FISCAL YEAR 2001 TO FISCAL YEAR 2005 Town of Agaw,irn, Massacliusettti
Capital Improvement Program
Fiscal Year 1-00l—Fiscal year 2005
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TABLE OF CONTENTS
ITEM PAGE NUMBER
(1) Cover Memorandum to Town Council 1
(2) Introduction 2
(3) List of Projects (Bonding & Appropriation Schedules) (FY2001 - FY2005) 5
(4) Project Descriptions 15
(5) Bond Payment Spreadsheet 20
(b) Chart - Existing Bond Costs 21
(7) Chart - Budget Appropriations 22
(8) Chart - Projected New Bond Costs 23
(9) Chart - Projected Total Bond Costs (before grants and reimbursement) .24
(10) Chart - Projected Total Bond Costs (after grants and reimbursement) 25
Town of Agawam
36 Main Street, Agawam, Massachusetts 01001
Telephone (413) 786-4520 1 FAX (41S) 786-9927
Richard A. Cohen, Mayor
Memorandum
To: Agawam Town Council
From: Richard A. Cohen, Mayor
Re: Capital Improvement Program (Fiscal Year 2001 - Fiscal Year 2005)
Date: April 6, 2000
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Pursuant to Section 5-3 of the Agawam Home Rule Charter, I hereby submit the Capital improvement Program for
Fiscal Year 2001 to Fiscal Year 2003 to the Agawam Town Council. The Capital Improvement Program is a prioritized plan
of proposed capital improvements over the next five fiscal years. The major purposes of the Capital Improvement Program
are as follows:
(a) to develop and prioritize needed proposed capital improvement projects;
(b) to research and estimate the revenue necessary to fund proposed capital improvement projects;
(c) to set parameters on the revenue dedicated to fund proposed capital improvement projects; and
(d) to forecast future principal and interest expenditures.
The program presented represents a realistic financially feasible long term program. With the fiscal uncertainty
presented by the Education Reform Act, as well as, diminishing state grant and project reimbursement money, the proposed
plan may be delayed in its implementation. As revenue estimates become available, revisions shall be made and
incorporated in the capital budget portion of the annual budget. Please call with any questions.
Respectfully submitted,
Richard A. Cohen, Mayor
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INTRObUCTTO2!
For the purposes of this Capital Improvement Program,a capital improvement is clef ined as a project or undertaking which
provides for (i) the planning, design, construction, reconstruction, renovation or replacement of a public building or facility; (ii)
an addition to a public building or facility; (iii) the purchase of land, buildings or facilities for a public purpose; or (iv)a long range
development study. While the type of improvement is the basic criteria, a project costing at least $20,000 that has a life
expectancy of ten (10) years or more is also generally considered to be a capital improvement.
The Capital Improvement Program is designed to accomplish the following purposes:
1. To utilize town funds for capital improvements which are compatible with the town's mission of
effective and efficient provision of quality services to the citizens and businesses of Agawam which
in turn enhances the quality of life in our community;
2. To undertake Capital Improvement Projects on a planned and coordinated basis;
3. To inform the community when needed and planned Capital Improvement Projects and corresponding
expenditures are to be expected and initiated in the future;
4. To utilize town funds on the basis of community priorities in coordination with the availability of
grants and/gar other state, federal or private reimbursements; and
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5. To undertake Capital Improvements after careful planning and financial analysis to avoid an undue
burden on the town's f iscal capacity and the taxpayers now and in the future.
Even after many years of increased capital investment, the town is still faced with many needed and/or required projects
which have to be undertaken within projected limited revenue growth. Fiscal restraint and caref ul planning are required to assure
long term financial stability. Care also must be taken in project development and implementation in order that bond sales are
timed so that principal and interest costs occur in the year scheduled.
In developing this Capital Improvement Program the following general assumptions on fiscal capacity were assumed and
applied:
1. Growth in total property tax revenues will continue to be limited by the restraints of Proposition 2'T
and no debt exclusion overrides are contemplated in this plan;
2. The town will pursue the maximum property tax revenue allowed by Proposition 2';
3. For the upcoming fiscal year and future years, the Administration is continuing to recommend a
greater emphasis be placed on capital improvements; and
4. During the next five years, the town should:
a. Limit General Fund principal and interest payments to approximately $1.65 million
dollars per year;
b. Appropriate as much funding as possible annually from the general fund for capital
improvements on a pay as you go basis while maintaining existing service levels; and
C. Utilize the Stabilization Fund to assist in meeting the above referenced goal for a
level budgetary impact of future principal and interest payments.
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The process of capital planning involves setting priorities within the fiscal capability of the town. Each year the entire
plan is reviewed in light of changing needs and requirements. There are more needs for improvements requested by town
departments that can be included in a five year time period.
In developing the recommended Capital Improvement Program, the following priorities were addressed:
1. Growth - The town must meet the needs of a growing population and at the same time direct and
manage growth through the timing of public utility expansion;
2. Improve or Assist Service Delivery - Projects that will reduce the need for staff increases or make
staff operations more efficient have been given priority;
3, Facilities - New and MaintenanceExisting iii - When Proposition 2 1 was implemented
communities were forced to delay constructing new facilities and defer maintenance on existing
facilities which has led to an accumulated need for new facilities and the provision of maintenance
to existing facilities; and
4. Prior commitments - The Town is bound by commitments made in prior years. The commitments
were considered in the proposed budget and program.
The attached Capital Improvement Program was developed around the previously cited constraints and program objectives.
It includes a bonding and appropriation plan for each of the f ive program years,a brief description of each project item, spread
sheets and charts showing existing and proposed bond payments and graphical representations of these payments.
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T, gawam
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fiscal YrQ Fill `
Fiscal Year 2001 BandinaSchedule
General F-und Projects
Projected 1" Year
Proiect DescriptionAmount Principal & Interest
Public Works Facility (Land and Design) $ 1,000,000.00 $ 107,500.00
Fire Department Aerial Platform Truck $ 700,000.00 $ 75,250.00
Rewnue Fund Projects
Projected 1" Year
Project Description Amount Principal & Intere
Feeding Hills Trunk Sewer South (Design) $ 2,017,500.00 $ 216,881.25
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Fiscal Year
2001 Appropriation Schedule
General Fund Appropriations
Projected
Project Description Amount
Agawam Public Schools - Technology Education $ 125,000.00
Sidewalk Improvement Program $ 20,000.00
Park Improvement Program $ 20,000.00
Street Improvement Program $ 255,000.0Q
TOTAL. $ 420,000.00
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Fiscal Year 2002 Bonding Schedule
General Fund Projects
Projected 1St Year
pCQject Description Amount PrindWl & Interest
New Dept, Of Public Works Facility - Construction $ 4,000,000.00 $ 430,000.00
Middle School Roof $ 350,000.00 $ 37,625.00
Revenue Fund Projects
Projected 1" Year
eject Descriptim Amount Principal_ & Interest
No Projects Planned $ -0- $ -0-
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Fiscal Year 2002 Appropriation Schedule
General Fund Apompriations
Projected
eject Description Amount
Agawam Town Hall - Preliminary Design Study $ 30,000.00
North Agawam Drainage Improvement - Phase I $ 35,000.00
Agawam Senior Center Expansion - Design $ 100,000.00
Agawam Public Schools - Technology Education $ 125,000.00
Sidewalk Improvement Program $ 20,000.00
Park Improvement Program $ 20,000.00
Street Improvement Program 250.000.00
TOTAL $ 580,000.00
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Fiscal Year 2003 Bondina Schedule
General Fund Projects
Projected 1st Year
Project Description An►a nt PrinciR I� A Interest
Agawam Senior Center Expansion - Construction $ 1,250,000.00 $ 130,000.00
Agawam High School Library Expansion - Construction $ 500,000.00 $ 53,750.00
Revenue Fund Projects
Projected 1st Year
Project Description Amount Principal & Interest
No Projects Planned $ 0 $ 0
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Fiscal Year 2003 Appropriation Schedule
AppropriationsGeneral Fund
Projected
erect Description Amount
Agawam Town Hall - Design $ 175,000.00
Agawam Public Schools - Technology Education $ 125,000.00
Agawam Public Schools - Jr. High Clock/Intercom System $ 50,000.00
North Agawam Drainage Improvement - Phase II $ 45,000.00
Sidewalk Improvement Program $ 20,000.00
Park Improvement Program $ 20,000.00
Street Improvement Program $ 250,000.00
TOTAL $ 685,000-00
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Fiscal Year 2
General-Fund Projects
Projected i st Year
Project Description Amount Principal & Interest
Agawam Town Hall - Construction $ 2,500,000.00 $ 260,000.00
Recreation Improvement Project $ 1,000,000.00 $ 104,000.00
Agawam Public Schools - High School Gymnasium $ 200,000.00 $ 21,500.00
Revenue Fund Projects
Pro jeeted i Ut Year
Project Description Amount Principal & Interest
Feeding Hills Trunk Sewer South (Construction) $18,158,000.00 $1,951,985.00
Feeding Hills West Sewer Extension (Design) $ 935,000.00 $ 100,512.50
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1 Year - Fecal Y�r 2001,
Fiscal Yeac 2004 Appropriation Schedule
General Fund Appropriations
Projected
Proyect_Description Amount
Agawam Public Schools - Technology Education $ 125,000.00
Sidewalk Improvement Program $ 20,000.00
Park Improvement Program $ 20,000.00
Street Improvement Program $ 250,000.00
TOTAL $ 415,000.00
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Fiscal Year 2005 Bonding Schedule
General Fund Projects
Projected i st Year
Project Description Amoun# Principal & Interest
Agawam Public Schools - All Weather Track $ 400,000.00 $ 43,000.00
Reyom Fund Proigcts
Projected 1st Year
Project bescripfiQo Amount Principal & Interest
No Projects Planned $ -0- $ -0-
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Fiscal Year 2Q05 Appropriation Schedule
General Fund Appropriations
Projected
ftlect Description Amounf
Agawam Public Schools - Technology Education $ 125,000.00
Sidewalk Improvement Program $ 20,000.00
Park Improvement Program $ 20,000.00
Street Improvement Program $ 250,000.00
TOTAL $ 415.000.00
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Town of Agawam
Capital Improvement Program
Fiscal Year 2001 - Fiscal Year 2005
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PROJECT DESCRIPTIONS
I. MUNICIPAL BUILDINGS
NEW DEPT. PUBLIC WORKS FACILITY
The present Public Works facility is:
D.P.W. Garage
(1) poorly located for efficient operation;
(2) antiquated and unsafe;
(3) insufficient in land and building size; Feeding Hills where roads freeze up first. Response time to
(4) poorly designed; and these problem spots would be cut in half with a centrally
(5) not energy efficient. located site.
The location of the present garage means that 1 to The program proposes that the land acquisition and
1.5 man years of time are lost in transportation versus a preliminary design of a facility will be undertaken in
centrally located facility. This represents $25,000 to FY2001 with construction to begin in FY2002. The
$45,000 per year in additional labor costs at the current preferable location of the site would be near the geographic
pay scale. center of the community. Temporary bonding would be
utilized to fund the project during development and
In addition to basic transportation savings, response permanent principal and interest payments would begin in
time in emergency situations and sanding/salting FY2004 when the town has paid off some existing bonds.
operations would also be reduced. Currently the DPW is
very remote from the areas in
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AGAWAM TOWN HALL
The first phase of this project would involve a
preliminary design study to determine whether a new town
_ hall facility should be built or whether the existing facility
can be enlarged. This preliminary design study would be
' f funded in FY2002 with full design of the project to follow
in FY2003. The project would encompass either the
construction of a new town hall building or the expansion
- of the existing facility. A new facility could be centrally
located within the community to provide easy access for all
residents.
The new or expanded facility would also be fully
handicap accessible for residents and employees. The
existing town hall structure is too small to meet existing
needs which has led to productivity problems. The new or
expanded facility would include adequate office space,
Agawam Senior Center conference room space, bathroom facilities and meeting
space. Construction would be slated to begin in FY2004.
AGAWAM SENIOR CENTER EXPANSION
An addition to the senior center is sought to provide -
space for Agawam's growing elderly population. The
present over 60 population in Agawam is 6,000 +/-. The
permitted capacity of the present facility is 185. Existing
space has been utilized as efficiently as possible but no _
room is available for additional programs or activities. The 4
Council on Aging recently finished an interior facelift
program for the center which helped alleviate some
potential overcrowding, but expansion is needed to meet
anticipated future needs. The addition, scheduled for
construction in FY2003, will allow for greater client privacy,
additional health programs and more classroom and
activity space.
Agawam Town Hall
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II. PUBLIC WORKS
SIDEWALK IMPROVEMENT PROGRAM NORTH AGAWAM DRAINAGE PHASE I & ll
Funding is continued to rehabilitate sidewalks An old private drainage system has deteriorated
throughout the community. The DPW highway division, which is resulting in water surfacing in yards and possible
recently reorganized its manpower allocation to create a damage to structures. Phase I of the project would
sidewalk construction and repair team, which is making intercept the pond discharge that the old pipe system
substantial progress with this work. Major portions of the currently handles and divert it down Meadow Window to
sidewalks on Main Street, High Street and Walnut Street the High Street storm drain. In addition existing catch
have been replaced. In addition, when critical repairs are basins on Howard Street would be diverted to the Moore
complete, certain sidewalk systems should be extended to Street - Ottawa Street drain system. Phase U of this project
increase walking areas to schools and eventually reduce would improve capacity of the storm drain system serving
transportation costs. High Street and lower Moore Street and is related to the
above project.
STREET IMPROVEMENT PROGRAM
III. PUBLIC WORKS - WASTEWATER
Funding for the improvement and maintenance of FEEDING HILLS TRUNK SOUTH
our local roadways. Improvements include the construction,
reconstruction, widening and resurfacing of roads and the This project involves extension of the sewer system
installation and repair of drainage structures and systems. southerly to the Police Academy on South Westfield Street,
Funds will be utilized in combination with state Chapter 90 the construction of a sewer pump station and extension of
funding to meet routine maintenance and improvement sewer service to the remainder of South Westfield Street
requirements. and Barry Street. This is the first step in providing sewer
service to the south west section of the town where there
are some areas of moderately drained soils and Health
Suffield Street Department reports problems with septic system failures.
Paving Recently a petition has been received from one
neighborhood in this area requesting sewer service.
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fighting operations and citizen rescue from upper floors
and roof areas. The vehicle will replace the 1969 Maxim
ladder truck currently being utilized by the department.
The plan calls for acquisition in FY2001.
A jit i•
V. MISCELLANEOUS
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PARK IMPROVEMENT PROGRAM
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i In FY1996, the town began the process of annual
appropriation of funding to repair and rehabilitate its
` existing parks and recreation facilities. The funding would
be utilized to replace existing outdated recreational
equipment such as swings, slides, basketball hoops,
backstops, etc. The funding can also be utilized to leverage
additional state and federal funding via competitive grants.
RECREATION IMPROVEMENT PROJECT
This program includes funding ($1,000,000.00) in
Combined Sewer Overflow Elimination Underway FY2004 for a recreation improvement project. The former
mayor appointed a recreation study committee which
FEEDING HILLS TRUNK SEWER - WEST examined our current recreation needs, future needs and
explored possible short and long term strategies to meet
This project involves extension of the sewer system those needs. The level of funding included in this program
westerly along Southwick Street to the town line; to the is based on a speculative estimate of what resources would
southerly portion of North West and the northerly portion be necessary to expand current recreation facilities and
of South West Streets and the surrounding areas. The bring new facilities on line. Recreation is a vital part of the
project would likely include a sewer pump station in the quality of life in our community and the current need is
vicinity of Pheasant Hill Drive. A petition has been received growing every year. This program recognizes that growth
from residents in the area requesting sewer service. and includes funding to meet the current and projected
demand for recreational facilities and services.
IV. FIRE DEPARTMENT VEHICLES
AERL4,L PLATFORM TRUCK
This vehicle would provide greater flexibility in fire
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PUBLIC SCHOOLS TECHNOLOGY EDUCATION ALL WEATHER TRACK - HIGH SCHOOL
Funding for continued implementation of Agawam An all weather track and field event runways would
Public Schools Local Technology Plan which was developed greatly improve conditions for this sport while reducing
by a team of teachers, administrators, school committee maintenance activities. Drainage facilities would be
members and community representatives. The Agawam included.
Public Schools Local Technology Plan has been approved by
the Commonwealth of Massachusetts Department of
Education.
Capital Improvement funding will be utilized to
acquire new computer and communications hardware
computer software, and for the provision of professional
development training for the successful implementation of
new hardware and software. Local Technology Plan
includes the creation of an academic network which will
eventually link all school buildings and all school
classrooms together.
JUNIOR HIGH CLOCK &INTERCOM SYSTEM
The present system is twenty-nine years old and
parts are no longer available to make repairs. Many of the
room clocks suffer from numerous breakdowns of an
annual basis. The main intercom switches are worn and
suffering from poor reliability. The system needs to be Existing High School Track
replaced before it suffers from total failure.
HIGH SCHOOL GYMNASIUM
HIGH SCHOOL LIBRARY
Funding has been requested by the School
Department for an additional gymnasium at the High In order to meet accreditation requirements,
School due to the increase in students and athletic improvements to the High School Library must be
programs being offered. undertaken which include increasing the physical size of
the library media center. Funding has been included to
provide architectural design.
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Existing Bond Costs (FY2001 - FY2005)
PROJECT FY2001 FY2002 FY2003 FY2004 FY2005
Middle/Asbestos II $310,125 $0 $0 $0 $0
Jr. High Heating $121,166 $117,600 $109,125 $105,683 $102,164
Phase IV Sewer $186,750 $176,250 $165,750 $155,250 $0
Main Street Pump Station $49,135 $50,094 $51,100 $52,156 $53,265
Agawam Country Club $126,163 $122,510 $118,836 $115,078 $111,237
Fire Headquarters $177,741 $172,360 $167,110 $162,175 $157,503
Tuckahae Turf Form $104,596 $96,390 $93,390 $90,570 $87,900
Agawam CC Irrigation $36,876 $35,595 $34,345 $33,170 $32,058
School Projects I $942,988 $919,138 $893.300 $865,475 $835,406
School Projects II* $1,287,780 $991,270 $950,770 $918,370 $894,070
Westfield River CSO $203,905 $201,571 $199,254 $196,899 $194,504
Westfield River CSO* $44,112 $44,112 $44.1 1 2 $44,112 $84,695
Florida Drive Sewer* $52.675 $51,266 $49 858 $48 449 $47,040
Library Expansion* $0 $298,313 $290,334 $282,356 $274,378
DPW Facility Land d Design* $0 $107,500 $104,625 $101,750 $98,875
Fire Dept. Aerial Platform Truck $0 $75,250 $73,238 $71,225 $69,213
F.H. Trunk Sewer So. (Design) $0 $216,881 $211,081 $205,281 $199,480
Middle School Roof $0 $0 $37,625 $36,619 $35,613
DPW Facility Construction" $0 $0 $0 $430,000 $418,500
Agawam High School Library Expons+ $0 $0 $0 $0 $53,750
Sr. Center Expansion (Construction) $0 $0 $0 $0 $134,375
F.H. Trunk Sewer West (Design) $0 $0 $0 $0 $100.513
TOTAL $3,644,012 $3,676,100 $3,593,853 $3,914,618 $3,984,539
(" denotes project which is authorized but not yet permanently bonded)
{*denotes project which is planned but not yet authorized)
Existing Bond Costs (FY2001-FY2005)
$4,000,000
4sdods!Aff
$3,000,000
FY2001 FY2002 FY2003 FY2004 FY2005
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Budget Appropriations (FY2001 - FY2005)
Category FY2001 FY2002 FY2003 FY2004 FY2005
General Fund $420,000 $580,000 $685,000 $415,000 $415,000
Sewer Fund $0 $0 $0 $0 $0
Water Fund $0 $0 $0 $0 $0
Golf Fund $0 $0 $0 $0 $0
TOTAL $420,000 $580,000 $685,000 $415,000 $415,000
Budget Appropriations (FY2001 - FY2005)
$700,000
$600,000
$5W."
$4W."
$300,000
$200,000
$100,000
$0
FY2001 FY2002 FY2003 FY2004 FY2005
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Projected New Bond Costs (FY2001 - FY2005)
FY2001 FY2002 FY2003 FY2004 FY2005
DPW Facility Land & Design $0 $107,500 $104,625 $101,750 $98,875
Agawam High School Library Expansi $0 $0 $0 $0 $53,750
Fire Dept. Aeriat Platform Truck $0 $75,250 $73,238 $71,225 $69,213
F.H. Sewer So. (Design) $0 $216,881 $211,081 $205,281 $199,480
Middle School Roof $0 $0 $37,625 $36,619 $35,613
DPW Facility Construction $0 $0 $0 $430,000 $418,500
Sr. Center Expansion $0 $0 $0 $0 $134,375
F.H. Trucnk Sewer West (Design) $0 $0 $0 $0 $100,513
TOTAL $0 $399,631 $426,569 $844,875 $1,110,319
Projected New Bond Costs (FY2001 - FY2005)
$1,500,000
$1,000,000
$500,000
$0
FY2001 FY2002 FY2003 FY2004 FY2005
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Projected Total Bond Costs (FY2001 - FY2005
(before grants and reimbursements)
FY2001 FY2002 FY2003 FY2004 FY2005
Existing Bond Costs $3,644,012 $3,276,469 $3,167,284 $3,069,743 $2,874,220
Projected New Bond Costs $0 $399,631 $426,569 $844,875 $1,110,319
TOTAL BOND COSTS $3,644,012 $3,676,100 $3,593,853 $3,914,618 $3,984,539
Projected Total Bond Costs (FY2001 -- FY2005)
(before grants and reimbursements)
$4.000.000
$3,900,000
$3,800,000
$3,700,000
$3,600,000
$3,500,000
$3,400.000
$3,300,000 _
FY2001 FY2002 FY2003 FY2004 FY2005
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Projected Total Bond Costs FY2001 - FY2005
(after grants and reimbursements)
FY2001 FY2002 FY2003 FY2004 FY2005
Existing Bond Costs $3,644,012 $3,276,469 $3,167,284 $3,069,743 $2,874,220
Projected New Bond Costs $0 $399,631 $426,569 $844,875 $1,110,319
Projected Grants & Reimb. ($2,479,122) ($2,300,933) ($2,241,865) ($2,168,994) ($2,303,598)
NET BOND C05T5 $1,164,890 $1,375,167 $1,351,988 $1,745,624 $1,680,941
Projected Total Bond Costs (FY2001 - FY2005)
(after grants and reimbursements)
$2,OOo,000
$1.500,000
$1 000 000
$500.000
$0
FY2001 FY2002 FY2003 FY2004 FY2005
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