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8289_AMENDMENTS TO SUBDIVISIO- RULES AND REGS- GRADING PLANS � mw�cRmw, +S +0 Ile s Cifut, n Town of Agawam 36 Main Street Agawam, Massachusetts 01001-1837 Mpy` Tel. 413-786-0400 Fax 413-786-9927 Q y r March 5, 2004 On rr I HEREBY CERTIFY THAT THESE ARE TRUE COPIES OF THE APPROVED CHANCES TO THE SUBDIVISION RULES AND REGULATIONS OF THE AGAWAM PLANNING BOARD. APPROVED MARCH 4, 2004 VOTE: 3 YES - 0 NO ATTEST: char M. Theroux, Town Clerk J�4� od-1/y. 6 �7 - '7 i�F C2 �� 9 Town of Aawam g 40 36 Main Street Agawam, Massachusetts 01001-1837. ATE0 Ma`1 TeI. 413-786-0400 Fax 413-786-9927 PLANNING BOARD March 5, 2004 Recorder of Land Old Court Housc Rm. 408 Boston, MA 02108 To Whom It May Concern: Attached please find a copy of amendments to the Agawam PIanning Board Subdivision Rules and Regulations which were approved on March 4, 2004. Sincerely, Dennis B. Hopkins, Chairman AGAWAM PLANNING BOARD DBH/DSD:pre cc: Hampden County Registrar of Deeds Town Clerk File Town of Agaftm i Subdivision Regulation Amendment This procedure shall be added to Section 159-12. E. of the Subdivision Regulations LOT GRADING PLAN PROCEDURES The Town of Agawam requires the following procedure to be followed for lot grading plans for all subdivisions approved after Jan. 1, 2004. Review Scope - This review/approval process will address drainage and runoff concerns for the lot in question, adjacent lots, and the subdivision as a whole only. The elevation of the foundation is reviewed for comparison to adjacent grades, and generally for comparison to adjacent homes. This review does not address the constructability of the foundation or the building layout proposed. Procedure Overview Step 1. Lot Grading Plan Approval - The owner's engineer/surveyor submits information for review and approval to Agawam DPW Engineering. It is hoped that the owner is part of this process in order to expedite Step 2. Step 2. Builder/Owner Sign-Off-The owner and builder send a letter to DPW indicating that the approved Lot Grading Plan will be complied with during construction. The owner/builder sign-off, including all information shown in the sample letter, must be forwarded to DPW within one week after Step 1 is complete. The white form will be forwarded-from-DPW to the Building Dept. for the Building Permit after this step is complete. Step 3. Construction Field Check-The builder/owner will contact DPW Engineering to schedule a field check on the top of foundation wall to ensure compliance with the approved lot grading plan. The builder/owner must allow a 48 hour window for DPW to perform the field check. DPW is available Monday thru Friday 8:30 am to 4:30 pm, except holidays. The builder will be contacted by Agawam DPW with the results of the field check. Failure by the builder to com 1 with The a roved Lot Gradin Plan will result i DP noti in he Plan Lng Board, The Planning Board will then request the Building Department to iskue a Stop Work Or de for the lor until a resolution can be agreed upon. Page 1 T D L DPW Engineering a val is required before the white farm 1 be forwarded to the Building Department. The following information, at a minimum, will be required for each Lot Grading Plan submittal. Location(Street Address) Owner's Name Lot number Scale,North arrow, and revision date Note indicating local bench location and elevation used Professional engineer/licensed surveyor stamp and signature Layout and location of building foundation Locations and spot grades (as needed) of all proposed yard drains,swales,retaining walls,sewer cleanouts, septic systems, wetland resources, streams,easements, buffers, tree line, existing/proposed pipes, manholes, or other structures found on lot. Maximum lawn grades of 3:I Water service location (5 ft min. cover) Sanitary service location(4 ft min. cover) Note specifying the minimum cover requirements for the services must be included, Sanitary service must have 4 ft. cover minimum. Water service must have 5 ft. cover minimum." Existing and proposed 2 ft contours within the lot Existing 2 ft contours at least 20 feet into adjacent lots within subdivision. Any previously approved grading plans on nearby lots must be taken into consideration. Existing 2 ft. contours at least 50 feet into adjacent lots outside of subdivision. Note indicating the tie-in or direction of roof drains Elevation of the top of the foundation wall,at all levels as needed - garage etc. Spot elevations of proposed finished grade at the comers of the building foundation Spot elevations throughout the lot/at all property lines (every 50 ft.), including back proposed sidewalk elevations. Spot elevation of gutter at the driveway centerline If field conditions require a change from the approved plan during construction, the engineer/surveyor shall submit a revised lot grading plan to Engineering for approval,befo e changes are implemented. Page 2 STEP 2. OW R a d BlUILDER SIGN-OFF LETTER Submit to DPW within one week of DPW approval of Lot Grading Plan Required submission to DPW Engineering before the white form will be forwarded to the Building Department. Once the grading plan is approved by DPW Engineering,the lot OWNER AND BUILDER BOTH must submit a letter to DPW Engineering acknowledging the information shown on the approved grading plan and agreeing that the lot will be graded and the elevation of the foundation will be built according to its details. A copy of the approved Lot Grading Plan must be attached to the Owner and Builder Sign-Off Letter. IMPORTANT: Failure of the builder to follow the approved Lot Grading Plan may result in alterations being required to the building, the site, and possibly including the alteration of the foundation walls, in order to comply with the approved grading plan. Sample er and Builder Sign-Off Le er: All pertinent information shown in this sample letter must be included in the submittal to DPW. To: Agawam DPW Engineering Date: Town Hall, 36 Main St. Agawam, MA 01001 1, the owner of Lot , # Stree� t Name and within the Subdivision,and I, the builder of the home at this location have reviewed the approved lot grading plan. We understand the information that is shown on the attached plan Revision Date. We agree to comply with the information specified within the lot grading plan. If any significant alterations are wanted, we will have the engineer/surveyor submit a revised lot grading plan to Agawam DPW Engineering for approval. The builder must not begin the construction of any changes until a new approval has been received from Agawam DPW Engineering. The Town of Agawam will not be held responsible, by the owner or builder, for any costs incurred in order to comply with the Lot Grading Plan approval process or to reconstruct any structures in order to comply with the approved Lot Grading Plan. (Attach a copy of the approved Lot Grading Plan.) Sincerely, owner , builder Lot , St. Attachment: Lot Approved Grading Plan - Revision Date Page 3 { SIEP 3 DPW Elcyation Field Check Scheduling a field_check_by DPW Call 786-0400 x275 or x278 to schedule a field check of the top of wall elevation. Field checks will be performed by DPW within 48 hours of notification, Monday thru Friday 8:30am to 4:30pm excluding weekends and holidays. When scheduling this field check please give the following information to DPW Engineering: Where is the location? Subdivision Lot# When will the site be ready for the top of wall elevation check? Day Time Who should DPW contact with the information on compliance with the lot grading plan? Contact Name Phone Number The top of wall elevation must come within one foot of the approved top of wall elevation as shown on the approved Lot Grading Plan. Compliance with approved Lot Gradi Ian If the top of foundation wall is not within one foot of the approved top of wall elevation, DPW will inform the Planning Board, who will request the Building Department to issue a Stop Work Order for construction on the lot until the issue is resolved. Page 4 The following will be given to the contractor(if on-site) at the time of the DPW field check of the top of wall elevation. Building Fou!jdation Elevatiog Ejeld Chec_k Contact Name Phone Number Scheduled Time: Office Information Date Lot#- Address Approved Grading Plan Top of Wall Elevation by Field Data Bench Description Bench elevation Foundation Elevation Measurement Location Foundation Elevation Measurement Field Sketch (optional) Measurements Taken by This field check information is for the contractor's use to assist with compliance of the approved lot grading plan. This field check does not imply approval by Agawam DPW of the construction of the foundation. It is the contractor's responsibility to comply with the approved lot grading plan regardless of the presence of a DPW inspector on site or information given during the field check. This DPW field check does not take the place of any Building Dept. requirements or inspections. IMPORTANT: Failure of the builder to follow the approved Lot Grading Plan may result in alterations being required to the building, the site, and possibly including the alteration of the foundation walls, in order to comply with the approved grading plan. S:/PW/town code changes/lot grading plan/memos/grading plan procedures three steps RV March 1 04.wpd Page 5 Town of Ag am Subdivision Regulation Amendment This procedure shall added to Section 159-12. E. of the Subdivision Regulations LOT GRADING PLAN PROCEDURES The Town of Agawam requires the following procedure to be followed for lot grading plans for all subdivisions approved after Jan. 1, 2004. Review Scope - This review/approval process will address drainage and runoff concerns for the lot in question, adjacent lots, and the subdivision as a whole only. The elevation of the foundation is reviewed for comparison to adjacent grades, and generally for comparison to adjacent homes. This review does not address the constructability of the foundation or the building layout proposed. Procedure Overview Step 1. Lot Grading Plan Approval - The owner's engineer/surveyor submits information for review and approval to Agawam DPW Engineering. It is hoped that the owner is part of this process in order to expedite Step 2. Step 2. Builder/Owner Sign-Off- The owner and builder send a letter to DPW indicating that the approved Lot Grading Plan will be complied with during construction. The owner/builder sign-off, including all information shown in the sample letter, must be forwarded to DPW within one week after Step 1 is complete. The white form will be forwarded from DPW to the Building Dept. for the Building Permit after this step is complete. Step 3. Construction Field Check- The builder/owner will contact DPW Engineering to schedule a field check on the top of foundation wall to ensure compliance with the approved lot grading plan. The builder/owner must allow a 48 hour window for DPW to perform the field check. DPW is available Monday thru Friday 8:30 am to 4:30 pm, except holidays. The builder will be contacted by Agawam DPW with the results of the field check. Failure by the builder to comply With h the approved Lot Grading Plan will resuh in DPW noti&i_'n_g Lhe Planning Board The Planning Board will then request the BuildingDWartment to issue a Stop Work Order or the lot until a resolution can be agreed upon. Page 1 STEP )l. LOT GRANG PLAN APPROVAL • DPW Engineering approval is required before the white form will be forwarded to the Building Department. The following information, at a minimum,will be required for each Lot Grading Plan submittal. Location(Street Address) Owner's Name Lot number Scale,North arrow, and revision date Professional engineer/licensed surveyor stamp and signature Layout and location of building foundation Locations and spot grades (as needed) of all proposed yard drains, swales, retaining walls, sewer cleanouts, septic systems,wetland resources, streams, easements, buffers, tree line, existing/proposed pipes, manholes, or other structures found on lot. Maximum lawn grades of 3:1 Water service location (5 ft min. cover) Sanitary service location (4 ft min. cover) Note specifying the minimum cover requirements for the services must be included, " Sanitary service must have 4 ft. cover minimum. Water service must have 5 ft. cover minimum." Existing and proposed 2 ft contours within the lot Existing 2 ft contours at least 20 feet into adjacent lots within subdivision. Any previously approved grading plans on nearby lots must be taken into consideration. Existing 2 ft. contours at least 50 feet into adjacent lots outside of subdivision. Note indicating the tie-in or direction of roof drains Elevation of the top of the foundation wall,'at all levels as needed - garage etc. Spot elevations of proposed finished grade at the corners of the building foundation Spot elevations throughout the lot/at all property lines (every 50 ft.), including back of proposed sidewalk elevations. Spot elevation of gutter at the driveway centerline Page 2 • • STEP_ 2. OWNER and BUILDER SIGN-OFF LETTER Submit to DPW within one week of DPW approval of Lot Grading Plan Required submission to DPW Engineering before the white form will be forwarded to the Building Department. Once the grading plan is approved by DPW Engineering, the lot OWNER AND BUILDER BOTH must submit a letter to DPW Engineering acknowledging the information shown on the approved grading plan and agreeing that the lot will be graded and the elevation of the foundation will be built according to its details. A copy of the approved Lot Grading Plan must be attached to the Owner and Builder Sign-Off Letter. IMPORTANT: Failure of the builder to follow the approved Lot Grading Plan may result in alterations being required to the building, the site, and possibly including the alteration of the foundation walls, in order to comply with the approved grading plan. Sample Qwner and Builder Sign-Off Letter: All pertinent information shown in this sample letter must be included in the submittal to DPW. To: Agawam DPW Engineering Date: Town Hall, 36 Main St. Agawam, MA 01001 I, the owner of Lot , # Street-Name and within the Subdivision,and I, the builder of the home at this location have reviewed the approved lot grading plan. We understand the information that is shown on the attached plan Revision Date. We agree to comply with the information specified within the lot grading plan. If any significant alterations are wanted, we will have the engineer/surveyor submit a revised lot grading plan to Agawam DPW Engineering for approval. The builder must not begin the construction of any changes until a new approval has been received from Agawam DPW Engineering. The Town of Agawam will not be held responsible, by the owner or builder, for any costs incurred in order to comply with the Lot Grading Plan approval process or to reconstruct any structures in order to comply with the approved Lot Grading Plan. (Attach a copy of the approved Lot Grading Plan.) Sincerely, owner , builder Lot St. Attachment: Lot_Approved Grading Plan - Revision Date Page 3 STEP 3. DPW Elevation Field Check Scheduling a field check by DPW Call 786-0400 x275 or x278 to schedule a field check of the top of wall elevation. Field checks will be performed by DPW within 48 hours of notification, Monday thru Friday 8:30ain to 4:30pm excluding weekends and holidays. When scheduling this field check please give the following information to DPW Engineering: Where is the location? Subdivision Lot# When will the site be ready for the top of wall elevation check? Day Time Who should DPW contact with the information on compliance with the lot grading plan? Contact Name Phone Number The top of wall elevation must come within one,foot of the approved top of wall elevation as shown on the approved Lot Grading Plan. Compliance with approved Lot Grading Plan If the top of foundation wall is not within one foot of the approved top of wall elevation, DPW will inform the Planning Board, who will request the Building Department to issue a Stop Work Order for construction on the lot until the issue is resolved. Page 4 0 The following will be given to the contractor(if on-site) at the time of the DPW field check of the top of wall elevation. Building Foundation Elevation Field Check Contact Name Phone Number Scheduled Time: Office Information Date Lot# Address Approved Grading Plan Top of Wall Elevation by Field Data Bench Description Bench elevation Foundation Elevation Measurement Location Foundation Elevation Measurement Field Sketch(optional) Measurements Taken by This field check information is for the contractor's use to assist with compliance of the approved lot grading plan. This field check does not imply approval by Agawam DPW of the construction of the foundation. It is the contractor's responsibility to comply with the approved lot grading plan regardless of the presence of a DPW inspector on site or information given during the field check. This DPW field check does not take the place of any Building Dept. requirements or inspections. IMPORTANT: Failure of the builder to follow the approved Lot Grading Plan may result in alterations being required to the building, the site, and possibly including the alteration of the foundation walls, in order to comply with the approved grading plan. SJPW/town code changesAot grading planlmemos/grading plan procedures three steps RV March 104.wpd Page 5 TOWN OF AGAWAM Ilk o INTEROFFICE z MEMORANDUM To: Planning Board CC: John Stone, DPW Supt. / File From: Engineering Date: Feb. 18, 2004 Subject: Proposed New Lot Grading Plan Procedure The attached proposal is a revised Lot Grading Plan procedure for subdivision construction. The purpose of these changes is to address concerns and problems with this process in the past. During my first five months serving as the Town Engineer in Agawam, there have been problems with the speed of lot grading plan reviews and compliance with the approved lot grading plan by the builder or owner. The proposed changes to this procedure are aimed at ensuring that the engineer 1 surveyor is aware of all information which the Engineering Division needs to review a submittal. Another change is to get an owner/builder sign-off on the approved Lot Grading Plan before DPW approval of the building permit goes to the Building Department. This is targeting improved compliance with the approved grading plan. To further assist the owner / builder, DPW is offering to field check foundation form elevations within a 48 hour window Monday thru Friday. I welcome any comments on this new draft procedure. It is my hope that the changes to this procedure will help all involved get through the lot grading plan approval and implementation successfully. Thank you for your consideration of this new procedure. Sincerely,v rgZng�iVer711 oy P.E. wn SAPM258 Town Code Changes/lot grading planlmemo to planning board.wpd Town of Ag aAm - DPW Policy 'Rffective: DRAFT LOT GRADING PLAN PROCEDURES The Department of Public Works, Town of Agawam requires the following procedure to be followed for all lot grading plans for all subdivisions approved after Jan. 1, 2004. STEP 1. LOT GRADING PLAN APPROVAL DPW Engineering approval is required before the white form will be forwarded to the Building Department. The following information, at a minimum, will be required for each Lot Grading Plan submittal. Location (Street Address) Owner's Name Lot number Scale,North arrow, and revision date Professional engineer/licensed surveyor stamp and signature Layout and location of building foundation Locations and spot grades (as needed) of all proposed yard drains, swales, retaining walls, sewer cleanouts, septic systems, wetland resources, streams, easements, buffers, tree line, existing/proposed pipes, manholes, or other structures found on lot. Maximum lawn grades of 3:1 Water service location (5 ft min. cover) Sanitary service location (4 ft min. cover) Note specifying the minimum cover requirements for the services must be included, " Sanitary service must have 4 ft. cover minimum. Water service must have 5 ft. cover minimum." Existing and proposed 2 ft contours within the lot Existing 2 ft contours at least 20 feet into adjacent lots within subdivision. Any previously approved grading plans on nearby lots must be taken into consideration. Existing 2 ft. contours at least 50 feet into adjacent lots outside of subdivision. Note indicating the tie-in or direction of roof drains Elevation of the top of the foundation wall, at all levels as needed - garage etc. Spot elevations of proposed finished grade at the corners of the building foundation i 0 Lot Grading Plans - Page 2 Spot elevations throughout the lot/at all property lines (every 50 ft.), including back of walk elevations. Spot elevation of gutter at the driveway centerline STEP 2, OWNER and BUILDER SIGN-OFF LETTER_ Required submission to DPW Engineering before the white form will be forwarded to the Building Department. Once the grading plan is approved by DPW Engineering, the lot OWNER AND BUILDER BOTH must submit a letter to DPW Engineering acknowledging the information shown on the approved grading plan and agreeing that the lot will be graded and the home will be built according to its details. A copy of the approved Lot Grading Plan must be attached to the Owner and Builder Sign-Off Letter. Sample Owner and_Builder Sign-Off Letter: To: Agawam DPW Engineering Date: Town Hall, 36 Main St. Agawam, MA 01001 I, the owner of Lot , # Street Name and within the Subdivision, and I, the builder of the home at this location have reviewed the approved lot grading plan. We understand the information that is shown on the attached plan Revision Date. We agree to comply with the information specified within the lot grading plan. If any significant alterations are wanted, We will have the engineer/surveyor submit a revised lot grading plan to Agawam DPW Engineering for approval. The builder must not begin the construction of any changes until a new approval has been received from Agawam DPW Engineering. I will not hold the Town of Agawam responsible for any costs incurred in order to comply with the Lot Grading Plan approval process or to reconstruct any structures in order to comply with the approved Lot Grading Plan. (Attach a copy of the approved Lot Grading Plan.) Sincerely, owner , builder Lot St. Attachment: Lot_Approved Grading Plan - Revision Date IMPORTANT: Failure of the builder to follow the approved Lot Grading Plan may result in alterations being required to the building, the site, and possibly including the alteration of the foundation walls, in order to comply with the approved grading plan. DPW Engineering may be contacted at 786-0400 x 275, to field check the elevation of the foundation forms BEFORE the concrete is poured to assist in this process. 48 hour advanced notice is required Monday thru Friday only. S:/subdiv/woodside/memas/grading plan procedures jan 9 04 two steps.wpd i AGAWAM PLANNING BOARD The Agawam Planning Board will hold a public hearing on Thursday, February 19, 2004 at 7:15 PM at the Agawam Public Library, 750 Cooper Street, Agawam, MA. The purpose of this hearing will be to hear the petition of the Agawam Planning Board for an amendment to the Subdivision Rules and Regulations regarding a new grading plan procedure. Per order of the AGAWAM PLANNING BOARD To be run 2/5 & 2/12/04.