses to the hands on computer classes. WMECO has
not sent in the grant money as of yet. Lisa, Debbie and Derek will have a meeting to
review the entries and put the schedule together and contact Keith at Whalley Computers.
Fundraising:
Milly has spoken with a woman who is interested in joining the Board and she has
experience writing grants. Her name is Janice Carmichael. Milly will ask if she can attend
the next BOD meeting.
Golf: Milly is the chair person and the tournament will be June 17, 2009 at St. Anne's.
We are going to give away the mugs we had made last year. Milly is going to try and get
a banner made to display our sponsors on. We need to show better recondition then we
have in the past.
Milly mentioned that Josephine had mentioned a fashion show as a fund raiser at a past
meeting. Gina mentioned that she knows The Dress Barn does work with organization
holding fashion shows. Gina is going to pass the information on to Josephine. Bonnie
brought up her concerns about drawing people to the event.
Finance: No new money received. Current account balance $7,741.07. At this time there
are no outstanding grants or donations. Berkshire Bank Foundation should be sending
send check of their three year grant for $6,000. Gina suggested a report be sent in January
for donations. We can update previous donors of the workshops that have been held and
the status of computer classes.
-r%ANNED Z�
Other Business: Bonnie mentioned that the WRC is holding an After Five at Tee to Green
in West Springfield on Thursday April 2. She thought we might be able to have a table to
promote the ASBAC Golf. Bonnie is going to discuss it with Erin the director for the
WRC and get back to the board. Milly made a motion to approve the $100 fee to have a
table if allowed by the WRC. Cindy 2°1 the motion and BOD approved.
The conference room part of the ASBAC office at Town Hall is still under
reconstruction and its outcome still in limbo.
Gina adjourned the meeting Abbe motioned to approve.
Next meeting 2/23/09
Next meeting January 26, 2009, 8:30 am. DPW Annex
Agawam Small Business Assistance Board Meeting
Held at ASBAC Office at Agawam Town Hall
May 24 2010
Meeting was called to order at 8:37 am
Members present: Deb Dachos, Gina Fusick, Bonnie Massoia, Mike Margiotta, Alphonso
S., Dee Ferraro, Susan Kelly
Excused Absent: Cindy Ayer,Allie, Derek, Mayor Cohen
Absent: Josephine Tessier, Chester Wojcik, Milly P, Abbe McLane
Motion was made to accept the minutes from last meeting by Mike M and seconded by
Bonnie M. Approved
Committee Reports:
Administration: Deb Dachos and committee met May I e (minutes were
provided) They are looking for another committee member to join the group. New name
tags were made and distributed. Motion was made to approve the amended by-laws.
Motion made by Bonnie. Motion approved. There was a request to review workshop
evaluation form.
Programs/Nominations Committee: Sue reviewed the last program which was
Fran Net. Only one person attended. She announced that we were seeking nominations
for the executive board for next year. Told group to email her with nominations. Board
asked the committee to send out attendance letter to members that have not been _
attending meetings.
Finance: Bonnie brought up the question of whether we need a budget for
ASBAC. This will be addressed at the retreat. -
Marketing: Dee was able to get reporter Kathryn Roy to place and article in they
Springfield newspaper. It appeared May 12, 2010.
Business Expo Sub Committee: Looking into getting a notable speaker to come
to event. The speaker will be focused on start up. Date in October.
New Business: Discussion about whether we want to fund raise. Do we want to try and
get sponsors at some of our bigger programs like it is done on the Chamber? Do we want
to charge a nominal fee for attendant to our programs? Another topic was adding
networking events to our list of program offerings?
Bonnie suggested we join with the Chamber on their Business Spot light tours.
Dee is interested in organizing a Fashion Show in the spring.
It was also mentioned that we could sell Golf cart magnets thru vistaprint as a way to
raise revenue for the tournament.
A motion to adjourn was made by Dee and 2"d by Bonnie. The meeting adjourned at
9:33am
SCANNED
AGAWAM SMALL BUSINESS ASSISTANCE CENTER o
co �y
Minutes of Board Meeting June 25, 2008 C-'
m 3�
Present: Chris DiMauro,Debbie Dachas,Derek Jarvis, Gina Fusick, Jim Jenks,Lisa
Lemon, Milly Parzychowski, Cindy Ayre, Josephine Tessier, Mayor Dawson U'
co r
Absent: Paul Byrne, Pat Roberts,Bonie Massoia, Abbe McLane
Meeting called to order at 8:35 by Gina.
Chris DiMauro introduced himself to the Board, and outlined his background.
Millie made motion to accept Chris to Board, and Jim Jenks seconded.
All members voted affirmative.
Minutes were accepted. (Motion by Millie, seconded by Jim Jenks)
Computer Class: Debbie Dachos suggested that we get three bids for online computer
class. Pioneer was suggested. We are looking to offer training to a class of about 25
people.
Gina thought SCORE may provide funding for a program. Lisa is to contact Walter at
SCORE and Eguardo at SBA on future workshops.
Fundraising: It was brought up that we have to obtain three bids for everything. Millie
will go to Oakridge, Agawam, and St Anns Golf Courses. The bids should include food.
OMG was very happy with the invitation to the last Golf dinner and the sow of
appreciation for their support of ASBAC.
Marketing: Upcoming press release for Berkshire Bank's $6,00 donation(spread over 3
years) and th Agawam Chamber's donation.
Since WMECO was unable to attend the Golf Tournament Dinner, Deborah Dachos has
hand-delivered the Appreciation gift.
Potential pictures: Gina.,Ed and Mayor Dawson for the Chamber Commerce check.
Fundraising: Bonnie Massoia absent from meeting.
In view of his absences from meetings,_Paul Byrne will be approached by Gina to see if
he wishes to continue on Board.
SCANNED I "b
Administration: The "Welcome"kits were approved to be assembled by the volunteers.
Debbie has ordered folders and envelopes. Chris suggested that the kits be sent to new
businesses, maybe partnered with the Chamber.
It was again suggested that the Mayor's "Meet and Greet"be coordinated with ASBAC.
Gina suggested that Millie and Chris discuss the idea of a trade show. Debbie suggested
that the Hampden County Regional Employment Board be invited. Millie will research
it.
Derek will start plans for the upcoming Retreat in September.
Next meeting at the Town Hall on August 25 at 8:30am
f
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of Board Meeting June 25, 2008
Present: Chris DiMauro, Debbie Dachos, Derek Jarvis, Gina Fusick, Jim Jenks, Lisa
Lemon, Milly Parzychowski, Cindy Ayre, Josephine Tessier, Mayor Dawson
Absent: Paul Byrne, Pat Roberts, Bonnie Massoia, Abbe McLane
Meeting called to order at 8:35 by Gina.
Chris DiMauro introduced himself to the Board, and outlined his background.
Millie made motion to accept Chris to Board and Jim Jenks seconded_
All members voted affirmative. c"
Minutes were accepted. (Motion by Millie, seconded by Jim Jenks) r�-
Computer Class: Debbie Dachos suggested that we get three bids for online computer'\"
class. Pioneer was suggested. We are looking to offer training to a class of about 25
people.
Gina thought SCORE may provide funding for a program. Lisa is to contact Walter at
SCORE and Eguardo at SBA on future workshops.
Fundraising: It was brought up that we have to obtain three bids for everything. Millie
will go to Oakridge, Agawam, and St Anns Golf Courses. The bids should include food.
OMG was very happy with the invitation to the last Golf dinner and the sow of
appreciation for their support of ASBAC.
Marketing: Upcoming press release for Berkshire Bank's $6,00 donation (spread over 3
years) and th Agawam Chamber's donation,
Since WMECO was unable to attend the Golf Tournament Dinner, Deborah Dachos has
hand-delivered the Appreciation gift.
Potential pictures: Gina, Ed and Mayor Dawson for the Chamber Commerce check.
Fundraising: Bonnie Massoia absent from meeting.
In view of his absences from meetings,-Paul Byrne will be approached by Gina to see if
he wishes to continue on Board.
SCANNED E7 )-1 114G
� t �
Administration: The"Welcome" kits were approved to be assembled by the volunteers.
Debbie has ordered folders and envelopes. Chris suggested that the kits be sent to new
businesses,maybe partnered with the Chamber.
It was again suggested that the Mayor's "Meet and Greet"be coordinated with ASBAC.
Gina suggested that Millie and Chris discuss the idea of a trade show. Debbie suggested
that the Hampden County Regional Employment Board be invited. Millie will research
it.
Derek will start plans for the upcoming Retreat in September.
Next meeting at the Town Hall on August 25 at 8:30am
hGA�YAM,Agawam Small Business Assistance Center MASS.
Meeting Minutes—April 29, 2008 08 PI Y P 5 0 17
Agawam Public Library � �
The Meeting was called to order at 9:10
In Attendance: Cindy Ayre, Bill Bennett, Paul Byrne, Deb Dachos, Gina Fusick, Derek
Jarvis, Jim Jenks, Bonnie Massoia, Milly Parzychowski, Pat Roberts, Fred Stratton,
Josephine Tessier
Guests: Walter Pasturszak—SCORE
Richard Lapatka— SCORE
Mari Gotddiener—WMEF
Edgardo Tarrats—SBA
Gina welcomed our guests and offered a brief history of ASBAC, explained that our
funding sources are limited to fundraising efforts and donations from area businesses, and
outlined our goals and objectives. Deb explained that the goal of this meeting was to re-
establish and strengthen our partnerships with SCORE, WMEF and SBA. Derek
reviewed a sampling of our workshops to date. Guests were asked to provide an
overview of their respective organizations.
SCORE representatives explained their monthly workshops which are generally provided
for a$20-$25 fee(to cover the cost of materials). A series is presented covering topics
such as starting a business, cash flow, and business plans. Additionally SCORE indicated
that they have 45 counselors available to help existing and potential business owners.
SBA also added that internet support is available on a number of specific websites,
adding that their website has an excellent questionnaire that helps entrepreneurs better
define their business planning efforts. SBA indicated that they are a resource partner
with SCORE and WMEF, offer a variety of support including bilingual seminars, loan
guarantee programs, assistance with government contract procurement, and special
programs for veterans and minorities.
WMEF, in operation for nearly twenty years, offers alternative lending from S500 to
several million dollars. They deal with higher risk loan requests that have been denied by
conventional banks.No collateral is needed for micro loans (up to $35,000). Terms are
flexible, rates higher than conventional loans, and ongoing counseling is provided to
borrowers.
The difference between SCORE and SBDC counseling was discussed. SCORE
volunteers are currently working or retired business professionals from a wide array of
business specialties. They meet multiple times with entrepreneurs to them maneuver
through the many steps to setup and manage a successful business. SBDC has fewer
SCANNED e-
counselors (paid professionals)who work with business owners that are further along in
the process and need the "finishing touches".
The current procedure for handling referrals from the ASBAC to SCORE was discussed.
ASBAC volunteers expressed concern that they did not know if/when a referral was
completed and the outcome. SCORE counselors indicated that they add a summary of
the counseling session to the client file at the ASBAC, however if the meeting is held in
Springfield,no summary is forwarded. ASBAC volunteer indicated they would
appreciate more feedback. SCORE suggested that volunteers are welcome to"sit in"
during counseling sessions to help them understand the process.
The consensus of those in attendance was that there are many"partnering" opportunities
that can be explored. The SBA and SCORE offered to share marketing materials and
present seminars with the ASBAC. Ideas for future"partnering"will be explored at the
sub-committee level and presented to the Board for consideration.
The meeting adjourned at 11:00
ASBAC Board Meeting 02/25/08
Present: Bonnie Massoia, Debbie Dachos, Derek Jarvis, Gina Fusick,Abbe McLane, Jim
Jenks, Lisa Lemon, Milly Parzychowski,
Absent: Josephine Tessier, Cindy Ayre, Paul Bryne, Pat Roberts, Mayor Dawson
Meeting called to order at 8:35 by Gina. -�
r.�
Jim motioned to approve minutes from 1/28/08 minutes Abbe 2nd C--)
Finance&Fundraising: Bonnie review $6,400 balance. The remaining balance on the 3;
website to be made. Derek has sent request to Berkshire Power. They have responded and �>
stated they are reassessing their involvement in community. Derek is also working on a W
submission to Berkshire Bank Foundation. Gina discussed approaching Six Flags
regarding a donation and a board member.
It was mentioned that the new branch manager for Bank of America is interested
involved with ASBAC. Gina has been playing phone tag with him,but will continue to
try and speak with him.
Marketing/Website:
Marketing/Website: The new website is up and running and the March Workshop is on
the website. Any board member can see the people who have register with the proper
access word. Milly& Derek are the only people with access. Debbie would like Pam to
have access. Advertising for the workshop has been sent out. The Advertiser ran a story
in the business section. It was all sent to the Republican, Reminder, and West Springfield
Record. Milly suggested the information be sent to Don Boisvert of BNI. He may post on
their calendar.
Programs: Lisa mentioned inviting Brian Ross from Massachusetts office for Women and
Minority Business owners could be a good speaker for a workshop in May. He would
discuss procuring contracts for government jobs and other programs available to these
businesses. The subject of holding a workshop for Utilities again, but it was suggested it
be put on the back burner until fall. Also suggested we hold a tax workshop in the fall
and invite David Porter.
Administration: Gina suggested that we have a meeting with representatives from Score,
Axon, and SBA that should be attended by volunteers and Board Members. We need to
be better educated on the process our clients go through so we can better explain it to
them at meetings and on the phone. Gina will make contact with each group. Debbie
suggested we put an article in the papers regarding new BOD members. We also need to
put new packets together to be giving out.
Next meeting March 24, 2008 8:30. There is a golf committee meeting at 8:00 before
BOD.
SCANNED 2ILT111 . L02(2-
AGAWAM SMALL BUSINESS ASSISTANCE CENTER
Minutes of Board Meeting 01/28/08
Present: Bonnie Massoia, Debbie Dachos, Mayor Cohen, Derek Jarvis, Gina Fusick,
Cindy Ayre, Jim Jenks, Lisa Lemon, Milly Parzychowski, Pat Roberts, Paul Bryne, Terry
Sydell
Absent: Josephine Tessier, Abbe McLane
Meeting called to order at 8:35 by Gina.
Jim motioned to approve minutes from 12/17/07 minutes Gina 2nd
0
Gina did overview of the executive boards meeting with Mayor Dawson
Finance: Bonnie review $7,942.35 balance with $4,311 ear marked for expenses. We
need to be proactive with raising funds. Deb suggested we hold a workshop with.
WMECO. This will bring them in front of our clients and show WMECO that our clients
do use their services. Workshop could be about power source and other opportunities for
assistance to small business.
Deb also suggested we speak to someone about other possible sources of funding. Some
names mentioned for possible funding Florence Bank new to area, Cindy mentioned a
newsletter from the Catholic .org. Bonnie suggested contacting companies in town. It was
suggested that Derek put letters and grants as a priority. Bonnie suggested 10 hours a
month dedicated to fundraising. Cindy brought the possibility of filing as a 501c. But as
discussed previously the cost and work researched by Abbe is more than when can take
on at this time.
Administration: Derek needs to keep the committees involved with what he is doing. He
also needs to use the volunteers more per Deb.
Marketing/Website: Cindy is to contact Rick Sardaley at the Agawam Advertiser
regarding updates to our website for a press release. Website will have a Directors page
with BOD information for contacts. The website front page will reflect our letterhead as a
step to branding the ASBAC. Lisa motioned to approve the second choice for website
and Jim 2nd the motion. It was mentioned that Millenium printing might have a disc with
the Chamber booklet under how to do business in Agawam. Mayor Dawson had made a
suggestion of using the career center at the High School for entering the booklet so it can
be put on our website. It has to be updated again and Deb stated the difficulty is getting
the department head to do updates.
Programs: The March workshop is confirmed and Derek will prepare the flyer for release
by raid-February. We discussed working on the hands on computer workshop for next
fall. Deb said the senior center maybe completed and available then.
SCANNE 1E71 -
Gina asked that we get the committee assignments done before the meeting is adjourned.
Finance Committee: Bonnie chair person
Sub-committee for golf: All BOD
Administration:
Paul, possibly Josephine and Abbe
Programs; Lisa Chairperson
Milly, Jim
Marketing: Cindy chair person
Milly(website) Debbie
Unfinished.business:
Directors & Officers insurance. Debbie spoke with Vince the town solicitor that the
members of the board are covered by the town's insurance.
Next meeting to be held the room near HR.
Meeting adjourned by Gina motion to approve Debbie and 2"d by Cindy.
Next meeting January 25,2008 8:30.
ASBAC Board Meeting 12/17/07 08 FFg —4 AND 15
Present: Bonnie Massoia, Debbie Dachos, Mayor Cohen, Derek Jarvis, Gina Fusick,
Cindy Ayre, Jim Jenks, Lisa Lemon, Milly Parzychowski, Pat Roberts, Paul Bryne
Absent: Josephine Tessier, Abbe McLane
Meeting called to order at 8:37 by Gina.
Mayor Cohen motioned to approve Nov meeting minutes. Bonnie second the motion
Website Update: Derek told the Board the Reminder has started the design work.We
discussed the email options such as email capability for board members to each other in
website. It was agreed to leave the email as is due to cost and practicality.
The new website will given us the capability to create a database from registrations for
events done online.
Bylaws Update:
Bylaws revised per last meeting. They were approved and moved to Solicitor to approve
and sign.
Programs:
Reviewed the Nov workshop regarding home based businesses. It was done early but the
information given was concise.
Next workshop January 22, 2008 evening on Advertising Do's and Don'ts
Marketing:
Debbie sent an article about the workshop to The Agawam Advertiser
Fundraising:
Letters should be sent to Berkshire Bank Foundation and Berkshire Power. It has been
over a year since last contributation.
Finanace:
Bonnie handed out current expense reports. At the last BOD meeting it was mentioned
the reports should be audited with the town. Derek has reviewed with the town. Lisa
motioned to accept the reports. Mayor Cohen seconds the motion.
SCANNED �2
Administration:
Gina asked for everyone on the board to choose a committee to participate on. She would
like their response by end of 2007.
We are gathering some success stories of clients of ASBAC for website and to present to
new Mayor Susan Dawson. Debbie mentioned the owners of the Main St Deli recently
used our services and are extremely happy. Lisa will contact Paul Ridley for a
testimonial.
Debbie addressed the previous question regarding if the board is covered under the
town's liability insurance or should we purchase D & O coverage. She said per Vince the
solicitor for the town he believes we are under the umbrella of the town.
Gina.motioned to adjourn the meeting and Milly second the motion.
Next BOD meeting January 28d'at ASBAC office in Town Hall at 8:30.
Administration
Lisa& Derek gave an over view of the meeting with Dan.Buendo and Nancy Paris from
the Reminder for the website update. They have offered the following$1,596 for initial
setup which includes training for two people, $240 a year for hosting, $25 per year for
mist assistance. It was decided Derek and Milly would be the two people trained. This
expense would bring our account to $7,700. Milly motioned to moved forward with the
Reminder and Bonnie 2nd
Nominations
Nothing to discuss.
Gina moved to adjourn the meeting and Bonnie 2nd it.
L�ry
��1
�YQ M. Q S S f
ASBAC Board 11/26/07 � Er, _ AN t
Present: Bonnie Massoia,Debbie Dachos,Cohen,Derek Jarvis,Gina Fusick,Cindy
Ayre, Abbe McLane,Jim Jenks, Lisa Lemon,Josephine Tessier,Milly Paraychowski,Pat
Roberts
Absent:Mayor Cohen,Paul Brynes
Meeting called to order at 8:40 by Gina.
The meeting was called out of order by Bonnie and 2nd by Lisa
The Board reviewed the budget and income records presented by Debbie. See attached.
The actual budget should react$7,000.
onors: Baystate Gas,Berkshire Power,Agawam Chamber Commerce,WMEC4,
ASBAC Golf Tournament$1,500. It was discussed about approaching the Town of
Agawam for money.It was suggested asking.for$1,000.
Ptogi'd
Nov 27 6:00 to 8:00 at the Agawam Library"See You In Court"Home based business
what they need to know regarding Town Laws. Abbe McLane to be the speaker. Lisa
will try to gather information from local Towns such as East Lonw,Southwick
and West Springfield January 22,2008 there will be a workshop on advertising.Lisa has
contacted CBS 3. Turley Publications and MassLive. Derek is to approach Greg
Swimmer of WMAS
Lisa made a motion to call the meeting out of order again Bonnie 2°d.
Gina suggested Omd the Executive Committee arrange a meeting with Susan Dawson.It
was agreed to wait until after the recount has been performed,At this time Milly
requested an accounting for the past three years to review before a meeting the Mayor.
Administration
Lisa&Derek gave an over view of the meeting with Dan Btenlo and Nancy Paris from
the Reminder for the website update.They have offered the following$1,596 for initial
setup which includes training for two people,$240 a year for hosting,$25 per year for
rnisc assistance. It was deckled Derek and Milly would be the two people trained.This
expense would bring our account to$7,700.dilly motioned to moved forward with the
Reminder and Bonnie 2 d.
SCANNE1) ? G
s
Nominations
Nothing to discuss.
Gina moved to adjourn the meeting and Bonnie 2"d it.
�o
[ �r
ASBAC Board Meeting 10/22107 o
Present: Bonnie Massoia,Debbie Dachos,Mayor Cohen,Derek Jarvis,Gina Fusick,
Cindy Ayre, Abbe McLane, Jim Jenks, Lisa Lemon
Absent:Milly Parzychowski, Josephine Tessier
Meeting called to order at 8:40 by Gina.
June meeting minute to be reviewed. There are none.
Retreat update—Reviewed by Lisa with the board. Jim Jenks stated that all of the
physical items discussed at the volunteers break out session have been done.
Sub-committees
A. Marketing-
Website was brought up by Lisa. She went back through the different proposals received
from Harp Software and The Reminder Publications.
*Harp Software—Bill Quinn gave a price of$60 an hour to update and maintain the site.
He estimates 2 hours to cleanup the current site.
*The Reminder Publications $1,695 one time fee to personalize the web design,navigate
links,Editable software to give us the power to maintain and make unlimited changes to
the site,Ability to add-unlimited pages, Ability to upload &change photos, over 20 page
templates and intial training session to understand the software capabilities.
Mayor Cohen moved to going forward with discussions with the Reminder.
Baystate Gas gave ASBAC$1,500 no else new. Derek discussed starting letters to donors
for 2008 and a few grants.
Pmm=
Nov 27 6:00 to 8:00 at the Agawam Library"See You In Court"Horne based business
what they need to know regarding Town Laws. Abbe McLane to be the speaker. Lisa
will try to gather information from local Towns such.as East Longmeadow,Southwick
and West Springfield. Gina will look into East Longmeadow and Amherst.
SCANNED �f "b
The next workshop is in January and is on Advertising.
Finance—
Reports reviewed and Lisa motioned to approve and Bonnie 2°d.Everyone agreed.
We discussed again doing a budget for future events Debbie was working on it with
Derek and the board will review and vote at the November meeting.
Administration
New furniture purchased cheaply for the office.We discussed a fimetion for the 5 year
armiversary.Debbie and Grim will work on suggesting ASBAC for a Chamber Spotlight
tour.Bonnie thought the space was to small for a spotlight tour and suggested inchrding
the Town Hall as part of the fir.It was also discussed have someone fim Score
available.
Debbie and Derek will put packages together to go out in the mail to new businesses. To
got in the packet will be Gma's letter,brochures,map- Volunteers will notify Debbie
when they are in the office so she can make sure they have something to do.Also
discussed the Mayor's office notifying Debbie of future ribbon cuttings so board
members can try to be present.
Nominafions
Paul Bryn was voted in as a new board member.Lisa with let Paul know and invite him
to the November meeting. We also discussed possibly inviting Bruce Mitton and an
employee from the Reminder to join the board.Lisa will contact both and discuss the
possibility.
The Mayor and Abbe had to leave early for appointments.
D 6bie mentioned we should discuss with the Mayor about allocating money for
ASBAC.
Bonnie suggmted working with the Clamber on marketing.Bonnie,Gina,Debbie and Ed
will try to gekWther after the election.
Gina moved to adjourn the meeting and Bonnie 2"d it.
r -
Agawam Small Business Assistance Center
Meeting Minutes Q(� CO T.
April 23, 2007
r
Directors Present: `.
r,
Milly Parzychowski
Bonnie Massoia
Mayor Richard Cohen
Cynthia Ayre
Deborah Dachos
Jim Jenks
Abbe McLane
Pat Roberts
Directors Absent:
Gina Fusick
Lisa Lemon
Keith Herrmann
Jim Powers
Josephine Tessier
Also Present:
Derek Jarvis
Milly Parzychowski chaired the meeting which was called to order at 8:35 AM. A motion was
made by Abbe McLane and seconded by Mayor Cohen to approve the minutes of the March 26,
2007 meeting has written.
Vote 8 - 0
Members discussed holding a retreat. The previous retreat was held at the Agawam Municipal
Golf Course. It was agreed that the retreat would be held in the Fall 2007 at the Municipal Golf
Course. The main topic of conversation will be the Work Plan, there will be catered lunch and
the volunteers will be asked to attend.
The golf tournament was discussed. A golf tournament subcommittee meeting will be held on
April 30, 2007 at 8:30 AM at the Corporate Center. All members are asked to attend. In the
interim, Derek will be working on the flier. Last years participants and sponsors will be sent a
flier, as well as all ASBAC clients. Debbie will attempt to get an updated Agawam Chamber of
Commerce mailing list, Bonnie thinks she has at least 5 foursomes already. Last year there were
11 signed up. Cindy will handle the press releases to the Advertiser, Republican and Reminder
at a minimum.
Cindy reported on the Art Auction. All members extended their thanks for all of Cindy's hard
work. The Oaks has agreed to drop its fee from $500 to $300 due to a low turnout. It is
SCANNED 271-7
estimated that the event raised about$285. Members discussed what could be done in the future
to get better attendance. A Sunday afternoon event, not scheduled on a school vacation week
was suggested. The Fall as opposed to the Spring was also discussed and ways to push ticket
sales.
The following subcommittees made reports:
Marketing- Cindy nothing new to report.
Fundraising/Grants -Derek reported that we still have not heard from WMECO. He will soon be
applying for grants from Berkshire Power, Berkshire Bank, Hampden Bank and Westfield Bank.
It was also suggested that Easthampton Bank be contacted.
Programs - Derek reported that over 30 people attended the Quick Books workshop. Having the
workshop in the evening was partially credited for the high attendance. Derek said that all the
evaluation forms were positive and that most participants want more hands on training. It was
agreed that there would be no more workshops until the Fall due to conflict with the golf
tournament and summer break.
Finance - Bonnie reported that we have approximately$6,000. Derek noticed that the bill from
the Oaks had been reported as revenue instead of an expense. Members discussed expenses for
refreshments and agreed that it should be kept to around $45. Jim Jenks reported that he was
ready to order the badges and that it would cost about$100 for 20 badges.
Administration- Pat asked how SCORE counseling was going. Debbie reported that the number
of new clients has picked up in the last few months and that many are asking for counseling via
our web site.
Nominations - It was discussed that inactive members should be contacted regarding their status
on the Board. Keith Herrmann had previously notified the Board that he was not able to attend
the meetings. Members will attempt to make these contacts and report at the next meeting.
The next meeting is scheduled for Tuesday May 29, 2007 at 8:30 AM.
A motion was made by Mayor Cohen and seconded by Cindy Ayre to adjourn at 9:40 AM.
Vote 8 - 0
Agawam Small Business Assistance Center SASS.
Meeting Minutes ��FFR ' A�(Qr
March 26, 2007
Directors Present:
Gina Fusick
Abbe McLane
Pat Roberts
Deborah Dachas
Jim Jenks
Bonnie Massoia
Cynthia Ayre
Milly Parzychowski
Directors Absent:
Mayor Richard Cohen
Lisa Lemon
Keith Herrmann
Jim Powers
Josephine Tessier
Also Present:
Derek Jarvis
Marketing- articles in Agawam Advertiser this week and last week (business insert), large article
Gina's article- sponsors (Derek).
Quickbooks - 29 registered for 4/10/07. Pictures - Jim Jenks to bring a camera. PDF File for
auction to be forwarded to Chamber. Calls to be made to invitees.
Fundraising/Grants:
WMECO -promised funding verbally.
New Bank coming to Agawam - community support.
TD BankNorth- $2,000 (Jan)
Webster
New Alliance
Berkshire Power
Berkshire Bank
Golf Tournament- June 13 - 12:00 registration
donations - raffle
sponsors -tees
golfers
SCANNED
-2-
Josephine-recognition of long time sponsors
award - embroidery
Program
Materials by Board of Directors meeting on April 23`a
Auction
call people
get sponsors by Friday
Agawam Advertiser- Auction flyer(pay for ad within reason)
Finance:
no report.
Administration:
new volunteer-training
2 summer interns (1 from Agawam 100+ hours - Kevin Clark) - beginning of June
Keith Herrmann - emailed Gina stating he felt he wasn't contributing enough. May need
another contact at Six Flags.
Need new Board members.
New Business:
Evaluation form revisions
Name tag bids
J. Morelo - $4.75 each plus shipping
Dinn Bros. - $5.00 each
CHH Engraving- $7.00 each
A rr rr L i r
ASBAC BOD Meeting 01/22/07 G 4 ' Md
08 FER 4
A to.Attendees: Derek Jarvis, Milly Parzychowski, Bonnie Massoia, Gina Fusick, Cindy Ayre, 14
Debbie Dachos, Jim Jenks,Pat Roberts,Tim Herman, Abbe McLane &Lisa Lemon
Approval of minutes from 12/24/06 meetings: Debbie motioned to approve and Tim
second the BOD minutes, Lisa moved to approve committee minutes and Milly second.
Introduction of BOD member Jim Jenks was made.Jim is coming from the volunteers.
Committees update:
Finance:
Debbie announced We received $2,000 from TD BankNorth. Derek submitted the Grant
paperwork back in July 2006. Derek suggested a press release be sent announcing the
grant receipt. The WMECO grant paperwork will be sent out. Gina reminded Derek to
send a letter to Deena Hall at United Bank Foundation.
Fundraising:
Cindy updated the board on the status of the Art Auction. It is scheduled for April 14 at
the Oaks. Ross will print the tickets will cost$15 a person or$25 per couple. The
preview will be from 7:00 pm to 8:00 pm and the Auction will start 8:00pm and go until
10:00pm. We need to sponsors for the program. Cindy will develop a letter to be used to
approach possible sponsors. The sale of tickets will begin March 1'. Ross stated we are
guaranteed money for the number of people in attendance.
The Oaks are charging $7.50 per person. It was suggested that we advertise $15 in
advance and$20 at the door. We need to sell at least 100 tickets. Jim is going to try and
have it put in the Knights of Columbus flyer. Derek suggested an order form be put on
the website. Cindy's and Milly's phone numbers will be listed as contact people for
information. Milly will keep a spread sheet for the sponsorships sold.
We need to get the sponsors business card and or Ad copy for the program. We will offer
free tickets to sponsors depending on size of sponsor ship. Letters will be sent to
politicians but no free tickets offered to them. All board members will also pay for their
tickets. When tickets sold we should get home phone numbers for follow up calls to
insure attendance. The Oaks requires a$500 deposit. Debbie told Cindy we have to have
an invoice before a check can be issued. Each board member needs to sell at least 10
tickets.
Sponsorship prices Business card $25, 1/4 page $50. There will only be an Art Raffle and
50/50 raffle.
SCANNED 2? t 1 ��
Marketing:
Cindy sent workshop information to the media,Agawam Advertiser. Lisa sent the
information to The Reminder who ran it twice at least. Derek told Cindy the Agawam
Advertiser has a deadline of Tuesday. Gina suggested an article on the volunteers.
Programs:
Per Derek to date 19 people registered to attend the meeting on Wednesday. The
Library's bad weather closing is as follows: It only closes if Mayor Cohen closes it. Lisa
is looking into a workshop on QuickBooks. Lisa will check with Alan Cohen to see if
they may have computers available for hands and if so how many and when are they
available. Derek will be attending the SBA workshop. Lisa suggested the name badges
again for the BOD members for events. They can also be worn to grand openings and
other public functions for ASBAC. We have to have 3 bids for the cost. Jim Jenks will
check with company that does the badges for the Knights of Columbus. Gina will obtain
a price from Bernadette Salvatore.
Administration:
The new office will be a 2 office suite. Derek will have one office and one for counseling
only. Once it is cleaned out we will have a BOD meeting to tour it. Pat announced that
Betty Fisher has signed on as a new volunteer. Peg Cormier will train her. Gina asked if
we can obtain a list of new business and renewal business registered at the Town Hall.
We should mail ASBAC brochures and or packets to them.
The committees meeting is Monday 2/12/07 at 8:00 am at the corporate center. Ant the
BOD meeting is 2/26/07 8:30 am at the corporate center.
On schedule for the committee meeting is the golf tournament.
Gina motioned to adjourn the meeting and Lisa second.
Meeting adjourned by Gina.
I 4
IRREVOCABLE LETTER OF CREDIT
KNOW ALL MEN BY THESE-PRESENTS: that UNITED BANK, a bank duly
organized and existing under law, having a usual place of . business
at P.O. Box 9020, 95 Elm Street, West Springfield, Massachusetts
01090-9020, hereinafter called LENDER, pledges irrevocable credit
in the form of a Letter of Irrevocable Credit dated July , 2010
in which said Letter of Irrevocable Credit, hereinafter is
referred to as SURETY; said SURETY to he held and .firmly bound
unto the Town of Agawam, Massachusetts, a Municipal Corporation,
having a usual place of business at 35 Main Street, Agawam,
Massachusetts 01001, hereinafter called the TOWN; in the penal sum
of Three Hundred Eighty-nine Thousand Five Hundred and N6/100
($389, 500. 00) Dollars in lawful. money of the United States, for
payment of which sum well and truly to be made, we bind said
SURETY firmly by these presents. O
THE CONDITION OF THIS OBLIGATION is such that whereas, they-- '
PRINCIPAL and OBLIGOR, P51, INC. entered into a certain '
Performance Agreement with the TOWN dated.] r�
g �.i.7.�� . , 2 010, a
copy of which is hereto attached and made a part hereof :K,_
to carry out the development of: LANGO ESTATES
PERFORMANCE GUARANTEE
PROVIDED FURTHER, that said LENDER hereby stipulates and
agrees that no change, 'extension of time, alteration or addition
to terms of the Performance Agreement, or to the work to be
performed thereunder shall in any way affect its obligation under
this Irrevocable Letter of Credit, and it does hereby waive notice
of any such change, extension of time, alteration or addition .
NOW, THEREFORE, in consideration of the mutual promises,
undertakings and other lawful consideration hereinafter set forth,
the parties agree as follows :
(1) the LENDER hereby authorizes the TOWN to draw from the
SURETY on written demand up to an aggregate amount of Three
Hundred Eighty-nine Thousand Five Hundred and NO/100 ($389, 500. 00)
Dollars, being conditioned that the LENDER shall make no
disbursements of funds from the SURETY except by written -
instruction of the TOWN through its Treasurer as authorized by
vote of the Planning Board. The LENDER may, from time to time,
make partial releases from said SURETY to the PRINCIPAL, or
directly to. its contractors and subcontractors, as various
improvements and work have been completed and approved by the
TOWN, but only on the written approval of the TOWN stating the sum
and the party to whom said partial releases shall be advanced.
(2) In the event the TOWN shall file with the LENDER a
written statement that the PRINCIPAL is, in the judgment of the
TOWN, in default of the terms of the Performance Agreement, the
LENDER shall make any funds undisbursed available to the TOWN as
hereinafter provided, subject to paragraph below.
(3) The TOWN agrees that any payments received by it from the
SURETY will be expended solely for the purpose of curing any
default of the PRINCIPAL of its obligations and commitments as set
forth in said Performance Agreement, plus reasonable
administrative expenses, attorney' s fees, interest and legal costs
to cure such default .
(4) The TOWN shall ptovide the PRINCIPAL under paragraph (3)
above, with all information concerning the alleged breach
including, but not limited to the amount of money represented by
said breach, together with the details wherein the said
construction or installation has not been completed, and
(5) This Letter of Credit is not transferrable or assignable.
PROVIDED FURTHER that no final settlement between the TOWN
and the PRINCIPAL shall abridge the right of any beneficiary
hereunder, whose claim may be unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in four (4)
counterparts, each one of which shall be deemed an original this
1st day of July, 2010 .
PRINCIPAL: BI, INC.
By.
Roy E. jamin, resident
& e ure
LEN ER: UNI B K
By
Paul A. Tierney, S. P.
ATTEST- TOWN TOWN OF AGA MASS
1 J PLANNING OAR
By
Travis P! Ward, Chairman
D E:
APPROVED AS TO FORM:
DATE : 71,Ljo .
Tbw�l C� '
4 �
HAmPDEN
BM�K
A Brighter Idea. IRREVOCABLE LETTER OF CREDIT
Applicants Name and Address Beneficiary: Town of Agawam,
George W. David 36 Main Street
23 Windpath East Agawam, MA 01001
West Springfield, MA 01089
Reference Number: 042110-1 Amount: $187,100 Date of Issuance: 04/2212010
KNOW ALL MEN BY THESE PRESENTS: that Hampden Bank, having a usual place
of business at 19 Harrison Ave, Springfield, Massachusetts, hereinafter called LENDER,
pledges irrevocable credit in the form of a Letter of Irrevocable Credit dated April 22,
2010, in which said Letter of Irrevocable Credit hereinafter is referred to as SURETY;
said SURETY to be held by and firmly bound unto the Town of Agawam, Massachusetts,
a Municipal Corporation, having a usual place of business at 36 Main Street, Agawam,
Massachusetts 01001, hereinafter called the TOWN; in the penal sum of One Hundred
Eighty Seven Thousand One Hundred ($187,100.00) Dollars in lawful money of the
United States, for the payment of which sum well and truly to be made, we bind said
SURETY firmly by these presents.
THE CONDITION OF THIS OBLIGATION is such that, whereas, the -7
PRINCIPAL and OBLIGOR, George W. David entered into certain Performance
Agreement with the TOWN, dated April 16, 2010, a copy of which is hetero attached and
made a part hereof to carry out the development of: Subdivision project currently known--�- /�
as Tiny Bull Estates, Phase I, Lots 1-3 and 16-18. emu/
PERFORMANCE GUARANTEE 11''
PROVIDED FURTHER, that said LENDER hereby stipulates and agrees that no
change, extension of time, alteration or addition to the terms of the Performance
Agreement, or to the work to be performed thereunder shall in any way affect its
obligation under this Irrevocable Letter of Credit, and it does hereby waive notice of any
such change, extension of time, alteration or addition.
NOW,THEREFORE, in consideration of the mutual promises, undertakings and
other lawful consideration hereinafter set forth, the parties agree as follows
(1) The LENDER hereby authorizes the TOWN to draw from the SURETY on
written demand up to an aggregate amount of One Hundred Eighty Seven Thousand One
Hundred($187,100,00) Dollars,being conditioned that the LENDER shall make no
disbursements of funds from the SURETY except by written instruction of the TOWN
through its Treasurer as authorized by vote of the Planning Board. The LENDER may,
from time to
Agawam . Indian Orchard . Longmeadow . Sprin" field . West Springfield . Wilbraham
Online Banking Business Banking Services Your TO Bank
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time, make partial releases from said SURETY to the principal, or directly to its
contractors and subcontractors, as various improvements and work have been completed
and approved by the TOWN, but only the written approval of the TOWN stating the sum
and the party to whom said partial releases shall be advanced.
(2) In the event the TOWN shall file with the LENDER a written statement that
the PRINCIPAL is, in the judgment of the TOWN, in default of the terms of said
Performance Agreement, the LENDER shall make funds undisbursed available to the
TOWN as hereinafter provided, subject to paragraph below.
(3) The TOWN agrees that any payments received by it from the SURETY will
be expended solely for the purpose of curing any default of the PRINCIPAL of its
obligations and commitments as set forth in said Performance Agreement, plus
reasonable administrative expenses, attorney's fees, interest and legal costs needed to cure
such default.
(4)The TOWN shall provide the PRINCIPAL under paragraph(3) above, with all
information concerning the alleged breach including, but not limited to the amount of
money represented by said breach, together with the details wherein the said construction
or installation has not been completed; and
(5)This Letter of Credit is not transferrable or assignable. t
PROVIDED FURTHER that no final settlement between the TOWN and the
PRINCIPAL shall abridge the right of any beneficiary hereunder, whose claim may be
unsatisfied.
IN WITNESS WHEREOF, this instrument is executed in four(4) counterparts, each one
of which shall be deemed an original this 22nd day of April, 2010.
ATTEST: PRINCIPAL: o e W. David
AL 4a By: av�
ATTEST: LENDER: Hampden Bank
G�By:
T: TOWN:TOWN OF AGAWAM, MA
PLANNIrN�G B D
By: V�
DATE: -ZOLO
APPROVED AS TO FORM:
DATE:
FROM FAX N0. 20 2010 10:03AM PI
__r,..._........__....� .._:........y,..........,...-mow...
Planning Board
T0; Town Treasurer bete _
SubJect : performance Bond pile )jo, 8544
At an officially called and posted meeting held on 4`35-16 the plannlAg
Board voted 4-0 in favor of setting $187 , 100 __ as the amount' required
to be tiled with. the Town Treasurer to cover performance for a period of
two years by developer otherwise known -as r
Tiny Bull LLC
for proJeet known as Tiny Bull Estates Phase 1 This is to cover.
lots # 1-3 & 15-18
The Board reserves a ight to review th d amount at the time the
appliear�t (I it to ast security,
p n" ng Board chairman
1=59-7/74-200
11. New Business
1. TOR 2010-2 - An Ordinance Amending Section 61-1
of the Code of the Town of Agawam Increasing the Size of the
Agawam Veterans' Council.(Mayor)
2. TR-2010-28 -A Resolution Adopting the Fiscal Year
2011 Annual Operating Budget for the Town of Agawam (Set
Public Hearing Date- Suggest June 21, 2010)(Mayor)
3. TO-2010-15 - Order Granting or Renewing a
LICENSE for an Automatic Amusement Device(s) — Six Flags
New England, 1623 Main Street,Agawam, MA. (Clerk)
4. TR-2010-29 - Reappointment of Richard Bennett
representing the Historic Commission on the CPA Committee
for a term expiring April 30,2013 (Council)
12. Any other matter that may legally come before the Cijy Council.
Adjournment.
2
11. New Business
1. TOR-2010-2 - An Ordinance Amending Section 61-1
of the Code of the Town of Agawam Increasing the Size of the
Agawam Veterans' Council.(Mayor)
2. TR-2014 28 - A Resolution Adopting the Fiscal Year
2011 Annual Operating Budget for the Town of Agawam
3. TO-2010-15 - Order Granting or Renewing a License
for Automatic Amusement Device(Clerk)
4. TR-2010-29 - Reappointment of Richard Bennett
representing the Historic Commission on the CPA Committee
for a term expiring April 30,2013 (Council)
12. Any other matter that m"legally come before the City Council.
Adjournment.
2